/visma-net-erp/help/vat/configure-vat-reports section 2026-02-19T17:09:06+01:00 # Configure VAT reports /visma-net-erp/help/vat/configure-vat-reports/about-vat-report-configuration page A VAT report 2026-02-19T17:09:06+01:00 # About VAT report configuration A VAT report + is a document that contains the VAT information related to your business. + must be filed to a respective tax agency once per reporting period. + is usually set up in a worksheet format that is determined by the particular tax agency. In Visma Net, you can configure the content elements of the VAT report based on the report window provided by the responsible tax agency, and define the rules for automatically filling the VAT report by appropriate values. You can configure a VAT report in Visma Net to set up the processes of accumulating taxes and preparing the VAT report when it comes due. To configure a VAT report, you should use as a template a blank VAT report window from the particular VAT collection agency, and create a similar window in Visma Net. > [!NOTE] > You can reconfigure the VAT report before the VAT report has been prepared (in the [Prepare VAT report (TX501000)](/visma-net-erp/help/vat/vat-windows/prepare-vat-report-tx501000/) window) for the first reporting period. Once the first VAT report is prepared, you cannot reconfigure the VAT report structure. ## VAT report configuration process In Visma Net, a VAT report is represented as a table. Each row of the table holds a accumulated VAT amount or taxable amount calculated on sales or purchases that occurred during the VAT reporting period, or a sum or difference of these amounts. The number of lines in a particular VAT report may vary depending on the number of taxes you need to report. To start the VAT report configuration process, you create the required lines in the report by using the **Report lines** tab of the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window, and specify the type of the amount that should be accumulated in each line (a VAT amount or a taxable amount). The number of the lines is prescribed by the VAT report template from the applicable tax agency. But you can create additional lines in the VAT report for your personal purposes, for example, to accumulate some VAT amounts that should not be reported to the tax agency but that supervisors want to see. In that case, you create the line and select the **Hide report line** check box for that line, so the amount will be accumulated in that line, but the line itself will be excluded from the VAT report during its generation. After you have created the required lines for the VAT report, you need to create a **reporting group** or multiple reporting groups by using the **Reporting groups** tab. A **reporting group** is a Visma Net entity that combines one report line or multiple report lines (which you add into the group later) and acts as a link between a particular VAT and these report lines. Thus, the VAT amounts and taxable amounts calculated based on this VAT in all sales or purchase documents update the lines included in the reporting group. Later, you will specify a reporting group or multiple reporting groups for each VAT. A reporting group can have one of the following types: + An **Output** group is specified for a VAT that must be paid to a tax agency. + An **Input** group is specified for a VAT that can be claimed from a tax agency. The type of reporting group you specify for a VAT depends on the type of the particular tax. You specify the type of reporting group by using the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window as follows: + For **VAT**, define an **input** reporting group for VAT amounts calculated on purchase invoices and adjustments that should be claimed from the tax agency, and an **output** reporting group for VAT amounts calculated on sales invoices and notes that should be paid to the tax agency. You can create multiple reporting groups of the same type and associate each tax in the system with a particular reporting group. Alternatively, you can create just one reporting group of each type (one **input** reporting group and one **output** reporting group) and associate multiple taxes with the same reporting group to accumulate the total VAT amount and total taxable amount for a reporting period. Your selected approach depends on the requirements of the tax agency and your needs. Once you have configured the elements of the VAT report (the report lines and reporting groups), you need to add report lines to each reporting group you have created, and then to associate each VAT in the system with the appropriate reporting group, so that the taxes will be associated with the reporting groups, which in turn are related to some report lines. Thus, the VAT amounts will be accumulated in the specific lines of the VAT report. Perform these configuration tasks: 1. By using the [Reporting groups (TX205200)](/visma-net-erp/help/vat/vat-windows/reporting-groups-tx205200/) window, add the required report lines to each reporting group. To do this, select the tax agency account for which the VAT report is configured and the reporting group to which you need to add the report lines. After that, add the appropriate lines into the group by clicking the **Add row** button in the table toolbar. > [!NOTE] > Make sure you have added the correct report lines into the particular reporting group to prevent distributing VAT amounts or taxable amounts into the wrong lines. 