Manage cash transactions
/visma-net-erp/help/cash-management/manage-cash-transactions
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# Manage cash transactions
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Managing cash transactions - overview
/visma-net-erp/help/cash-management/manage-cash-transactions/managing-cash-transactions-overview
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In the Cash management workspace, you can easily record transactions that affect cash but cannot be recorded in other Visma Net workspaces.
2026-02-19T17:09:06+01:00
# Managing cash transactions - overview
In the Cash management workspace, you can easily record transactions that affect cash but cannot be recorded in other Visma Net workspaces.
In the Cash management workspace, you can easily record transactions that affect cash but cannot
be recorded in other Visma Net
workspaces.
These transactions are cash entries, funds transfers, and transfer-related expenses.
Such transactions do not involve customers or suppliers and affect balances of the general ledger
accounts only.
Also, in the Cash management workspace, you can keep a cash register.
In addition to cash
entries and funds transfers you can record cash transactions that affect balances of customers
or suppliers (a prepayment to a supplier, a cash payment from a customers, or refunds).
About cash transaction processing
/visma-net-erp/help/cash-management/manage-cash-transactions/about-cash-transaction-processing
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In the Cash account details (CA303000) window, you can quickly add transactions that record customer payments, refunds received from suppliers, bank charges and fees, cash withdrawals, and various adjustments.
2026-02-19T17:09:06+01:00
# About cash transaction processing
In the Cash account details (CA303000) window, you can quickly add transactions that record customer payments, refunds received from suppliers, bank charges and fees, cash withdrawals, and various adjustments.
For more information: [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/).
Also, you can use this window to monitor cash accounts and effectively manage cash transactions.
In this topic, you will read about how to quickly record cash transactions of any type and how the system processes them further.
## Understanding cash transaction types
Depending on the purpose of the transaction, in the Cash management workspace, you can record and process cash transactions of the following types:
+ **Cash entry**: You create a transaction of this type to record an operation made in cash, such as a bank charge, interest income, a customer payment, a payments to a supplier, or an unknown payments. Transactions of this type affect general ledger accounts only.
+ **Transfer in**: A transaction of this type is created when you record a funds transfer between cash accounts; it corresponds to the received funds to the destination account.
+ **Transfer out**: A transaction of this type is created when you record a funds transfer between cash accounts; it corresponds to the sent funds from the source account.
> [!NOTE]
> For one funds transfer, there is always one transaction of the **Transfer in** type and one transaction of the **Transfer out** type. Transactions of these types affect general ledger accounts. These transactions appear as transactions of the **Transfer** type in the [Release cash transactions](/visma-net-erp/help/cash-management/cash-management-windows/release-cash-transactions-ca502000/) window.
+ **Expense entry**: If a funds transfer results in any financial charges being incurred, you can record a cash transaction of this type when you create the funds transfer. Transactions of this type affect general ledger accounts.
+ **Prepayment**: You create a transaction of this type to record an advance payment or down payment to a supplier if the payment was made in cash. Transactions of this type affect general ledger accounts and supplier accounts in the Supplier ledger workspace.
+ **Supplier refund**: You create a transaction of this type to record a refund for a prepayment or debit adjustment if the refund was made in cash. Transactions of this type affect general ledger accounts and supplier accounts in the Supplier ledger workspace.
+ **Payment**: You create a transaction of this type to record an incoming customer payment that was made in cash. Transactions of this type affect general ledger accounts and customer accounts in the Customer ledger workspace.
+ **Customer refund**: You create a transaction of this type to record a cash refund for a payment, prepayment, or credit note to a customer. Transactions of this type affect general ledger accounts and customer accounts in the Customer ledger workspace.
+ **Cash deposit**: You create a transaction of this type if you want to deposit customer payments or supplier refunds into a cash account. Transactions of this type affect general ledger accounts.
+ **Cash void deposit**: You create a transaction of this type if you want to void a released deposit. Transactions of this type affect the general ledger accounts that were involved in the related deposit.
In the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window, you can quickly record transactions of the **Cash entry**, **Prepayment**, **Supplier refund**, **Payment**, and **Customer refund** types for a particular account, and track transactions of any type.
In Visma Net, separate windows are specifically designed for recording **Cash entry** transactions, funds transfer transactions. and deposit transactions.
