Set up a tax agency

Before you create a tax agency account, you can create a supplier class for tax agency accounts by using the Supplier classes (AP201000) window.

For more information: Supplier classes (AP201000).

Before you create a tax agency account, you can create a supplier class for tax agency accounts by using the Supplier classes (AP201000) window. You can perform this optional step if such a class has not already been defined and if you want to speed the process of defining tax agencies with similar properties.

  1. Go to the Suppliers (AP303000) window.

  2. In the Supplier no. field, enter the unique identifier to be used for the tax agency account being created.

  3. In the Supplier name field, enter the name of the tax agency.

  4. In the Status field, leave Active so that the account will be available for selection.

  5. On the General settings tab, specify the following settings:

    1. In the Supplier properties section, select the Supplier is tax agency check box. The Tax agency settings tab appears in the window.
    2. Optional: In the Financial settings section, select the supplier class for a tax agency (if you have created such a class). If you select such a class, the system fills in the common properties of the tax agency accounts. Otherwise, the default supplier class is specified.
    3. If this is an agency to which you will be paying taxes directly, in the Terms field, specify the terms of payment for the tax agency.

  6. On the General ledger accounts tab, specify the expense account and cash discount account (and corresponding subaccounts); otherwise, the tax agency account cannot be saved in the system.

  7. If you are creating a tax agency for which taxes will be paid directly, on the Payment settings tab, in the Default payment settings section, perform the following instructions:

    1. In the Payment method field, specify the method of paying the taxes to the tax agency.
    2. In the Cash account field, specify the cash account to be used for operations with the tax agency.
    3. In the Payment by field, select Due date. The Discount date option is not applicable for a tax agency account.

  8. On the Tax agency settings tab, do the following:

    1. In the Reporting period type field, specify the period of tax reporting prescribed by the tax agency. The following options are available: Semi-monthly, Monthly, Once in two months, Quarterly, Semi-annually, Yearly, and By financial period.
    2. Optional: Select the Use financial period end date to report tax check box, if you need to report taxes to the tax period to which the end date of the financial period of corresponding document belongs. Otherwise, the taxes will be reported to the tax period to which the date of a document belongs.
    3. Optional: Select the Set start date of tax year check box, if you need to specify manually the date when the tax year should start. The Set start date of tax year field will appear. If you do not set up the start date manually, the system uses January 1 as the start date of the tax year for the tax agency.
    4. In the Set start date of tax year field, specify the required start date of the tax year for this tax agency. For the tax agency, for which the tax year is already configured in your system, you can change the start date of the next tax year by selecting the required date from the list. In this case, the current tax year will end one day before the specified date.
    5. Optional: In the Tax payable account field, specify the account to accumulate the tax amounts that have to be paid to the tax agency.
    6. Optional: In the Tax claimable account field, specify the account to accumulate the tax amounts that have to be claimed from the tax agency.
    7. Optional: In the Tax expense account field, specify the account to accumulate the tax amounts calculated based on the use taxes or the deductible value-added taxes (which are considered expenses for the company) that have to be paid to the tax agency.
    8. In the Tax report rounding field, select the rounding rule to be used to calculate the tax amount on tax reports to this tax agency. The following options are available: Mathematical, Ceiling, and Floor.
    9. In the Tax report precision field, enter the numeric value that specifies the maximum number of decimal places in the values in tax reports.
    10. Optional: If you want to leave the decimal precision of the reporting currency, select the Use currency precision check box.

  9. Click icon-save.

The tax agency account is created and active.

Parent topic:

About tax agency account setup

Last modified February 19, 2026