Create a system email account
/visma-net-erp/help/email/configure-email-accounts/create-a-system-email-account
section
By using the System email accounts (SM204002) window, you can create an email account to send and receive emails through Visma Net.
2026-02-19T17:09:06+01:00
# Create a system email account
By using the System email accounts (SM204002) window, you can create an email account to send and receive emails through Visma Net.
For more information: [System email accounts (SM204002)](/visma-net-erp/help/email/email-windows/system-email-accounts-sm204002/).
By using the [System email accounts (SM204002)](/visma-net-erp/help/email/email-windows/system-email-accounts-sm204002/) window, you can create an
email account to send and receive emails through Visma Net.
You can create as many system email accounts as you need and can even use an
individual account for each specific purpose, but only one account can be set up as
the default system email account to be used for sending automatic emails.
1. Go to the [System email accounts (SM204002)](/visma-net-erp/help/email/email-windows/system-email-accounts-sm204002/) window.
1. Click .
1. In the top part of the window, do the following:
1. In the **Email account ID** field, type the name of the system email account.
1. In the **Email address** field, type the email address of the account that will be used as a system email account.
1. Optional: In the **Reply address** field, type the email address that will be used for automatic replies.
1. On the **Servers** tab, do the following:
1. In the **Incoming email protocol** field (in the **Server information** section), select the protocol to be used to connect to the incoming server.
If you have selected the **IMAP** protocol, in the **Root folder (on server)** field, you need to type the path to the folder that will be used as the root folder for storing emails.
1. In the **Incoming email server** field, type the name of the server that will be used to receive emails.
1. In the **Outgoing email server** field, type the name of the server that will be used to send emails.
1. In the **Username** field (in the **Login information** section), type the name of the email account that will be used as a system email account.
1. In the **Password** field, type the password to the specified email account.
1. On the **Advanced settings** tab, do the following:
1. If the outgoing server requires additional authentication, in the **Security** section, select the **My outgoing server requires authentication** check box.
1. If the system needs to use certain credentials to access the outgoing server, specify the following information:
+ **Log in using**: Selected
+ **Username**: The name of the account through which the system will access the outgoing server
+ **Password**: The password to the account
If you leave the **Log on using** check box cleared, the credentials that you have specified for the incoming mail server will be used for authentication on the outgoing server.
1. If the server should validate the **From** values of outgoing emails, select the **My outgoing server validates the 'From' field** check box.
1. In the **Incoming server port (POP3/IMAP)** field in the **Server port numbers** section, type the number of the port to be used for incoming mail.
1. If SSL connection to the incoming server is required, select the **Incoming server requires encrypted connection (SSL)** check box.
1. In the **Outgoing server port (SMTP)** field, type the number of the port to be used for outgoing mail.
1. In the **Outgoing server encrypted connection**, select the protocol to be used by the outgoing mail server.
1. Click , and then click **Test** to test the email account settings. If the testing fails, you may have to check the security settings of the account that you want to use as the system email account.
If the system email account has been configured correctly, the testing process completes successfully, which is indicated by a green check mark that appears next to the **Actions** menu.
## Set up the default system email account
1. Go to the [Email preferences (SM204001)](/visma-net-erp/help/email/email-windows/email-preferences-sm204001/) window.
1. In the **Default email account** field, select the system email account that you want to be used for sending automatic emails.
1. Click .
Now all emails sent on behalf of Visma Net will be sent from this address.
Related pages
Concepts
Windows