VAT invoices and adjustments (TX303000)

This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes.

You can use this window to enter VAT invoices or VAT adjustments. Documents of these types are used for VAT that are paid directly to tax agencies or other suppliers that are authorised to collect specific taxes, such as custom duties on imported goods. You can apply only the taxes with the Enter from VAT invoice check box selected in the VAT (TX205000) window.

## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.

The window toolbar

Button	Description
Pre-book	Pre-books the invoice.
Release	Releases the VAT invoice or VAT adjustment and generates a batch of transactions.
Correct invoice	Click this to correct the selected invoice.
Send to Approval	Sends the invoice to Approval for approval.
Show files	Shows the files attached to the invoice.
Add attachment	Click to add an attachment to the invoice.
View details	Shows the details of the invoice.
Update lines	Updates the lines of the invoice.
Undo split line	Undoes all actions done by pressing Split line button. The row is deleted and the extended cost is added to the original row. This way the document is always balanced. In case of multiple lines split, the undo action will always add the row selected for undo to the parent and the rest of the rows will change their hierarchy one level up.
Split line	Creates an additional row (child) linked to the original row (parent). You can also split an additional row created, so a child can become parent for another child/children.

The top part

By using the elements in this area, you can specify various information about a new VAT invoice or adjustment, such as the date, the post period, the supplier number of the taxing authority, and the currency of taxes (if it is different from the base currency).

Also, you can select an existing tax invoice or adjustment by its reference number and view its details.

Element	Description
Type	The type of VAT document. The following options are available: Purchase invoice, Credit adjustment, or Purchases credit note.
Invoice no.	The unique ID assigned to the tax invoice or VAT adjustment. The system generates this number according to the numbering series assigned to the supplier invoices in the Supplier ledger preferences (AP101000) window.
Document status	The status of the VAT document.
Hold	A check box that indicates (if selected) that this VAT document has a status of On hold and cannot be released.
Date	The date of the VAT document.
Post period	A financial period to post the VAT document.
Supplier ref.	The reference number assigned to the document by the supplier (taxing authority).
Supplier	The ID of the taxing authority (the tax agency or other supplier authorised to collect specific taxes).
Location	The location of the supplier associated with the VAT document.
Currency	The currency of the VAT document.
Terms	The terms used in relations with the supplier that is the taxing authority.
Due date	The due date of the document according to the terms.
Cash disc. date	The last date when a cash discount is available according to the terms.
Description	A detailed description for the VAT invoice or VAT adjustment. An alphanumeric string of up to 60 characters may be used.
VAT total	The total VAT amount to be paid.
Balance	The balance of the document after payment application.
Cash discount	The cash discount amount available for this document.

The Apply VAT to tab

By using this tab, you can select invoices and adjustments to apply specific taxes to these documents. To add documents to the list, click Add documents in the table toolbar and select a VAT, and the system displays the documents to which the VAT can be applied.

Only documents with no such VAT applied are available for selection. If you have to create a VAT adjustment and include the documents for which this VAT had already been calculated, you must manually enter each document’s reference number.

Button	Description
Add documents	Opens the Add documents dialog box, which you use to select a tax and to view (and, optionally, select) the documents to which the tax can be applied.

Column	Description
Orig. trans. type	The type of the document added to the VAT invoice or adjustment.
Orig. doc. number	The reference number of the original document.
VAT ID	The VAT to be applied to the document.
VAT rate	The rate used for the VAT.
Taxable amount	The amount used as a base for VAT calculation.
VAT amount	The VAT amount that has been calculated for the specified taxable amount or entered manually.
VAT zone	The VAT zone of the supplier.
Account	The account associated with the VAT.
Subaccount	The corresponding subaccount.

The Add documents dialog box

Element / Button	Description
VAT ID	The VAT to be applied to the documents.
Supplier	The supplier from which the purchases are subjected to the VAT; leave the field blank to view documents related to various suppliers.
Supplier ref.	The particular document, by the reference number the supplier assigned to it.
From date	The date that starts the date range.
Date to	The date that ends the date range.

Columns	Description
Type	The type of tax document. The following options are available: Purchase invoice, Credit adjustment, or Purchases credit note.
Invoice no.	The unique ID assigned to the document. The system generates this number according to the numbering sequence assigned to the supplier invoices in the Supplier ledger preferences (AP101000) window.
Supplier ref.	The reference number assigned to the document by the supplier.
Date	The date of the document.
Supplier	The ID of the supplier.
Supplier name	The name of the supplier.
Location	The location of the supplier associated with the document.
Currency	The currency of the document.
Amount	The amount of the document.
Balance	The balance of the document after payment application.
Due date	The due date of the document according to the terms.
Description	A detailed description for the document. An alphanumeric string of up to 60 characters may be used.
Add (button)	Adds the selected documents to the list on the Apply VAT to tab and keeps the dialog box open so you can select more documents.
Add and close (button)	Adds the selected documents to the list on the Apply VAT to tab and closes the dialog box.
Cancel (button)	Closes the dialog box without adding the selected documents.

The Financial details tab

On this tab, you can enter or view the financial details of the tax document.

The Link to general ledger section

Element	Description
Batch no.	The number of the batch generated on the VAT document.
Branch	The branch associated with the VAT invoice or adjustment.
Supplier account	The supplier account of the supplier that is the taxing authority.
Supplier subaccount	The corresponding subaccount.

The Payment information section

Element	Description
Approved for payment	A check box that indicates (if selected) that this VAT document was approved for payment.
Payment date	The pay date for this document, as assigned during approval.
Payment location	The location of the tax agency.
Payment method	The payment method to be used to pay for this VAT document.
Cash account	The cash account associated with the payment method.

The Applications tab

This tab shows you the payments that were applied to the VAT document.

Button	Description
Apply automatically	Performs the application of the appropriate payments, if there are any.

Column	Description
Doc. type	The type of the payment document.
Reference no.	The number of the payment document. If you click this number, the Customer payments (AR302000) window opens, in which you can view the details of the payment.
Amount paid	The amount paid for the VAT document on the payment document.
Payment date	The date of the payment document.
Balance	The balance of the payment document.
Description	The description provided for the payment document.
Currency	The currency of the payment document.
Period	The financial period to post the payment.
Payment ref.	The payment reference number.
Status	The status of the payment document.