| Element | Description |
|---|---|
| Branch ID | The ID of the branch you want to see purchase documents for. |
| Inbox status | If you want to see documents that have a specific status, select one of the following values. The default status is New.
|
| Supplier | The name of the supplier you want to see supplier documents for. |
| From date | The period from which you want to see documents in this overview. |
| To date | The period until which you want to see documents in this overview. |
| Element | Description |
|---|---|
| View details (button) | Click View details to see further details about a specific document in the table. The document is opened in the Invoice details window, where you can see its PDF version and also the document details and the approval information. |
| Update supplier (button) | Click this button to update the supplier’s details in Visma Net with changed details from the incoming document. |
| Ignore supplier validation (button) | Click this button if you do not want to update the supplier’s details in Visma Net with the new information from the incoming document. |
| Default column headings | |
| Branch | The ID of the company branch whose invoice status you want to view. |
| Action | The processing action planned for the listed documents. Available actions are: Hold - Creates a purchase document with the status set to Hold. Release - Creates a purchase document with the status set to Open, if Automatically post on release is selected in the Supplier ledger preferences (AP101000) (this is the default action in Visma Net ). Send to Approval - Creates a purchase document with the status Balanced which is sent to Approval. Pre-book - Creates a purchase document with the status Pre-released and requires an expense reclassification. This status is only used if the Support for expense reclassification functionality is activated. Pre-book and send to Approval - Creates a purchase document with the status Pre-released, which requires expense reclassification (this status is available if Expense reclassification functionality is enabled in the Enable/disable functionalities (CS100000) window), and which is then sent to Approval. Exclude from processing - a purchase document is nor created or processed, it remains in the Invoice Inbox (AP50604S) window. |
| Origin | How the invoice has been imported to Visma Net. The options are Scanned and Electronic. |
| Inbox status | The status of the document after arrival or last processing in the Invoice Inbox (AP50604S) window. Statuses before processing/editing
Statuses after processing/editing
|
| Approval status | The status of the document in the Approval workflow. The status of an existing document can be one of the following:
|
| Invoice status | The status of the supplier document. The status of an existing document can be one of the following:
|
| Supplier no. | The supplier specified on the document, by its ID. |
| Supplier name | The supplier’s name on the purchase document. |
| Imported supplier reference | The supplier reference on the purchase document, as received in the Invoice Inbox (AP50604S) window. |
| Invoice no. | The document number on the purchase document, as received in the Invoice Inbox (AP50604S) window. |
| Supplier contact | The supplier contact (name), as imported with the purchase document. |
| Ref. no. | The number that identifies the purchase document in the system, as generated by the system according to the number series assigned to documents of this type in the Supplier ledger preferences (AP101000) window. |
| Currency ID | The currency of the document on the line. |
| Created date | The date when the document was created. |
| Origin is scan | When this is marked, the invoice has been scanned into the system. |
| Scanned invoices: Calculate net amount based on VAT amount | When this is marked, the system calculates the net amount of the invoices based on their VAT amount in case the origin of the invoice is scan. |
| Import header amounts by VAT code | When this is marked, the system imports the header amounts of the invoices by their VAT code. |
| Create invoices with one line for each VAT rate | When this is marked, the system does not create an own line for each invoice, but one combined line for invoices with the same VAT rate. |
| Term ID | The unique ID for the payment terms used for the purchase document. |
| Invoice date | The date of the original document from Supplier ledger. You can change the date before releasing the document. |
| Due date | The date when payment for the document is due in accordance with the supplier’s payment terms. |
| Supplier bank account | The supplier’s bank account as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window, or imported with the supplier document. |
| Supplier IBAN | The supplier’s IBAN number as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window or imported with the purchase document. |
| Supplier BIC (Swift) | The supplier’s BIC (Swift) number as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window or imported with the purchase document. |
| Balance | The balance of the purchase document after VAT (if inclusive) and the discount. |
| Total VAT taxable | The document total on the purchase document that is subject to VAT. |
| Total VAT exempt | The document total on the purchase document that is exempt from VAT. |
| Rounding diff. | The difference between the original document amount (including the VAT amount calculated by the system) and the rounded document amount (including the VAT amount modified by a user for VAT-inclusive items). |
| VAT total | The total payable VAT amount to be paid for the document. |
| Initial approver | The initial approver of the document as entered in the Invoice details window (the window that is displayed when you click View details in the Invoice Inbox (AP50604S). |
| Comment | Comment related to approval as entered for the document as entered in the Invoice details window (the window that is displayed when you click View details in the Invoice Inbox (AP50604S) window. |
| Arrival date | The arrival date of the document in the Invoice Inbox (AP50604S) window. |
| Processing date | The processing date o f the document in the Invoice Inbox (AP50604S) window. |
| Additional column headings | |
| Account | The general ledger account assigned to the supplier or manually entered in the Invoice Inbox (AP50604S) window. |
| Currency rate | The currency rate used for this document. |
| Description | A description of the document, as imported with it. |
| Doc. type | The type of purchase document on the line. The document types are displayed as three-letter codes in this field, and can be explained as follows: INV - invoice ACR - Credit adjustment ADR - Edit adjustment CHK - Payment VCK - Void payment PPM - Prepayment REF - Refund PPR - Prepayment request |
| Credit note | A column that indicates whether the document is a credit note or not. Possible values are: True - The document is a credit note. False - The document is not a credit note. |
| Payment ref. no. | The payment reference number as entered on the document in the Purchase invoices (AP301000) window. |
| Status reason | The reason for the Inbox status Error for the document. |
| Supplier VAT registration ID | The supplier’s VAT registration ID, as registered on the Purchase settings tab in the Suppliers (AP303000) window. |
| Supplier corporate ID | The supplier’s corporate ID, as registered on the Purchase settings tab in the Suppliers (AP303000) window. |
| Supplier difference status | The status for the update process of possible differences between imported supplier details from the document, and the existing supplier details as registered in the Suppliers (AP303000) window. Possible statuses are:
|
| Supplier email address | The supplier’s email address as registered on the General settings tab in the Suppliers (AP303000) window. |
| Supplier phone no. | The supplier’s telephone number as registered on the General settings tab in the Suppliers (AP303000) window. |
| Supplier web address | The address of the supplier’s website, as registered on the General settings tab in the Suppliers (AP303000) window. |
| Attachment errors | Here you see the names of the invoice attachments that cannot be imported. Invoices with attachment errors are automatically set to status On hold. |
| Retry attachment | If attachments are missing when an invoice sent from AutoInvoice, you can re-download the attachments when this option is selected. |
| Attachment retry count | The number of times the system tries to re-download the attachments. |