Supplier ledger windows

Supplier ledger preferences (AP101000)

In this window, you can configure the Supplier ledger workspace.

Approval document history (AP40104S)

In this window, you can view the details of any selected purchase document and its approval history.

Approval document line history (AP40105S)

In this window, you can view the approval history of any selected purchase document by line.

Approve invoices (Approval) (AP50200S)

You can use this window to approve Supplier ledger documents (invoices, adjustments, and prepayments) for payment.

Approval Inbox (AP502010)

Approve purchase invoices for payment (AP502000)

You can use this window to approve supplier documents for payment.

Batch payments (AP305000)

You can use this window to select a batch of payments for processing and to export the payments to a file by using the export scenario specified for the payment method in the window.

Change supplier details (AP50107S)

Through this window, you can change the details and VAT zone of any selected supplier.

Close financial periods (AP506000)

You can use this window to close active financial periods in the Supplier ledger workspace.

Create batch payments (AP505000)

In this window, you select payments by their cash account and payment method in the top part, and view the list of payments that meet the criteria in the table.

Payment terms (CS206500)

You can use this window to define multiple types of payment terms that are commonly used by suppliers in their relations with your company and by your company in its relations with customers.

Export batch payments (AP50560S)

In this window, you can export the batch payments connected with any selected cash account or batch having not exported payments.

Generate VAT purchase debit notes (AP504500)

In this window, you can view the list of documents that were paid in full within the cash discount period and to which the system has applied a value-added tax reduced based on cash discounts.

Generate recurring transactions (AP504000)

This window allows you to execute one or multiple schedules that automate the creation of supplier ledger documents based on predefined templates.

Invoice Inbox (AP50604S)

In this window, you can view your invoices by their status and, for example, view invoice details and update supplier information.

Invoice inbox - overview (AP40106S)

In this window, you can view the status of purchase documents in Invoice inbox.

Invoice Inbox rules (AP206000)

In this window, you can to create invoice processing rules based on supplier and values from Visma XML.

Manual payments (AP30200S)

In this window, you can create outgoing payments for open documents in Supplier ledger.

Non-stock items (IN202000)

You can use this window to create, view, and edit non-stock items.

Payment info from AutoPay (AP50550S)

In this window, you can view payment details from AutoPay by cash account and upload bank statements.

Prepare for closing (AP50700S)

If you want to close a period in the supplier ledger at a specific date in the following period, you can use this window to move documents to another period.

Process payments (AP50301S)

Through this window, you can pay outstanding supplier documents by using the payment method associated with the specific cash account.

Purchase invoices (AP301000)

In this window, you enter supplier documents, such as landed cost invoices, adjustments, and prepayments, and view existing document details.

Purchase invoices pending payment (AP403000)

You use this window to get summary information about outstanding invoices that have been approved for payment but have not been paid yet.

Purchase invoices - overview (AP40103S)

In this window, you can filter and view the purchase invoices in the system and see more detailed information on the documents on the Details view tab.

Recurring transactions (AP203500)

This window allows you to create and manage schedules for recurring supplier ledger documents.

Release landed costs from purchase invoices (AP506500)

You can use this window to process landed costs associated with purchase invoices.

Release supplier documents (AP501000)

By using this window, you can view all Supplier ledger documents (purchase invoices, purchase credit notes, credit notes, and prepayments) that are ready to be released.

Restriction groups by supplier (AP102010)

In this window, you can view the restriction groups that include a particular supplier account.

Supplier access (AP102000)

By using this window, you can create restriction groups for managing the visibility of supplier accounts to users, or modify existing restriction groups by adding or removing users or supplier accounts.

Supplier classes (AP201000)

You can use this window to create supplier classes, which are groups of suppliers with similar properties.

Supplier details (AP402000)

This window is intended for quick inquiries about a specific supplier’s outstanding balance.

Supplier list (AP40101S)

This window lists suppliers by their supplier class and status.

Suppliers (AP303000)

This window enables you to add new suppliers and view the existing ones.

Supplier discount codes (AP204000)

You can use this window to add, edit, view, and delete supplier discount codes defined in your company.

Supplier discounts (AP205000)

You use this window to define the series for supplier discount codes.

Supplier history summary (AP406000)

You use this window for quick inquiries about suppliers’ outstanding balances.

Supplier locations (AP303010)

In this window, you can add a new location for a particular supplier or view the details of an existing location.

Supplier payments (AP302000)

In this window, you can create various payment documents, view and edit the details of existing payment documents, and add finance charges applied by the bank for payment processing.

Supplier prices (AP202000)

This window allows you to add, view, and edit the prices of stock and non-stock items for each supplier.

Supplier price worksheets (AP202010)

You can use this window to create supplier-specific price worksheets.

Supplier summary (AP401000)

You use this window for quick inquiries about suppliers’ outstanding balances.

Supplier VAT zone deviation (AP40102S)

Use this window to track purchase invoices where the VAT zone assigned to the supplier differs from the VAT zone assigned to the supplier’s invoices and other purchase documents.

Validate supplier balances (AP509900)

This window allows you to verify the accuracy of the balances for specific suppliers.

Approve supplier payment details (AP50950S)

You can use this window to approve the supplier payment details or bank accounts, BIC/Swift accounts, and G-accounts of the suppliers on payments.