SAF-T report (TX50600S)
Before you start
Before you can send or download a SAF-T file, you must go to the Organisations (CS101500) window, to enter some information for the report. On the tab Altinn settings, enter:
- contact person, Name
- phone number, Telephone
- email address, Notifications by email to and
- reference number (provided by the government when the report is due)
All used VAT categories needs to contain Standard VAT code.
All Accounts must contain a Standard account code.
Depending on the Organisation type and if File VAT by branch is selected, you have to go to the Branches (CS102000) window.
The top part
| Button | Description |
|---|---|
| Send report | Click this button to create the report according to the filter and selections made, and send it to the Government portal (Altinn) as a zipped file. The system will not validate the file during this process, and the Government will contact you regarding the result. Note If the size of the file exceeds 200 MB, you will see a warning and the file will not be sent. Reduce the size by sending fewer periods. You can, for example, send the first half year and then the second half year, or you can divide it into quarters or one for every month. Note Altinn will validate the report file when you upload it. When you see a status similar to “Altinn archive number: AR3833490 Report was sent successfully to the government” it means that the report has passed the XML validation. You will not get any other information about the status in Visma Net, but you can log on to Altinn to see future status changes. Note The system does an internal validation according to the XML schema, to make sure it follows the minimum requirements. Some columns can be longer than what the schema allows and will then be truncated to avoid errors. If this button is disabled, it is because one or all of the fields are empty in the SAF-T report information section on the Altinn settings tab in the Organisations (CS101500) window. This information is mandatory in the report. If you click Download file, you can create the report and download it to your computer. Use this method if you want to send the report to your accounting auditor or export it to another system. The file is automatically zipped to reduce the size of the file that is stored on your disk. |
| Account details | This button opens the Account details (GL404000) window with the selected account and from/to period. If you have selected another tab than Accounts no action happens. |
| VAT account control details | Click this button to open the VAT account control details (TX40400S) window in a dialog box. The system displays details filtered on the from and to periods, and the account number. You can also include transactions without a VAT period. |
| General ledger transactions with VAT | Clicking this button opens the General ledger transactions with VAT (TX40500S) pop-up window. |
| Field | Description |
|---|---|
| Company | The company that is reporting the SAF-T. The company is only displayed if you have a multi-branch company. |
| Branch | If you have set the File VAT by branch on a Company you must select a branch before you can download or send the report. |
| Tax agency | This filters the VAT codes in the file. It will select this from the Company / Branch - Standard tax agency or the first tax agency available. |
| From period | The fields From and To period let you filter the results on the selected financial period(s). The results are displayed on the Accounts tab and then reported. |
| To period | The fields From and To period let you filter the results on the selected financial period(s). The results are displayed on the Accounts tab and then reported. Note! The Closing balance on the Accounts tab will be wrong if the financial year is crossed, and you will not be able to send a report if you select a to period that cross a financial year. |
| Report status | The Report status field is normally empty, but if you have sent or created a report for that period before, it displays the status of the previous report. |
| Contact person | The contact person in your company, that the government may contact. This field is mandatory. You enter and maintain this information on the Altinn settings tab in the Branches (CS102000) window. Unless you have selected With branches requiring balancing as the Organisation type and the File VAT by branches check box in the same window, then you have to enter this information in the Branches (CS102000) window. For companies with a different country then NO - Norway, the contact person is coming from Attention in Company/Branch - Organisation details. |
| The email address of contact person in your company, that the government may contact. This field is mandatory. You enter and maintain this information on the Altinn settings tab in the Branches (CS102000) window. | |
| Phone no. | The telephone number of the contact person in your company, that the government may contact. This field is mandatory. You enter and maintain this information on the Altinn settings tab in the Branches (CS102000) window. For companies with a different country then NO - Norway, the phone no. is coming from Phone no in Company/Branch - Organisation details. |
| Reference no. | The government’s reference number for the report. The reference number is mandatory when you send the report to Altinn. The number is given by the authority when they request this report. For companies with a different country then NO - Norway the Reference no. is not available. |
| Include customers | If you select this check box, the system will add the Customers tab to the window, which displays all customers that will be sent as a customer segment together with the accounting transactions. The Show only customer/supplier with missing postcode and/or city check box appears in this section. |
| Include suppliers | If you select this check box, the system will add the Suppliers tab to the window, which displays all suppliers that will be sent as a supplier segment together with the accounting transactions. The Show only customer/supplier with missing postcode and/or city check box appears in this section. |
| Include subaccounts | If you select this check box, the system will add the Subaccounts tab to the window, which displays all subaccounts that will be sent as analysis types together with the accounting transactions. |
| Include projects | If you select this check box, the system exports the projects with the analysis type ‘P ’ and the description Project with the accounting transactions. |
| Include Company name and period in the file name | If you select this check box, the Company name and the selected Period will be added as part of the file name when downloading the report. This check-box is selected as the default for all countries exempt from NO - Norway. |
| Text box | Missing Public code 1: For Norway and Denmark: If any accounts are missing the Public code 1, you will get a message in this text box that Public code 1 is missing on accounts. The accounts missing the code will have a warning in the Account tab and on the accounts where Standard account id and Category grouping are missing. You have to update the accounts with the correct code. You cannot send or download the file if this is missing. For other countries, the system uses the Public code 1 if filled in, or it will use the Account no. Missing Standard VAT code: For Norway and Denmark: If any of the VAT categories are missing Standard VAT code, you will get a message in this text box that Standard VAT code is missing, and you have to update the VAT category. Balanced or unposted batches: If you have Batches that are not posted in the selected period, you will get a message in this text box that there are balanced or unposted batches in the system. You have to update, delete or move them to a later period before you can Send the report. Use the Release transactions (GL501000) or Post transactions (GL502000) window to post these. |
The Accounts tab
The Accounts tab displays all accounts that have a transaction in the selected period, with a opening and closing balance.
