Supplier details (AP402000)
This window is intended for quick inquiries about a specific supplier’s outstanding balance.
This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.
Introduction
- You can view the balance by financial period and by currency.
- If no currency is selected, all amounts are displayed in the base currency.
The window toolbar
- Actions
Provides the following menu commands, which you can click to invoke actions:
- Enter new purchase invoice
- Navigates to the Purchase invoices (AP301000) window where you can enter a new invoice.
- Enter new payment
- Navigates to the Supplier payments (AP302000) window where you can enter a new payment.
- Pay invoice
- Navigates to the Supplier payments (AP302000) window where you can create a payment for the invoice.
- Reports
Provides the following menu commands, which you can click for quick access to reports:
- Balance by supplier
- Navigates to the Balance by supplier (AP63250S) report.
- Supplier history
- Navigates to the Supplier history (AP652000) report.
- Aged past due
- Navigates to the Aged past due (AP631000) report.
- Aged outstanding
- Navigates to the Aged outstanding (AP631500) report.
- Supplier register
- Navigates to the Supplier documents register (AP621500) report.
The top part
You use these elements to narrow the information to be displayed.
- Company
The company of the transactions to be viewed.
By default, it is the current company.
- Branch
The branch of the transactions to be viewed.
By default, it is the current branch.
- Supplier
- The supplier of the transactions to be viewed, by its ID.
- Period
- The financial period for which supplier documents will be displayed.
- Supplier account
- The supplier ledger account used in operations with the supplier.
- Supplier subaccount
- The corresponding subaccount.
- Currency
- The currency of the documents to be included in the list. Leave the field empty to display all documents that meet the other criteria you have selected.
- From period
- The financial period from which closed/voided documents will be displayed.
- To period
- The financial period to which closed/voided documents will be displayed.
- Show more details
- When this check box is selected, there are more columns available in the table part.
- Include unreleased documents
- When this check box is selected, unreleased documents (with the On hold and Balanced statuses) are included in the list.
- By financial period
- When this check box is selected, balances are shown by the financial period of the document transactions. Clear the check box to show balances by documents’ dates. The check box is displayed if a financial period is selected in the Period field.
- Balance by documents
- A read-only field showing the balance calculated for all documents that match the selected criteria, except the closed ones.
- Current balance
- A read-only field indicating the balance for the documents, as retrieved from the supplier ledger account history records stored in the database.
- Prepayment balance
- A read-only field showing the current balance of prepayments made to the supplier or the balance at the end of the selected period.
- Balance discrepancy
This read-only field displays any discrepancies in the balance. It shows the difference between the balance calculated by documents and the customer’s current balance. If Unreleased documents are included, the value may be non-zero.
If the value is non-zero in other cases, there may be errors in the database.
- Retained balance
- The total amount of unreleased retainage withheld from the supplier documents in the selected branch at the end of the period (if specified) or at the end of the last activity period (if the period is not specified). This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
The table
This table displays the documents that match the criteria you specified in the top part.
- Branch
- The branch of the transactions displayed.
- Type
- The type of the document or payment.
- Ref. no.
- The reference number of the document.
- Date
- The date of the document.
- Due date
- The due date of the document.
- Post period
- The financial period for posting the document transactions.
- Status
- The status of the document.
- Currency
- The currency used in relations with the supplier.
- Original amount (currency)
- The original amount of the document, before cash discount, in the currency used in relations with the supplier.
- Balance (currency)
- The amount of the document after the cash discount is taken, in the currency used in relations with the supplier.
- Cash discount taken (currency)
- The amount of cash discount taken due to prompt payment, in the currency used in relations with the supplier.
- VAT withheld (currency)
- The amount on VAT withheld on behalf of the supplier, in the currency used in relations with the supplier.
- Orig. amount
- The original amount of the document, before cash discount, in the base currency.
- Balance
- The balance of the document before the cash discount is taken, in the base currency.
- Cash discount taken
- The amount of cash discount taken due to prompt payment, in the base currency.
- VAT withheld
- The amount of VAT withheld on behalf of the supplier, in the base currency.
- RGOL amount
- The total amount of realised gain or loss (RGOL) incurred as the result of currency conversions.
- Payment method
- The payment method used if the document is a payment.
- Supplier invoice no./payment no.
- The reference number of the supplier’s original invoice or the payment issued.
- Description
- The description of the document.
- Pre-booked
- This shows if the document has been pre-booked.
- Pre-book period
- The period to which the document is pre-booked.
- Pre-releasing batch no.
- The number of the pre-releasing batch to which the document belongs.
- Last batch payment
- The number of the last batch payment document with a link to it.
- Last payment date
- The date for the last entered payment.
- Last payment
- The number of the last payment document with a link to it.
- Currency original retainage
- The retained amount in the currency of the document. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
- Unreleased retainage currency
- The amount of unreleased retainage in the currency of the document. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
- Original retainage
- The reference number of the invoice with retainage to which this retainage invoice is related. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
- Retainage invoice
- A check box that indicates (if selected) that the document is a retainage invoice. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.