1. By using the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window, associate each VAT in the system with the reporting group that contains report lines that should be updated by amounts calculated based on this VAT. To do this, select the VAT in the **VAT ID** field, and specify the reporting group in the **Reporting group** column on the **VAT schedule** tab. ## General steps of VAT report configuration In summary, the following general steps have to be performed when you set up a VAT report in Visma Net: 1. In the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window, start configuring the VAT report by creating the required lines that the VAT report should include. For each line, specify the type of amount to be accumulated (VAT amount or taxable amount). 1. On the **Reporting groups** tab of the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window, create reporting groups to combine report lines to be updated by the amounts (VAT or taxable) calculated based on the specific VAT. Add the required lines into each reporting group by using the [Reporting groups (TX205200)](/visma-net-erp/help/vat/vat-windows/reporting-groups-tx205200/) window. 1. In the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window, specify the reporting group (or groups) for each VAT, so that the VAT amounts and taxable amounts calculated based on that VAT will be automatically accumulated in the report lines combined by the specified reporting group. ## The aggregate report line and the calculation rule column In the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window, when you select a tax agency, the VAT report configured for the selected tax agency opens. On the **Report lines** tab, in the **Calc. rule** column, the system can show the formula such as "2+4" in the report line that has been configured as an aggregate line. It means, that the amounts that update the 2nd line and the amounts that update the 4th line are also update this line (which, in this topic, we call the aggregate line for the recognition). The numbers in this formula mean the order numbers of the lines in the VAT report. The line numbers are determined and inserted by the system automatically according to the settings, which you have specified in the [Reporting groups (TX205200)](/visma-net-erp/help/vat/vat-windows/reporting-groups-tx205200/) window (in which you have specified the report lines that should be updated by the respective reporting group that, in its turn, is associated with a particular VAT). Consider an example in which the system determines the calculation rule and inserts it into the corresponding line. Suppose that you have created five lines in the VAT report on the **Report lines** tab of the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window: 1. VAT amount (sales VAT) 1. Taxable amount (sales VAT) 1. VAT amount (use VAT) 1. Taxable amount (use VAT) 1. Total VAT amount (sales VAT and use VAT) Then suppose that you have created two reporting groups: one reporting group for a sales VAT, and one reporting group for a use VAT. In the [Reporting groups (TX205200)](/visma-net-erp/help/vat/vat-windows/reporting-groups-tx205200/) window, you specify which report lines should be updated by which taxes by using reporting groups as follows: 1. The output reporting group associated with the sales VAT should update lines 1 and 5; the sales VAT amount is collected in a separate line and in the total VAT amount line. 1. The output reporting group associated with the use VAT should update lines 3 and 5; the use VAT amount is collected in a separate line and in the total VAT amount line. > [!NOTE] > Ignore the taxable amount lines here because the calculation rule is the same for them. Here, you can see that line number 5 should be updated by the same amounts as the lines1 and 3. As a result, on the **Reporting line** tab in the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window, the following formula will appear in the **Calc. rule** column in the line number 5: **1+3**. You can set up a more complicated configuration when the aggregate report line will accumulate multiple amounts, which at the same time update other lines of the VAT report. ## VAT reporting period For each supplier (tax agency), you can specify a particular frequency of VAT report preparation by selecting an appropriate option in the **Reporting period type** field on the **Tax agency settings** tab of the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window; it can be **Semi-monthly**, **Monthly**, **Once in two months**, **Quarterly**, **Semi-annually**, **Yearly**, or **By financial period**. The selected reporting