---
title: "About cash transaction processing"
description: "In the Cash account details (CA303000) window, you can quickly add transactions that record customer payments, refunds received from suppliers, bank charges and fees, cash withdrawals, and various adjustments."
lang: en
languages:
  en: https://docs.vismasoftware.no/visma-net-erp/help/cash-management/manage-cash-transactions/about-cash-transaction-processing/index.md
lastmod: 2026-02-19
---

> Documentation index: https://docs.vismasoftware.no/visma-net-erp/help/cash-management/manage-cash-transactions/llms.txt


# About cash transaction processing

Last modified February 19, 2026

> In the Cash account details (CA303000) window, you can quickly add transactions that record customer payments, refunds received from suppliers, bank charges and fees, cash withdrawals, and various adjustments.


For more information: [Cash account details (CA303000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/index.md).

Also, you can use this window to monitor cash accounts and effectively manage cash transactions.

In this topic, you will read about how to quickly record cash transactions of any type and how the system processes them further.

## Understanding cash transaction types

Depending on the purpose of the transaction, in the Cash management workspace, you can record and process cash transactions of the following types:

+ **Cash entry**: You create a transaction of this type to record an operation made in cash, such as a bank charge, interest income, a customer payment, a payments to a supplier, or an unknown payments. Transactions of this type affect general ledger accounts only.
+ **Transfer in**: A transaction of this type is created when you record a funds transfer between cash accounts; it corresponds to the received funds to the destination account.
+ **Transfer out**: A transaction of this type is created when you record a funds transfer between cash accounts; it corresponds to the sent funds from the source account.

  > [!NOTE]
  > For one funds transfer, there is always one transaction of the **Transfer in** type and one transaction of the **Transfer out** type. Transactions of these types affect general ledger accounts. These transactions appear as transactions of the **Transfer** type in the [Release cash transactions](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/release-cash-transactions-ca502000/index.md) window.
+ **Expense entry**: If a funds transfer results in any financial charges being incurred, you can record a cash transaction of this type when you create the funds transfer. Transactions of this type affect general ledger accounts.
+ **Prepayment**: You create a transaction of this type to record an advance payment or down payment to a supplier if the payment was made in cash. Transactions of this type affect general ledger accounts and supplier accounts in the Supplier ledger workspace.
+ **Supplier refund**: You create a transaction of this type to record a refund for a prepayment or debit adjustment if the refund was made in cash. Transactions of this type affect general ledger accounts and supplier accounts in the Supplier ledger workspace.
+ **Payment**: You create a transaction of this type to record an incoming customer payment that was made in cash. Transactions of this type affect general ledger accounts and customer accounts in the Customer ledger workspace.
+ **Customer refund**: You create a transaction of this type to record a cash refund for a payment, prepayment, or credit note to a customer. Transactions of this type affect general ledger accounts and customer accounts in the Customer ledger workspace.
+ **Cash deposit**: You create a transaction of this type if you want to deposit customer payments or supplier refunds into a cash account. Transactions of this type affect general ledger accounts.
+ **Cash void deposit**: You create a transaction of this type if you want to void a released deposit. Transactions of this type affect the general ledger accounts that were involved in the related deposit.

In the [Cash account details (CA303000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/index.md) window, you can quickly record transactions of the **Cash entry**, **Prepayment**, **Supplier refund**, **Payment**, and **Customer refund** types for a particular account, and track transactions of any type.

In Visma Net, separate windows are specifically designed for recording **Cash entry** transactions, funds transfer transactions. and deposit transactions.

## Recording cash transactions

Before you start recording cash transactions, make sure entry types, which serve as the templates of the transactions, are defined in your system.

You can record a cash transaction by selecting a cash account for the transaction and clicking
the **Create transaction** button in the table toolbar of the [Cash account details (CA303000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/index.md) window.
This invokes the **Quick transaction** dialog box, where you can
quickly add cash transactions that affect the balances of customers or suppliers as well as of general ledger
accounts.
In the **Entry type** field of the dialog box, you specify the entry
type of the cash transaction in accordance with the following:

