/visma-net-erp/help/supplier-ledger/process-purchase-invoices/enter-a-foreign-currency-invoice section Visma Net saves invoices, displaying the amounts in both the base currency and the document's currency, using the exchange rate specified in the document. 2026-02-19T17:09:06+01:00 # Enter a foreign currency invoice Visma Net saves invoices, displaying the amounts in both the base currency and the document's currency, using the exchange rate specified in the document. 1. Go to the [Purchase invoices (AP301000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/purchase-invoices-ap301000/) window. 1. Click . 1. In the top part, in the **Type** field, select **Purchase invoice**. 1. In the **Date** field, enter the date of the invoice. The **Post period** field is filled out automatically based on the selected document date. 1. In the **Supplier** field, select the supplier the invoice is from. The default location of the supplier is displayed in **Location** field. Select another location if necessary. 1. In the **Supplier ref.** field, enter the number of the purchase invoice that the invoice is based on. This setting is required if the **Require supplier reference** check box is selected in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window; otherwise, it is optional. 1. Ensure the invoice currency matches the supplier document currency. If not, choose a different currency. Overriding the currency is only possible if the **Enable currency override** check box is selected for the supplier in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. 1. Optional: Click **Exchange rate** to open the **Rate selection** dialog box, where you can view the effective exchange rate for the currency. If the supplier's account settings allow, you can override their default exchange rate type. 1. Optional: Add a description of the invoice. 1. On the **Document details** tab, enter the details of the invoice. An invoice must include at least one line. To add each detail line to the invoice, follow the steps below: 1. On the table toolbar of the **Document details** tab, click . 1. Optional: In the **Item ID** column, specify the line item by its item ID (if available) or leave it blank. Only a non-stock item or service may be selected. The Inventory workspace will not be updated. 1. Optional: In the **Transaction descr.** column, enter a description of the transaction. 1. Optional: In the **Quantity** column, enter the quantity of the line item purchased from the supplier. 1. Optional: Enter the unit of measure for the item in the **UoM** column. 1. Optional: In the **Unit cost** column, enter the cost per specified unit. 1. If necessary, in the **Ext. cost** column, manually enter the total cost of the line item. The column is filled in by the system if you have specified the quantity and the unit cost. 1. Make sure the account shown in the **Account** column is correct; by default, the system uses the expense account associated with the supplier location, but you can select another account. 1. Make sure the subaccount shown in the **Subaccount** column is correct; by default, it is generated in accordance with the rule in the **Combine expense sub. from** field in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. You can manually change it if necessary. 1. Optional: In the **Deferral code** column, select a deferral code if the expenses related to the purchased item or service must be recognised in future periods. 1. Optional: Attach a scanned image of the original document to this invoice. To do this, click **Files** on the window title bar. 1. To save the invoice with the **On hold** status, make sure the **Hold** check box is selected. 1. To save the invoice with the **Balanced** status, follow one of these steps and ensure the **Hold** check box is unchecked: + If the **Amount** field is visible in the top section of the window, input the invoice's total amount in this text field. + If the **Amount** field is not visible in the window, verify that the invoice's total amount is accurately displayed in the **Balance** field. 1. Click . Use the **Currency toggle** button to view the document amounts in the foreign currency or in the base currency.