Batch payments (AP305000)
Introduction
You can view and modify outgoing payment batches only in the Process payments (AP50301S) window on the Payment status tab - Details view.
Search line in list window
If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.
There are two types of search fields:
White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:
- space: the result contains the words in any order,
- %: the result contains the words in the specific order, and the % functions as a wildcard as well.
Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.
What to do from this window
The window toolbar
- Send payments
- Sends the selected payments to the bank.
- Re-sign payment
- Resigns the payments.
- Approve in AutoPay
- Approves the payments in AutoPay and sends them to the bank.
The top part
By using the elements in the top part, you can select a batch of payments and view its details.
- Batch no.
- The batch number of the batch of payments. You can select a batch number to view (and act upon) a particular batch.
- Status
- The status of the batch, which the system assigns automatically: On hold, Released, or Posted.
- Hold
- When this check box is selected, the batch is on hold and cannot be exported.
- Batch date
- The date when the batch was created.
- Document ref.
- Any document that holds information about the batch as required by your company’s internal policies.
- Cash account
- The cash account used for payment.
- Payment method
- The payment method associated with the cash account. Only payment methods that allow batch creation appear on the list. Payment methods are defined in the Payment methods (CA204000) window.
- Bank
- The bank that will process the batch of payments.
- Batch serial no.
- The unique number automatically assigned to the batch.
- Description
- A description of the batch, helping you to identify it.
- Batch total
- The total amount for the batch, calculated as the sum of all payment amounts.
- Upload time
- The time it took to upload the batch.
- AutoPay status
- The status of the batch in AutoPay.
The Supplier payments table
This table contains a list of payment documents added to the batch.
- Type
- The type of payment document.
- Ref. no.
- The payment’s reference number, which was automatically generated by the system. Click this number to open the Supplier payments (AP302000) window where you can view the details of the payment.
- Supplier
- The ID of the supplier specified on the document.
- Supplier name
- The name of the supplier specified on the document.
- SWIFT/BIC
- The SWIFT/BIC number of the supplier.
- Supplier bank account
- The bank account of the supplier specified on the document.
- Location
- The supplier’s location.
- Remittance contact
- The contact person connected with the document.
- Payment date
- The date of payment.
- Status
- The status of payment.
- Currency
- The currency of the payment.
- Description
- The description provided for the payment.
- Payment method
- The payment method used for the payment.
- Payment ref.
- The reference number of the payment associated with the payment method.
- Payment amount
- The payment amount.
- Payment amount (currency)
- The amount of the payment in currency.
- AutoPay status
- The status of the document in AutoPay.
- Used creditor’s BIC/SWIFT
- The BIC/SWIFT account of the creditor used for payment.
- Creditor account used
- The account of the creditor used for payment.