How do I mark the payroll file as Paid? (for companies not integrated with a payroll system)

If you want to mark an approved claim as Paid, you first need to set the status to Transferred to payroll.

• Go to the menu Reports > Generate payroll file and select one or more claims you want to change status on.

• Then you click the button Download payroll file.

• Select which format you want to download the file to.

• The selectable options are CSV file and Visma Nova (Finnish ERP system).

• Then you decide the transfer date and mark the checkbox Transferred to payroll.

• Please note that this checkbox is only available when the claims have status Approved.

After you have changed the status, the claims will be visible in the menu Payroll files.

In this page you will see all created payroll files within the selected from and until dates.

• Click Mark all as Paid in the column header or the link Mark as Paid for each claim individually.

• Confirm the status change and the selected claims are marked as Paid and no further action can be taken once this status is set.

• This status is also shown on the employee's claims in the Home page.