Employee time cards (EP406000)
In this window, you can enter new employee time cards or view (and edit, if needed) existing ones. You can also create a customized filter tab based on the fields presented in the table. A time card is a document that an employee uses to record the weekly work hours and overtime hours spent by this employee on a project.
The top part
Use the elements in this area to select the employee whose time cards you want to manage.
| Element | Description |
|---|---|
| Employee | The identifier of the employee whose time cards you want to manage. The ID of the currently signed-in employee is selected by default. You can also select an employee in a work group below your work group in the company tree. |
The table
Each tab created displays a table showing a list of time cards that belong to the selected employee.
| Column | Description |
|---|---|
| Employee | The identifier of the employee whose time card is listed in the table. |
| Employee name | The name of the employee whose time card is listed in the table. |
| Week | The week for which the time card was created. |
| Status | The status of the time card, which can be one of the following options: On hold, Submitted or Released. |
| Approval status | The approval status of the time card which can be one of the following options: New, Sent to Approval, Pending, Cancelled, Approved, or Rejected. The approval status is available only if Approval Integration is active. |
| Comments | Shows comments entered on the time card. |
| Ref. no. | The unique reference number of the time card. |
| Time spent | The work hours spent by the employee during the week on activities with the Regular hours earning type. |
| Overtime spent | The work hours spent by the employee during the week on activities with the Overtime earning type. |
| Total time spent | The total working time ( regular and overtime ) for the week. |
| Invoiceable | The invoiceable work hours spent by the employee during the week. |
| Invoiceable overtime | The invoiceable overtime spent by the employee during the week. |
| Total invoiceable | The total invoiceable working time ( regular and overtime ) for the week. |
| Invoicing ratio | The ratio of the total invoiceable time to the total working time in per cent. |
| Start date week | The starting date of the week as defined in the calender. |
The Table filter tabs
The time cards are listed on a default set of filter tabs (All records and Active), each with a table that displays records filtered by their status. You can also create a customized filter tab based on the fields presented in the table. In these tables, the time cards that belong to the employee selected in the Employee field in the top part are displayed; if the Employee field is empty, all time cards to which you have access are displayed. For more information about time cards, see: About time cards
| Filter | Description |
|---|---|
| All records | Displays the complete list of employee time cards, regardless of their status. |
| On hold | Displays only the time cards that have the On hold status. |
| Pending approval | Displays only the time cards that have the Pending approval status. |
| Approved | Displays only the time cards that have the Approved status. |
| Rejected | Displays only the time cards that have the Rejected status. |
| Completed | Displays only the time cards that have the Approved or Released status. |