Process VAT report (TX502000)
You use this window to process a VAT report prepared for a selected tax agency for the specified VAT reporting period.
You can close the VAT reporting period that you have prepared in the Prepare VAT report (TX501000) window and generate a purchase invoice intended for the selected tax agency. The supplier invoice contains the net VAT amount that must be reported to the tax agency.
You can turn off the creation of the generation of purchase invoice on the Tax agency settings tab on the Suppliers (AP303000) window.
If any documents were posted to the closed reporting period, you can create a new revision of the report with the appropriate VAT adjustment automatically generated.
You can specify whether the particular tax agency allows posting to closed reporting periods on the Tax agency settings tab of the Suppliers (AP303000) window.
After closing the VAT period you can send/resend the VAT report to AutoReport where it will be authenticated and uploaded to the government.
The window toolbar
| Button | Description |
|---|---|
| Close period | Close the selected reporting period to process / release the report. Note: In a company having the File VAT by branches selected, all branches must be prepared before you can close. |
| Send | Send the VAT report to the tax agency after you have closed it. The Send button is active if the selected revision is closed but not yet sent to the authorities. |
| Resend | Resend the VAT report to the tax authorities if you have corrected the report in the Prepare VAT report (TX501000) window and need to send it to the tax authorities again. The Resend button is active if the selected revision has been sent to the authorities. |
| Validate | Sends the VAT report for validation at the tax agency without sending it. |
| Actions | Two actions are available:
|
| Inquiries | From the button’s drop-down you can select two reports, which will give you further details on your VAT reporting: |
| Reports | Two reports are available:
|
The top part
You use the elements in the area to select the branch, tax agency, and VAT period for the report to be released.
| Element | Description |
|---|---|
| Company | The company whose VAT report will be released. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) ../shared-files/cs100000-ref.html window. |
| Branch | The branch whose VAT report will be released. This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window. The Company type must be With branches requiring balancing and the check box File tax by branch checked. |
| Tax agency | The ID and name of the tax agency for which the VAT report is intended. Select a tax agency from the list of agencies available in the system. In Visma Net, tax authorities are defined as suppliers. The suggested tax agency can be defined on the VAT information tab in the Organisations (CS101500) or Branches (CS102000) windows. |
| Reporting period | The VAT reporting period the report covers. |
| Report status | The status of the report. |
| Revision | The revision number of the VAT report. The revision number changes each time you prepare a VAT report for a closed reporting period. With each revision, a new purchase invoice is generated automatically and is listed on the Supplier documents tab. Note You can generate updated VAT reports for closed reporting periods if this functionality is enabled for the tax agency on the Tax agency settings tab of the Suppliers (AP303000) window. |
| Show differences | A check box that indicates (if selected) that the amounts shown in the table on the Details tab are taken from documents posted between the VAT report revision selected in the Revision field and the previous revision of the VAT report. That is, these are the amounts that indicate the difference between the revisions of the VAT report. This check box is available only for revision 2 and higher. |
| From | Read-only. The start date of the selected period. |
| To | Read-only. The end date of the selected period. This date will be used as date on the tax document created on the tax agency. |
| Due date | The due date is suggested based on the payment terms of the tax agency. You can overwrite the date before you close the report. It will be used on the invoices and credit notes that are created. |
| Report type | The report type for the VAT report.
The report type for the VAT report.
|
| Replacement reason | If the revision is 2 or higher you have to select a replacement reason for the report that will be sent to the tax authority:
|
| Report status | The status of the VAT report.
|
| Status message reply | Select from the drop-down list one of the report’s Reply status messages:
|
| Payment ref. no. | Read-only. The payment reference number is generated based on the corporate ID from the branch, the reporting period type from the tax agency and the Reporting period. If the value is wrong you must correct the value in the created invoice or credit note. If the VAT registration ID is wrong you get a warning: The VAT registration ID has the wrong format. Generating the payment reference number failed. |
| Current bank account | Shows the current bank account The current bank account or IBAN from the Payment settings tab in Company. This is used by the tax authority to pay a claim to the company. If File tax by branch is selected on the company the the bank account is from the branch |
| Current BIC (Swift) | The BIC (swift) for the current bank account if IBAN is used from the Payment settings tab in Company. If File tax by branch is selected for the company, the BIC (swift) is from the branch. |
| New bank account | If you want to change the bank account that you want the government to use if you have a claim, you can enter this here. The new bank account will be sent and updated in Altinn. |
| New BIC (Swift) | If you enter an IBAN in the New bank account field, you have to enter the SWIFT/BIC for this account. |
| Telephone | The telephone number of the reporter’s contact person. This is automatically filled out based on information entered for the company. If File tax by branch is selected for the company, it is based on the information entered for the branch. |
| Contact name | The name of the reporter’s contact person. If File tax by branch is selected for the company, it is based on the information entered for the branch. |
| Email address | The email address of the user sending the report. Suggests the email address entered in the AutoReport settings tab in the Organisations (CS101500) window. If the field is empty or you want to change the email address, you will see the message: Do you want to save (new email) as your default email address(set in the Organisation window) for reports sent to AutoReport? |
| New total amount | When there is a report with revision 2 or higher and you select the report type Supplementary report this field shows the new total amount based on the detail line having the net VAT set. |
| Old total amount | Calculates the value from the previous revision. The amount can be changed and will affect the total to be paid/reclaimed. Changes will be saved. |
| Total to be paid/reclaimed | Calculated based on New total amount minus Old total amount. |
| Note to tax agency | Enter comments to the tax authority of any derivation or information regarding the report if necessary. Read only: For revision 2 or higher the field will show what is being corrected. |
| Report transfer status | Visible after the report has been validated or sent. The status from AutoReport or the tax authority of the sent report |
| Report transfer date | Visible after the report has been validated or sent. The date and time for when the sent and received status. |
| Report transfer message | Visible after the report has been validated or sent. Message sent from AutoReport or the tax authority |
The Details tab
This tab shows the lines included in the prepared VAT report.