+ To create a cash transaction that affects the balances of supplier accounts, you specify an entry type set to **SL** in the [Entry types (CA203000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/index.md) window. Once the transaction is saved, it appears in the Cash management workspace in the [Cash account details (CA303000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/index.md) window with the **Supplier refund** type if it is a receipt, and with the **Prepayment** type if it is a disbursement with the **On hold** status. In the Supplier ledger workspace, the system creates a corresponding document with the **Supplier refund** or **Prepayment** type. You can further process the cash transaction in the Cash management workspace and process the corresponding document in the Cash management workspace.
+ To create a cash transaction that affects the balances of customer accounts, you specify an entry type set to **CL** the [Entry types (CA203000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/index.md) window. Once the transaction is saved, it appears in the Cash management workspace in the Cash account details window with the **Payment** type if it is a receipt, and with the **Customer refund** type if it is a disbursement with the **On hold** status. In the Customer ledger workspace, the system creates a corresponding document with the **Payment** or **Customer refund** type. You can further process the cash transaction from the Cash management workspace and process the corresponding document in the Customer ledger workspace.
+ To create a cash transaction that affects the balances of general ledger accounts only, you specify an entry type set to **CA** in the [Entry types (CA203000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/index.md) window. Once the transaction is saved, it appears in the Cash management workspace with the **Cash entry** type, regardless of whether it is a receipt or a disbursement. he transaction has the **Balanced** status by default; balanced transactions can be edited, saved, put on hold, or released.

  > [!NOTE]
  > You can select the **Hold transactions on entry** check box in the [Cash management preferences (CA101000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/index.md) window to create cash transactions with the **On hold** status by default to prevent it from releasing and being posted to General ledger. If this check box is selected, you can release from hold a cash transaction of **Cash entry** type by clearing the **Hold** check box in the dialog box.

## Processing Supplier ledger documents

After you save a cash transaction related to a supplier refunds, you have to apply the appropriate documents, such as prepayments or debit adjustments, to the supplier refund in the Supplier ledger workspace.

The **Release customer ledger documents from the Cash management workspace** option, which is located in the [Cash management preferences (CA101000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/index.md) window, controls the processing of transactions that correspond to documents in the Supplier ledger workspace. If this option is selected, the documents are released from the Cash management workspace; if this option is not selected, the documents can be released only in the Supplier ledger workspace.

Supplier ledger transactions may be posted when they are released if the **Automatically post on release** check box is selected in the [Supplier ledger preferences (AP101000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/index.md) window; otherwise, you need to post transactions manually by using the [Post transactions (GL502000)](https://docs.vismasoftware.no/visma-net-erp/help/general-ledger/general-ledger-windows/post-transactions-gl502000/index.md) window. The system assigns reference numbers to the batches that implement the transactions in accordance with the number series used for supplier ledger transactions specified in the **Batch number series** field in the [Supplier ledger preferences (AP101000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/index.md) window. The system updates the account balances with the following transactions, based on whether the cash transaction is a receipt or a disbursement.

### The Receipt cash transaction table (Supplier ledger)

|Account|Debit|Credit|
|---|---|---|
|Cash account|Amount|0.00|
|Supplier ledger account|0.00|Amount|

### The Disbursement cash transaction table (Supplier ledger)

|Account|Debit|Credit|
|---|---|---|
|Cash account|0.00|Amount|
|Supplier ledger account|Amount|0.00|

When a supplier ledger transaction is released, all the further processing of it is
performed in the Supplier ledger workspace.
Released supplier prepayments get the **Open** status
and can be applied to a document, unapplied, or voided in this workspace.
Released refunds get the **Closed** status;
they can be voided later if necessary.

## Processing Customer ledger documents

After you save cash transactions related to customer refunds, you have to apply the appropriate documents, such as payments or credit notes, to the customer refund in the Customer ledger workspace.

The **Release customer ledger documents from the Cash management** option, which is located in the [Cash management preferences (CA101000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/index.md) window, controls the processing of transactions that correspond to documents in the Customer ledger workspace. If this option is selected, the documents are released from the Cash management workspace; if this option is not selected, the documents can be released only in the Customer ledger workspace.

Customer ledger transactions may be posted when they are released if the **Automatically post on release** check box is selected in the [Customer ledger preferences (AR101000)](https://docs.vismasoftware.no/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-ledger-preferences-ar101000/index.md) window; otherwise, you need to post transactions manually by using the [Post transactions (GL502000)](https://docs.vismasoftware.no/visma-net-erp/help/general-ledger/general-ledger-windows/post-transactions-gl502000/index.md) window. The system assigns reference numbers to the batches that implement the transactions in accordance with the number series used for customer ledger documents specified in the **Batch number series** field in the [Customer ledger preferences (AR101000)](https://docs.vismasoftware.no/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-ledger-preferences-ar101000/index.md) window. The system updates the account balances with the following transactions, based on whether the cash transaction is a receipt or a disbursement.

