| Status | Description |
|---|---|
| On hold | The status of a newly created purchase order. The system may also assign the purchase order this status if it has been rejected by the person assigned to approve it or if you have selected the Hold check box. The purchase order can be left on hold for future editing, including addition or removal of lines. When a purchase order is on hold, its totals and quantities of listed goods are not traced or checked. To move the On holdpurchase order to the next step in its processing and change its status, clear the Hold check box in the Purchase orders (PO301000) window. You can turn on the validation of totals during data entry for purchase orders of specific types by selecting the relevant check boxes in the Validate total on entry group of options in the Purchase orders preferences (PO101000) window. This validation (if set on for purchase orders of specific type) is performed when the users clear the On hold check box for the order. Depending on the purchase order approval rules set in the system and your required processing steps, the system changes the status of the purchase order to Pending approval, Pending printing, Pending email, or Open. |
| Pending printing | Each purchase order must be sent to the supplier in the suppliers’ preferred way. Printing the purchase order is an optional step in purchase order processing. Depending on the setting selected for the supplier, the status of the purchase order may be changed to Pending printing. To require printing in the purchase order processing steps for a particular supplier, select the Print order check box on the Purchase settings tab of the Suppliers (AP303000) window. The Printed check box on the Other information tab of the Purchase orders (PO301000) window shows whether the order has been printed. The Pending printing status indicates that an employee must print the purchase order and then send or fax it to the supplier. To print the purchase order, select the Reports - Print purchase order on the toolbar of the Purchase orders (PO301000) window. This changes the status of the purchase order to Pending email or Open. |
| Pending email | Emailing the purchase order to the supplier is an optional step in purchase order processing. Depending on the setting selected for the supplier, the status of the purchase order may be changed to Pending email. To require emailing in the purchase order processing steps for a particular supplier, select the Email order check box on the Purchase settings tab of the Suppliers (AP303000) window. The Emailed check box on the Other information tab of the Purchase orders (PO301000) window shows whether the order has been emailed. When a purchase order has the Pending email status, the purchase order must be sent by email to the supplier. To complete this step, select Actions - Email purchase order on the toolbar of the Purchase orders (PO301000) window. This changes the order status to Open. |
| Cancelled | The status of the purchase order is changed to Cancelled if the purchase order has been cancelled. This status means the purchase order cannot be edited, and no receipts can be made for it. The cancelled purchase order keeps this status unless you change the status to On hold by selecting the Hold check box for it. If the status is changed to On hold, the document can be edited, and the usual purchase order processing steps can be performed. |
| Open | The status of the purchase order is changed to Open after any necessary approvals and any other required processing steps (printing the order, emailing it, or both) are performed for the purchase order. If no approvals or optional processing steps are required, the status of the purchase order changes from On hold to Open when the Hold check box is cleared. The Open status means that the quantity of the items on purchase receipts for this purchase order is less than the quantity required to complete the purchase order. In Visma Net, you create the receipts for the ordered and received items by using the Purchase receipts (PO302000) window. When a purchase order has the Open status, the system traces the quantities of items received for the order and displays the item availability information in the Inventory allocation details window in accordance with the availability calculation settings of the item. The availability calculation settings that apply to an item are defined for its item class; these options are set on the General settings tab of the Item classes (IN201000) window. |
| Closed | The status of the purchase order is changed from Open to Closed after all lines of the order have been completed according to the appropriate rules or manually. Also, you can manually complete the order by selecting Actions - Complete order in the toolbar of the Purchase orders (PO301000) window. For more information about order fulfilment, see: About purchase order processing options. |
| Element | Description |
|---|---|
| Blanket order number series | The number series used for assigning order numbers to purchase orders of the Blanket type. This field is only displayed if the Blanket and standard purchase orders functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Regular order number series | The number series used for assigning order numbers to purchase orders of all other types except Blanket. |
| Receipt number series | The number series used for assigning reference numbers to purchase receipts. |
| Element | Description |
|---|---|
| For receipts | When this check box is selected, the system will validate totals for purchase receipts on entry.
Note
To save a receipt with the Hold check box cleared, you have to enter the total amount of the order in the Control amount field and the total quantity in the Control qty. field in the Purchase receipts (PO302000) window. |
| For normal and default orders | When this check box is selected, you have to validate the total amounts of purchase orders with the Normal and Standard types on entry.
Note
To save an order with the Hold check box cleared, you have to enter the total amount of the order in the Control amount field in the Purchase orders (PO301000) window. |
| For blanket orders | When this check box is selected, the system will validate the total amount for purchase orders with the Blanket type on entry.
Note
To save an order with the Hold check box cleared, you must enter the total amount in the Control amount field in the Purchase orders (PO301000) window. This check box is displayed if the Blanket and standard purchase orders functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| For drop-ship orders | When this check box is selected, the system will validate totals for purchase orders with the Drop-ship type during data entry.
Note
To save an order with the Hold check box cleared, you have to enter the total amount in the Control amount field in the Purchase orders (PO301000) window. This check box is displayed if the Drop shipments functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Element | Description |
|---|---|
| Allocation mode | The mode of allocating the purchase price variance amounts. You can select one of the following options:
|
| Reason code | The reason code used as a source of accounts and subaccounts for transactions that allocate the purchase price variance amounts. This field is available if Inventory is selected in the Allocation mode field. |
| Element | Description |
|---|---|
| Create invoice on receipt release | This check box determines the default value for the Create invoice check box in the Purchase receipts (PO302000) window; the user creating a receipt can override this value if needed for the particular receipt. For the convenience of users, select this check box if invoices should be generated automatically for most receipts. Clear this check box if users should enter invoices manually for most receipts. |
| Freight expense account | The default account to be used to accrue the freight expenses incurred in purchasing. The freight amounts from purchase order lines with the Freight type and no ship via code specified in the Supplier location column will be posted to this account. |
| Freight expense sub. | The corresponding default subaccount to be used to accrue the freight expenses. |
| Reason code purchase order returns | The default reason code to be used for all purchase returns. |
| Release inventory documents automatically | When this check box is selected, inventory receipts will be automatically released on release of purchase receipts. |
| Release LC IN adjustments automatically | When this check box is selected, inventory adjustments for landed costs will be released automatically on release of purchase receipts. |
| Release supplier documents automatically | When this check box is selected, all supplier documents associated with purchase receipts will be released automatically. |
| Complete purchase order line automatically | When this check box is selected, purchase order lines added to a receipt are completed automatically when:
If you do not want a purchase order line to be completed when it is deleted from a purchase receipt, but you still want purchase order lines to be completed upon release of the purchase receipt, select Complete purchase order line in the Purchase receipts (PO302000) window. |
| Hold receipts on entry | When this check box is selected, purchase receipts will be saved with the On hold status by default. If the check box is cleared, the documents will be saved with the Balanced status by default. |
| Do not check alt. item ID on creation of purchase receipt | When this check box is selected, the system allows you to create a purchase receipt in the Purchase orders (PO301000) window, when an item’s alternative item ID has been changed since the purchase order was created. |
| Use purchase receipts to process service lines from normal purchase orders | When this check box is not selected, service lines are not copied from a purchase order to the corresponding purchase receipt. Also, they cannot be added manually to the purchase receipt by clicking Add purchase order or Add purchase order line in the Purchase receipts (PO302000) window. Service lines are invoiced directly from the purchase order. After a purchase invoice has been prepared for a purchase order line, it is not possible to create a second unreleased invoice for this line. When this check box is selected, service lines are copied to a purchase receipt prepared for a purchase order that includes these lines; these lines cannot be invoiced directly from the purchase order. |
| Use purchase receipts to process service lines from drop-ship orders | When this check box is not selected, service lines are not copied from a drop-ship order to the corresponding purchase receipt. Also, they cannot be added manually to the purchase receipt by clicking Add purchase order or Add purchase order line in the Purchase receipts (PO302000) window. Service lines are invoiced directly from the drop-ship order. After a purchase invoice has been prepared for a purchase order line, it is not possible to create a second unreleased invoice for this line. When this check box is selected, service lines are copied to a purchase receipt prepared for a drop-ship order that includes these lines; these lines cannot be invoiced directly from the purchase order. |
| Update sub. on order owner change | When this check box is selected, the expense subaccount shown for each non-stock item listed on a document will be updated when the document is assigned to another owner. The expense subaccount is combined (according to the posting class of the expense) from multiple related subaccounts, including (if applicable) the subaccount associated with the employee handling the order or receipt. |
| Copy line descriptions from sales orders | When this check box is selected, line descriptions will be copied from sales orders to purchase orders that are based on these sales orders. |
| Copy line notes from sales orders | When this check box is selected, line notes will be copied from sales orders to purchase orders that are based on these sales orders. |
| Automatically add receipt line for barcode | When this check box is selected and a barcode scanner is used, lines will be added to purchase receipts automatically once a barcode is scanned or entered. The selected option is used as the default option for the Add receipt line dialog box, which is called from the Purchase receipts (PO302000) window when you click Add line on the Document details tab. |
| Add one unit per barcode | The selected option is used as the default option in the Add receipt line dialog box, which is called from the Purchase receipts (PO302000) window. When this check box is selected, the item quantity will be increased by one unit each time an item barcode is entered into the system, manually or by using a barcode scanner. |
| Default shipping dest. type | The way the destination shipping address is selected for purchase orders when the orders are created in the Purchase orders (PO301000) window. Select one of the following options:
This field is only displayed if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Default receipt quantity | The quantity that the system should specify on a new receipt by default. Select one of the following options:
|
| Column | Description |
|---|---|
| Mailing ID | The unique identifier of the mailing. |
| Default email account | The system email account to be used by default for sending emails for this mailing. If no account is specified, the default system account will be used. |
| Report | The report that, by default, will be used to structure the information available in a purchase order. For the email, the report will be used as the email’s body (or attachment), if a report is used rather than an email template. |
| Notification template | The template to be used by default to generate emails for the mailing, if an email template is used rather than a report. |
