Configure cash accounts
/visma-net-erp/help/cash-management/configure-cash-accounts
section
2026-02-19T17:09:06+01:00
# Configure cash accounts
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Configure cash accounts - overview
/visma-net-erp/help/cash-management/configure-cash-accounts/configure-cash-accounts-overview
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In Visma Net, you can maintain as many cash accounts as you need to get a clear picture of your cash flow.
2026-02-19T17:09:06+01:00
# Configure cash accounts - overview
In Visma Net, you can maintain as many cash accounts as you need to get a clear picture of your cash flow.
In Visma Net, you can maintain as many cash accounts as you need to get a clear picture of your cash
flow.
To keep your chart of accounts simple, Visma Net defines cash accounts separately rather than including them in the chart of accounts.
You
link cash accounts to accounts from the chart of accounts to track your cash transactions in
the General ledger workspace.
These topics will help you understand what types of cash accounts you need for your
business.
It describes the configuration process of a cash account and the other entities
that can be involved in recording cash transactions.
Also, you will read about methods of
restricting access to and visibility of cash accounts.
## Topics
+ [About cash account configuration](/visma-net-erp/help/cash-management/configure-cash-accounts/about-cash-account-configuration/)
+ [About cash account types](/visma-net-erp/help/cash-management/configure-cash-accounts/about-cash-account-types/)
+ [About the security of cash accounts](/visma-net-erp/help/cash-management/configure-cash-accounts/about-the-security-of-cash-accounts/)
+ [About entry types](/visma-net-erp/help/cash-management/configure-cash-accounts/about-entry-types/)
+ [Create a cash account](/visma-net-erp/help/cash-management/configure-cash-accounts/create-a-cash-account/)
+ [Run validation of a cash account balance](/visma-net-erp/help/cash-management/configure-cash-accounts/run-validation-of-a-cash-account-balance/)
About cash account configuration
/visma-net-erp/help/cash-management/configure-cash-accounts/about-cash-account-configuration
page
In the Cash management workspace, you work with cash accounts.
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# About cash account configuration
In the Cash management workspace, you work with cash accounts.
In the Cash management workspace, you work with cash accounts.
Cash accounts are used to keep
records of the outgoing and incoming payments and cash.
To distinguish cash accounts
maintained in the Cash management workspace from accounts that are in the chart of accounts, we
call the latter **general ledger accounts**, where **General ledger** represents the General ledger workspace.
In this topic, you will read about the configuration process of cash accounts and the details of implementation, which may vary depending on your company's organisation and financial operations.
## Configuration of cash accounts
You can create cash accounts that represent bank accounts, amounts of cash on hand, or
amounts of cash in transit.
The details of configuration depend on the type of cash account
you need. For more information about the types of cash accounts, see: [About cash account types](/visma-net-erp/help/cash-management/configure-cash-accounts/about-cash-account-types/)
To track the transactions you record in the Cash management workspace in the General ledger workspace, you link each cash account to a general ledger account allocated for this purpose. Once a document that is related to a cash account is released, the system automatically generates transactions to be posted to the respective general ledger accounts in the General ledger workspace.
In general, the configuration process of a cash account involves the following steps:
1. You decide which existing General ledger account you will record your cash transactions to, or you create a designated account for this purpose.
> [!NOTE]
> If the **Multi-currency accounting** functionality is enabled in your system (in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window), the currency of a cash account is taken from a GL account to be used for cash transactions, which must be denominated. If the functionality is disabled, the currency of a cash account is taken from the branch it belongs to.
1. You create a cash account in the Cash management workspace and link it to a general ledger account that you have allocated for this purpose. If you use branches and subaccounts in your system, you can link cash accounts from different branches or with different subaccounts to one general ledger account. Only one cash account can be created for the combination of a branch, a subaccount, and a general ledger account. [Create a cash account](/visma-net-erp/help/cash-management/configure-cash-accounts/create-a-cash-account/)
For more information, see:
1. You run validation of the cash account balance in the Cash management workspace, in case transactions were posted to the general ledger account before you created the cash account and linked it. After the validation is completed, all transactions posted to the general ledger account are tracked in the Cash management workspace. Now you can record transactions in both the General ledger and Cash management workspaces, and the system automatically synchronises the history of the cash account with the transactions in the general ledger account.
This configuration is enough for you to start making funds transfers between your cash
accounts.
To be able to record transactions other than funds transfers (cash entry
transactions and incoming and outgoing payments), you also need to perform the following
steps:
1. You configure the following entities:
+ **Entry types**: You use entry types to classify cash transactions for correct processing. You can consider an entry type a transaction template; it defines the transaction type, the offset general ledger account and subaccount, and the processing details. Entry type settings are to be used as default settings for a transaction. With entry types configured to affect the balances of general ledger accounts only (that is, those for which the entry type parameter is set to **Cash management** ), you can create transactions of the **Cash entry** type to record bank interest earned, a bank service fee, or some office expenses. [About entry types](/visma-net-erp/help/cash-management/configure-cash-accounts/about-entry-types/)
For more information, see:
+ **Payment methods**: You use payment methods to define the way the money is transferred into and out of the organisation. To be able to record money received from customers or paid to suppliers, you need to specify payment methods for each customer and supplier individually and create entry types to be used in the Customer ledger and Supplier ledger workspaces.