period type determines the VAT reporting periods defined for the tax agency. You can view these VAT periods while preparing a VAT report in the **Reporting period** field in the [Prepare VAT report (TX501000)](/visma-net-erp/help/vat/vat-windows/prepare-vat-report-tx501000/) window. You can prepare at least one VAT report for each VAT reporting period depending on whether the **Update closed reporting periods** check box is selected for the tax agency in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window or not. ## Report lines itemised by VAT zones In the VAT report, you can configure the report lines to be itemised by VAT zones. That is, the amount accumulated in the particular line will be split by VAT zones, with a separate line shown for each involved VAT zone. To configure the report line in this way, select the **Detail by VAT zones** check box for the required line on the **Report lines** tab of the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window. To view report lines that are split by VAT zones, select the **Show VAT zones** check box in the top part of this window. As a result, the VAT report that you prepare in the [Prepare VAT report (TX501000)](/visma-net-erp/help/vat/vat-windows/prepare-vat-report-tx501000/) window will contain the lines with the corresponding amounts itemised by VAT zones. You can also configure report lines that show amounts related to a particular VAT zone. To do this, on the **Report lines** tab in the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window, select the required VAT zone in the **VAT zone ID** column for the required report line or lines. As a result, an appropriate VAT or taxable amount calculated in sales or purchase documents related to a selected VAT zone will update this report line. ## Report currency If the **Multi-currency accounting** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window, you can specify a particular currency for a tax agency (which is defined in the system as a supplier) in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. This currency will be used for creating a VAT report for this tax agency. If the currency of a VAT report (which is the currency of the tax agency) is different from the currency of a document subjected to specific VAT, the system uses the exchange rate between these currencies of the type assigned to the tax agency effective on the date of the document. You can enter the exchange rates that might be needed for VAT reports by using the [Currency rates (CM301000)](/visma-net-erp/help/currency-management/currency-management-windows/currency-rates-cm301000/) window. ## Purchase invoice on release of a VAT report You use the [Process VAT report (TX502000)](/visma-net-erp/help/vat/vat-windows/process-vat-report-tx502000/) window to release the prepared VAT report. You can set up the system to generate a purchase invoice on release of the VAT report. The purchase invoice will contain the total VAT amount that you must pay to the tax agency for the selected reporting period. To set up the system to generate a purchase invoice while releasing a VAT report, in the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window, you need to configure the line that accumulates the appropriate VAT amounts, and select the **Net** check box in that line. Once a VAT report is released, the system generates a purchase invoice, which appears on the **Supplier ledger documents** tab of the [Process VAT report (TX502000)](/visma-net-erp/help/vat/vat-windows/process-vat-report-tx502000/) window. To open and view the invoice, you need to click its number in the **Ref. no.** column. If you have posted any documents to a closed reporting period for which you have already released a VAT report, you can prepare a revision of the VAT report for the closed reporting period. The functionality of updating a closed reporting periods is available if the **Update closed reporting periods** check box is selected for the tax agency on the **Tax agency settings** tab of the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. Once you have prepared and released a VAT report for the closed reporting period, the system generates another purchase invoice, which appears on the **Supplier ledger documents** tab of the [Process VAT report (TX502000)](/visma-net-erp/help/vat/vat-windows/process-vat-report-tx502000/) window. /visma-net-erp/help/vat/configure-vat-reports/configure-a-vat-report section You use the Reporting settings (TX205100) window to configure the content of a VAT report, and to specify the rules of accumulating the data in the report lines. 2026-02-19T17:09:06+01:00 # Configure a VAT report You use the Reporting settings (TX205100) window to configure the content of a VAT report, and to specify the rules of accumulating the data in the report lines. For more information: [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/). ## Before you proceed Before you configure the VAT report, make sure that: + The tax agency account has been properly defined. + All required taxes (that is, those to be reported on) have been created in the system. ## Configure a VAT report 1. Go to the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window. 