| Format | The format in which the report (if applicable) will be sent by default if no preferences are specified for a particular recipient in the Suppliers (AP303000) window. Select one of the following: Text, HTML, Excel, or PDF. |
| Active | When this check box is selected, this mailing is active. Emails are generated only for active mailings. |
| Column | Description |
|---|---|
| Contact type | The type of contact to receive emails for the mailing. Choose one of the following options:
|
| Contact ID | The specific contact. This column is not used for supplier contacts or the Primary, Remittance, and Shipping settings in the Contact type column. If you have selected the Employee type, you can select one of your company’s employees here; this person will receive all emails generated for this mailing in the Purchases workspace, if the mailing is active. |
| Format | The format in which the report (if applicable) will be sent to recipients of this type. Select one of the following: Text, HTML, Excel, or PDF. |
| Active | When this check box is selected, the recipient is active. Only active recipients can be configured to receive emails for the mailing. |
| Bcc | When this check box is selected, the recipient will receive a blind carbon copy (Bcc) of the emails for the selected mailing. |
| Button | Description |
|---|---|
| Actions | Provides the following menu commands:
|
| Inquiries | Provides the following menu commands with quick access to inquiry windows:
|
| Reports | Includes the following menu commands you can click for quick navigation to the following reports:
|
| Column | Description |
|---|---|
| Recalculate | The way prices and discounts are recalculated. Select one of the following options:
|
| Set current unit prices | When this check box is selected, the system will replace the item prices with the current prices in the selected line or all lines. |
| Override manual prices | When this check box is selected, the system will replace the item prices that have been modified manually (in the Unit cost or Ext. cost column) with the current prices. This check box is available only if the Set current unit prices check box is selected. |
| Recalculate discounts | When this check box is selected, the system will recalculate the discounts for the selected line or the all lines. This check box is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Override manual line discounts | When this check box is selected, the system will cancel the manual discounts for the selected line or all lines (depending on the option selected in the Recalculate box) and search for applicable automatic discounts. This check box is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| OK (button) | Closes the dialog box and applies the selected options. |
| Element | Description |
|---|---|
| Type | The type of the purchase order, which can be one of these options:
|
| Order no. | The unique number of the purchase order, which the system assigns based on the number series assigned to purchase orders of this type, as specified in the Purchase order preferences (PO101000) window. |
| Hold | When this check box is selected, the purchase order gets the On hold status when it is created. You can clear the check box to change the status of the order to Open. You are able change the supplier on a purchase order with order lines if the status of the order is On hold. |
| Status | The system-generated status of the purchase order, which can be one of the following options:
|
| Date | The date when the purchase order was created. All transactions included in this document will have this transaction date. |
| Delivery date | The date when the supplier promised that the items listed in the order will arrive to their destination location. |
| Description | A brief description of the purchase order. |
| Supplier | The supplier from which the items will be purchased. For transfer requests, it is a branch of your organisation. |
| Location | The supplier location from which the items will be received. This field is only displayed if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Owner | The user name of the employee who is responsible for the purchase order. |
| Currency | The currency the purchase order will be paid in. |
| View base/View currency | When you click View base in the Currency column, the amounts will be converted to your base currency, if the currency of the document is other than your base currency. Click View currency again to return to the original view. |
| Supplier ref. | The reference number of the supplier document related to this purchase order. This information is required if the Require supplier reference check box is selected in the Supplier ledger preferences (AP101000) window. |
| Line total | The total sum of the amount entries for all lines in the current purchase order. This value is calculated by the system and you cannot manually change it. |
| Discount total | The discount total calculated for the document. This total includes discounts of the Group and Document levels. The discounts of the Group and Document levels are listed on the Discount details tab; the Line discounts are shown on the Document details tab. This field is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| VAT exempt total | The document total that is exempt from VAT. This total is calculated as the taxable amount for the VAT with the Include in VAT exempt total check box selected on the VAT details tab. This field is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| VAT taxable total | The document total that is subjected to VAT. The VAT taxable amount will only be displayed in this field if the Include in VAT taxable total check box is selected for the applicable VAT in the VAT (TX205000)window. If the check box is cleared, this field will be empty. If the document contains multiple transactions with different VATs applied and each of them has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT taxable total field of the document. This field is available if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| VAT total | The total VAT amount for all lines added to the current purchase order. This value, also calculated by the system, is the sum of the VAT amounts for each line. |
| Order total | The total sum for the purchase order, including VAT. This read-only value is the sum of the Line total and VAT total values. |
| Control total | The order’s total amount (including VAT), which you must enter manually when you attempt to save the order with the Balanced status. |
| Button | Description |
|---|---|
| Add item | Opens the Item lookup dialog box where you can find a stock item in the list of existing stock items at a selected warehouse and include this item in the current document. |
| View sales order demand | Opens the Demand dialog box, which displays the items in demand on open sales orders. |
| Add standard order | Opens the Add purchase order dialog box where you can select an existing purchase order and include it in the current document. This button is displayed if the Blanket and standard purchase orders functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Add standard order line | Opens the Add purchase order line dialog box where you can select lines from existing purchase orders and include them in the current document. This button is only displayed if the Blanket and standard purchase orders functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Column | Description |
|---|---|
| Item ID | The ID of the item. You can select non-stock items as well as stock items. |
| Line type | The type of the purchase order line, which can be one of the following:
This option is available for a non-stock item for which the Require receipt check box is selected in the Non-stock items (IN202000) window.
This option is available for a non-stock item for which the Require receipt check box is selected in the Non-stock items (IN202000) window.
|
| Line description | A description of the purchase order line, which is copied from the item’s description. |
| Sort order | The order number of the document line. The system regenerates this number automatically when you reorder the lines in the table. |
| Warehouse | The warehouse to receive the item listed on the order. This column is available only if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| UoM | The unit of measure (UoM) in which the quantity of the item is specified. If the value in the Qty. on receipts column is greater than zero, you cannot change the UoM for this line. |
| Order qty. | The quantity of the item that has been ordered. |
| Base order qty. | The quantity of the line in the base UoM of the item. |
| Qty. on receipts | The quantity of the item that has been received according to all receipts, including the unreleased ones, based on the current purchase order. |
| Unit cost | The cost per UoM of the item. If you had entered the unit cost (supplier price) manually and saved the document, the value will not be updated by the system when you change the document date. If you want to replace this value by the supplier price currently available for the item, use the Recalculate prices action. |
| Cost | The total cost of the items on the line. |
| Discount percent | If the Supplier and customer discounts functionality is not enabled in the Enable/disable functionalities (CS100000) window, this is the percent of the discount that has been entered manually or calculated based on the discount amount entered manually for this line item. If the Supplier customer and discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, this is the percent of the line-level discount that has been applied manually or automatically. If the Manual discount check box is selected, you can enter the percent manually and the discount amount will be calculated automatically. |
| Discount amount | If the Supplier customer discounts functionality is not enabled in the Enable/disable functionalities (CS100000) window, this is the amount of the discount that has been specified manually or calculated based on the discount percent entered manually. If the Supplier customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, this is the amount of the line-level discount that has been applied manually or automatically to this line. If the Manual discount check box is selected, you can enter the discount amount manually and the discount percent will be calculated automatically. |
| Manual discount | When this check box is selected, the discount has been applied manually. You can enter either the discount percent or the discount amount, or you can select the discount code of one of the discounts intended for manual application. |
| Discount code | The code of the line discount that will be applied on this line. This column is displayed if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Discount series | The ID of the discount series connected with the discount code that has been applied to this line. The column is hidden by default and is only displayed if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Disc. unit cost | The discounted unit cost of the item, if a discount is applied. |
| Amount | The calculated amount of the item (after the discount has been taken). |
| Received amount | The amount of the item received on this purchase order. The system automatically calculates this value by using the data available on purchase receipts associated with this purchase order, including unreleased purchase receipts. |
| Alt. item ID | The alternative ID used for this item by the supplier. The system inserts the Alt. item ID value (if any) defined for the specified supplier in a line of the Supplier part number type on the Cross-reference tab of the Stock items (IN202500) or Non-stock items (IN202000) window. |
| Alternate description | The description of the alternative ID used for this item by the supplier. The system inserts the description defined for the specified supplier in a line of the Supplier part number type on the Cross-reference tab of the Stock items (IN202500) or Non-stock items (IN202000) window. |
| Min. receipt (%) | The minimum quantity of the item, expressed as a percentage of the ordered quantity, required for the item to be accepted at the warehouse if the receipt action is Rejected. You can accept a larger quantity as long as its percentage of the ordered quantity is less than the percentage specified as max. receipt (%). |
| Max. receipt (%) | The maximum quantity of the item, expressed as a percentage of the ordered quantity, required for the item to be accepted at the warehouse if the receipt action is Rejected. If a larger quantity arrives, the item will not be accepted. You can accept a smaller quantity as long as its percentage of the ordered quantity is greater than the percentage specified as Min. receipt (%). The default value is specified for the supplier in the Suppliers (AP303000) window. |
| Complete on (%) | The minimum percentage of the ordered quantity for the item that must be received to complete the purchase order line (gets the default value from the Threshold receipt (%) setting of the supplier in the Suppliers (AP303000) window). |
| Receipt action | The action that should be performed when the ordered item is received if its quantity is greater than the maximum receipt value or less than the minimum receipt value calculated based on the line’s ordered quantity. The following options are available:
|
| VAT category | The VAT category assigned to the ordered item. |
| Account | The expense account used to record the purchased non-stock item that does not require receipt (by default, the account specified for the item in the Combine COGS/expense sub. from field in the Posting classes (IN206000) window). You can select an account manually. |
| Description | The description of the account used. |
| Sub. ID | The subaccount used to record the purchased non-stock item that does not require receipt (by default, the subaccount generated in accordance with the rule defined in the Combine COGS/expense sub. from field in the Posting classes (IN206000) window). |