1. You associate entry types and payment methods with the appropriate cash accounts.
If you want to reconcile a cash account balance, the additional configuration is required.
## Identifiers of cash accounts
Identifiers for GL accounts are defined by the **ACCOUNT** segmented key, while
identifiers for cash accounts are defined by the **CASHACCOUNT** segmented key.
You can
use the [Segment keys (CS202000)](/visma-net-erp/help/common-settings/common-settings-windows/segment-keys-cs202000/) window to define the structure of the
**CASHACCOUNT** segmented key.
The **CASHACCOUNT** segmented key is not related to the **ACCOUNT** key, and you can
define identifiers for cash accounts differently than identifiers of general ledger accounts.
For
example, you can define the **CASHACCOUNT** key as having an additional segment (with
respect to the **ACCOUNT** key) to designate the branch that is the owner of the cash
account. Then for the general ledger account 10101, you can have a cash account **10101-MN** in the
Main branch and **10101-NR** in the North branch, both of which are linked to the 10101
account. Alternatively, you can define cash account identifiers to be like the identifiers
of the GL accounts.
## Currency of cash accounts
Each cash account is denominated in a particular currency.
If the **Multi-currency accounting** functionality is disabled in your system in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window, the currency of a cash account is taken from the branch it belongs to.
If the **Multi-currency accounting** functionality is enabled, you can maintain cash accounts
for each currency used, because the currency is taken from a general ledger account used for cash
transactions, which must be denominated. The balances of foreign currency cash accounts are
maintained in the currency of denomination as well as in the base currency and should be
periodically revalued in the base currency for the balance sheet.
## Balance of cash accounts
In Visma Net, the balance of a cash account can be presented in different ways.
You can view the
balance of the general ledger account linked to the cash account.
This balance, called the **General ledger balance** on the system interface, is calculated as the sum of all posted
transactions for the selected financial period.
Additionally, you can view the available
balance of a cash account. This balance, called the **Available balance**
on the system interface, is calculated as the sum of all released and cleared receipts and
disbursements, regardless of the selected date or financial period. The available balance is
the amount of money you can spend right now.
You can control how the system calculates the available balance of cash accounts, by using
the settings in the **Receipts to add to available balances** and
**Disbursements to deduct from available balances** sections of the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
Both sections have the same set of
settings. These settings, listed below, control which receipts and disbursements will be
included in the calculation of the available balance, in addition to the released and
cleared receipts and disbursements:
Unreleased uncleared
: You select this check box if you want the system to include receipts or disbursements with the **On hold** or **Balanced** status and with the **Cleared** check box is not selected.
Unreleased cleared
: You select this check box if you want the system to include receipts or disbursements with the **On hold** or **Balanced** status and with the **Cleared** check box is selected.
Released uncleared
: You select this check box if you want the system to include receipts or disbursements with the **Released** status and with the **Cleared** check box is not selected.
## Reconciliation of cash accounts
Reconciliation of a cash account is a useful procedure in controlling cash transactions.
You can keep records about cash transactions both in Visma Net and in a third-party system (for instance, a bank where you have accounts) or in the window
of cash register receipts. To reconcile the cash account, at the end of each financial
period, you compare the system records with a bank statement or other documents confirming
the transactions to find discrepancies between the account balances tracked by different
means.
In Visma Net, you mark cash accounts that require reconciliation by selecting the **Requires reconciliation** check box and specifying the number series for the
reconciliation statements in the **Reconciliation number series** field in the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
When this check box is selected for a cash
account, the system behaviour changes as follows:
+ For each transaction recorded to this cash account, the system makes the **Cleared** check box available for modification.
+ When you select the **Cleared** check box for a transaction, the system fills in the **Clear date** field (of the transaction) with the current business date.
+ The system displays the cash account in the list of available cash accounts in the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window and uses the specified number series to generate reference numbers for the statements.
## Maintenance of cash accounts in a multi-branch company
If the organisation has branches, each branch maintains its cash accounts separately from
the cash accounts of other branches.
To be able to maintain a unified chart of account for
all branches, you define cash accounts separately and link them to specific general ledger accounts in
the chart of accounts (you can link multiple cash accounts from different branches to one general ledger
account).
Thus, a multi-branch company can have a unified chart of accounts; all the accounts on the chart can be used by all branches, and each branch can have its own cash accounts, access to which is allowed for only the users who have access to the branch.
Once cash accounts have been configured, cash documents in each branch are created for a cash account that belongs to the branch, but the transactions generated by these documents are posted to the general ledger account. Although the cash accounts are separated by branches, the GL account provides the consolidated balance over all linked cash accounts.
