Approve purchase invoices for payment (AP502000)
You can use this window to approve supplier documents for payment.
This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.
Introduction
- Only documents with the Open status appear on the list.
- You can select the documents for approval using various criteria.
If the Require approval of purchase invoices prior to payment check box is not selected in the Supplier ledger preferences (AP101000) window, documents are automatically approved for payment once they are released, and this window is not needed.
The top part
By using the elements in this area, you can specify criteria for the documents you want to display on the list.
- Selection date
- The date of approving invoices for payment.
- Supplier class
- The supplier class for which documents should be displayed. If you select no supplier class, information for all suppliers that meet other selection criteria will be displayed.
- Supplier
- The particular supplier for which documents should be displayed. If you select no supplier, information on all suppliers meeting other selection criteria will be displayed.
- Currency
- The currency of the documents to be approved for payment.
- Show approved for payment
- When this check box is selected, you will see documents that have been approved for payment.
- Show not approved for payment
- When this check box is selected, you will see documents that are not currently approved for payment.
- Pay date within x days
- When this check box is selected, documents will be displayed in the table if they should be paid during the number of days you specify in the unlabelled field.
- Due date within x days
- When this check box is selected, documents will be displayed in the table if they are due in fewer than the number of days you specify in the unlabelled field.
- Cash discount expires within x days
- When this check box is selected, documents will be displayed in the table if their discount expires in fewer than the number of days you specify in the unlabelled field.
- Approved for payment
- A read-only field showing the total amount on documents approved for payment.
- Documents total
- A read-only field showing the total on all documents listed in the window.
The table
This table displays all the documents that meet the criteria you have specified in the Selection area.
- Type
- The type of the supplier document.
- Invoice no.
- The invoice number of the supplier document. Click the link to navigate to the Purchase invoices (AP301000) window to display the document.
- Description
- The description provided for the document.
- Supplier no.
- The identifier of the applicable supplier.
- Supplier name
- The supplier’s name.
- Supplier bank account
- The bank account of the supplier.
- Pay separately
- When this check box is selected, the document should be paid for separately.
- Payment date
- The payment date of the document, which the system assigns to the document on its approval. If the document is approved through this window, the payment date is the date when the document was approved.
- Due date
- The due date of the document.
- Cash discount date
- The date when the cash discount from the supplier is available for the document.
- Balance
- The amount of the document amount after the cash discount is taken.
- Cash discount balance
- The amount of the cash discount taken.
- Currency
- The currency of the supplier document.
- Payment location
- A supplier location associated with the document.
- Payment method
- The payment method used. Payment methods can be created in the Payment methods (CA204000) window.
- Cash account
- The cash account selected for the document.
- Supplier ref.
- The external number of the document (the number of the original supplier invoice) included for reference.