| Button | Description |
|---|---|
| Release | Releases the selected transaction and creates a batch. |
| Actions | Provides the following menu commands:
|
| Inquiries | Provides the following menu command, which you can click for quick access to a pop-up window:
|
| Button | Description |
|---|---|
| Add task | Clicking this option will open the Task (CR306020) window where you can add and view the tasks connected with the selected transaction. |
| Add event | Clicking this option will open the Event (CR306030) window where you can add and view the events connected with the selected transaction. |
| Add email | Clicking this option will open the Send (CR306015) window where you can add and view the emails connected with the selected transaction. |
| Add activity | Clicking any of the options in this drop-down will open the Activity (CR306010) window where you can add and view the different types of activities connected with the selected transaction. |
| Column | Description |
|---|---|
| Type | The type of the activity. |
| Summary | The summary (description) of the activity. |
| Status | The status of the activity. The options are:
|
| Start date | The date when the activity was started. |
| Work group | The work group to which the activity belongs. |
| Time spent | The time spent on the activity. |
| Owner | The owner of the activity. |
| Created by | The user who has created the activity. |
| Released | Indicates if the activity has been released. |
| Element | Description |
|---|---|
| Trans. type | The type of cash transaction. You can create transactions of the Cash entry type. |
| Ref. no. | The unique identifier assigned to the cash transaction in accordance with the numbering series |
| Status | The status of the transaction, which is automatically assigned by the system:
|
| Hold | A check box that, if selected, indicates that the transaction is on hold, which means it may be edited but cannot be released. You can deselect the Hold check box if the transaction is balanced. If this check box is deselected, the transaction status changes to Balanced. |
| Trans. date | The date of the transaction. |
| Period | The financial period to which the transaction should be posted. |
| Description | A detailed description of the transaction. |
| Cash account | The cash account that is a source account for the transaction. |
| Currency | The currency of the cash account. |
| Exchange rate | The amount corresponding to the Currency field, and the name of the field is only visible if you hover over the field. By clicking the field, the Rate selection dialog box opens. See description below. |
| View base (button) | When you click View base the following happens:
Click View currency again to return to the original view. |
| Entry type | The user-defined transaction type. Select the appropriate type from the list of entry types defined for the selected cash account. |
| Disb./receipt | The basic type of the transaction:
|
| Document ref. | The external document reference number. |
| Owner | The user who created the cash transaction. |
| Reversing cash entries | The number of cash entries which are created by reversing the current cash entry. This field is visible when the cash transaction is reversed on the original entry. |
| Original cash entry | The field shows the ID of the cash entry that was reversed by the current cash entry. This field is visible when the cash transaction is reversed on the reversed entry. |
| Amount | The amount of the transaction. |
| VAT taxable total | The document total that is subjected to VAT. The VAT taxable amount will be displayed in this field only if the Include in VAT taxable total check box is selected for the applicable tax in the VAT (TX205000) window. If the check box is deselected, this field will be empty. If the document contains multiple transactions with different taxes applied and each of the applied taxes has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT taxable total field of the document. This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| VAT exempt total | The document total that is exempt from VAT. This total is calculated as the taxable amount for the VAT with the Include in VAT exempt total check box selected in the VAT (TX205000) window. This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| VAT total | The total amount of VAT paid in the document. If a used VAT has been applied to the document, the used VAT amount is not included in the VAT total amount. You can view the used VAT details on the VAT details tab of the current window. |
| Control total | The control total of the transaction. A user enters this amount manually. This amount should be equal to the sum of amounts of all detail lines of the transaction. This field is available only if the Validate control totals on entry check box is selected in the Cash management preferences (CA101000) window. |
| VAT amount | The VAT amount to be paid for the document. A user enters this amount manually. This field is available only if the Validate VAT totals on entry check box is selected in the Cash management preferences (CA101000) window. To use the validation function, you must have the Net/gross entry mode check box selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Element | Description |
|---|---|
| Currency rate type ID | The currency rate type specified for the selected currency pair. |
| Effective date | The date on which the currency rate in this row becomes effective. |
| Currency unit equivalents | View the currency conversion. |
| OK (button) | Closes the dialog box. |
| Column | Description |
|---|---|
| Branch | The branch that created the transaction. |
| Item ID | The ID of the non-stock item specified as the transaction subject. |
| Description | The description provided for the item. |
| Quantity | The quantity of the item. |
| UoM | The unit of measure of the item. |
| Price | The unit price for the item. |
| Amount | The total amount for all units or items. |
| Offset account | The account to be updated by the transaction. By default, it is an offset account defined with the entry type selected for the cash account, but you can change this account. |
| Account description | A description of the account. |
| Offset subaccount | The corresponding subaccount to be used for the transaction. |
| Line no. | Used to count the number of lines in a cash transaction. |
| Project | The project with which the item is associated. Or, the non-project code, if the item is not intended for any project. The non-project code is specified in the Project accounting preferences (PM101000) ) window. This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Project task | The particular task of the project with which this transaction is associated. This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Non-invoicable | A check box that indicates (if selected) that this transaction is non-invoiceable in the project. This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| VAT category | A list of taxes associated with a product or a service when it is purchased or sold. |
| Column | Description |
|---|---|
| VAT ID | The VAT that applies to the cash transaction. |
| VAT rate | The rate of the VAT. |
| Taxable amount | The taxable amount of the transaction. |
| VAT amount | The VAT amount calculated for the transaction. |
| Deductible VAT rate | The percent of deduction that applies to the VAT amount paid to the supplier for specific purchases. This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Expense amount | The percentage that is deducted from the VAT amount paid to the supplier for specific purchases. This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window. |
| Pending VAT | A Pending VAT (sometimes called a suspended VAT) is applied to those documents whose VAT amounts should be recognized later than the document has been released. Once a document to the pending VAT is released, the system records its VAT amount to an intermediate account (such as the Pending VAT payable account or the Pending VAT claimable subaccount, where the VAT amount is kept until you initiate the process of recognizing the VAT). Suspended VAT information is not added to the VAT report until the taxes are recognised. |
| Include in VAT exempt total | A check box that indicates (if selected) that this value-added VAT has a zero rate, and is used to calculate a document subtotal that is actually exempt from VAT. The calculated amount will be displayed in the VAT exempt total field in the documents (such as invoices). Only available for VAT type VAT. |
| Statistical VAT | A check box that indicates (if selected) that the VAT on documents will be calculated only for statistical purposes. Or, will be reported only, but not actually paid. Only available for VAT type VAT. |
| Reverse VAT | A check box that indicates (if selected) that this is a reverse VAT. A reverse VAT is a type of VAT used in some countries of the European Union (EU). When this type of VAT is applied to a company that supplies goods or services to other EU countries, the liability of the reporting VAT is reversed and goes to the customer rather than to the supplier. Only available for VAT type VAT. |
| VAT type | The types of VAT:
|
| Element | Description |
|---|---|
| Batch no. | The number of the batch generated to implement the cash transaction. The number appears automatically after the transaction is released. Click the number to view the batch details. |
| Branch | The branch that initiated the transaction. |
| Cleared | A check box that indicates (if selected) that the transaction was cleared. |
| Clear date | The date when the transaction was cleared. |
| Element | Description |
|---|---|
| VAT zone | The VAT zone that applies to the transaction. |
| VAT calculation mode | The VAT calculation mode, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document. One of the following options can be selected:
|