## Usage of subaccounts with cash accounts
If you use subaccounts in your organisation, you can also use these subaccounts with cash
accounts for further analysis.
You define the list of available subaccounts in the General ledger workspace.
Related pages
Concepts
Tasks
Windows
About cash account types
/visma-net-erp/help/cash-management/configure-cash-accounts/about-cash-account-types
page
In Visma Net, you can configure cash accounts of different types that suit your company policy.
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# About cash account types
In Visma Net, you can configure cash accounts of different types that suit your company policy.
In Visma Net,
you can configure cash accounts of different types that suit your company policy.
The type of a
cash account depends on the purpose you want to use this account for, for example, to
record petty cash flow, or to temporarily store payments for future clearing or
reclassification. Generally, cash accounts can be divided as follows:
+ General-purpose cash accounts
+ Bank cash accounts
+ Clearing cash accounts
+ Cash accounts for unknown payments
+ Cash account for a corporate card
See the following sections for details about each type of a cash account, including its purpose, configuration, and maintenance.
## General-purpose cash accounts
A general-purpose cash account, sometimes referred to as a **cash-on-hand account**, is one
that you use to record transactions performed with cash you hold in a till.
You record outgoing
payments to suppliers and incoming payments received from customers.
You link a general-purpose cash account to a general ledger account of the **Asset** type to track transactions in the General ledger workspace. To be able to record incoming and outgoing payments, you need to associate this cash account with payment methods and entry types that are configured for usage in the Customer ledger and Supplier ledger workspaces. For example, you may need entry types for cash advances, cash receipts, or customer payments.
If needed, you can create a separate general-purpose cash account to record coins and cash that the company keeps on hand for small purchases (sometimes referred to as a **petty cash account** ). Periodically, petty cash is replenished and should be reconciled with the receipts (that is, with any paper trail that is kept).
## Bank cash accounts
A bank cash account is a cash account you use to record the financial transactions between
your organisation and the bank.
You create a separate cash account for each bank account.
For
example: You may have a regular checking account and a savings account.
You link a bank cash account to a general ledger account of the **Asset** type to trace
transactions in the General ledger workspace.
To be able to record incoming and outgoing payments,
you need to associate this cash account with the payment methods and entry types that are
configured for use in the Customer ledger and Supplier ledger workspaces.
For example: You can
use an entry type to record interest income to your savings account and an entry type used to
record bank charges to your regular checking account.
Also,
you can associate a bank (created as a supplier) with each bank cash account, for informational
purposes.
If you plan to make deposits into this bank account, you need to associate it with a clearing
cash account that is configured to temporarily hold the money before it is deposited.
(Clearing
cash accounts are described in the next section.)
Because each bank account is maintained by the bank, the bank's records over time may differ with those of your organisation, so periodic reconciliations are required.
## Clearing cash account
A clearing cash account is a cash account that you use to temporarily store payments
and cash that will be eventually deposited to the bank (and, hence, transferred from these
clearing accounts to the appropriate bank accounts).
Clearing accounts should not be used for
payments to suppliers.
You associate a clearing cash account with a general ledger account of the **Asset** type
to track transactions in the General ledger workspace.
To be able to record incoming payments, you
need to associate this cash account with payment methods that are based on the **Cash** means of payment, used in the Customer ledger workspace, and involved in creating
batch deposits.
Clearing accounts should be set as the default cash accounts for associated
payment methods.
To be able to transfer deposits from clearing accounts to a specific cash account that represents a bank account, you need to assign these clearing accounts to the respective bank cash accounts. For clearing accounts, no entry types are specified, and reconciliation is not performed.
## Cash account for unknown payments
You use a cash account for unknown payments to temporarily hold payments that cannot be entered as valid because the customer or supplier is unknown.
We recommend that you associate such a cash account with a general ledger account of the
**Liability** type to track transactions in the General ledger workspace.
To be able to record
such payments, you need to associate this cash account with payment methods used in the Customer ledger and Supplier ledger workspace.
Note, that an entry type that has an unknown payment
account specified as the reclassification account should be associated with a bank cash account,
to which you may receive such payments. Since accounts that temporarily store unknown payments
are cash accounts denominated in specific currencies, special entry types should be created for
each currency involved.
Related pages
Tasks
Windows
About the security of cash accounts
/visma-net-erp/help/cash-management/configure-cash-accounts/about-the-security-of-cash-accounts
page
Cash is a company's most liquid asset, which is why an organisation must have adequate controls to secure it.
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# About the security of cash accounts
Cash is a company's most liquid asset, which is why an organisation must have adequate controls to secure it.
Cash is a company's most liquid asset, which is why an organisation must have adequate
controls to secure it.
In Visma Net, you can set up user access to cash accounts at multiple levels and control which users
can view which particular cash accounts.
## Managing access by branch roles
If the **Multi-branch support** functionality is enabled in your system in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window, you can create and maintain multiple branches in your instance of Visma Net.
