Emissions report
Activating the emissions report
How to enable emissions reporting:
- Go to Reports in the top menu.
- Select Emissions in the menu on the left.
- Click on Enable to activate reporting.
If you have created custom made expense types in your company, you need to do some configurations before you can use the emissions report.
When you click on the Activate button, you need to map all expense types to a emission category for all employee groups. This is needed in order to calculate the emissions more accurately.
Read more about emission categories here.
Select a emission category from the list for each expense type. If you are having trouble finding the right group, please select one that is the most close to your expense type.
The Activate button will be available when all expense types are connected to a emission category.
Note! All default expense types are automatically connected to a emission category, so if you don’t have any custom made expense types, you will not see this step.
How to prepare expense types for emissions reporting when the report is enabled:
- Go to Settings > Types > Expenses.
- Select the Emissions tab.
- Under Emissions Category you will find the additional fields
Additional Information per Emissions Category
For the following emissions categories, you can enter extra information to ensure a more accurate calculation of emissions.
Relevant emissions categories:
- Accommodation
- Operation of Transport Equipment
- Transport Air
- Transport Railway
- Transport Road
- Transport Services
- Transport Water
Examples of fields and what they mean for the user:
Include number of nights when registering this type
Result in Expense: The user must specify the number of nights for accommodation.
Include input of kilometres and fuel type of transport
Result in Expense: The user must specify the number of kilometers and the type of fuel used for the vehicle.
Type of Transport
You see the type of transport when selecting an emissions type Operation of Transport Equipment, Transport Road or Transport Services’.
- Bus
- Motorcycle
- Private Car
- Taxi
Include number of hours of flight
Result in Expense: The user must register the duration of the flight in hours.
Include input of kilometres
Result in Expense: The user must specify the travel distance in kilometers.
If you utilize the new fields described above, the user will be required to fill in the selected fields specified under Expense Type during registration
The emissions report
The emission report gives anyone with administrator access an overview of carbon emissions of approved expenses registered in Visma.net Expense.
The report can be filtered by the following preset period filters:
-
Last 7 days
-
Last 30 days
-
This month to date
-
This year to date
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Last year
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Custom Date from - to
Filter Employee
You can generate a report for one or more employees as needed.
It is also possible to filter the report based on Cost unit type and Cost units.
Description of the fields in the emissions report.
| Field | Description |
|---|---|
| Current period and Previous period | The summary and report always show emissions for the current period and the previous period.The current period is the selected period in the date filter.The previous period is the exact same time span but before the selected filter. |
| Type | Displays the type that is checked for ‘Calculate emissions for this type’. Expenses must be approved to be displayed in the report. |
| Co2e kg | Calculated emissions for approved Expenses of this type. |
| Amount of items | Displays the number of instances based on the emissions category set up for the type. See the list below for how each individual emissions category calculates the count. |
| Quantity | Displays the quantity based on the emissions category set up for the type. See the list below for how each individual emissions category calculates the quantity. |
| Emissions category | Amount of items | Quantity |
|---|---|---|
| Other Services | Number of expenses | |
| Newspapers and Books | Number of expenses | |
| Catering | Number of expenses | |
| Operation of Transport Equipment | Number of expenses | Quantity of kilometers |
| Energy | Number of expenses | |
| Accommodation | Number of expenses | Number of nights |
| Outpatient Services | Number of expenses | |
| Postal Services | Number of expenses | |
| Telephone Services | Number of expenses | |
| Transport Air | Number of expenses | Quantity of kilometers |
| Transport Railway | Number of expenses | Quantity of kilometers |
| Transport Services | Number of expenses | Quantity of kilometers |
| Transport Water | Number of expenses | Quantity of kilometers |
| Transport Road | Number of expenses | Quantity of kilometers |
| Maintenance of Transport Equipmen | Number of expenses |
The report can be downloaded in an .csv format.