| Project | The project with which this purchase order line is associated. |
| Project task | The project task with which this purchase order is associated. For a line with a stock item, you can select this project task only if the specified warehouse has a warehouse location assigned to this project task. |
| Completed | When this check box is selected, the purchasing of the item on the line has been completed. |
| Complete purchase order line | The way the purchase line is completed, by its quantity or by its amount. |
| Cancelled | When this check box is selected, this line has been cancelled. |
| Order type | The order type of the order. |
| Order no. | The order number of a blanket or standard order. |
| Line no. | The original order number of the document line. This number is not updated after reordering lines. |
| Retainage (%) | The percent of the retainage amount to be retained from the line amount. The default percent value is copied to each newly added purchase order line from the Retainage (%) field on the Other information tab. This column appears in the table if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window and the Apply retainage check box is selected for the current purchase order. |
| Retainage amount | The amount to be retained from the line amount. This column appears in the table if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window and the Apply retainage check box is selected for the current purchase order. |
| Element | Description |
|---|---|
| On hand | The quantity of the stock item currently on hand at the warehouse. |
| available | The quantity available of the item at the specified warehouse, according to the availability calculation rules set in the Item classes (IN201000) window for the item’s item class. |
| available for shipping | The quantity of the item available for shipping from the selected warehouse. This value is calculated by the system based on the quantity on hand with quantities on issues and quantities shipped and on shipping deducted. |
| on purchase orders | The quantity of the item specified on existing purchase orders with the Open status. |
| on purchase receipts | The quantity of the item specified on unreleased purchase receipts. |
| Element | Description |
|---|---|
| Item | A field you can use to search for a particular item or items by a string that is a part of the item IDs of the items. |
| Barcode | A string that represents the barcode of the items you want to find. |
| Only supplier’s items | When this check box is selected, search includes only items that are associated with the supplier on this document. |
| Warehouse | The warehouse where the item you want to find is stored. You can leave the field blank to view information on all warehouses. This field is displayed if the Multiple warehouse functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item class ID | The item class of the item for which you want to view the availability. |
| Column | Description |
|---|---|
| Qty. selected | The quantity of the item you want to add to the current document. |
| Warehouse | The warehouse in which the item is stored. |
| Item ID | The unique ID of the item. |
| Description | A description of the item. |
| Purchase unit | The purchase unit of the item. |
| Qty. available | The quantity of the stock item currently available at the warehouse. |
| Qty. on hand | The quantity of the stock item currently on hand at the warehouse. |
| Qty. on purchase orders | The quantity of the stock item specified on existing purchase orders with the Open status. |
| Qty. on purchase receipts | The quantity of the stock item specified on unreleased purchase receipts. |
| Alt. item ID | The alternative ID used for the this item. |
| Alt. item ID type | The type of the alternative item ID; Supplier part number, Customer part number, Barcode, or Global. |
| Alternate description | The alternative item ID description of the item. |
| Default supplier | The number of the default supplier for the item. |
| Default supplier name | The name of the default supplier for the item. |
| Item class ID | The ID of the item class in which the item is included. |
| Item class description | The description of the item class in which the item is included. |
| Price class ID | The ID of the price class in which the item is included. |
| Price class description | The description of the price class in which the item is included. |
| Add (button) | Adds the selected items (those with the Included check boxes selected) to the current purchase order. |
| Add and close (button) | Adds the selected items (those with the Included check boxes selected) to the current purchase order and closes the dialog box. |
| Cancel (button) | Cancels the changes and closes the dialog box without adding any items to the current purchase order. |
| Column | Description |
|---|---|
| Type | The type of purchase order to be added to the current order. |
| Order no. | The order number of the purchase order to be added to the current one. |
| Date | The date when the added purchase order was created. |
| Expired on | The expiration date of the added purchase order, if it is the Blanket type. |
| Status | The status of the purchase order. |
| Currency | The currency of the purchase order. |
| Order total | The total value of the purchase order. |
| Supplier ref. | The supplier reference number specified for the purchase order. |
| Terms | The payment terms of the purchase order. |
| Description | The description specified for the purchase order. |
| Open qty. | The quantity of the ordered items yet to be received for the purchase order. |
| Open amt. | The corresponding amount calculated for the ordered but not yet received item quantity. |
| Save (button) | Adds the selected purchase orders and closes the dialog box. |
| Cancel (button) | Cancels your changes and closes the dialog box. |
| Column | Description |
|---|---|
| Type | The type of purchase order from which lines will be added: Blanket or Standard. |
| Order no. | The order number of the purchase order from which lines will be added. |
| Line type | The type of this purchase order line. |
| Item ID | The item ID of the ordered item. |
| UoM | The unit of measure of the item on the purchase order line. |
| Order qty. | The quantity of the item that has been ordered. |
| Open qty. | The quantity of the item yet to be received according to the purchase order line. |
| Line description | The description of the purchase order line. |
| Min. receipt (%) | The minimum quantity of the item, expressed as a percentage of the ordered quantity required for the item to be accepted at the warehouse. If a smaller quantity arrives, the item will not be accepted. You can accept a larger quantity as long as its percentage of the ordered quantity is less than the percentage specified as the max. receipt (%) value. |
| Max. receipt (%) | The maximum quantity of the item, expressed as a percentage of the ordered quantity required for the item to be accepted at the warehouse. If a larger quantity arrives, the item will not be accepted. You can accept a smaller quantity as long as its percentage of the ordered quantity is greater than the percentage specified as the min. receipt (%) value. |
| Receipt action | The action that will be performed on receipt of the ordered item if the received quantity is greater than the max. receipt value or less than the min. receipt value: Reject, Accept but Warn, or Accept |
| Save (button) | Adds the selected purchase order lines and closes the dialog box. |
| Cancel (button) | Cancels any changes and closes the dialog box. |
| Column | Description |
|---|---|
| VAT ID | The ID of the specific VAT applied to the current purchase order. |
| VAT rate | The VAT rate used for the VAT. |
| Taxable amount | The taxable amount for this document. |
| VAT amount | The VAT amount for this document. |
| Include in VAT exempt total | When this check box is selected, the amount of the line is included in the VAT exempt total amount of the document. |
| Pending VAT | When this check box is selected, there is pending VAT on the line. |
| Retained taxable | The retained taxable amount for this document. This column appears in the table if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window and the Apply retainage check box is selected for the current purchase order. |
| Retained VAT | The retained VAT amount for this document. This column appears in the table if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window and the Apply retainage check box is selected for the current purchase order. |
| Statistical VAT | When this check box is selected, there is statistical VAT on the line. |
| Reverse VAT | When this check box is selected, there is reverse VAT on the line. |
| VAT type | The description of the VAT type on the line. |
| Element | Description |
|---|---|
| Shipping destination type | The type of the shipping destination:
The default shipping destination is specified in the Purchase orders preferences (PO101000) window. |
| Ship to | The particular destination of the selected type. For the Branch type, the field displays the list of branches. For the Customer or Supplier type, the field displays the list of customers or suppliers, respectively. The field does not appear for the Warehouse type of destination. You will see the Warehouse field instead. |
| Shipping location | The location from which the order is to be shipped. The field does not appear for the Warehouse type of destination. |
| Element | Description |
|---|---|
| Override | When this check box is selected, you can override the default contact settings for this shipping destination. |
| Attention | The attention line as it is used in your company’s business letters. This line will be used to direct the letter to the proper person or department. |
| Business name | The supplier’s shipping department name, if it is different from the supplier’s business name. |
| Business name | The supplier’s shipping department name, if it is different from the supplier’s business name. |
| Phone 1 | The main phone number of the person to contact on matters related to shipping of this purchase order. |
| Element | Description |
|---|---|
| Override | When this check box is selected, you can override the default address settings for this shipping destination. |
| Address 1 | The first line of the address for the selected destination. |
| Address 2 | The second line of the address for the destination. |
| Postcode | The postcode for the destination. |
| City | The city where the destination is located. |
| Country | The country of the destination. |
| County | The county where the destination is located. |
| Element | Description |
|---|---|
| FOB point | The location where title for the shipment passes from the supplier to your company. |
| Ship via | The carrier selected to ship the goods for the purchase order. |
| Shipping terms | The shipping terms to be used for this shipping. |
| Element | Description |
|---|---|
| Override | When this check box is selected, you can override the default contact settings for the supplier. |
| Business name | The business name of the supplier contact for matters related to this purchase order. |
| Attention | The attention line as it is used in your company’s business letters. This line will be used to direct the letter to the proper person or department. |
| Phone 1 | The main phone number of the supplier contact for matters related to this purchase order. |
| The email address of the supplier contact for matters related to this purchase order. |
| Element | Description |
|---|---|
| Override | When this check box is selected, you can override the default shipping address for the supplier. |
| Address 1 | The first line of the supplier’s contact address. |
| Address 2 | The second line of the supplier’s contact address. |
| Postcode | The postcode of the supplier’s contact address. |
| City | The city of the supplier’s contact address. |
| Country | The country of the supplier’s contact address. |
| County | The county of the supplier’s contact address. |
| Element | Description |
|---|---|
| Terms | The specific payment terms to be used for the purchase order. |
| Supplier VAT zone | The VAT zone of the supplier’s location. |
| Column | Description |
|---|---|
| Skip discount | When this check box is selected, you can cancel a Group - or Document -level discount for the document. Selecting the check box updates the document’s total and line amounts, but does not remove the record of the cancelled discount from the Discount details table. |
| Discount code | The discount code of the supplier discount applied to the document automatically or manually. |
| Series ID | The ID of the discount series connected with the discount code applied to the document. |
| Type | The type of discount applied to the document ( Group or Document ). |
| Manual discount | When this check box is selected, the supplier discount shown on this line has been applied manually from the Group- or Document- level discounts marked as manual in the Supplier discount codes (AP204000) window. |
| Discountable amount | The amount used as the basis for discount calculation if the discount is defined as based on the amount. |
| Discountable qty. | The quantity used as the basis for discount calculation if the discount is defined as based on the item quantity. |
| Discount amount | The amount of the discount. |
| Discount percent | The discount percent if by definition the discount is calculated as a percentage. |
| Free item | The item ID of the free item, if one is specified by the discount applied to the document. |
| Free item qty. | The quantity of the free item. |
| Retained discount | The part of the discount deducted from the retained amount. This column appears in the table if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window and the Apply retainage check box is selected for the current purchase order. |
| Column | Description |
|---|---|
| Ref. no | The number of the change order. |
