/visma-net-erp/help/vat/manage-tax-agencies section 2026-02-19T17:09:06+01:00 # Manage tax agencies /visma-net-erp/help/vat/manage-tax-agencies/about-tax-agency-account-setup page You can configure a tax agency account in Visma Net to cover either of the following purposes: 2026-02-19T17:09:06+01:00 # About tax agency account setup You can configure a tax agency account in Visma Net to cover either of the following purposes: + You want to set up tax reporting for the tax agency. For such an agency, you configure an appropriate tax report and set up automatic accumulation of tax amounts in the tax report. + You want to pay taxes directly to the tax agency. (For certain taxes, such as the customs duties on imported goods, instead of filing tax reports, you must pay the taxes directly to the tax agency.) In this case, you need to create the tax invoices by using the [VAT invoices and adjustments (TX303000)](/visma-net-erp/help/vat/vat-windows/vat-invoices-and-adjustments-tx303000/) window, and then pay the invoiceable amounts to the supplier (tax agency). The following sections of this topic describe how you establish the general settings for a tax agency and how you set up a tax agency for each of the cases described above. ## Defining tax agency account In Visma Net, you define a tax agency as a supplier (because you make payments to it) by using the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. In this window, you specify the supplier as a tax agency by selecting the **Supplier is tax agency** check box, which causes the **Tax agency settings** tab to appear in the window. On this tab, you should specify the specific settings for the tax agency. To ease data entry when a new tax agency is created, you can create a **supplier class** that is designed for tax agency accounts. When you create a new tax agency, you select this class, and the system fills in the settings you have established for it, such as the country, the terms of payment, and the General ledger accounts. You can overwrite the default values for a particular tax agency, if needed. ## Setting up a tax agency for tax reporting For each tax agency to which you will report taxes, you specify the following tax report-related parameters on the **Tax agency settings** tab of the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window: ### Reporting period type You can specify the reporting period (**Semi-monthly**, **Monthly**, **Once in two months**, **Quarterly**, **Semi-annually**, **Yearly**, or **By financial period**). You can change the period type after all the year's reporting periods are closed. ### General ledger accounts You can specify the following General ledger accounts, which will be used for keeping all tax-related payments: Tax payable account : This account accumulates the tax amounts that should be paid to a tax agency. (For example: Tax amounts resulting from sales that are subject to sales tax.) Tax claimable account : This account accumulates the tax amounts that should be claimed from a tax agency. (For example: Tax amounts resulting from purchases that are subject to VAT.) Tax expense account : This account accumulates the tax-related expenses. (For example: Tax amounts resulting from purchases that are subject to use tax.) ### Start date of tax year You can specify the date when the tax year should start for the selected tax agency. If the tax year is already configured for the tax agency, you can change the start date of the next tax year, so that the current tax year will be shorten. To change the start date, you should select the required date from the list. Thus, your current tax year will end one day before the specified date. For example: Suppose that the tax year currently configured in your system ends on 31.12.2020 and that you specify the start date of the next tax year as 1.8.2020. After you save this change, your current tax year will end on 31.7.2020, and will consist of seven periods. ### Tax report precision You can specify the maximum number (0 through 9) of decimal places in the values (tax amounts and taxable amounts) gathered in the VAT report lines. You can instead use the decimal precision of the reporting currency by selecting the **Use currency precision** check box (which makes the **Tax report precision** field unavailable). ### Tax report rounding You can specify the rounding rule for adjusting the values gathered in the tax report, so they will be rounded to the number of decimal places according to the defined precision. To do this, select one of the following options: **Mathematical**, **Ceiling**, or **Floor**. After you have specified and saved the settings on the **Tax agency settings** tab of the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window, you configure the VAT reporting functionality for the tax agency by completing the following tasks: 1. In the [Reporting settings (TX205100)](/visma-net-erp/help/vat/vat-windows/reporting-settings-tx205100/) window, configure a VAT report for a particular tax agency. 1. In the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window, create all taxes applied by this tax agency with their effective rates and effective dates (if you haven't already created these taxes). For each of these taxes, select the tax agency account in the **Tax agency ID** field (on the **Tax settings** tab). 1. Set up the tax calculation. For details, see: [Set up VAT calculation](/visma-net-erp/help/vat/set-up-calculation/set-up-vat-calculation/). Thus, the tax report configured for a specific tax agency will accumulate only the taxes defined for that tax agency. ## Setting up a tax agency for direct payment of taxes For each tax agency for which you will pay the taxes directly, you need to configure this functionality by completing the following tasks: 1. In the [Payment terms (CS206500)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/payment-terms-cs206500/) window, create the payment terms for the tax agency (if these terms have not already been created), and specify them for the tax agency on the **General settings** tab of the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. 1. In the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window, create required taxes and select the **Enter from VAT invoice** check box for each tax. 1. Set up the tax calculation. For details, see: [About prerequisites and preparation](/visma-net-erp/help/vat/set-up-calculation/about-prerequisites-and-preparation/). To pay the tax to the tax agency, you need to create a VAT invoice by using the [VAT invoices and adjustments (TX303000)](/visma-net-erp/help/vat/vat-windows/vat-invoices-and-adjustments-tx303000/) window, and pay it. /visma-net-erp/help/vat/manage-tax-agencies/set-up-a-tax-agency section Before you create a tax agency account, you can create a supplier class for tax agency accounts by using the Supplier classes (AP201000) window. 