Reconcile cash accounts
/visma-net-erp/help/cash-management/reconcile-cash-accounts
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2026-02-19T17:09:06+01:00
# Reconcile cash accounts
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Reconcile cash accounts - overview
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One way to maintain internal control over the company cash is by performing regular account reconciliations.
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# Reconcile cash accounts - overview
One way to maintain internal control over the company cash is by performing regular account reconciliations.
One way to maintain internal control over the company cash is by performing regular
account reconciliations.
Generally, the goal of reconciliation is to find discrepancies between
account balances tracked by different means (in your company and by a third party), locate any
errors, and make needed corrections or adjustments.
Reconciliation is performed primarily for cash accounts that represent bank accounts.
Also,
the balances of petty cash accounts can be reconciled with available documents, cash register
receipts, or point-of-sale reports.
Sometimes a balance of accounts receivables can be
reconciled with the records kept in a particular customer's system.
Reconciliation is usually done at the end of each period or more frequently.
Regular
reconciliations can reduce the number of errors on accounts and make it easier to find
overlooked transactions, such as missing sales invoices that have been lost in
transit.
Visma Net offers you capabilities that help you evaluate more precisely the available balances of cash accounts between reconciliations and perform reconciliations of cash accounts more quickly and effectively.
This chapter will guide you through the reconciliation process facilitated by Visma Net for cash accounts.
## Topics
+ [About the reconciliation process](/visma-net-erp/help/cash-management/reconcile-cash-accounts/about-the-reconciliation-process/)
+ [Perform reconciliation](/visma-net-erp/help/cash-management/reconcile-cash-accounts/perform-reconciliation/)
About the reconciliation process
/visma-net-erp/help/cash-management/reconcile-cash-accounts/about-the-reconciliation-process
page
Reconciliation is the process of comparing the cash transactions recorded in the system to records of the same transactions tracked by other means or third parties.
2026-02-19T17:09:06+01:00
# About the reconciliation process
Reconciliation is the process of comparing the cash transactions recorded in the system to records of the same transactions tracked by other means or third parties.
Reconciliation is the process of comparing the cash transactions recorded in the system to
records of the same transactions tracked by other means or third parties.
For instance, if
you reconcile a bank account, you use the bank statements for comparison.
To reconcile a
petty cash account, you might use the cash register receipts or point-of-sale reports for
reference.
In Visma Net, you mark cash accounts that require reconciliation, by selecting the **Requires reconciliation** check box in the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
For more information, see: [Configure cash accounts - overview](/visma-net-erp/help/cash-management/configure-cash-accounts/configure-cash-accounts-overview/)
In this topic, you will read about the steps you perform to reconcile a cash account balance and additional information that will help you perform the reconciliation.
## Steps of the reconciliation process
In general, you perform the following steps when you reconcile a cash account:
1. **Preparing for the reconciliation**: Optionally, during each financial period, you clear transactions (cash transactions, payments to suppliers, incoming payments window customers, and cash sales) as you receive information that the transactions have passed through. [Manage bank statements - overview](/visma-net-erp/help/cash-management/manage-bank-statements/managing-bank-statements-overview/)
For more information, see:
1. **Verifying the cash account beginning balance**: At the end of the period, you verify the beginning balance for each cash account. In the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window, you verify that the beginning balance of the cash account in the system (per your books) matches the beginning balance on the bank statement (or your record of the petty cash account); if they do not match, void the earlier statement and fix all errors. Also, you can review the older transactions for the account that had not yet been reconciled and see which of them were preliminarily cleared.
> [!NOTE]
> If a transaction has been matched to one on a bank statement in the [Process bank transactions (CA306000)](/visma-net-erp/help/cash-management/cash-management-windows/process-bank-transactions-ca306000/) window, the transaction has the **Cleared** check box selected in the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window. Also, a transaction is cleared if a user has selected the **Cleared** check box for it on the window where the transaction was entered. For more information, see: [About processing imported transactions](/visma-net-erp/help/cash-management/manage-bank-statements/about-processing-imported-transactions/)
1. **Creating the reconciliation statement**: You create a new reconciliation statement for the cash account in the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window and enter the statement balance, for instance, the ending balance from the bank statement, or the sum of the cash register receipt amounts and the cash account beginning balance.
1. **Clearing the transactions**: If you have used the [Process bank transactions (CA306000)](/visma-net-erp/help/cash-management/cash-management-windows/process-bank-transactions-ca306000/) window to clear bank transactions, you click the **Reconcile processed** button in the table toolbar, the system selects the **Reconciled** check boxes in the table for all released documents that were processed in the [Process bank transactions (CA306000)](/visma-net-erp/help/cash-management/cash-management-windows/process-bank-transactions-ca306000/) window.