| Class | The class of the change order, which is defined in the Change order classes (PM203000) window. |
| Revenue change no. | The number of the change order that affects the project revenue within the project, which the system uses for printing. The revenue change number is an integer that the system assigns sequentially, starting from 1 and then 2, 3, and so on. |
| Description | The description provided for the change order. |
| Status | The status of the change order, which can be one of the following:
|
| Change date | The date on which the changes made on the change order should be recorded in the project balances. |
| Approval date | The date that is communicated to the customer as the approval date of the agreed-upon changes. |
| Contract change time, days | A positive or negative number of days that represents the delay of the contract, used in reports. |
| External reference no. | The external reference number of the change order. |
| Reverse status | The reverse status of the change order, which can be one of the following:
|
| Orig. CO ref. no | The reference number of the original change order that the current change order reverses. |
| Project | The project to which the change order is connected. |
| Project task | The project task to which the change order is connected. |
| Item ID | The ID of the item on the change order. |
| Description | The description ID of the item on the change order. |
| Quantity | The quantity of the item on the change order. |
| UoM | The unit of measure of the item on the change order. |
| Unit cost | The unit cost of the item on the change order. |
| Amount | The amount of the item on the change order. |
| Element | Description |
|---|---|
| Branch | The branch associated with the purchase order. |
| Sales order type | The type of the sales order associated with the purchase order. |
| Sales order no. | The number of the sales order associated with the purchase order. |
| Prepayment ref. no. | The reference number of the prepayment request linked to this purchase order, if any. |
| Work group ID | The work group to which the purchase order was assigned for processing. |
| Do not print | A check box that indicates (if selected) that printing of this document is not mandatory for further processing. This check box is selected by default if the Print orders check box is not selected in the Suppliers (AP303000) window, the Purchase settings tab. |
| Printed | When this check box is selected, the current purchase order has been printed. To print the purchase order, select Print purchase order on the Reports menu. |
| Do not email | A check box that indicates (if selected) that emailing of this document is not mandatory for further processing. This check box is selected by default if the Send orders by email check box is not selected in the Suppliers (AP303000) window, the Purchase settings tab. |
| Emailed | When this check box is selected, the current purchase order has been emailed. To email a purchase order, select Email purchase order on the Actions menu. |
| Open quantity | The difference between the quantities of ordered and received items. The system calculates this value based on released receipts only. |
| Open amount | The amount of the items that are ordered but not received. The system calculates the open amount based on released receipts only. |
| Column | Description |
|---|---|
| Print order description | Select this check box to print the order description. |
| Print notes | Select this check box to print notes. |
| Apply retainage | When this is selected, retainage will be applied on the invoices. This functionality is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Retainage (%) | The percent that is applied to calculate the amount to be retained for the line. This field appears if the Apply retainage check box is selected. |
| Column | Description |
|---|---|
| Type | The type of the receipt document. |
| Receipt no. | The reference number of the receipt document. |
| Status | The status of the document:
|
| Supplier name | The supplier on the order. |
| Currency | The currency used on the document. |
| Total qty. | The total quantity on the receipt document. |
| Total amount | The total amount of the receipt document. |
| Ref. no. | The reference number specified for the purchase order. |
| Date | The receipt date of the purchase order. |
| Button | Description |
|---|---|
| Process | Creates purchase orders for the sales orders you have selected in the table. |
| Process all | Creates purchase orders for all sales orders listed in the table. |
| Inventory summary | Opens the Inventory summary (IN401000) window in a pop-up window to display the availability data of the stock item you selected in the table (by clicking the row). |
| Element | Description |
|---|---|
| Creation date | The date when the purchase orders will be created. The purchase order will get its date from this field. |
| Product manager | A field and the Me check box, which you use as follows to select the sales orders for the stock items that are assigned to a particular product manager:
|
| Work group | A field and the My check box, which you use in the following ways to view the sales orders for stock items assigned to a specific work group or a product manager in a group:
|
| Item class ID | The item class of the stock items listed on the sales orders. |
| Item ID | The particular stock item for which you want to generate purchase orders (based on the sales orders requesting the item). |
| Warehouse ID | The destination warehouse for the items to be purchased (as specified on replenishment orders or back orders). This field is only displayed if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Supplier | The supplier from which the items are to be purchased. Select a particular supplier to create orders for this supplier by grouping supplier items for the selected warehouse. |
| Requested on | The delivery date of the order. |
| Customer | The customer (by its customer number) that will receive the items, if applicable. |
| Order type | The type of purchase order to be created from the sales order. The following options are available:
|
| Order no. | The number of the sales, transfer, or replenishment order. |
| Show details | When this check box is selected, you will see the Supplier price, Currency ID, Weight, and Volume columns in the table part. |
| Exclude lines without supplier | When this check box is selected, item lines without supplier information will not be displayed in the table part. This is selected by default when you open the window. |
| Weight | A read-only field that displays the total weight of items on the purchase orders to be created. |
| Volume | A read-only field that displays the total volume of items on the purchase orders to be created. |
| Column | Description |
|---|---|
| Included | An unlabeled check box that you use to select this document for processing. |
| Plan type | The description of the type of order. |
| Item ID | The ID of the stock item to be purchased. Stock items are maintained in the Inventory workspace. To view or edit an stock item, use the Stock items (IN202500) window. |
| Item description | The description of the stock item to be purchased. |
| Warehouse | The warehouse for which the item will be purchased. By default, this is the warehouse specified as the replenishment warehouse for the item when it is stocked at the demand warehouse (in the Item warehouse detail window). This column appears only if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Warehouse description | The description of the warehouse. |
| UoM | The unit of measure (UoM) used for the stock item to be purchased. |
| Quantity | The quantity of the stock item to be purchased. |
| Requested on | The delivery date of the order. |
| Demand warehouse | The warehouse where the item was requested for the transfer order or for replenishment. This column appears only if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Demand warehouse description | The description of the warehouse where the item was requested. This column appears only if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Supplier | The ID of the supplier from which the item will be purchased. |
| Supplier name | The name of the supplier from which the item will be purchased. |
| Location | The supplier location from which the item will be purchased. This column appears only if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Lead time (days) | The number of days required for any item to reach the company when they are shipped from this supplier. This value is specified in the Supplier inventory (PO201000) window. |
| Shipment lead time (days) | The shipment lead time, if it has been specified for the supplier or the carrier. |
| Terms | The payment terms used in relations with the supplier. |
| Ship via | The carrier used to ship the ordered item. |
| Supplier price | The supplier’s price for the stock item to be ordered. The supplier price for the stock items is specified in the Supplier inventory (PO201000) window. |
| Extended amount | The extended amount for the line, which the system calculates as the price multiplied by the quantity of the item. |
| Currency ID | The applicable currency. |
| Customer | The ID of the customer for which the item are to be purchased. |
| Customer name | The name of the customer for which the item are to be purchased. |
| Customer price | The price specified in the original sales order. |
| Customer unit | The unit of measure used as the sale unit on the sales order. |
| Order no. | The reference number of the original order. |
| Weight | The weight of the specified quantity of the item. |
| Volume | The volume of the specified quantity of the item. |
| Button | Description |
|---|---|
| Allocations | Opens the Allocations dialog box, which you can use to allocate stock items by location, lot/serial number, and expiration date. This button is available if at least one of the following functionalities is enabled in the Enable/disable functionalities (CS100000) window: Sales order to purchase order link, Multiple warehouse locations, or Lot and serial tracking. |
| Release | Releases the purchase or transfer receipt or return, and changes its status to Released. |
| Actions | Provides the following menu commands:
This action is not available for transfer receipts. |
| Inquiries | Provides the following menu commands:
|
| Reports | Provides the following menu commands:
|
| Add transfer | To add a transfer to a transfer receipt. This is available when the selected document type is Transfer receipt. |
| Column | Description |
|---|---|
| Recalculate | The way prices and discounts are recalculated. You can select one of the following options:
|
| Set current unit prices | When this check box is selected, the system must replace the item prices with the current prices in the selected line or all lines. |
| Override manual prices | When this check box is selected, the system will replace the item prices that have been modified manually (in the Unit cost or Ext. cost column) with the current prices. The check box is available for selection if the Set current unit prices check box is selected. |
| Recalculate discounts | When this check box is selected, the system will recalculate the discounts for the selected line or the all lines. This check box is only available if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Override manual line discounts | When this check box is selected, the system will cancel the manual discounts for the selected line or all lines (depending on the option selected in the Recalculate field) and search for applicable automatic discounts. This check box is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| OK (button) | Closes the dialog box and applies the selected options. |
| Element | Description |
|---|---|
| Type | The type of the document, which can be one of the following:
|
| Receipt no. | The unique reference number of the purchase receipt, transfer receipt, or return, which the system automatically assigns according to the number series specified in the Purchase order preferences (PO101000) window. |
| Status | The current status of the document, which the system assigns automatically. The following options are available:
|
| Hold | When this check box is selected, the document has the On hold status. The check box is selected by default for a new receipt if the Hold receipts on entry option in the Purchase order preferences (PO101000) window is selected. |
| Date | The date when the receipt document was created. All transactions included in this document will have this transaction date. |
| Post period | The financial period to which transactions from the document should be posted. |
| Warehouse | The warehouse from which the items have been received for transfer orders. This field is available for transfer receipts. |
| Supplier | The supplier from which the items have been received or to which they will be returned. This field is not available for transfer receipts. |
| Location | The supplier location from which the items should be received or to which they should be returned. This field is only displayed if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. This field is not available for transfer receipts. |
| Currency | The currency the supplier uses for invoicing./p> This field is not available for transfer receipts. |
| View base/View currency | When you click View base in the Currency column, the amounts will be converted to your base currency, if the currency of the document is other than your base currency. Click View currency again to return to the original view. |
| Create invoice | When this check box is selected, the system will create an appropriate invoice (or adjustment) automatically when the purchase receipt is released. This check box gets its default value from the Create invoice check box in the Purchase order preferences (PO101000) window. |
| Supplier ref. | The reference number of the supplier document this receipt or return is based on. This field is not available for transfer receipts. |