## Recording cash transactions
Before you start recording cash transactions, make sure entry types, which serve as the templates of the transactions, are defined in your system.
You can record a cash transaction by selecting a cash account for the transaction and clicking
the **Create transaction** button in the table toolbar of the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window.
This invokes the **Quick transaction** dialog box, where you can
quickly add cash transactions that affect the balances of customers or suppliers as well as of general ledger
accounts.
In the **Entry type** field of the dialog box, you specify the entry
type of the cash transaction in accordance with the following:
+ To create a cash transaction that affects the balances of supplier accounts, you specify an entry type set to **SL** in the [Entry types (CA203000)](/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/) window. Once the transaction is saved, it appears in the Cash management workspace in the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window with the **Supplier refund** type if it is a receipt, and with the **Prepayment** type if it is a disbursement with the **On hold** status. In the Supplier ledger workspace, the system creates a corresponding document with the **Supplier refund** or **Prepayment** type. You can further process the cash transaction in the Cash management workspace and process the corresponding document in the Cash management workspace.
+ To create a cash transaction that affects the balances of customer accounts, you specify an entry type set to **CL** the [Entry types (CA203000)](/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/) window. Once the transaction is saved, it appears in the Cash management workspace in the Cash account details window with the **Payment** type if it is a receipt, and with the **Customer refund** type if it is a disbursement with the **On hold** status. In the Customer ledger workspace, the system creates a corresponding document with the **Payment** or **Customer refund** type. You can further process the cash transaction from the Cash management workspace and process the corresponding document in the Customer ledger workspace.
+ To create a cash transaction that affects the balances of general ledger accounts only, you specify an entry type set to **CA** in the [Entry types (CA203000)](/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/) window. Once the transaction is saved, it appears in the Cash management workspace with the **Cash entry** type, regardless of whether it is a receipt or a disbursement. he transaction has the **Balanced** status by default; balanced transactions can be edited, saved, put on hold, or released.
> [!NOTE]
> You can select the **Hold transactions on entry** check box in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window to create cash transactions with the **On hold** status by default to prevent it from releasing and being posted to General ledger. If this check box is selected, you can release from hold a cash transaction of **Cash entry** type by clearing the **Hold** check box in the dialog box.
## Processing Supplier ledger documents
After you save a cash transaction related to a supplier refunds, you have to apply the appropriate documents, such as prepayments or debit adjustments, to the supplier refund in the Supplier ledger workspace.
The **Release customer ledger documents from the Cash management workspace** option, which is located in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window, controls the processing of transactions that correspond to documents in the Supplier ledger workspace. If this option is selected, the documents are released from the Cash management workspace; if this option is not selected, the documents can be released only in the Supplier ledger workspace.
Supplier ledger transactions may be posted when they are released if the **Automatically post on release** check box is selected in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window; otherwise, you need to post transactions manually by using the [Post transactions (GL502000)](/visma-net-erp/help/general-ledger/general-ledger-windows/post-transactions-gl502000/) window. The system assigns reference numbers to the batches that implement the transactions in accordance with the number series used for supplier ledger transactions specified in the **Batch number series** field in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. The system updates the account balances with the following transactions, based on whether the cash transaction is a receipt or a disbursement.
### The Receipt cash transaction table (Supplier ledger)
|Account|Debit|Credit|
|---|---|---|
|Cash account|Amount|0.00|
|Supplier ledger account|0.00|Amount|
### The Disbursement cash transaction table (Supplier ledger)
|Account|Debit|Credit|
|---|---|---|
|Cash account|0.00|Amount|
|Supplier ledger account|Amount|0.00|
When a supplier ledger transaction is released, all the further processing of it is
performed in the Supplier ledger workspace.
Released supplier prepayments get the **Open** status
and can be applied to a document, unapplied, or voided in this workspace.
Released refunds get the **Closed** status;
they can be voided later if necessary.
## Processing Customer ledger documents
After you save cash transactions related to customer refunds, you have to apply the appropriate documents, such as payments or credit notes, to the customer refund in the Customer ledger workspace.
The **Release customer ledger documents from the Cash management** option, which is located in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window, controls the processing of transactions that correspond to documents in the Customer ledger workspace. If this option is selected, the documents are released from the Cash management workspace; if this option is not selected, the documents can be released only in the Customer ledger workspace.