You can configure user access to the branch-specific data, including access to cash
accounts (that is, the ability to perform operations on the cash accounts) on a per-branch
basis by using branch roles.
You can achieve more granular access control with user roles, which grant or deny access to
system objects (modules, workspaces, records, window fields, and operations).
## Managing visibility by restriction groups
You can control the visibility of a specific cash account to users (that is, which users
can view the account) with the help of restriction groups.
To restrict the visibility of the
cash account, you include the general ledger account the cash account is linked to in a restriction
group by using the [Restriction groups by general ledger account (GL104020)](/visma-net-erp/help/access-management/row-level-security/row-level-security-windows/restriction-groups-by-general-ledger-account-gl104020/) window.
> [!CAUTION]
> We recommend that you carefully design and configure restriction groups containing accounts, subaccounts, and branches, so that a user can view all these entities. Otherwise, a user may encounter problems with processing transactions of the linked cash accounts.
## Managing visibility by branch
The visibility of a cash account can also be restricted by the branch the account belongs
to, in addition to the branch roles and restriction groups (described above).
Consider a
user who is allowed to view multiple branches due to assigned branch roles and is a member
of restriction groups of General ledger accounts, subaccounts, and branches.
Such a user can view (on
the data entry forms) the cash accounts of all the branches this user is allowed to view,
based on the user's membership in restriction groups and the branch selected on the data
entry window (in the **Branch** field, which is filled by default with the
branch to which the user is currently signed in).
If the **Multi-branch support** functionality is disabled, all cash accounts belong to a single branch and are visible to all users who are allowed to view the accounts, based on their membership in restriction groups.
To restrict the visibility of a cash account by the branch, you should enable the
**Inter-branch transactions** add-on functionality, which gives you the ability to configure
the automatic generation of inter-branch transactions for each document that involves
multiple branches.
With this functionality enabled, the **Restrict visibility by branch** check
box appears in the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
You select the **Restrict visibility by branch** check box for each cash account.
In
this case, the cash account is visible to only users who can select the branch (specified
for the cash account) in the **Branch** field on the data entry windows.
If
the **Restrict visibility by branch** check box is cleared for a cash account, this cash
account will be visible regardless of the selected branch.
If the **Branch** field is absent on a data entry window, then the visibility of the cash account is defined by the branch to which the user is currently signed in.
Related pages
Tasks
Windows
About entry types
/visma-net-erp/help/cash-management/configure-cash-accounts/about-entry-types
page
You use entry types to classify cash transactions for correct processing and to provide default values for transaction settings.
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# About entry types
You use entry types to classify cash transactions for correct processing and to provide default values for transaction settings.
You use entry types to classify cash transactions for correct processing and to provide
default values for transaction settings.
An entry type, such as a service charge or bank fee, functions like a transaction template, providing default values for a
transaction and indicating how the transaction should be processed in the system.
You need to configure separate entry types for each operation listed below:
+ Recording cash entries in the Cash management workspace that affect the balances of general ledger accounts.
+ Recording transactions in the Cash management workspace that result in the creation of documents in the Customer ledger and Supplier ledger workspaces and affect the balances of customers and suppliers.
+ Recording financial charges for processing funds transfers, bank deposits, customer payments, and voids in the Cash management, Customer ledger, and Supplier ledger workspaces.
+ Reclassifying payments in the Cash management workspace.
+ Creating adjustments during the reconciliation of bank statements in the Cash management workspace.
## Configuration of entry types
In general, the configuration of entry types consists of the following steps:
1. You determine which types of cash transactions you usually generate.
1. You create the required entry types by using the [Entry types (CA203000)](/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/) window, specifying at least the entry type ID and description.
+ The type of transactions: **Receipt** to record money coming in, or **Disbursement** to record money going out.
+ The way the balances of general ledger accounts, customer accounts, and supplier accounts are affected with a transaction based on this entry type or, one of the following options for the workspace setting: Cash management (a transaction affects the balances of general ledger accounts only), Supplier ledger (a transaction affects the balances of general ledger accounts and a supplier account), or Customer ledger (a transaction affects the balances of general ledger accounts and a customer account).
1. You associate the entry types you have created with the cash accounts that are involved in the respective cash transactions.
After configuration is done, you can proceed with recording cash transactions.
## Entry types for recording cash entries
You use the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window to record transactions that
affect the balances of general ledger accounts.
These transactions have the **Cash entry** type.
You
can record customer payments, payments to suppliers, bank charges, or interest earned.
To configure an entry type for recording cash entries, you specify the following settings:
+ The entry type ID and description
+ The type of transaction or whether it is a **Receipt** (money in) or **Disbursement** (money out)
+ The **Cash management** workspace
+ Optional: The default offset account and subaccount (if any subaccounts are defined in the system)
After you have created the entry type for recording cash entries, you need to associate it with the cash accounts that are involved in the respective cash transactions.
