Generate recurring transactions (AP504000)
This window allows you to execute one or multiple schedules that automate the creation of supplier ledger documents based on predefined templates.
This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.
Introduction
- The schedules you want to run are filtered based on the date you specify in the Execution date field.
- You also need to define the condition that will stop the schedules from running. When you run a schedule, the system uses the original scheduled documents as templates to create similar documents.
- For each executed schedule, once the necessary documents have been generated, the system updates the Last executed date.
- No matter how many times you run the schedule, documents will be generated only as required by the schedule.
What to do from this window
The window toolbar
| Button | Description |
|---|---|
| Run | Runs the schedules you have selected (by using the unlabelled check boxes in the table) and generates documents with the Open status. |
| Run all | Runs all schedules in the table. |
| New schedule | Navigates to the Recurring transactions (AP203500) window, from which you can create a new schedule. |
The top part
In this area, you specify the criteria that the system uses for selecting the schedules to be loaded to the table and determining when the schedule executions should be stopped.
| Element | Description |
|---|---|
| Execution date | The date that the system uses to filter the schedules to be loaded to the table. Schedules with a next execution date that is on or before the date you set here will be included. If you want to see all schedules, leave this field empty. By default, it displays the current business date. |
| Stop on execution date | An option button indicating that the date you specify in the Execution date field will be used as the date when the system stops running the schedules. |
| Stop after number of executions | An option button that allows you to set a limit on how many times the system runs schedules. Specify the desired number of schedule executions in the adjacent field. Once this limit is reached, the system will stop running the schedules automatically. |
The table
This table contains the list of active schedules with due dates in the specified date range. Use the check boxes to select schedules for processing.
| Column | Description |
|---|---|
| Schedule ID | The schedule’s unique identifier. Click the number to open the Recurring transactions (AP203500) window as a dialog window to view the details of the selected schedule. |
| Description | The user-defined description of the schedule. |
| Start date | The start date for the schedule. |
| Expiration date | The expiration date for the schedule. |
| Executed (times) | The number of times the documents attached to the schedule were generated. |
| Execution limit (times) | The maximum number of times the schedule may be executed. |
| Next execution | The date when the documents should be generated next. |
| Last executed | The date when the documents were last generated. |