Customer ledger transactions may be posted when they are released if the **Automatically post on release** check box is selected in the [Customer ledger preferences (AR101000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-ledger-preferences-ar101000/) window; otherwise, you need to post transactions manually by using the [Post transactions (GL502000)](/visma-net-erp/help/general-ledger/general-ledger-windows/post-transactions-gl502000/) window. The system assigns reference numbers to the batches that implement the transactions in accordance with the number series used for customer ledger documents specified in the **Batch number series** field in the [Customer ledger preferences (AR101000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-ledger-preferences-ar101000/) window. The system updates the account balances with the following transactions, based on whether the cash transaction is a receipt or a disbursement.
### The Receipt cash transaction table (Customer ledger)
|Account|Debit|Credit|
|---|---|---|
|Cash account|Amount|0.00|
|Customer ledger account|0.00|Amount|
### The Disbursement cash transaction table (Customer ledger)
|Account|Debit|Credit|
|---|---|---|
|Cash account|0.00|Amount|
|Customer ledger account|Amount|0.00|
When a customer ledger account transaction is released, all further processing of it is performed
in the Customer ledger workspace.
Released customer payments get the **Open** status and can
be applied to a document, unapplied, or voided. Released refunds get the **Closed**; they can
be voided later if necessary.
## Recording and processing transactions during bank reconciliation
You can quickly add cash-related transactions during the process of bank statement reconciliation by clicking **Create adjustment** in the table toolbar of the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window and adding cash transaction details in the **Quick transaction entry** dialog box.
## Viewing transaction details
In the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window, you can view all cash transactions for any cash
account during the date range you specify.
You can view the details of the generated documents
by clicking the link corresponding to the transaction in the **Orig. doc. number** column. You can also view the details of the batch associated with a
transaction by clicking the batch number in the **Batch number** column.
Also, you can find and view supplier ledger and customer ledger documents directly in these workspaces by selecting the transaction reference numbers in the **Reference no.** fields in the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) and [Customer payments (AR302000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-payments-ar302000/) windows, respectively.
Related pages
Concepts
Tasks
Windows
About cash entry processing
/visma-net-erp/help/cash-management/manage-cash-transactions/about-cash-entry-processing
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You can record cash entries or cash transactions of the cash entry type by creating a document in the Transactions (CA304000) window, or quickly record them by using the Cash account details (CA303000) window.
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# About cash entry processing
You can record cash entries or cash transactions of the cash entry type by creating a document in the Transactions (CA304000) window, or quickly record them by using the Cash account details (CA303000) window.
For more information: [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/), [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/).
Before you start recording cash entries, you need to create entry types, which serve as the templates of the transactions, and associate them with cash accounts. For more information, see: [About entry types](/visma-net-erp/help/cash-management/configure-cash-accounts/about-entry-types/)
In this topic, you will read about how a cash entry is recorded and then processed by the system.
## Recording a cash entry
You create a cash entry by using the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window.
You select a cash account and an entry type, and change the transaction date and financial
period, if needed.
Then you add the transaction details. For each transaction detail, you
can change the offset account if any default values are provided by the selected entry type,
or select an offset account from the list of accounts if no default values are provided.
When you save the cash entry, the system assigns it a reference number in accordance with
the numbering series assigned to transactions in the **Transactions number series** field in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
The system creates cash entries with the **Balanced** status by default.
(That is, by
default, the **Hold transactions on entry** check box in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window is cleared, so new cash entries are not put on hold.)
Balanced transactions can be edited, saved, put on hold, or released.
## Quickly recording a cash entry
You can quickly record a cash entry by selecting a cash account for the transaction, clicking the **Create transaction** button on the table toolbar of the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window and entering the transaction details in the **Quick transaction** dialog box.
Also, you can quickly add a cash entry during the process of bank statement reconciliation by clicking **Create adjustment** in the table toolbar of the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window. This invokes the **Quick transaction** dialog box.
For more information about quickly recording cash transactions, see: [Quickly record a cash transaction](/visma-net-erp/help/cash-management/manage-cash-transactions/quickly-record-cash-entry-task/)
## Placing a cash entry on hold
You can place a balanced cash entry on hold by selecting the **Hold**
check box in the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window, to prevent it from being released and
being posted to the General ledger. With the check box selected, the status of the cash
entry is **On hold**.