## Entry types for recording transactions
You use the **Create transaction** button in the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window to record a transaction for the
cash account you select.
In this window, you can record transactions that affect the balances
of customers or suppliers, as well as cash entry transactions.
To configure an entry type for recording transactions that affect balances of suppliers, you specify the following:
+ The entry type ID and description
+ The type of transaction or a **Receipt** (refund from a supplier) or **Disbursement** (payment to a supplier)
+ The **Supplier ledger** workspace
+ Optionally, a supplier account (if you frequently record transactions that involve a particular supplier)
You don't need to specify a default offset account or subaccount, because the general ledger accounts of the supplier (specified in a transaction) are used by default.
To configure an entry type for recording transactions that affect balances of customers, you specify the following:
+ The entry type ID and description
+ The type of transaction or a **Receipt** (payment from a customer) or **Disbursement** (refund to a customer)
+ The **Customer ledger** workspace
+ Optionally, a customer account (if you frequently record transactions that involve a particular customer)
Here, too, there is no need to specify a default offset account or subaccount, because the general ledger accounts of the customer specified in the transaction are used by default.
After you have created the entry type for recording transactions, you need to associate it with the cash accounts that are involved in the respective cash transactions.
## Entry types for recording finance charges
To configure an entry type for recording finance charges, you specify the following:
+ The entry type ID and a description that lets users easily identify the charge when they're applying it to payments
+ The type of transaction **Disbursement**
+ The **Cash management** workspace
+ The default offset general ledger account of the expense type and the appropriate subaccount (if subaccounts are used in your system)
+ The indication to the system of whether the bank typically deducts the amount of this charge from the payment amount or does not deduct it or the **Deduct from payment amount** check box should be selected or cleared, respectively.
> [!NOTE]
> The finance charges recorded in the Supplier ledger and Cash management workspaces are always recorded as separate transactions.
After you have created the entry type for recording finance charges, you need to associate it with the cash accounts that are involved in the respective cash transactions.
## Entry types for recording unknown payments
You use the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window to record unknown payments. Such transactions have the **Cash entry** type.
To configure an entry type for recording unknown payments, you specify the following:
+ The entry type ID and description
+ The type of transaction
+ The **Cash management** workspace
+ The **Use for payments reclassification** check box selected
+ The reclassification account (a cash account used to temporary store unknown payments).
After you have created the entry type for recording unknown payments, associate it with the cash accounts that are involved in the respective cash transactions.
Related pages
Tasks
Windows
Select and edit an entry type
/visma-net-erp/help/cash-management/configure-cash-accounts/select-and-edit-an-entry-type
section
On the Entry types tab, you can select a valid entry type for the selected cash account, which you can then customise.
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# Select and edit an entry type
On the Entry types tab, you can select a valid entry type for the selected cash account, which you can then customise.
## Before you start
To create entry types, go to: [Create an entry type for disbursements or receipts](/visma-net-erp/help/cash-management/manage-cash-transactions/create-an-entry-type-for-disbursements-or-receipts/).
1. Go to the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. Select a **Cash account**.
1. On the **Entry types** tab, click . A new row is added in the table.
1. Under **Entry type ID**, select the entry type you want to use.
1. Under **Offset account override**, select an account.
1. Under **VAT zone**, select a VAT zone.
1. Under **VAT calculation mode**, choose between the tax settings **Gross** or **Net**.
1. Click .
Related pages
Tasks
Windows
Create a cash account
/visma-net-erp/help/cash-management/configure-cash-accounts/create-a-cash-account
section
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# Create a cash account
## Before you proceed
Do the following to make sure that all prerequisites are met before you create a cash account:
+ Determine which type of cash account you want to create.
+ Check the internal agreements your organisation has about identifiers used for general ledger accounts and cash accounts.
+ Review the structure of subaccounts and the meanings of their segment values in your organisation, and choose the subaccounts to be used for the cash accounts to be created.
+ By using the [Chart of accounts (GL202500)](/visma-net-erp/help/general-ledger/general-ledger-windows/chart-of-accounts-gl202500/) window, verify the existence of the general ledger account to which you will link new cash accounts, or create a designated general ledger account for this purpose. The general ledger account type depends on the type of cash account you have decided to create.
+ If this cash account is to be denominated to a foreign currency, review the types of exchange rates to be used for currency conversions and create a new rate if needed.
+ Consider how you want to restrict the access to the cash account.
You can perform the following operations before or after creating a cash account:
+ By using the [Entry types (CA203000)](/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/) window, create the entry types to be used for recording cash transactions to the cash account. [About entry types](/visma-net-erp/help/cash-management/configure-cash-accounts/about-entry-types/)
For more information, see:
+ In the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window, create the payment methods to be used with the cash account.
+ If you are creating a bank cash account and plan to make deposits, create clearing cash accounts to associate with the bank cash account.
If you create the entry types, payment methods, and clearing cash accounts after you have created the cash account, you need to associate them with the cash account by using the table toolbars of the **Entry types**, **Payment methods**, and **Clearing accounts** tabs in the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. Go to the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. In the window toolbar, click **Add new record**.