| Total qty. | The total quantity of items received from or returned to the supplier. The system automatically calculates this value as the sum of all quantities of all stock items listed in the Document details tab of this window. |
| Control qty. | The total quantity of goods on the receipt or return You must enter this value if the Validate totals on entry check box in the Purchase order preferences (PO101000) window is selected for receipts. If the check box is not selected, the field is not available. |
| VAT exempt total | The document total that is exempt from VAT. This total is calculated as the taxable amount for the tax with the Include in VAT exempt totalcheck box selected in the VAT (TX205000) window. This field is not displayed for transfer receipts and is only available if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| VAT taxable total | The document total that is subjected to VAT. The VAT taxable amount will only be displayed in this field if the Include in VAT taxable total check box is selected for the applicable tax in the VAT (TX205000) window. If the check box is cleared, this field will be empty. If the document contains multiple transactions with different taxes applied and each of the applied taxes has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT taxable totalfield of the document. This field is not available for transfer receipts and is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Discount total | The discount total calculated for the document. This total includes discounts of the Group and Document levels. The discounts of the Group and Document levels are listed on the Discount details tab; the Line discounts are shown on the Document details tab. This field is only displayed if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Total amount | The total amount calculated for items received from or returned to the supplier. The system automatically calculates this value as the sum of all amounts of all stock items listed on the Document details tab of this window. This field is not available for transfer receipts. |
| Control amount | The total amount of the receipt or return, which you manually enter. The system validates that the entered amount equals the total amount, which it calculates automatically. If the values are not equal, the system generates a warning message, and you can save the document only with the On hold status. This field is only displayed if the Validate totals on entry option in the Purchase order preferences (PO101000) window is selected. This field is not available for transfer receipts. |
| Button | Description |
|---|---|
| Add line | Opens the Add receipt line dialog box, where you can enter a new line for the receipt. You can use this dialog box to efficiently enter information about received items by using a barcode scanner. |
| Add purchase order | Opens the Add purchase order dialog box, where you can select a purchase order and include it in the current receipt or return. This button is not available for transfer receipts. |
| Add purchase order line | Opens the Add purchase order line dialog box, which you can use to select lines from an existing purchase order and add the lines to this receipt or return. This button is not available for transfer receipts. |
| View purchase order | Navigates to the Purchase orders (PO301000) window where you can view the details of the purchase order. This option is available only for lines based on purchase orders or purchase order lines. This button is not available for transfer receipts. |
| Add transfer | Opens the Add transfer order dialog box, where you can select a transfer order and include it in the current receipt. This button is only available for transfer receipts. |
| Element | Description |
|---|---|
| Unassigned qty. | The quantity of the stock item that has no location specified or lot or serial numbers assigned. |
| Quantity to generate | The quantity of the stock item for which lot or serial numbers will be generated. |
| Lot/serial number from | The lot or serial number to be used as a start number. This field is only displayed if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Generate | A button that you click to initiate the generation of lot or serial numbers. This button is only displayed if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Column | Description |
| Location | The location in the warehouse. This column appears only if the Multiple warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Lot/serial no. | The serial number of the unit of stock item or the lot number assigned to specific quantity of stock item. This column appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The ID of the stock item on the line. |
| UoM | The unit of measure (UoM) for the specified quantity of the stock item. |
| Expiration date | The expiration date of the specified quantity of the stock item. This column appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| OK (button) | Saves the records generated. |
| Column | Description |
|---|---|
| Item ID | The item ID of the received item. |
| Line type | The type of the purchase receipt line. You cannot change the value in this column if it comes from a purchase order or a purchase order line added to the purchase receipt. The available options are the following:
|
| Warehouse | The warehouse where the item has been received. This column is only displayed if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Location | The location where the item has been received. If a project or project task is specified for this document line, only locations assigned to this project or project task are available for selection. SPLIT is displayed if multiple locations are assigned to the received quantity of the item. This column is only displayed if the Multiple warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Transaction descr. | The description of the receipt or return transaction. |
| UoM | The unit of measure (UoM) used for the purchased or transferred item. By default, it is the purchase unit. |
| Ordered qty. | The quantity of the purchased item (in the specified UoM). |
| Open qty. | The quantity of the purchased item (in the specified UoM) that has not been received yet. |
| Receipt qty. | The quantity of the item in the specified UoM that has been received (listed on released receipts). |
| Base receipt qty. | The quantity of the item received, expressed in the base unit of measure. |
| Unit cost | The cost of a unit of the purchased item. This column is not available for transfer receipts. |
| Cost | The extended cost of the item, which is the unit price multiplied by the quantity. You can manually enter the amount that is not based on the unit cost and the available discounts. This column is not available for transfer receipts. |
| Discount percent | If the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, the percent of the discount that has been entered manually or calculated based on the discount amount entered manually for this line item. If the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, the percent of the line-level discount that has been applied manually or automatically. If the Manual discount check box is selected, you can enter the percent manually and the discount amount will be calculated automatically. |
| Discount amount | If the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, the amount of the discount that has been specified manually or calculated based on the discount percent entered manually. If the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window, the amount of the line-level discount that has been applied manually or automatically to this line. If the Manual discount check box is selected, you can enter the discount amount manually and the discount percent will be calculated automatically. |
| Manual discount | When this check box is selected, discount has been applied manually. You can enter either the discount percent or the discount amount or you can select a discount code of one of the discounts intended for manual application. This check box will be automatically selected if you enter the cost not based on the specified unit cost. |
| Discount code | The code of the line discount that has been applied to this line automatically. This column appears only if the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Discount series | The ID of a discount series that has been applied to this line. This column appears only if the Supplier and customer discounts functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Disc. unit cost | The cost of the item per unit, once the discount has been applied. |
| Amount | The amount calculated (after discount has been taken) for the item. This column is not available for transfer receipts. |
| VAT category | The VAT category assigned to the stock item. This column is not available for transfer receipts. |
| Account | The account used to record the item amount on the purchase receipt; used for non-stock items for which receipt is not required (by default, it is the account specified for the item in the Use COGS/expense account from field in the Posting classes (IN206000) window). If this purchase receipt is created for return of such non-stock item, this account is associated with the default reason code for returns (specified in the Purchase order preferences (PO101000) window) but you can override it. |
| Description | The description of this account. |
| Accrual account | The accrual account to record the item amount on the purchase receipt; used for stock items and non-stock items for which a receipt is required. If this purchase receipt is created for a return, this account is empty. |
| Accrual sub. | The subaccount used to record the item amount on the purchase receipt, used for stock items and non-stock items for which a receipt is required. If this purchase receipt is created for a return, this subaccount is empty. |
| Sub. ID | The subaccount to be used to record the non-stock item amount on the purchase receipt (for non-stock items for which receipts are not required). By default, it is the subaccount generated in accordance with the rule defined in the Use COGS/expense account from field in the Posting classes (IN206000) window. If this purchase receipt is created for a return of such non-stock item, this subaccount is associated with the default reason code for returns (specified in the Purchase order preferences (PO101000) window) but you can override it. |
| Project | The project with which the document is associated. If the document is based on a purchase order, the project is automatically copied from the respective purchase order line. This column is not available for transfer receipts. |
| Project task | The project task with which the document is associated. If the document is based on a purchase order, the project task is automatically copied from the respective purchase order line. For the receipt line with a stock item, you can select this project task only if the specified warehouse has a warehouse location assigned to this project task. This column is not available for transfer receipts. |
| Expiration date | The expiration date of the received item. This column appears only if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Lot/serial no. | The lot or serial number assigned to the received quantity of the purchased item; SPLIT is displayed if multiple lot or serial numbers are assigned to the received quantity. If the receipt is created for a drop-ship order, you have to enter a lot or serial number only if the Required for drop shipments check box is selected for the item’s lot or serial class in the Lot/serial classes (IN207000) window. This column is only appears if the Lot and serial tracking functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Purchase order type | The type of the purchase order related to this purchase receipt. This column is not available for transfer receipts. |
| Purchase order no. | The reference number of the purchase order related to this purchase receipt. This column is not available for transfer receipts. |
| Purchase order line no. | The line number of the purchase order related to this line of the purchase receipt. This column does not appear for transfer receipts. |
| Transfer order type | The type of the transfer order to which this receipt is linked. This column is not available for transfer receipts. |
| Transfer order no. | The reference number of the transfer order to which this receipt is linked. This column is not available for transfer receipts. |
| Transfer line no. | The line number in the transfer order to which this receipt is linked. This column is not available for transfer receipts. |
| Transfer shipment no. | The shipment number in the transfer order to which this receipt is linked. This column is not available for transfer receipts. |
| Complete purchase order line | When this check box is selected, the purchase order line added to this receipt line will be considered completed upon release of this purchase receipt. You use this check box to override the purchase order line completion requirements (the Min. receipt, Max. receipt, and Complete on values) set for the order in the Purchase orders (PO301000) window. This column is not available for transfer receipts. |
| Open purchase order line | When this check box is selected, the appropriate line of the purchase order linked to this return line will be opened: The quantity in the Qty. on receipts column for the purchase order line will be decreased by the quantity on this return line. This column appears for purchase receipts of the Return type only. |
| Line no. | The original order number of the document line. This number is not updated after reordering lines. |
| CN code | The CN code stands for Combined Nomenclature, and is a tool for classifying goods in the EU. It is a number to designate the transaction. |
