Create an invoice with landed costs
For more information: Purchase receipts (PO302000).
Introduction
You usually enter landed costs when you create a purchase receipt in the Purchase receipts (PO302000) window. However, in some cases, you may receive an invoice from a landed cost supplier after the goods have been received. To add landed costs incurred for goods specified on a purchase receipt that has been released, create an invoice in the Purchase invoices (AP301000) window.
Before you proceed
In Visma Net, landed cost codes are utilized to specify additional expenses incurred when delivering purchased goods to your company’s warehouses or directly to customer locations.
As per your company’s policies, the following details about the specific landed cost code must be defined in the Landed cost codes (PO202000) window: the method of allocating landed cost amounts among the shipped goods, and the application of the landed cost — either to an invoice or adjustment in the Supplier ledger workspace only, to a purchase receipt in the Purchases workspace only, or to either of these documents. You can only associate suppliers with a landed cost code if the Landed cost supplier check box is selected in the Suppliers (AP303000) window.
Create an invoice with landed costs
Go to the Purchase invoices (AP301000) window.
Click
.In the Type field of the top part area, select Invoice.
In the Date field, enter the date from the supplier invoice.
The Post period field is filled in automatically based on the selected date.
Select the supplier in the Supplier field.
The default location of the supplier is displayed in the Location field. You can select another location.
In the Supplier ref. field, enter the invoice number that the current invoice is based on. This field is mandatory if the Require supplier reference check box is selected in the Supplier ledger preferences (AP101000) window; otherwise, it is optional.
Make sure the document currency is correct. You can select another currency.
Optional: Add a description of the invoice.
On the Landed cost tab, add landed costs to the invoice, following the steps below for each line.
Click
.In the Landed cost code column, select the code that describes the specific landed costs incurred.
The landed cost codes associated with the supplier are listed.
In the Amount column, enter the amount incurred for the goods specified on the purchase receipt.
Select a VAT category.
In the Purchase order receipt no. column, select the number of the receipt the invoice is associated with.
Optional: In the Item ID column, select the identifier of the item in the Purchase order receipt column for which the landed costs are specified.
To save the invoice with the On hold status, make sure the Hold check box is selected.
To save the invoice with the Balanced status, take one of the steps below and then make sure the Hold check box is cleared:
- If the Amount field of the top part area is displayed in the window, enter the total amount of the invoice in this text field.
- If the Amount field is not displayed in the window, make sure the total amount of the invoice is displayed correctly in the Balance field.
Click
.