Find a particular invoice

Introduction

• Purchase invoices (AP301000) window: Use this window to find any invoice in the system.
• Approve invoices (Approval) (AP50200S) window: Use this window to find invoices with the Open status that require approval or have been approved (if approval of invoices is required in your system).
• Process payments (AP50301S) window: Use this window to find outstanding invoices with the Open status.

Find an invoice via the Purchase invoices (AP301000) window

1. Go to the Purchase invoices (AP301000) window:

2. In the Type field of the top part, select Invoice.

3. Select a specific invoice in one of the following ways:

   • Click the navigation buttons on the window toolbar until you see the invoice.

   • Click in the Invoice no. field of the top part, and do the following:

     1. Select the column you want to search by clicking its header.
     2. Type a text in the Search field in the lower-left corner, and press Enter. The system highlights the items in the column that contain the text.
     3. Double-click the invoice to display its details in the window.

Find an invoice via the Approve invoices (Approval) (AP50200S) window

1. Go to the Approve invoices (Approval) (AP50200S) window:
2. Choose options in the top section that correspond to the known attributes of the desired invoice. The table will display documents that match the specified criteria.
3. To display the invoice you are looking for in the Purchase invoices (AP301000) window, select the line with the particular invoice and click View document on the table toolbar.

Find an invoice via the Process payments (AP50301S) window

1. Go to the Process payments (AP50301S) window:
2. Filter the documents to be displayed in the table part using the options in the Filters section in the top part of the window.
3. Select the line with the invoice and click its reference number link to display the invoice in the Purchase invoices (AP301000) window.