| Alt. item ID | The alternative ID used for this stock item by the supplier. The system inserts the Alt. item ID value (if any) defined for the specified supplier in a line of the Supplier part number type on the Cross-reference tab of the Stock items (IN202500) window. |
| Supplementary measure unit | A supplementary measure unit quantity (taken from the sales/purchase unit, or from the Net weight field). |
| Country of origin | The Intrastat code (CH, DK, SE, etc.) for the country where the product was produced. |
| Net weight | An Intrastat measure of unit. Usually the unit is the weight in kilograms. This unit is a code that you set in the Inventory preferences (IN101000) window. |
| Sort order | The order number of the document line. The system regenerates this number automatically when you reorder the lines in the table. |
| Element | Description |
|---|---|
| On hand | The quantity of the stock item currently on hand at the specified location. |
| Available | The quantity available of the item at the specified location, according to the availability calculation rules set in the Item classes (IN201000) window for the item’s item class. |
| Available for shipping | The quantity of the item available for shipping from the selected location. This value is calculated by the system based on the quantity on hand with quantities on issues and quantities shipped and on shipping deducted. |
| Element | Description |
|---|---|
| Barcode | An optional field that contains the barcode of the item. |
| Item ID | The ID of the item. |
| Lot/serial no. | The lot or serial number of the item. |
| Warehouse | The warehouse to receive the item. This column is only displayed if the Multiple warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Location | The location to receive the item. This column is only displayed if the Multiple warehouse locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Expiration date | The expiration date for the specified quantity of the item. |
| Receipt qty. | The quantity of the item received, in the specified unit of measure. |
| UoM | The unit of measure used for the item. For items requiring serial or lot numbers, this is the base unit; for other items it is the purchase unit. |
| Supplier | The supplier from which the item was received. |
| Supplier location | The supplier location from which the item was received. This column is only displayed if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Order type | The type of the purchase order with the selected item listed. |
| Order no. | The number of the purchase order that has the selected item listed. |
| Line no. | The order number of the document line. |
| Unit cost | The unit cost of the stock item. |
| Amount | The amount for the line, calculated as the unit cost multiplied by the receipt quantity. |
| Add one unit per barcode | When this check box is selected, the item’s quantity is increased by one unit each time the item’s barcode is scanned or entered manually. |
| Add line automatically | When this check box is selected, a new receipt line will be added automatically for each barcode scanned for the first time. If the barcode has been scanned before (for this receipt), the item quantity will be increased accordingly. |
| Add line (button) | Adds the entered data as a line to the receipt if the Add line automatically option was not selected. |
| Add and close (button) | Adds the entered data as a line to the receipt and closes the dialog box. |
| Close (button) | Closes the dialog box without adding the data to the receipt. |
| Element | Description |
|---|---|
| Type | The type of purchase orders to be shown in the table. |
| Show purchase orders in all currencies | When this check box is selected, orders in all currencies are displayed. |
| Type | The type of the purchase order. |
| Order no. | The number of the purchase order. |
| Date | The date when the purchase order was created. |
| Status | The status of the purchase order. |
| Currency | The currency used on the purchase order. |
| Order total | The total amount of the purchase order. |
| Supplier ref. | The supplier reference number entered for the purchase order. |
| Terms | The payment terms of the purchase order. |
| Description | The description entered for the purchase order. |
| Open qty. | The quantity of the stock item yet to be received on the purchase order. |
| Open amt. | The corresponding amount for the item quantity yet to be received. |
| Qty. on receipt | The quantity that has been received. |
| Received amount | The amount that has been received. |
| Add purchase order (button) | Adds the lines from the included purchase orders to the purchase receipt or return. |
| Add and close (button) | Adds the lines from the included purchase orders to the receipt or return and closes the dialog box. |
| Close (button) | Closes the dialog box without making additions to the receipt or return. |
| Element | Description |
|---|---|
| Type | The type of purchase orders whose lines you want to view: Normal or Drop-ship. |
| Order no. | The number of the particular purchase order from which you want to add a line. Select an order number if you want to view lines from only a particular order. |
| Order no. | The number of the particular purchase order this line is from. |
| Line type | The type of the purchase order line. |
| Line no. | The order number of the document line. |
| Item ID | The item ID of the item from the purchase order line. |
| Supplier | The supplier from which the item is received. |
| UoM | The unit of measure used for the stock item from the purchase order line. |
| Qty. on receipt | The quantity that has been received. |
| Order qty. | The quantity of the stock item (measured in the specified UoMs) from the purchase order line. |
| Open qty. | The open quantity (not yet shipped) of the item on the purchase order line. |
| Line description | The description of the purchase order line. |
| Promised date | The date when the supplier promised that the items listed in the order will be received at their destination location. |
| Min. receipt (%) | The minimum percent of the quantity on the order that may be received. |
| Max. receipt (%) | The maximum percent of the quantity on the order that may be received. |
| Receipt action | The action to be performed on receipt of the stock item if the received quantity is greater than the max. receipt value or less than the min. receipt value. |
| Add purchase order line (button) | Adds the selected line or lines to the receipt or return. |
| Add and close (button) | Adds the selected line or lines to the receipt or return and closes the dialog box. |
| Cancel (button) | Closes the dialog box without adding any selected lines to the receipt or return. |
| Element | Description |
|---|---|
| From warehouse | The warehouse where the transfer originated. Select a warehouse to filter existing transfer orders by the warehouse of origin or leave the field blank to view transfers from all warehouses. |
| Order type | The type of the order. |
| Order no. | The number of the transfer order. |
| Shipment no. | The number of the shipment order. |
| From warehouse | The warehouse where the transfer originated. |
| To warehouse | The warehouse to which transfer has been made (the warehouse that you selected in the Warehouse field in the top part ). |
| Date | The date when the transfer order was created. |
| Description | The description entered for the transfer order. |
| Add and close (button) | Adds the included transfer orders to the transfer receipt and closes the dialog box. |
| Close (button) | Closes the dialog box without making additions to the transfer receipt. |
| Column | Description |
|---|---|
| VAT ID | The specific VAT that has been applied to any of the items listed in the purchase receipt. |
| VAT rate | The VAT rate used. |
| Taxable amount | The taxable amount for this VAT. |
| VAT amount | The amount of VAT. |
| Element | Description |
|---|---|
| Branch | The branch involved in invoicing the supplier. |
| Terms | The payment terms used in relations with the supplier. |
| Purchase invoice date | The date of the invoice generated for the receipt. |
| Due date | The due date of the invoice. |
| Cash disc. date | The date until which the cash discount from the supplier is available for the invoice. |
| Cash discount | The cash discount amount. |
| Supplier VAT zone | The VAT zone of the supplier. |
| Element | Description |
|---|---|
| Balance not yet invoiced | The purchase receipt amount not yet invoiced. |
| Quantity not yet invoiced | The quantity of items on this receipt that is not yet invoiced. |
| Line total not yet invoiced | The line amount that is not yet invoiced. |
| VAT total not yet invoiced | The VAT amount on the purchase receipt that is not yet invoiced. |
| Element | Description |
|---|---|
| Work group | The work group to which the purchase receipt is assigned. |
| Owner | The owner of this purchase receipt. |
| Button | Description |
|---|---|
| View supplier document | Navigates to the Purchase invoices (AP301000) window where you can view the supplier document related to the landed cost. |
| View inventory document | Navigates to the Adjustments (IN303000) window where you can view the adjustment generated for the landed cost. |
| Column | Description |
|---|---|
| Landed cost code | The landed cost code associated with the landed costs incurred for this purchase or transfer receipt. The codes are defined in the Landed cost codes ( PO202000) window. |
| Description | The description of the landed cost code. |
| Supplier ref. | The reference number of the original invoice from the landed cost supplier. This value will appear in the Supplier ref. field in the Purchase invoices (AP301000) window for a landed cost invoice generated for this receipt. The value is mandatory if the Require supplier reference check box is selected in the Supplier ledger preferences (AP101000) window. If the supplier of the goods is also the landed cost supplier, make sure that the value specified in the Supplier ref. column on this tab differs from the value in the Supplier ref. field in the top part of this window, because an invoice for landed costs is always generated separately from an invoice for the received goods. |
| Supplier | The landed cost supplier to whom the landed cost amount will be paid; select from the list of suppliers that have the Landed cost supplier check box selected in the Suppliers (AP303000) window. |
| Location | The location of the selected landed cost supplier. This column appears only if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Supplier document type | The type of the supplier document related to the landed cost. |
| Purchase receipt type | The type of the purchase receipt related to the landed cost. |
| Purchase invoice date | The date of the purchase invoice for the landed cost. |
| Currency | The currency used for the landed cost. |
| Amount | A non-zero amount of the landed cost. |
| VAT code | The VAT code applicable to the landed cost of the type. By default, it’s the VAT category associated with supplier’s VAT zone. |
| Terms | The payment terms used in relations with the landed cost supplier. |
| Line no. | The order number of the line. |
| Item ID | The item ID of the stock item to which the specified amount of the landed costs associated with this code is allocated according to the allocation method defined for this landed cost code. |
| Supplier document type | The type of the supplier document generated for the landed cost. |
| Ref. no. suppliers | The reference number of the supplier document generated for the landed cost. Click the link to open the document in a pop-up window. |
| Inventory doc. type | The type of the document generated in the Inventory workspace for this landed cost. |
| Inventory ref. no. | The reference number of the document generated in the Inventory workspace for this landed cost. Click the link to open the document in a pop-up dialog box. |
| Landed cost trans. ID | The ID of the landed cost transaction connected with this landed cost. |
| Postpone creation of purchase invoice | When this check box is selected, a related supplier ledger invoice will be created later for the incurred landed costs. On release of this receipt only an inventory adjustment (that will update the item costs) will be generated. When the supplier’s invoice for the landed costs is actually received, you can create an invoice for the landed costs in the Purchase invoices (AP301000) window and include this receipt by clicking the Add postponed landed costs action on the toolbar. |
| Column | Description |
|---|---|
| Skip discount | When this check box is selected, a Group and Document level discount will be cancelled for the document. Selecting the check box updates the document’s total and the line amounts, but does not remove the record of the cancelled discount from the table. |
| Discount code | The discount code of the supplier discount applied to the document automatically or manually. |
| Series ID | The ID of the discount series applied to the document. |
| Type | The type of discount applied to the document. |
| Manual discount | When this check box is selected, the supplier discount shown in this row has been applied manually from the Group or Document level discounts marked as manual in the Supplier discount codes (AP204000) window. |
| Discountable amt. | The amount used as a base for discount calculation if the discount is defined as based on the amount. |
| Discountable qty. | The quantity used as a base for discount calculation if the discount is defined as based on the item quantity. |
| Discount amount | The amount of the discount. |
| Discount percent | The discount percent if by definition the discount is calculated as a percentage. |
| Free item | The item ID of the free item, if one is specified by the discount applied to the document. |
| Free item qty. | The quantity of the free item. |
| Element | Description |
|---|---|
| Transaction type | The type of the Intrastat transaction, according to the Intrastat rules. |
| Mode of transportation | Here you can select the manner in which you like the order to be shipped.