1. In the **Tax agency ID** field, select the tax agency account for which you want to configure a VAT report. 1. On the **Report lines** tab, do the following for each line of the VAT report that you want to create: 1. Click . 1. In the **Update with** column, select the type of amount that should be accumulated in the line, **VAT amount** or **Taxable amount**. 1. In the **Update rule** column, select the rule that indicates how transactions related to sales or purchases should update the amount in this line. The following options are available: + **+Output–Input**: Select this rule if you need to accumulate the difference between the VAT amount or taxable amount that should be paid to the tax agency and the amount that should be claimed from a tax agency. + **+Input–Output**: Select this rule if you need to accumulate the difference between the VAT amount or taxable amount that should be claimed from a tax agency and the VAT amount or taxable amount that should be paid to the tax agency. 1. Optional: In the **Description** column, enter a clear description of the amount accumulated in this line. 1. Optional: In the **VAT zone ID** column, select a VAT zone if you want the VAT amount or taxable amount in the line to correspond to the selected VAT zone only. 1. Optional: Select the **Detail by VAT zones** check box in the line to generate the detail lines that display a VAT amount or taxable amount of this line for each of the possible VAT zones. (For example: The VAT amount on sales for the period will be divided into multiple amounts that correspond to the zones of sales.) > [!NOTE] > To view these detail lines, you need to select the **Show VAT zones** check box in the selection area of this window. 1. Optional: Select the **Net tax** check box if you want the system to generate the invoice upon release of the VAT report. > [!NOTE] > This line will be updated when a VAT adjustment document is released for an open VAT reporting period. 1. Optional: If you have configured this line to accumulate an amount just for test or control purposes but need to exclude it from the VAT report during its generation, select the **Hide report line** check box. 1. Optional: If you want to create your own numeration of the lines in the report window, enter the appropriate number into the **VAT field number** column. 1. On the **Reporting groups** tab, create each reporting group as follows: 1. Click . 1. In the **Name** column, enter an appropriate name for the reporting group being created. 1. In the **Group type** column, select one of the following types of reporting group: + **Output**. For taxes payable to a tax agency + **Input**. For taxes claimable from a tax agency 1. Click . The VAT report is configured for the specified tax agency. ## Configure a reporting group Now you need to link all the created entities to one another as follows: 1. Add appropriate report lines to each reporting group by using the [Reporting groups (TX205200)](/visma-net-erp/help/vat/vat-windows/reporting-groups-tx205200/) window in the following way: 1. Go to the [Reporting groups (TX205200)](/visma-net-erp/help/vat/vat-windows/reporting-groups-tx205200/) window. 1. In the **Tax agency ID** field, select the tax agency for which a VAT report is to be configured. 1. In the **Reporting group** field, select the reporting group into which you need to add the report lines. 1. In the table toolbar, click **Add row**, and in the **Report line** column, select the appropriate line from the list. Repeat this step for each required line. 1. Click . 1. Associate a reporting group with a particular VAT entity by using the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window in the following way: 1. Go to the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window. 1. In the **VAT ID** field of the **VAT settings** tab, select the **VAT**. 1. On the **VAT schedule** in the **Reporting group** column, select the appropriate reporting group from the list of available groups. 1. Click . Perform the following tasks: 1. Add report lines with a reporting group. In the [Reporting groups (TX205200)](/visma-net-erp/help/vat/vat-windows/reporting-groups-tx205200/) window, select a tax agency, select a reporting group, and in the table, add the lines of the VAT report that should be updated by the specified reporting group. 1. For each VAT, open the VAT in the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window, and in the **VAT schedule** tab, associate the VAT with the appropriate reporting group. Therefore, this VAT (that is, the VAT amount and taxable amount calculated in the sales or purchase document) will be distributed into the lines of the VAT report specified in this reporting group. Now the VAT report configuration process is completed, and you can prepare a VAT report for an open reporting period. You can reconfigure the VAT report settings right before preparing a VAT report.