Prepare for closing (AP50700S)
If you want to close a period in the supplier ledger at a specific date in the following period, you can use this window to move documents to another period.
This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.
Introduction
You can also move invoices that are pending in Approval.
The window toolbar
| Button | Description |
|---|---|
| Move to period | Moves the selected documents to the new period selected in the top part, while the invoice date is kept. |
| Move all to period | Moves all documents to the new period selected in the top part, while the invoice date is kept. |
The top part
| Element | Description |
|---|---|
| Branch | The ID of the branch whose documents are displayed in the table, the current branch by default. |
| Up to period | Select the period up to which you want to move documents to another period. |
| Supplier class | To narrow down the documents displayed in the table, select here a supplier class and the documents of the suppliers included in the class will be displayed. |
| Approval status | The status of the document in Approval. |
| Move to period | The period to which you want to move the selected documents. |
| Move all to period | Move all documents to the specified period. |
| Include documents On hold | If you select this check box, the system will include documents with the status On hold in its search. |
The table
| Column | Description |
|---|---|
| Type | The type of the document. |
| Ref. no. | The number of the document to which the payment is applied. |
| Supplier | The supplier who received the payment. |
| Supplier name | The name of the supplier. |
| Supplier ref. | The original reference number of the document or the ID assigned to it by the supplier (for informational purposes). |
| Status | The status of the document. |
| Approval status | The status of the document in Approval. |
| Date | The date of the original document; by default, it is the current date, which you can change. The date is used by the system to determine a posting period. |
| Post period | The period to which the document should be posted. |
| Amount | The amount to be paid for the document. You enter this amount manually. This amount should be equal to the amount (or to the sum of amounts) shown in the Amount column in the top part of the Purchase invoices (AP301000) window. |
| Currency | The currency of the payment; by default, it is the currency associated with the cash account. It can be a currency other than the supplier’s default currency if currency overriding is allowed for the supplier account. |
| Description | A description of the document. |