|
| Container | When this check box is selected, the order will be shipped in a container. |
| Button | Description |
|---|---|
| Process | Releases the documents you have selected in the table. |
| Process all | Releases all the documents listed in the table. |
| Column | Description |
|---|---|
| Included | An unlabeled check box that you use to select this document for processing. |
| Receipt no. | The number of the purchase receipt or return document. Click the link to navigate to the Purchase receipts (PO302000) window to view the details of the selected document. |
| Type | The type of the document, which can be Receipt or Return. |
| Supplier | The supplier (by its ID) from which the goods are received or to which they are returned. |
| Supplier name | The name of the supplier. |
| Location | The supplier location from which the goods are received or to which they are returned. This column is only displayed if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Date | The date when the document was created. |
| Currency | The currency of the document. |
| Total amount | The total amount of the document. |
| Work group | The work group to which the document owner belongs. |
| Owner | The owner of the document. |
| Button | Description |
|---|---|
| Process | Processes the documents you have selected in the table. |
| Process all | Processes all documents listed in the table. |
| Element | Description |
|---|---|
| Action | The action to be performed on the selected purchase orders if the Process or Process allaction is invoked:
|
| Assigned to | A field and the Me check box, which in the following ways to select the employee to whom the purchase orders to be displayed are assigned:
|
| Work group | A field and the My check box, which you use in the following ways to select the work group the purchase orders to be displayed are assigned to:
|
| Column | Description |
|---|---|
| Included | An unlabeled check box that you use to select this document for processing. |
| Date | The date when the purchase order was created. |
| Order no. | The purchase order number. Navigates to the Purchase orders (PO301000) window where you can view the details of the selected purchase order. |
| Status | The current status of the purchase order. |
| Owner | The employee ID of the owner of the purchase order. |
| Employee name | The name of the employee who is the owner of the purchase order. |
| Description | Any description that has been provided for the purchase order. |
| Approver | The employee ID of the person who approved the purchase order. |
| Currency | The currency used in the purchase order. |
| Control total | The manually entered total amount of the purchase order document. |
| Supplier | The supplier associated with the order. |
| Supplier name | The name of the supplier associated with the order. |
| Supplier class | The class of suppliers to which this supplier is assigned. |
| Element | Description |
|---|---|
| Item ID | The particular item you want to view the purchase history for. |
| Item class | The particular item class you want to view the purchase history for. You can only select from stock item classes. |
| Subaccount | The subaccount you want to view the purchase history for. |
| Supplier | The supplier you want to view the purchase history for. |
| Supplier class | The supplier class you want to view the purchase history for. |
| From period | The first period for the list. |
| To period | The last period for the list. |
| Start date | The start date of the date range. |
| End date | The end date of the date range. Only purchase orders having dates falling within the specified interval will be included in the list. |
| Include not completed lines | When this check box is selected, the data from not completed lines will be included. |
| Column | Description |
|---|---|
| Item ID | The ID of the item that has been purchased. To view or edit the item, use the Stock items (IN202500) or Non-stock items (IN202000) window. |
| Description | The description of the item. |
| Supplier name | The name of the supplier from which the item has been purchased. |
| Order qty. | The quantity of items ordered. |
| Qty. on receipt | The quantity of the item that has been received. |
| Amount | The total amount for the item (after the deduction of discounts). |
| Button | Description |
|---|---|
| View purchase order | Click this to view the purchase order selected in the table in the Purchase orders (PO301000) window that pops up. |
| Element | Description |
|---|---|
| Type | The type of the purchase order, all or one of the following:
|
| Status | The system-generated status of the purchase order, all or one of the following options:
|
| Supplier | The supplier from which the items will be purchased. For transfer requests, it is a branch of your organisation. |
| Column | Description |
|---|---|
| Order no. | The number of the sales order. |
| Supplier name | The name of the supplier. |
| Date | The date when the added purchase order was created. |
| Delivery date | The date when the order was delivered. |
| Supplier ref. | The supplier reference number specified for the purchase order. |
| Type | The type of the order. |
| Status | The current status of the order. |
| Currency | The currency of the purchase order. |
| Supplier VAT zone | The VAT zone of the order’s supplier. |
| Discount total | The total discount amount of the order. |
| VAT total | The total VAT amount of the order. |
| Order total | The total amount of the order. |
| Element | Description |
|---|---|
| Landed cost code | The unique ID of the landed cost. Max. 10 characters, both numbers and letters. |
| Description | The description of the landed cost. |
| Type | The type of the landed cost, which identifies its source. The following options are available:
This option is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window.
|
| Application method | The method of applying the landed cost with this code. The landed costs can be specified on an invoice or adjustment in the Supplier ledger workspace, on a purchase receipt in the Purchases workspace, or on both types of documents. Select one of the following options: From supplier, From purchase order, or From both. |
| Allocation method | The method of allocating the landed costs to the purchased goods. The allocation method defines how the landed cost amount is distributed among the purchased stock items. Select one of the following options:
|
| Supplier | The supplier with whom this landed cost is associated; not necessarily the supplier of the goods. You can only select suppliers who have the Landed cost supplier check box selected in the Suppliers (AP303000) window. |
| Location | The supplier location with which the landed cost is associated. This field appears only if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Terms | The payment terms for this landed cost. Payment terms are defined in the Payment terms (CS206500) window. |
| Reason code | The reason code to be used by default for cost adjustment transactions generated for the purchased goods. |
| Landed cost accrual account | The account used for accumulating the landed costs before applying them to make cost adjustments for the purchased goods. |
| Landed cost accrual sub. | The associated subaccount used for accumulating the landed costs before applying them to make cost adjustments for the purchased goods. |
| VAT category | The VAT category to be used for the landed costs with this code. |
| Landed cost variance account | The landed cost variance account (expense) to be used to record any differences between the landed costs specified on the purchase receipts and inventory receipts. |
| Landed cost variance sub. | The corresponding landed cost variance subaccount. |
| Button | Description |
|---|---|
| Process | Processes the landed costs for the items you have selected in the table. |
| Process all | Processes the landed costs for all items listed in the table. |
| Column | Description |
|---|---|
| Included | An unlabeled check box that you use to select this document for processing. |
| Type | The type of the document. |
| Receipt no. | The reference number of the purchase or transfer receipt for which the landed costs should be processed. Click the link to navigate to the Purchase receipts (PO302000) window to view the details of the selected receipt. |
| Supplier | The supplier (landed cost supplier) who provided the transportation services. |
| Location | The supplier location associated with the landed cost. This column appears only if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Date | The date of the purchase or transfer receipt. |
| Currency | The currency of the purchase or transfer receipt. |
| Receipt total amt. | The total amount of the purchase or transfer receipt. |
| Landed cost total (base currency) | The total amount of landed costs for the purchase or transfer receipt. This amount is specified in the base currency. |
| Landed cost records | The number of landed cost records on the receipt. |
| Element | Description |
|---|---|
| Supplier | The supplier whose inventory catalog will be displayed. Select a supplier from the list of suppliers available in the system, which have been created in the Suppliers (AP303000) window. |
| Location | The supplier location from which the items to be displayed are purchased. By default, the main location of the selected supplier will appear here, but you can select another location. Supplier locations are defined in the Supplier locations (AP303010) window. This field is only displayed if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Warehouse | The default warehouse (in your company) that will receive the goods from the supplier location. This warehouse is specified for each supplier location in the Supplier locations (AP303010) window. |
| Lead time (days) | Read-only. This field shows the lead time for the selected supplier location. This lead time is defined in the Shipping instructions section on the General information tab of the Supplier locations (AP303010) window. |
| Currency | The default currency used for transactions with this supplier. This currency is defined in the Suppliers (AP303000) window. |
| Button | Description |
|---|---|
| Supplier prices | Navigates to the Supplier prices (AP202000) window where you can view available information about the prices that are used by the supplier (selected in the Supplier field) for the item selected in the table. |
| Column | Description |
|---|---|
| Active | When this check box is selected, this item purchased from this supplier is active. |
| Default | When this check box is selected, the selected supplier is the default supplier for this item. |
| All locations | When this check box is selected, the specified item’s purchasing information is the same for all locations. This column appears only if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The ID of the item, as used by your company. |
| Description | The description specified for the item. |
| Purchase unit | The unit of measure in which the item is was purchased from the supplier. |
| Supplier item ID | The alternative ID used by the supplier as its item ID for the item. |
| Shipment lead time (days) | The additional lead time for the selected item, which represents the additional time required by the supplier to produce, assemble, and dispatch the item. This value is added to the supplier Lead time value, defined in the Supplier locations (AP303010) window, to calculate the resulting lead time required to deliver the purchased item from the supplier’s location to your company’s warehouse. |
| Override | A read-only check box that (if selected) indicates that value in the Shipment lead time (days) can be overridden. |
| Min. order freq. (days) | The minimum frequency at which the item may be purchased from this supplier location. |
| Min. order qty. | The minimum quantity of the item the supplier (at this location) requires for an order being placed. |
| Max. order qty. | The maximum quantity of the item the supplier (at this location) allows for an order being placed. |
| Lot size | The lot size of the item when purchased from this supplier location. If the lot size is not zero, the quantity on a purchase order is rounded up to match one or multiple lots. No fractions of a lot are allowed. |
| EOQ | The economic order quantity for the item when purchased from this supplier location. This value represents the quantity of the item on an order that minimises the item’s holding and ordering costs. |