If you have been manually clearing transactions during the financial period for which you have created the reconciliation statement and are sure that the clearing is valid, you select the **Reconciled** check box (to the left of the **Cleared** check box) for each cleared transaction.
If there are no cleared transactions, you can use a bank statement or other paper documents confirming transactions; compare the transactions to lines of the bank statement by using transaction identifiers, dates, and amounts; and select the **Reconciled** check box in the first column for the confirmed transactions.
> [!NOTE]
> You can perform reconciliation in as many sessions as you need. You can save the reconciliation statement (with the **On hold** or **Balanced** status) at any time to continue to work with it later.
1. **Adjusting the cash account balance**: As you progress through the list, you can view the updated value of the difference between the reconciled balance of the cash account and the balance of the statement you have entered. You can create cash adjustments for transactions (such as bank interest or service charges) that occurred but were not recorded to the account. The reconciliation is finished when the difference between the reconciled balance of the cash account and the balance of the statement is zero.
1. **Confirming the reconciliation results**: When you have finished comparing the cash account transactions to a bank statement or other paper documents confirming transactions and the difference between the reconciled balance of the cash account and the balance of the statement is zero, you save and release the reconciliation statement. Thus, you have confirmed that the cash account balance is reconciled for the selected period.
In the following sections you can find additional information about the details of the reconciliation process, which you perform with the help of Visma Net.
## Creation of the first reconciliation statement
If you have never performed reconciliation for a particular account and then, starting on a specific date, decide to start reconciling the account (for example, when you are converting a cash account into a bank account), consider creating a first reconciliation statement that includes all the transactions that had been recorded to this account before this specific date and that were not recorded to another source.
To start the first reconciliation, you need to know the balance of your first
reconciliation statement.
In the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window, select
the cash account and date range for which the transactions are displayed (from the date of
the first transaction to the date that immediately precedes the date of conversion).
Make
sure that all transactions, which you are going to reconcile, are posted to the General ledger.
Then write down the value of the **Ending balance** field (in the
top part); this will be your first reconciliation statement balance, which you
enter in the **Statement balance** field in the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window.
You can use the [Cash account summary (CA633000) report](/visma-net-erp/help/cash-management/cash-management-reports/cash-account-summary-ca633000/) to find out the ending balance of a cash account.
When you know the balance of your first reconciliation statement, you create the
reconciliation statement and mark the transactions as reconciled.
When the reconciled
balance and the statement balance are equal, you save and release the reconciliation
statement.
When you are reconciling the account for the second time, if you detect transactions that should belong to the first statement, you void the first statement, add these transactions, and release the statement again.
## Adjustment of a cash account balance
If you are reconciling a bank account, you compare the cash account transactions to the
bank account records (usually found in a bank statement).
Theoretically, the balance of the
bank account should reconcile with the balance of the associated cash account as shown in
your system.
However, a transaction may be recorded on your books sooner or later than the
bank actually reflects that change to the corresponding account.
Also, the bank may invoke
service charges of amounts that are not known in advance.
If you have been regularly tracking bank transactions during a financial period or have processed a bank statement just before the reconciliation, you probably do not need to adjust the balance of the cash account during the reconciliation because your records are up to date.
If you do not use automatic processing of the bank transactions (or of the other records
that confirm the cash account transactions), you may encounter a transaction that is in a
bank statement, but is not recorded to the system. In Visma Net, you can create cash adjustments for transactions (such as bank interest or service
charges) that occurred but were not recorded to the account.
To do this, you click the
**Create adjustment** button in the table toolbar of the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window.
## Handling of voided transactions
You can indicate to the system how you want to handle voided transactions by using the **Skip voided transactions** check box in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
If the check box is cleared, the system includes in the list of transactions both the
original transaction and the voided transaction.
If the check box is selected, the system
skips these transactions and does not include them in the reconciliation.
If a payment is released and reconciled at the end of a financial period and then the payment is voided in the next financial period, the system does not change the released reconciliation statement and does not skip the voided payment during reconciliation.
When you save a reconciliation statement for the first time and the system assigns the
reference number to it, the value of the **Skip voided transactions**
check box at this moment is preserved by the system for this particular statement. If you
change the value of the check box after saving the statement for the first time, the system
will display the **Voided transactions are skipped** check box in the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window.
This check box will reflect the value of
**Skip voided transactions** at the moment when the statement was first
saved.
The system will handle voided transactions as this setting indicates.
If you want the system to handle the voided transactions the other way (that is, with the check box selected if it was cleared or cleared if it was selected), you need to delete the saved reconciliation statement, adjust the value of the **Skip voided transactions** check box, and create a new reconciliation statement.