1. In the **Cash account** field, type the identifier for the new cash account. If cash account identifiers in your system have multiple segments, type the segment values or select them from the list of allowed values.
1. In the **Account** field, select the general ledger account from the list of accounts available in the chart of accounts. Note that the system automatically fills in the **Currency** field with the appropriate value.
1. In the **Subaccount** field, select the subaccount to be used with this cash account.
1. In the **Branch** field, select the branch that will use this cash account.
1. If this cash account is denominated to a foreign currency, in the **Currency rate type** field, select the type of exchange rate to be used for currency conversions.
1. In the **Description** field, type a description for the cash account.
1. Optional: Select the **Clearing account** check box to indicate that the cash account is used to record undeposited payments.
1. Optional: Select the **Requires reconciliation** check box to indicate that reconciliations are required for this account, and select a numbering series for these reconciliations in the **Reconciliation number series** field.
1. Optional: Select the **Restrict visibility with branch** check box to make this cash account visible to only a user signed in to the branch that is associated with this cash account.
1. Optional: Select the **Match bank transactions to batch payments** check box to indicate that during the processing of the imported bank transactions, the system should search for a match among supplier ledger batch payments (which group documents for further processing by a money transfer operator).
1. Optional: If you are creating a bank account and have configured a supplier to represent a bank your company works with, in the **Bank ID** field, specify the supplier identifier for informational purposes.
1. Optional: If you have configured the payment methods to be used to record transactions to this cash account, on the **Payment methods** tab, add the payment methods and specify the appropriate settings in the row for each payment you add.
1. Optional: If you are creating a bank account and have configured the clearing accounts to hold non-deposited payments, on the **Clearing accounts** tab, add these accounts to the table.
1. Optional: If you have configured the entry types to be used to record transactions to this cash account, on the **Entry types** tab, add them to the table.
1. Optional: On the **Remittance settings** tab, which appears if at least one of the payment methods specified for the cash account requires remittance information, in the **Value** column for each row, provide the required information.
1. In the window toolbar, click .
1. Go to the [Chart of accounts (GL202500)](/visma-net-erp/help/general-ledger/general-ledger-windows/chart-of-accounts-gl202500/) window.
1. Make sure that the read-only **Cash account** check box is selected for the general ledger account to which you linked the cash account you created.
This check box indicates that the new cash account has been successfully linked to the general ledger account and that all transactions of the general ledger account will be traced in the Cash management workspace.
After a cash account is configured and linked to the selected general ledger account, you need to run validation of the cash account balance in the Cash management workspace, in case transactions were posted to the general ledger account before you created the cash account and linked it.
Related pages
Tasks
Windows
Set default cash account for payments and transactions
/visma-net-erp/help/cash-management/configure-cash-accounts/set-default-cash-account-for-payments-and-transactions
section
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# Set default cash account for payments and transactions
1. Go to the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
1. On the **General information** tab, go to the **Default cash account settings** section.
1. In the **Default cash account** field, click  and select the default cash account for payments and bank transactions.
1. Click .
## The Default cash account settings are used in the following windows
+
+ [Payment info from AutoPay (AP50550S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/payment-info-from-autopay-ap50550s/)
+ [Bank transactions history (CA402000)](/visma-net-erp/help/cash-management/cash-management-windows/bank-transactions-history-ca402000/)
+ [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/)
+ [Process bank transactions (CA306000)](/visma-net-erp/help/cash-management/cash-management-windows/process-bank-transactions-ca306000/)
+ [Import bank transactions (CA306500)](/visma-net-erp/help/cash-management/cash-management-windows/import-bank-transactions-ca306500/)
+ [Import incoming payments (AR305500)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/import-incoming-payments-ar305500/)
+ [Process incoming payments (AR305000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/process-incoming-payments-ar305000/)
+ [Incoming payments history (AR407000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/incoming-payments-history-ar407000/)
Related pages
Concepts
Tasks
Windows
Set default actions for incoming AutoPay payments and bank statements
/visma-net-erp/help/cash-management/configure-cash-accounts/set-default-actions-for-incoming-autopay-payments-and-bank-statements
section
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# Set default actions for incoming AutoPay payments and bank statements
1. Go to the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. In the **Cash account** field, click  and choose the cash account you want to set up.
1. In the **Default action bank statements** field, choose what you want the system to do with imported bank statements.
+ **Import from AutoPay**
Choose this action if most of your incoming payments have no CID or invoice number.
+ **Import from AutoPay and match**
Choose this action if some of your incoming payments have no CID or invoice number.
> [!NOTE]
> When you do this, a warning is displayed when an incoming payment has no CID or invoice numbers. The payments will not end up in the [AutoPay inbox (CA50400S)](/visma-net-erp/help/cash-management/cash-management-windows/autopay-inbox-ca50400s/). Instead, you have to check the [Process incoming payments (AR305000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/process-incoming-payments-ar305000/) window for payments with errors. These payments must be matched manually.
