Purchase invoices - overview (AP40103S) | Visma Net ERP | Visma Software Nordic Documentation

This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.

Introduction

The top part

Element	Description
Approval status	Select one the values in this field to filter the list on the documents’ status in Approval: View all View invoices with all approval statuses. New View invoices with the status New. Cancelled View invoices with the status Cancelled in Approval. This is the status after you have clicked Cancel (the Send to Approval button changes to Cancel when you have sent a document to Approval ). Sent to Approval View invoices with the status Sent to Approval. Received in Approval View invoices with the status Received in Approval. Pending View invoices with the status Pending. This status is displayed when invoices are on a valid approval flow and are pending approval. Rejected View invoices that have been rejected by Approval. Approved View invoices with the status Approved. This status indicates that the invoice has been approved and you can now release invoices that are ready to be paid. In the Supplier ledger preferences (AP101000) window, you can set up automatic release of approved invoices. Active workflow View invoices with the status Active workflow. This status is displayed only during a brief system check, to find out whether the settings for sending invoices to Approval are correct. Error The invoice encountered an unspecified error. Please try again.
Document status	The status of the document in Visma Net View all View all documents, regardless of status. On hold View only documents with the status On hold. Balanced View only documents with the status Balanced. Voided View only documents with the status Voided. Scheduled View only documents with the status Scheduled. You can schedule invoices in the Purchase invoices (AP301000) window. Open View only documents with the status Open. Closed View only documents with the status Closed. Printed View only documents with the status Printed. Pre-released View only documents with the status Pre-released. Invoices get this status if you have clicked Pre-book in the Purchase invoices (AP301000) window. Pending approval View only documents with the status Pending approval. Rejected View only documents with the status Rejected. Reserved View only documents with the status Reserved.
Supplier class	The supplier class to which the supplier belongs.
Supplier	The supplier’s name.
Currency	The currency of the supplier document.
Document type	The type of document. Available types are: Purchase invoice Credit adjustment Purchase credit note Prepayment
Approver	The name of the approver of the document.
Initial approver	The name of the first approver of the document.
Sender	The name of the person who sent the document for approval.
Show details	Select this check box to see more information about the documents on the Details view tab.
Overdue documents only	Select this check box to see more information about documents that are overdue.
Show closed, scheduled, and voided	Select this check box to include documents with these statuses on the Summary view tab.
Show only documents with comments entered in Approval	Select this filter to see only the purchase invoices sent to Approval, which have comments.
From due date	Select a due date from which you want to see supplier documents.
To due date	Select a due date until which you want to see supplier documents.
From cash discount date	Select a cash discount date from which you want to see supplier documents.
To cash discount date	Select a cash discount date until which you want to see supplier documents.
From pay date	Select a pay date from which you want to see supplier documents.
To pay date	Select a pay date until which you want to see supplier documents.
From period	Select a period from which you want to see supplier documents.
To period	Select a period until which you want to see supplier documents.
From document date	Select a document date from which you want to see supplier documents.
To document date	Select a document date to which you want to see supplier documents.
Detail total	Displays the detail total for all documents with the selected criteria.
VAT taxable total	Displays the VAT taxable total for all documents with the selected criteria.
VAT exempt total	Displays the VAT exempt total for all documents with the selected criteria.
VAT total	Displays the VAT total for all documents with the selected criteria.
With. tax	Displays the withheld tax (if any) for all documents with the selected criteria.
Balance	Displays the balance for all documents with the selected criteria.
Rounding diff.	Displays the rounding difference (if any) for the amounts displayed.
Amount	Displays the total amount for all documents with the selected criteria.
Cash discount	Displays the total cash discount that has been granted (if any) for the documents with the selected criteria.

The Summary view table

The Summary view tab lists the results of your selections in the top area and changes to reflect the criteria you select and deselect. For certain selection criteria, the tab changes to a Detailed view, to give you more information about the selected range of documents.

Column	Description
Approval status	Displays the document’s status in Approval: New The document has the status New. Cancelled The document has the status Cancelled. Sent to Approval The document has the status Sent to Approval. Received in Approval The document has the status Received in Approval. Pending The document has the status Pending. Rejected The document has been rejected by Approval. Approved The document has the status Approved. Active workflow The document has the status Active workflow. Error The document has the status Error.
Document status	Displays the status of the document in Visma Net On hold The document has the status On hold. Balanced The document has the status Balanced. Voided The document has the status Voided. Scheduled The document has the status Scheduled. Open The document has the status Open. Closed The document has the status Closed. Printed The document has the status Printed. Pre-released The document has the status Pre-released. This status is given to invoices that you pre-book in the Purchase invoices (AP301000) window. Pending approval The document has the status Pending approval. Rejected The document has the status Rejected. Reserved The document has the status Reserved.
Documents	The number of documents that match the Approval and document status values.
Detail total	The total amount of the document excluding VAT.
VAT amount	The amount of VAT that is included in the Total incl. VAT.
With. tax amount	The amount of withheld tax (if any).
Total incl. VAT	The sum of the Detail total and the VAT amount.
Balance	The current balance for the document.
Last document date	The latest document date of the documents of the respective line.
First due date	The first due date set for the document.
Balance (currency)	The balance in currency (if any).
Cash discount	Any cash discount amount that has been granted.
Detail total (currency)	The detail total in currency (if any).
Extended approval status	Displays a more detailed status of the document.
First cash discount date	The first cash discount date set for the document.
Rounding diff.	The rounding difference, if any.
Total incl. VAT (currency)	The sum of the Detail total and the VAT amount (if any).
VAT exempt total	The total amount that is VAT exempt.
VAT taxable total	The total amount that is VAT taxable.
Approval flow	Approval flow gives you the picture of the flow and comments that you also see in the Purchase invoices (AP301000) window on the Approval details tab.
Comment counter	The comment counter shows how many comments there are on the invoice.