### The Receipt cash transaction table (Customer ledger)

|Account|Debit|Credit|
|---|---|---|
|Cash account|Amount|0.00|
|Customer ledger account|0.00|Amount|

### The Disbursement cash transaction table (Customer ledger)

|Account|Debit|Credit|
|---|---|---|
|Cash account|0.00|Amount|
|Customer ledger account|Amount|0.00|

When a customer ledger account transaction is released, all further processing of it is performed
in the Customer ledger workspace.
Released customer payments get the **Open** status and can
be applied to a document, unapplied, or voided. Released refunds get the **Closed**; they can
be voided later if necessary.

## Recording and processing transactions during bank reconciliation

You can quickly add cash-related transactions during the process of bank statement reconciliation by clicking **Create adjustment** in the table toolbar of the [Reconciliation statements (CA302000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/index.md) window and adding cash transaction details in the **Quick transaction entry** dialog box.

## Viewing transaction details

In the [Cash account details (CA303000)](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/index.md) window, you can view all cash transactions for any cash
account during the date range you specify.
You can view the details of the generated documents
by clicking the link corresponding to the transaction in the **Orig. doc. number** column. You can also view the details of the batch associated with a
transaction by clicking the batch number in the **Batch number** column.

Also, you can find and view supplier ledger and customer ledger documents directly in these workspaces by selecting the transaction reference numbers in the **Reference no.** fields in the [Supplier payments (AP302000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/index.md) and [Customer payments (AR302000)](https://docs.vismasoftware.no/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-payments-ar302000/index.md) windows, respectively.

<h2>Related pages</h2><h3>Concepts</h3>
<ul><li><a href="/visma-net-erp/help/cash-management/track-cash-payments/about-the-reclassification-of-unknown-payments/index.md">About the reclassification of unknown payments</a></li><li><a href="/visma-net-erp/help/cash-management/manage-cash-transactions/about-cash-transaction-monitoring/index.md">About cash transaction monitoring</a></li><li><a href="/visma-net-erp/help/cash-management/manage-bank-statements/about-batch-payment-matching/index.md">About batch payment matching</a></li><li><a href="/visma-net-erp/help/cash-management/configure-cash-accounts/about-cash-account-configuration/index.md">About cash account configuration</a></li><li><a href="/visma-net-erp/help/cash-management/track-cash-payments/reclassification-results/index.md">Reclassification results</a></li><li><a href="/visma-net-erp/help/cash-management/manage-cash-transactions/about-cash-entry-processing/index.md">About cash entry processing</a></li>
</ul><h3>Tasks</h3>
<ul><li><a href="/visma-net-erp/help/cash-management/configure-cash-accounts/enable-customer-and-supplier-recognition-for-bank-transactions/index.md">Enable customer and supplier recognition for bank transactions</a></li><li><a href="/visma-net-erp/help/cash-management/manage-bank-statements/set-up-transaction-matching-settings/index.md">Set up transaction matching settings</a></li><li><a href="/visma-net-erp/help/cash-management/configure-cash-accounts/set-default-cash-account-for-payments-and-transactions/index.md">Set default cash account for payments and transactions</a></li><li><a href="/visma-net-erp/help/cash-management/configure-cash-accounts/disable-the-automatic-creation-of-supplier-prepayments-during-auto-matching/index.md">Disable the automatic creation of supplier prepayments during auto-matching</a></li><li><a href="/visma-net-erp/help/cash-management/configure-cash-accounts/disable-the-automatic-creation-of-customer-payments-when-bank-payment-amount-is-not-fully-applied/index.md">Disable the automatic creation of customer payments when bank payment amount is not fully applied</a></li><li><a href="/visma-net-erp/help/cash-management/configure-cash-accounts/activate-automatic-post-and-release-for-purchase-documents/index.md">Activate automatic post and release for purchase documents</a></li><li><a href="/visma-net-erp/help/cash-management/manage-cash-transactions/release-multiple-cash-transactions/index.md">Release multiple cash transactions</a></li><li><a href="/visma-net-erp/help/cash-management/manage-cash-transactions/quickly-record-cash-entry-task/index.md">Quickly record cash entry task</a></li>
</ul><h3>Windows</h3>
<ul><li><a href="/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/index.md">Cash management preferences (CA101000)</a></li><li><a href="/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/index.md">Cash account details (CA303000)</a></li><li><a href="/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/index.md">Entry types (CA203000)</a></li>
</ul>


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[View this page](https://docs.vismasoftware.no/visma-net-erp/help/cash-management/manage-cash-transactions/about-cash-transaction-processing/)