| Element | Description |
|---|---|
| Account | The account number of the account. If you click the link, the Chart of accounts (GL202500) window is displayed in a dialog box. The standard account number displays the selected number of digits, which you have defined as public account codes in the General ledger preferences (GL102000) window. The system selects the number of digits from the account no. from left. In Norway, the most common number is four digits, but you can also use two. |
| Account type | The type of account, for example, GL for a general ledger account. |
| Account description | The description of the type of account. |
| Standard account | This field is mandatory for Norway and Denmark. You will get a warning message if this is missing in your Chart of account. Check and set the correct Standard account in the column Public code 1 in the Chart of accounts (GL202500) window. It uses the Account no for other countries if the Public code is missing. The Standard account code can be maintained in the window Public codes (CS20501S). |
| Grouping category | For Norway and Denmark the values are defined in Public codes (CS20501S), Grouping category tab, and the text is defined by the government. For other countries, use the Account class if Public code 1 is missing |
| Grouping code | The Grouping code is the type of account from the chart of accounts, for example
This information is not exported in the downloaded file, nor sent to the authorities. |
| Account creation date | The date the account was created. |
| Opening balance | The opening balance of the account. |
| Closing balance | The closing balance of the account. |
The Customers tab
The Customers tab displays all customers that have a transaction in the selected period, with a beginning and ending balance.
The postcode and the city are not mandatory, but it is preferred that add them. You will get a message if you have not added them.
| Element | Description |
|---|---|
| Customer no. | If you click the link in the Customer no. field, the system displays a dialog box with the Customers (AR303000) window, where you can see further details about the customer. |
| Name | The name of the customer. |
| Postcode | The postcode of the customer’s address. |
| City | The name of the place or city connected to the customer’s postcode. |
| Corporate ID | The corporate ID or the VAT registration number of the customer. |
| Account no. | The account number of the account. |
| Beginning balance | The customer’s balance at the outset of the period selected in the top part of the window. |
| Ending balance | The customer’s balance at the end of the period selected in the top part of the window. |
The Suppliers tab
The Suppliers tab displays all suppliers that have a transaction in the selected period, with a beginning and ending balance.
The postcode and the city are not mandatory, but it is preferred that add them. You will receive a message if you have not added them.
| Element | Description |
|---|---|
| Supplier no. | If you click the link in the Supplier no. field, the system displays a dialog box with the Suppliers window, where you can see further details about the supplier. |
| Name | The name of the supplier. |
| Postcode | The postcode of the supplier’s address. |
| City | The name of the place or city connected to the supplier’s postcode. |
| Corporate ID | The corporate ID or the VAT registration number of the supplier. |
| Account no. | The account number of the account. |
| Beginning balance | The supplier’s balance at the outset of the period selected in the top part of the window. |
| Ending balance | The supplier’s balance at the end of the period selected in the top part of the window. |
The Subaccounts tab
The Subaccounts tab displays the subaccount segments of the account of the branch. You can select which segments you want to export by selecting or deselecting each segment in the list.
| Element | Description |
|---|---|
| Export | If you select this check box, you indicate that you want to export this subaccount. |
| Segment ID | The subaccount segment ID for export is SUB1, SUB2, etc. You can change the subaccount segment ID and give it another name before you export it. |
| Segment description | The description of the subaccount segment. |
| Segment ID exported | The name of the ID as you want it to be displayed after export. You can overwrite the text in this field. The system stores the values that you use for subaccounts. The codes ‘B’ and ‘GL’ are reserved for voucher and general ledger transactions. If you also export project-related segments, you cannot use the segment ID ‘P’, which is reserved for Projects. Examples of codes that you can use, are ‘A’ for Department (avdeling) and ‘E’ for Employee (ansatt). |
| Description exported | The description of the ID as you want it to be displayed after export. You can overwrite the text in this field. |