## Release of a reconciliation statement
You can release a balanced statement by clicking **Release** in the window toolbar of the [Reconciliation statement history (CA302010)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statement-history-ca302010/) or the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window.
The released statement includes only documents that were marked as reconciled (see the **Reconciled** check box in the table in the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window). When you release the reconciliation statement, the system assigns a date and a reconciliation statement reference number to all transactions marked as reconciled; these transactions will not appear on any future reconciliation statement.
If transactions were not marked as reconciled but were marked as cleared, they will keep the **Cleared** status and will appear on any subsequent statement until they are reconciled.
The amounts of unreleased transactions with the **Cleared** status
affect an available balance of a cash account balance, only if the **Unreleased cleared** check box is selected in the **Receipts to add to available balances** and **Disbursements to deduct from available balances** sections of the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
For more information, see: [About cash account configuration](/visma-net-erp/help/cash-management/configure-cash-accounts/about-cash-account-configuration/)
## Voiding of a reconciliation statement
Only one open statement is allowed for each cash account.
If you find an error in an earlier
statement for a cash account, delete the open statement (which is not released), locate the
last released statement, and void it.
Voiding the statement removes the reconciliation marks
from the documents and makes the documents available again for proper reconciliation.
Notice
that voiding does not change the status of the documents that were created during the
reconciliation process.
Related pages
Concepts
Tasks
Windows
Perform reconciliation
/visma-net-erp/help/cash-management/reconcile-cash-accounts/perform-reconciliation
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By performing periodic reconciliation for a cash account, you make sure that the transactions recorded to the account are correct and that the list of transactions is complete.
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# Perform reconciliation
By performing periodic reconciliation for a cash account, you make sure that the transactions recorded to the account are correct and that the list of transactions is complete.
By performing periodic reconciliation for a cash account, you make sure that the
transactions recorded to the account are correct and that the list of transactions
is complete.
You can perform reconciliation in as many sessions as you need. You can save the reconciliation statement at any time to continue to work with it later.
## Perform reconciliation
1. Go to the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window.
1. In the **Cash account** field, select the cash account to be reconciled.
1. In the **Statement balance** field, enter the reconciliation statement balance. If you are reconciling a bank account, this is the ending balance shown in the bank statement you are using for reference. In other cases, this is the sum of the beginning balance of the cash account and the amounts of the documents that confirm transactions (for instance, cash register receipts).
1. In the **Load documents up to** field, select the latest date to upload the documents.
> [!NOTE]
> If you perform reconciliation for the bank account, after you have processed a bank statement in the [Process bank transactions (CA306000)](/visma-net-erp/help/cash-management/cash-management-windows/process-bank-transactions-ca306000/) window, all transactions that were matched on the bank statement appear in this table as cleared (that is, they have the **Cleared** check box selected).
1. For each transaction with the **Cleared** check box selected, select the **Reconciled** check box (in the unlabelled column to the left of the **Cleared** column) if the transaction is confirmed with the reconciliation source.
> [!NOTE]
> If you are performing reconciliation for a bank account, after you have processed a bank statement in the [Process bank transactions (CA306000)](/visma-net-erp/help/cash-management/cash-management-windows/process-bank-transactions-ca306000/) window, you can click the **Reconcile processed** button in the table toolbar to mark all processed transactions as reconciled at once.
1. For each transaction with the **Cleared** check box not selected, try to match this transaction to one of the transactions in the source by the amount and the possible date range. Compare the payee names on the transactions; names of the same customer can be recorded differently in the source and in your system. Once the transaction is confirmed with the source, select the **Reconciled** check box for it.
> [!NOTE]
> If you mark as reconciled a transaction with the **On hold** or **Balanced** status, the system displays an error icon (a red circle with an **X** ), because unreleased transactions cannot be reconciled. For such a document, click the **Orig. doc. number**, which is the link to this document. This brings up the appropriate data entry window in a pop-up window with the document open. Click **Release** in the window toolbar and return to the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window.
1. For each transaction for which there are no matching transactions in the source, consider creating the missing document as follows:
1. In the table toolbar, click **Create adjustment**, which brings up the **Quick transaction dialog box**.
1. In the dialog box, enter all the required information for the new document: Select the entry type, type the amount, specify the external reference number, and provide a description.
1. Select the **Reconciled** check box and click .
1. When the difference between the reconciled balance and the statement balance is zero, clear the **Hold** check box.
1. Save the statement.
1. Click **Release** in the window toolbar. Only reconciled transactions are included in the released statement.
Related pages
Concepts
Tasks
Windows