+ **Import from AutoPay and process**
Choose this action if your bank agreement requires a CID for all incoming payments, or if you have very few incoming payments without a CID or an invoice number.
> [!NOTE]
> When you do this, you will receive no warning for incoming payments without a CID and an invoice numbers. These payments will be sent to [AutoPay inbox (CA50400S)](/visma-net-erp/help/cash-management/cash-management-windows/autopay-inbox-ca50400s/). You have to check the [Process incoming payments (AR305000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/process-incoming-payments-ar305000/) window for any payments that you have to match manually. Afterwards, go back to [AutoPay inbox (CA50400S)](/visma-net-erp/help/cash-management/cash-management-windows/autopay-inbox-ca50400s/), select the payments, and validate them manually to remove them from the list.
1. In the **Default action incoming payments** field, choose what you want the system to do with incoming AutoPay payments.
1. Click .
These actions are used in the [AutoPay inbox (CA50400S)](/visma-net-erp/help/cash-management/cash-management-windows/autopay-inbox-ca50400s/) window.
Related pages
Tasks
Windows
Configure import settings for statements and incoming payments
/visma-net-erp/help/cash-management/configure-cash-accounts/configure-import-settings-for-statements-and-incoming-payments
section
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# Configure import settings for statements and incoming payments
1. Go to the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. In the **Cash account** field, select the account for which you want to set up automatic import of payments.
1. In the **IBAN** field, enter the IBAN for this cash account. The use of the AutoPay functionality requires that the account has a valid bank agreement for AutoPay.
1. In the **Default action bank statements** field, choose what you want the system to do with the imported bank statements, with or without bank transaction rules (see: [Create bank transaction rules](/visma-net-erp/help/cash-management/manage-bank-statements/create-bank-transaction-rules/) ). The options are:
+ **Import from AutoPay**
Choose this action if most of your imported bank statements have no bank transaction rules set.
+ **Import from AutoPay and process**
Choose this action if you have set up bank transaction rules for all types of transactions.
1. In the **Default action incoming payments** field, choose what you want the system to do with incoming AutoPay payments.
+ **Import from AutoPay**
Choose this action if most of your incoming payments have no CID or invoice number.
+ **Import from AutoPay and match**
Choose this action if some of your incoming payments have no CID or invoice number.
+ **Import from AutoPay and process**
Choose this action if your bank agreement requires a CID for all incoming payments, or if you have very few incoming payments without a CID or an invoice number.
1. Click . Repeat the procedure for all accounts you want to set up.
Related pages
Tasks
Windows
Edit remittance information
/visma-net-erp/help/cash-management/configure-cash-accounts/edit-remittance-information
section
In this tab, you can view and edit the account remittance information (if it is required by the payment methods associated with this account).
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# Edit remittance information
In this tab, you can view and edit the account remittance information (if it is required by the payment methods associated with this account).
## Before you start
If this tab is not displayed, go to the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window, and make sure the **Require remittance information for cash account** check box is selected.
1. Go to the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. Go to the **Payment methods** tab, and select a payment method.
1. Go to the **Remittance settings** tab, and edit (if necessary) the details in the **Remittance details** table.
1. Click .
Related pages
Tasks
Windows
Manually import bank transactions
/visma-net-erp/help/cash-management/configure-cash-accounts/manually-import-bank-transactions
section
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# Manually import bank transactions
1. Go to the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. Select the account from which you want to upload bank statements to AutoPay.
1. Select the **Upload files manually** check box.
1. Click .
When you select this account in the [Import incoming payments (AR305500)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/import-incoming-payments-ar305500/) [Payment info from AutoPay (AP50550S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/payment-info-from-autopay-ap50550s/) and the [Import bank transactions (CA306500)](/visma-net-erp/help/cash-management/cash-management-windows/import-bank-transactions-ca306500/) windows, the **Upload file** button will be active.
This setting is only relevant for companies in Sweden and the Netherlands, or for Finnish or Norwegian companies that have subsidiaries in these countries.
To import bank transactions manually, you also have to select a manual file format in the **Manual file format** drop-down.
Related pages
Tasks
Windows
Disable the automatic creation of supplier prepayments during auto-matching
/visma-net-erp/help/cash-management/configure-cash-accounts/disable-the-automatic-creation-of-supplier-prepayments-during-auto-matching
section
You can stop the system from automatically creating supplier prepayments during auto-matching.
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# Disable the automatic creation of supplier prepayments during auto-matching
You can stop the system from automatically creating supplier prepayments during auto-matching.
1. Go to the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
1. Click on the **Bank statement settings** tab.
1. In the **Process bank transactions** section, select the **Do not create supplier prepayments** check box.
1. Click . You will get the warning **Remaining balance available** on the supplier transactions, and the **Ready to process** check box will not be checked in the [Process bank transactions (CA306000)](/visma-net-erp/help/cash-management/cash-management-windows/process-bank-transactions-ca306000/) window.
