--- title: "Release supplier documents (AP501000)" description: "By using this window, you can view all Supplier ledger documents (purchase invoices, purchase credit notes, credit notes, and prepayments) that are ready to be released." lang: en languages: en: https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/release-supplier-documents-ap501000/index.md lastmod: 2026-02-19 --- > Documentation index: https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/llms.txt # Release supplier documents (AP501000) Last modified February 19, 2026 > By using this window, you can view all Supplier ledger documents (purchase invoices, purchase credit notes, credit notes, and prepayments) that are ready to be released. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + You can release all the documents or only selected ones. ## The window toolbar
Button Description
Release Releases the supplier documents and payments that you have selected. This action changes the status of the selected documents to Open, and either creates unposted batches or posts the batches directly to the General ledger workspace, depending on whether the Automatically post on release option is selected in the Supplier ledger preferences (AP101000) window.
Release all Releases all the supplier documents available on the list. Here, too, whether transactions will be directly posted on release is defined by the Automatically post on release option in the Supplier ledger preferences (AP101000) window.
## The table This table includes the list of all the documents that are not yet released and that have the **Balanced** status.
Column Description
Branch The ID of the branch to which this document is related.
Branch name

The name of the branch to which this document is related.

The column is available only if the Multi-branch support functionality functionality is enabled in the Enable/disable functionalities (CS100000) window.
Type

The type of the document. The following types are available:

Purchase invoice
For this type, the initial supplier document will update the Supplier ledger liability account and the supplier account balance.
Credit adjustment
This type of document will update the Supplier ledger liability account and the supplier account balance.
Purchase credit note
This type suggests that the document will update the Supplier ledger liability account and the supplier account balances.
Payment
This type of document will update the balances of the cash account and the Supplier ledger account by the amount paid to the supplier.
Voided payment
This type refers to a voided payment.
Prepayment
This type refers to a prepayment request or a prepayment itself, depending on the document’s status.
Supplier refund
This document will update the balances of the cash account and the Supplier ledger account by the amount received from the supplier.
Quick payment
This document type is currently not supported.
Voided refund
This type refers to a voided refund.
Void quick payment
This document type is currently not supported.
Prepayment request
This type refers to a prepayment request.
Ref. no. The ID of the document. Click the number to navigate to the Purchase invoices (AP301000) or Supplier payments (AP302000) window, depending on the type of the selected document.
Supplier The supplier associated with the document, by its ID.
Supplier name The name of this supplier.
Supplier bank account The bank account to which the purchase invoice will be paid.
Supplier ref. The external number of the document (the number of the original supplier invoice) for reference.
Status The status of the document. You can only release Balanced documents.
Approval status The status of the document in Approval, if it is in use.
Comment The comment written on the document.
Date The date when the document was created.
Due date The due date from the purchase invoice.
Post period The period to which the document should be posted.
Amount The amount of the document.
Currency The currency used for the document.
Description A user-defined description of the document or payment.

Related pages

Tasks

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