The lines contain particular amounts (VAT and taxable) accumulated according to the taxable documents during the selected reporting period.
Select the Hide rows with no amount check box to only view rows with VAT transactions.
| Column | Description |
|---|---|
| Report line order | A report line defined for the tax agency report. |
| Description | The description of the report line. It can be maintained in the Reporting settings (TX205100) window. |
| Amount | The accumulated amount (VAT or taxable) for the report line in the default currency for the reporting groups that are defined to report this line. You can maintain it in the Reporting settings (TX205100) window. |
| VAT box number | This contains the code used in the electronic report to the government. The lines without a code will not be included in the report. Note: These codes must correspond with the authorities coding for VAT reports. |
| From VAT period | The first VAT period to report from. |
| Report line no. | This is the line number that is created by the system. |
| To VAT period | The last VAT period to report from. |
| Sort order | Here you can enter a value that is used to sort the report lines in the windows Prepare VAT report (TX501000) and Process VAT report (TX502000). |
| VAT zone ID | This is used if the values should be used only for one VAT zone. It is not in use in standard reports. |
The Supplier documents tab
This tab shows any supplier documents (of the Invoice or Purchase credit note types) created by the system when the VAT report was released for the selected reporting period. In addition, it shows all invoices created manually in the Purchase invoices (AP301000) window for the tax agency with date corresponding to the from and to date for the VAT period. The manually created invoices will have an empty VAT revision.
This supplier document contains the total VAT amount that you have to pay to the tax agency.
This VAT amount is taken from the Net VAT row of the VAT report (the row for which the Net VAT check box is selected in the VAT (TX205000) window; all VAT amounts are accumulated in this row. For details, see: About VAT report configuration.
The system generates this supplier document and displays it on the Supplier documents tab only if the Net VAT row is configured in the VAT report and Generate the VAT invoice automatically is checked on the Tax agency supplier tab.
If you have documents posted to a closed reporting period, you can prepare and release the updated VAT report for that period. This functionality is available only if the Update closed VAT periods check box is selected for the tax agency on the Tax agency settings tab in the Suppliers (AP303000) window.
Once the updated VAT report is released, another supplier document is generated and listed on the Supplier documents tab in addition to the previous supplier document. For details, see: About VAT report release.
| Column | Description |
|---|---|
| Branch | The branch that is responsible for paying the supplier document. This column is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Type | The type of the accounts payable document:
|
| Invoice no. | The number that identifies the supplier document in the system. This Invoice no. is generated according to the numbering series assigned to the documents of the corresponding type in the Supplier ledger preferences (AP101000) window. If you click this number, the document opens in a separate window. |
| Date | The last date of the VAT reporting period. |
| Due date | The due date depends on the payment terms defined on the General settings tab in the Suppliers (AP303000) window. |
| Post period | The period to which the selected document has been posted. |
| Supplier | The supplier (which is the tax agency) the supplier document is referred to. |
| Currency | The currency of the supplier document. |
| Amount | The amount of the supplier document. |
| Balance | The balance of the selected supplier document. |
| Status | The status of the selected supplier document.
For details, see the Purchase invoices (AP301000) window. |
| VAT revision | The revision ID of the supplier document. The supplier document is created in the process after the Close period button is clicked. Documents with empty revision are created manually in the Purchase invoices (AP301000) window. |
| Supplier ref. | This column is updated with the payment reference number from the VAT report when the invoice is created by the Process VAT report window. |
Related pages
Concepts
- About VAT report configuration
- About VAT report preparation
- About operations with VAT reports
- About VAT report release