Related pages
Concepts
Tasks
Windows
Disable the automatic creation of customer payments when bank payment amount is not fully applied
/visma-net-erp/help/cash-management/configure-cash-accounts/disable-the-automatic-creation-of-customer-payments-when-bank-payment-amount-is-not-fully-applied
section
You can stop the system from automatically creating customer payments if bank payment amount is higher than the invoice amount.
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# Disable the automatic creation of customer payments when bank payment amount is not fully applied
You can stop the system from automatically creating customer payments if bank payment amount is higher than the invoice amount.
1. Go to the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
1. Click on the **Bank statement settings** tab.
1. In the **Process bank transactions** section, select the **Do not create payment when bank payment amount is not fully applied** check box.
1. Click .
> [!NOTE]
> You will get the warning **Remaining balance available** if bank payment is higher than invoice amount or invoice is closed. In the [Process bank transactions (CA306000)](/visma-net-erp/help/cash-management/cash-management-windows/process-bank-transactions-ca306000/) and [Process incoming payments (AR305000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/process-incoming-payments-ar305000/) windows, the **Ready to process** check box will not be checked before manual action is taken.
Related pages
Concepts
Tasks
Windows
Enable customer and supplier recognition for bank transactions
/visma-net-erp/help/cash-management/configure-cash-accounts/enable-customer-and-supplier-recognition-for-bank-transactions
section
To avoid a match on a different bank account when you click the Match automatically button in the Process bank transactions (CA306000) window, you can enable the customer and the supplier recognition for bank transaction by the same bank account number.
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# Enable customer and supplier recognition for bank transactions
To avoid a match on a different bank account when you click the Match automatically button in the Process bank transactions (CA306000) window, you can enable the customer and the supplier recognition for bank transaction by the same bank account number.
For more information: [Process bank transactions (CA306000)](/visma-net-erp/help/cash-management/cash-management-windows/process-bank-transactions-ca306000/).
1. Go to the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
1. Click on the **Bank statement settings** tab.
1. In the **Process bank transactions** section, select the **Match only documents with the same bank account number** check box.
1. Click .
Related pages
Concepts
Tasks
Windows
Activate automatic post and release for purchase documents
/visma-net-erp/help/cash-management/configure-cash-accounts/activate-automatic-post-and-release-for-purchase-documents
section
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# Activate automatic post and release for purchase documents
1. Go to the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
1. Go to the **General settings** tab.
1. Find the **Posting and release** section.
1. Deselect the **Do not automatically release supplier payments** check box.
1. Click .
Related pages
Concepts
Tasks
Windows
View webhook notification for cash accounts
/visma-net-erp/help/cash-management/configure-cash-accounts/view-webhook-notification-for-cash-accounts
page
You can view the notification sent by the system each time there is a change with one of your cash accounts.
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# View webhook notification for cash accounts
You can view the notification sent by the system each time there is a change with one of your cash accounts.
## Before you start
In order for you to view the wehhook notifications, you need to set up the system for it. See: [Enable webhook notifications on a chart of accounts](/visma-net-erp/help/general-ledger/manage-webhook-notifications/enable-webhook-notifications-on-a-chart-of-accounts/)
1. Go to the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. Create a new cash account, or disable an existing cash account.
1. To view the notification, go to the [Webhook notification for account (GL407000)](/visma-net-erp/help/general-ledger/general-ledger-windows/webhook-notification-for-account-gl407000/) window.
Related pages
Concepts
Tasks
Windows
Run validation of a cash account balance
/visma-net-erp/help/cash-management/configure-cash-accounts/run-validation-of-a-cash-account-balance
page
You use the Validate account balances (CA503000) window to run validation of the balances of a cash account.
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# Run validation of a cash account balance
You use the Validate account balances (CA503000) window to run validation of the balances of a cash account.
For more information: [Validate account balances (CA503000)](/visma-net-erp/help/cash-management/cash-management-windows/validate-account-balances-ca503000/).
You use the [Validate account balances (CA503000)](/visma-net-erp/help/cash-management/cash-management-windows/validate-account-balances-ca503000/) window to run validation of
the balances of a cash account.
You perform this process in case you have linked a
newly created cash account to a general ledger account that already had transactions recorded to
it.
1. Go to the [Validate account balances (CA503000)](/visma-net-erp/help/cash-management/cash-management-windows/validate-account-balances-ca503000/) window.
1. Do one of the following:
+ To run the validation process for all listed cash accounts, click **Process all**.
+ To run the validation process for only selected cash accounts, select the unlabelled check boxes for the needed cash accounts, and click **Process**.
If the balances of the cash accounts were validated successfully, the system marks them with green check marks.
After the validation of cash account balances is completed successfully, all
transactions posted to the general ledger account are tracked in the General ledger workspace.
The system automatically synchronises the history of the cash account
with the transactions in the general ledger account.
Related pages
Windows