Purchase invoices - overview (AP40103S) | Visma Net ERP | Visma Software Nordic Documentation

This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.

Introduction

The top part

Approval status

Select one the values in this field to filter the list on the documents’ status in Approval:

View all: View invoices with all approval statuses.
New: View invoices with the status New.
Cancelled: View invoices with the status Cancelled in Approval. This is the status after you have clicked Cancel (the Send to Approval button changes to Cancel when you have sent a document to Approval ).
Sent to Approval: View invoices with the status Sent to Approval.
Received in Approval: View invoices with the status Received in Approval.
Pending: View invoices with the status Pending. This status is displayed when invoices are on a valid approval flow and are pending approval.
Rejected: View invoices that have been rejected by Approval.
Approved: View invoices with the status Approved. This status indicates that the invoice has been approved and you can now release invoices that are ready to be paid. In the Supplier ledger preferences (AP101000) window, you can set up automatic release of approved invoices.
Active workflow: View invoices with the status Active workflow. This status is displayed only during a brief system check, to find out whether the settings for sending invoices to Approval are correct.
Error: The invoice encountered an unspecified error. Please try again.

Document status

The status of the document in Visma Net

View all: View all documents, regardless of status.
On hold: View only documents with the status On hold.
Balanced: View only documents with the status Balanced.
Voided: View only documents with the status Voided.
Scheduled: View only documents with the status Scheduled. You can schedule invoices in the Purchase invoices (AP301000) window.
Open: View only documents with the status Open.
Closed: View only documents with the status Closed.
Printed: View only documents with the status Printed.
Pre-released: View only documents with the status Pre-released. Invoices get this status if you have clicked Pre-book in the Purchase invoices (AP301000) window.
Pending approval: View only documents with the status Pending approval.
Rejected: View only documents with the status Rejected.
Reserved: View only documents with the status Reserved.

Supplier class

The supplier class to which the supplier belongs.

Supplier

The supplier’s name.

Currency

The currency of the supplier document.

Document type

The type of document. Available types are:

Purchase invoice
Credit adjustment
Purchase credit note
Prepayment

Approver

The name of the approver of the document.

Initial approver

The name of the first approver of the document.

Sender

The name of the person who sent the document for approval.

Show details

Select this check box to see more information about the documents on the Details view tab.

Overdue documents only

Select this check box to see more information about documents that are overdue.

Show closed, scheduled, and voided

Select this check box to include documents with these statuses on the Summary view tab.

Show only documents with comments entered in Approval

Select this filter to see only the purchase invoices sent to Approval, which have comments.

From due date

Select a due date from which you want to see supplier documents.

To due date

Select a due date until which you want to see supplier documents.

From cash discount date

Select a cash discount date from which you want to see supplier documents.

To cash discount date

Select a cash discount date until which you want to see supplier documents.

From pay date

Select a pay date from which you want to see supplier documents.

To pay date

Select a pay date until which you want to see supplier documents.

From period

Select a period from which you want to see supplier documents.

To period

Select a period until which you want to see supplier documents.

From document date

Select a document date from which you want to see supplier documents.

To document date

Select a document date to which you want to see supplier documents.

Detail total

Displays the detail total for all documents with the selected criteria.

VAT taxable total

Displays the VAT taxable total for all documents with the selected criteria.

VAT exempt total

Displays the VAT exempt total for all documents with the selected criteria.

VAT total

Displays the VAT total for all documents with the selected criteria.

With. tax

Displays the withheld tax (if any) for all documents with the selected criteria.

Balance

Displays the balance for all documents with the selected criteria.

Rounding diff.

Displays the rounding difference (if any) for the amounts displayed.

Amount

Displays the total amount for all documents with the selected criteria.

Cash discount

Displays the total cash discount that has been granted (if any) for the documents with the selected criteria.

The Summary view table

The Summary view tab lists the results of your selections in the top area and changes to reflect the criteria you select and deselect. For certain selection criteria, the tab changes to a Detailed view, to give you more information about the selected range of documents.

Approval status

Displays the document’s status in Approval:

New: The document has the status New.
Cancelled: The document has the status Cancelled.
Sent to Approval: The document has the status Sent to Approval.
Received in Approval: The document has the status Received in Approval.
Pending: The document has the status Pending.
Rejected: The document has been rejected by Approval.
Approved: The document has the status Approved.
Active workflow: The document has the status Active workflow.
Error: The document has the status Error.

Document status

Displays the status of the document in Visma Net

On hold: The document has the status On hold.
Balanced: The document has the status Balanced.
Voided: The document has the status Voided.
Scheduled: The document has the status Scheduled.
Open: The document has the status Open.
Closed: The document has the status Closed.
Printed: The document has the status Printed.
Pre-released: The document has the status Pre-released. This status is given to invoices that you pre-book in the Purchase invoices (AP301000) window.
Pending approval: The document has the status Pending approval.
Rejected: The document has the status Rejected.
Reserved: The document has the status Reserved.

Documents

The number of documents that match the Approval and document status values.

Detail total

The total amount of the document excluding VAT.

VAT amount

The amount of VAT that is included in the Total incl. VAT.

With. tax amount

The amount of withheld tax (if any).

Total incl. VAT

The sum of the Detail total and the VAT amount.

Balance

The current balance for the document.

Last document date

The latest document date of the documents of the respective line.

First due date

The first due date set for the document.

Balance (currency)

The balance in currency (if any).

Cash discount

Any cash discount amount that has been granted.

Detail total (currency)

The detail total in currency (if any).

Extended approval status

Displays a more detailed status of the document.

First cash discount date

The first cash discount date set for the document.

Rounding diff.

The rounding difference, if any.

Total incl. VAT (currency)

The sum of the Detail total and the VAT amount (if any).

VAT exempt total

The total amount that is VAT exempt.

VAT taxable total

The total amount that is VAT taxable.

Approval flow

Approval flow gives you the picture of the flow and comments that you also see in the Purchase invoices (AP301000) window on the Approval details tab.

Comment counter

The comment counter shows how many comments there are on the invoice.