| Currency ID | The currency in which the last price was specified. |
| Last supplier price | The supplier price last used for the specified purchase UoM of the item. |
| Element | Description |
|---|---|
| Order type | The type of purchase orders you want to view in the report. You can select one of the types ( Normal, Drop-ship, Blanket, or Default ) to limit the purchase orders to only those of the selected type. The Blanketoption is only available if the Blanket and standard purchase orders functionality is enabled in your system. |
| Order no. | The number of the order to be displayed. Select an order number to display only this order, or leave the field blank if you want to view all purchase orders of the selected type. |
| Element | Description |
|---|---|
| Start date | The start date of the report date range. |
| End date | The end date of the report date range. Only receipts having dates within the specified interval will be included in the report. |
| Supplier no. | The supplier for which you want to view purchase order information, by its number. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse for which you want to view purchase order information, by its ID. Select a warehouse to view only purchase orders created for purchasing goods to be received at this warehouse. Or you can leave the field blank to view a broader range of data. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item for which you want to view purchase order information. Select an item ID to view only purchase orders created for purchasing this item. |
| Include unreleased receipts | When this check box is selected, the data from unreleased purchase receipts should be taken into account when the Open qty. value is calculated for each purchase order included in the report. |
| Element | Description |
|---|---|
| Start date | The start date of the report date range. |
| End date | The end date of the report date range. Only receipts having dates within the specified interval will be included in the report. |
| Supplier no. | The supplier for which you want to view purchase order information, by its number. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse for which you want to view purchase order information, by its ID. Select a warehouse to view only purchase orders created for purchasing goods to be received at this warehouse. You can leave the field blank to view a broader range of data. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item for which you want to view purchase order information. Select an item ID to view only purchase orders created for purchasing this item. |
| Include unreleased receipts | When this check box is selected, the data from unreleased purchase receipts should be taken into account when the Open qty. value is calculated for each purchase order included in the report. |
| Element | Description |
|---|---|
| Start date | The start date of the report date range. |
| End date | The end date of the report date range. Only receipts having dates within the specified interval will be included in the report. |
| Supplier no. | The supplier for which you want to view purchase order information, by its number. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse for which you want to view purchase order information, by its ID. Select a warehouse to view only purchase orders created for purchasing goods to be received at this warehouse. You can leave the field blank to view a broader range of data. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item for which you want to view purchase order information. Select an item ID to view only purchase orders created for purchasing this item. |
| Include unreleased receipts | When this check box is selected, the data from unreleased purchase receipts should be taken into account when the Open qty. value is calculated for each purchase order included in the report. |
| Element | Description |
|---|---|
| Start date | The start date of the report date range. |
| End date | The end date of the report date range. Only receipts having dates within the specified interval will be included in the report. |
| Supplier no | The supplier for which you want to view purchase order information, by its ID. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse for which you want to view purchase order information, by its ID. Select a warehouse to view only purchase orders created for purchasing goods to be received at this warehouse. Or you can leave the field blank to view a broader range of data. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item for which you want to view purchase order information. Select an item ID to view only purchase orders created for purchasing this item. |
| Element | Description |
|---|---|
| Order type | The type of purchase orders you want to include in the report. You can select an order type ( Normal, Drop-ship, Blanket, or Standard ) to limit the purchase orders to only those of the selected type. The Blanketoption is only available if the Blanket and standard purchase orders functionality is enabled in your system. |
| Order number | The number of the order to be displayed. Select an order number to display only this order, or leave the field blank if you want to view all purchase orders of the selected type. |
| Element | Description |
|---|---|
| Type | The type of purchase receipts you want to view in the report. You can select one of the available types to limit the purchase receipts to only those of the selected type. |
| Receipt no. | The number of the receipt to be displayed. You can select a number to display only that receipt, or leave the field blank if you want to view all receipts of the type. |
| Element | Description |
|---|---|
| Account ID | The account used to accumulate the purchased goods' value. Specify an account or leave the field blank to view data for all accounts. |
| Subaccount | The subaccount used to accumulate the purchased goods' value. Specify a subaccount or leave the field blank to view data for all subaccounts. |
| Supplier no. | The supplier from which the goods are purchased. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse from which the goods are purchased. Specify a warehouse or leave the field blank to view data for all warehouses. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item ID of the purchased item. Specify an item or leave the field blank to view data for all items. |
| To period | You can simulate accrual details on purchase order receipts by the To period option. When earlier periods are chosen as this period, the report will display the currently excluded receipts by the condition, if the receipt still included uninvoiced quantity and/or amounts on the last day of the selected period. |
| Element | Description |
|---|---|
| Account | The account used to accumulate the purchased goods' value. Specify an account or leave the field blank to view data for all accounts. |
| Subaccount | The subaccount used to accumulate the purchased goods' value. Specify a subaccount or leave the field blank to view data for all subaccounts. |
| Supplier no. | The supplier from which the goods are purchased. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse from which the goods are purchased. Specify a warehouse or leave the field blank to view data for all warehouses. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item ID of the purchased item. Specify an item or leave the field blank to view data for all items. |
| To period | You can simulate accrual details on purchase order receipts by the To period option. When earlier periods are chosen as this period, the report will display the currently excluded receipts by the condition, if the receipt still included uninvoiced quantity and/or amounts on the last day of the selected period. |
| Element | Description |
|---|---|
| Start date | The start date of the report date range. |
| End date | The end date of the report date range. Only receipts having dates within the specified interval will be included in the report. |
| Supplier no. | The supplier the report will cover. Specify a supplier or leave the field blank to view data for all suppliers. |
| Include back-ordered items received | When this check box is selected, include information on the received items that are listed on sales orders with the Open and Back order statuses and also on uncompleted transfer orders will be included in the report. |
| Element | Description |
|---|---|
| Post period | The financial period for which you want to view invoicing details about the released receipts or returns. The post period is not required if you select a particular receipt by its reference number in the Receipt number element. |
| Receipt number | The reference number of the released purchase receipt or return document. Specify a reference number, or leave the field blank to view a wider range of data. |
| Supplier no. | The supplier from which the goods are purchased. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse from which the goods are purchased. Specify a warehouse or leave the field blank to view data for all warehouses. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item ID of the purchased item. Specify an item or leave the field blank to view data for all items. |
| Detailed | When this check box is selected, the report will be generated with information about particular invoices linked to the listed purchase receipts and particular adjustments linked to returns. |
| Element | Description |
|---|---|
| Supplier no. | The supplier from which the goods are purchased. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse from which the goods are purchased. Specify a warehouse or leave the field blank to view data for all warehouses. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item ID of the purchased item. Specify an item or leave the field blank to view data for all items. |
| Element | Description |
|---|---|
| Start date | The start date of the report date range. |
| End date | The end date of the report date range. Only receipts having dates within the specified interval will be included in the report. |
| Supplier no. | The supplier from which the goods are purchased. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse from which the goods are purchased. Specify a warehouse or leave the field blank to view data for all warehouses. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item ID of the purchased item. Specify an item or leave the field blank to view data for all items. |
| Element | Description |
|---|---|
| Order type | The type of purchase order, Normal or Drop- ship, you want to view in the report. |
| Order no. | The number of the order to be displayed in the report. Select an order number to display only this order, or leave the field blank if you want to view a broader range of data. |
| Element | Description |
|---|---|
| Start date | The start date of the report date range. |
| End date | The end date of the report date range. Only receipts having dates within the specified interval will be included in the report. |
| Supplier no. | The supplier for which you want to view purchase receipt information, by its number. Specify a supplier or leave the field blank to view data for all suppliers. |
| Element | Description |
|---|---|
| Account | The account used to accumulate the purchased goods' value. Specify an account or leave the field blank to view data for all accounts. |
| Subaccount | The subaccount used to accumulate the purchased goods' value. Specify a subaccount or leave the field blank to view data for all subaccounts. |
| Supplier no. | The supplier from which the goods are purchased. Specify a supplier or leave the field blank to view data for all suppliers. |
| Warehouse | The warehouse from which the goods are purchased. Specify a warehouse or leave the field blank to view data for all warehouses. This field is only available if the Multiple warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window. |
| Item ID | The item ID of the purchased item. Specify an item or leave the field blank to view data for all items. |
| To period | You can simulate accrual details on purchase receipts by the To period option. The report can display the already excluded receipts by this condition; if the receipt had uninvoiced quantity and/or amounts on the last day of the selected period, the document will be included with the uninvoiced values displayed in the report as they were by the end of the selected to period. |