2026-02-19T17:09:06+01:00 # Set up a tax agency Before you create a tax agency account, you can create a supplier class for tax agency accounts by using the Supplier classes (AP201000) window. For more information: [Supplier classes (AP201000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-classes-ap201000/). Before you create a tax agency account, you can create a supplier class for tax agency accounts by using the [Supplier classes (AP201000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-classes-ap201000/) window. You can perform this optional step if such a class has not already been defined and if you want to speed the process of defining tax agencies with similar properties. 1. Go to the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. 1. In the **Supplier no.** field, enter the unique identifier to be used for the tax agency account being created. 1. In the **Supplier name** field, enter the name of the tax agency. 1. In the **Status** field, leave **Active** so that the account will be available for selection. 1. On the **General settings** tab, specify the following settings: 1. In the **Supplier properties** section, select the **Supplier is tax agency** check box. The **Tax agency settings** tab appears in the window. 1. Optional: In the **Financial settings** section, select the supplier class for a tax agency (if you have created such a class). If you select such a class, the system fills in the common properties of the tax agency accounts. Otherwise, the default supplier class is specified. 1. If this is an agency to which you will be paying taxes directly, in the **Terms** field, specify the terms of payment for the tax agency. 1. On the **General ledger accounts** tab, specify the expense account and cash discount account (and corresponding subaccounts); otherwise, the tax agency account cannot be saved in the system. 1. If you are creating a tax agency for which taxes will be paid directly, on the **Payment settings** tab, in the **Default payment settings** section, perform the following instructions: 1. In the **Payment method** field, specify the method of paying the taxes to the tax agency. 1. In the **Cash account** field, specify the cash account to be used for operations with the tax agency. 1. In the **Payment by** field, select **Due date**. The **Discount date** option is not applicable for a tax agency account. 1. On the **Tax agency settings** tab, do the following: 1. In the **Reporting period type** field, specify the period of tax reporting prescribed by the tax agency. The following options are available: **Semi-monthly**, **Monthly**, **Once in two months**, **Quarterly**, **Semi-annually**, **Yearly**, and **By financial period**. 1. Optional: Select the **Use financial period end date to report tax** check box, if you need to report taxes to the tax period to which the end date of the financial period of corresponding document belongs. Otherwise, the taxes will be reported to the tax period to which the date of a document belongs. 1. Optional: Select the **Set start date of tax year** check box, if you need to specify manually the date when the tax year should start. The **Set start date of tax year** field will appear. If you do not set up the start date manually, the system uses January 1 as the start date of the tax year for the tax agency. 1. In the **Set start date of tax year** field, specify the required start date of the tax year for this tax agency. For the tax agency, for which the tax year is already configured in your system, you can change the start date of the next tax year by selecting the required date from the list. In this case, the current tax year will end one day before the specified date. 1. Optional: In the **Tax payable account** field, specify the account to accumulate the tax amounts that have to be paid to the tax agency. 1. Optional: In the **Tax claimable account** field, specify the account to accumulate the tax amounts that have to be claimed from the tax agency. 1. Optional: In the **Tax expense account** field, specify the account to accumulate the tax amounts calculated based on the use taxes or the deductible value-added taxes (which are considered expenses for the company) that have to be paid to the tax agency. 1. In the **Tax report rounding** field, select the rounding rule to be used to calculate the tax amount on tax reports to this tax agency. The following options are available: **Mathematical**, **Ceiling**, and **Floor**. 1. In the **Tax report precision** field, enter the numeric value that specifies the maximum number of decimal places in the values in tax reports. 1. Optional: If you want to leave the decimal precision of the reporting currency, select the **Use currency precision** check box. 1. Click . The tax agency account is created and active. Parent topic: [About tax agency account setup](/visma-net-erp/help/vat/manage-tax-agencies/about-tax-agency-account-setup/) /visma-net-erp/help/vat/manage-tax-agencies/create-a-vat-invoice section 2026-02-19T17:09:06+01:00 # Create a VAT invoice 1. Go to the [VAT invoices and adjustments (TX303000)](/visma-net-erp/help/vat/vat-windows/vat-invoices-and-adjustments-tx303000/) window. 1. In the **Type** field, select **Purchase invoice**. 1. In the **Supplier** field, select the tax agency on whose behalf you are creating the invoice and to which you need to make the payment. The system inserts the default values (those that are specified for the selected tax agency account) in the corresponding fields ( **Location**, **Currency**, **Terms**, and **Due date** ). Change any of these values, if needed. 1. In the **Supplier ref.** field, specify the number the supplier has assigned to the document. > [!NOTE] > This field can be mandatory or optional, depending on whether the **Require supplier reference** check box is selected in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. If it is mandatory but you do not have the number of the supplier's document, for example, when you pay in advance and have not received the document from the supplier yet, you can enter any number in this field. 1. On the **Apply VAT to** tab, add the documents to apply the tax to as follows: 1. On the table toolbar, click **Add documents**. The **Add documents** dialog box opens. 1. In the **VAT ID** field, select the tax that you need to apply to the document. Only the taxes with the **Enter from VAT invoice** check box selected in the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window are available for selection. 1. In the list of documents that appear in the table (in the lower part of the **Add documents** dialog box), select the unlabelled check box for the document or documents to which you want to apply the tax. 1. Click **Add and close**. The documents appear in the invoice, the tax amount is calculated automatically, and the dialog box is closed. 1. In the **VAT zone** column, specify the VAT zone of the supplier for each added document (row). 1. In the top area of the window, enter the tax amount into the **Amount** field. 1. Clear the **Hold** check box. The status of the invoice should change to **Balanced**. 1. Click . The VAT invoice is created and saved in the system. Parent topic: [About tax agency account setup](/visma-net-erp/help/vat/manage-tax-agencies/about-tax-agency-account-setup/)