A cash entry with this status can be edited, saved, or released
from hold.
You can select the **Hold transactions on entry** check box in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window to create cash entries with the **On hold** status by default.
## Adding VAT
In the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window, VAT is applied to the cash
entry based on the VAT category of the items on the **Transaction details** tab and the VAT zone on the **Financial details**
tab.
You can specify the default VAT zone for a particular entry type in the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window, and the
default VAT categories can be specified for non-stock items used for cash transactions.
These default settings can be overridden for a particular cash entry.
You can view and edit
the applied VAT on the **VAT details** tab.
For more information, see:[VAT categories (TX205500)](/visma-net-erp/help/vat/vat-windows/vat-categories-tx205500/)
## Releasing a cash entry
You can release a balanced cash entry by using the following windows:
+ [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/): You release the cash entry you are viewing by clicking **Release** in the **Actions** menu in the window toolbar.
+ [Release cash transactions](/visma-net-erp/help/cash-management/cash-management-windows/release-cash-transactions-ca502000/): You use this window to release a particular cash transaction or multiple cash transactions. [Release multiple cash transactions](/visma-net-erp/help/cash-management/manage-cash-transactions/release-multiple-cash-transactions/)
For more information, see:
+ [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/): You can also use this window to release a particular cash transaction or multiple cash transactions.
When you release a cash entry, its status changes to **Released**, the system generates
a batch, and the system posts it to the General ledger if the **Automatically post to General ledger on release** check box is selected in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
If this
option is not selected, you can post it manually by using the [Post transactions (GL502000)](/visma-net-erp/help/general-ledger/general-ledger-windows/post-transactions-gl502000/) window.
The system assigns reference numbers to the batches that implement the transactions in accordance with the numbering sequences used for cash management transactions and updates the involved accounts with the transactions shown in the following tables, based on whether the cash transaction is a receipt or a disbursement and whether taxes were applied to the transaction.
Receipt cash transaction without VAT
|Account|Debit|Credit|
|---|---|---|
|Cash account|Amount|0.00|
|Offset account|0.00|Amount|
Disbursement cash transaction without VAT
|Account|Debit|Credit|
|---|---|---|
|Cash account|0.00|Amount|
|Offset account|Amount|0.00|
Receipt cash transaction with VAT
|Account|Debit|Credit|
|---|---|---|
|Cash account|Amount + VAT amount|0.00|
|VAT account|0.00|VAT amount|
|Offset account|0.00|Amount|
Disbursement cash transaction with VAT
|Account|Debit|Credit|
|---|---|---|
|Cash account|0.00|Amount + VAT amount|
|VAT account|VAT amount|0.00|
|Offset account|Amount|0.00|
Transactions recorded in the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window do not affect the balances of customer or supplier accounts in the Customer ledger or Supplier ledger workspaces.
## Viewing cash entry details
You can view cash entry details by using the following windows:
+ [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/): You can view cash entry details on this window, as described above, and you can view the associated General ledger batch (if the transaction has been released) by clicking the batch number on the **Financial details** tab.
+ [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/): In this window, you can view all activity on any cash account during the date range you specify, including the applicable cash entries. You can also view the details of the associated General ledger batch by clicking the batch number in the **Batch number** column.
## Reversing a cash entry
If you have added an incorrect cash entry and have released it, you can reverse the changes
by generating a reversing cash entry from the incorrect one.
When you create the reversing
cash entry, the system generates a transaction with negative amounts to offset the original
cash transaction.
For more information, see:[Correct a cash entry](/visma-net-erp/help/cash-management/manage-cash-transactions/correct-a-cash-entry/)
About funds transfer processing
/visma-net-erp/help/cash-management/manage-cash-transactions/about-funds-transfer-processing
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In Visma Net, you can record cash transfers between bank accounts with the same currency or different currencies.
2026-02-19T17:09:06+01:00
# About funds transfer processing
In Visma Net, you can record cash transfers between bank accounts with the same currency or different currencies.
In Visma Net, you can record cash transfers between bank accounts with the same currency or different
currencies.
In a funds transfer document, you can record transferred amounts and any
transfer expenses.
You do not need to set up entry types before you can record funds
transfers.
In this topic, you will read about how a funds transfer is recorded and then processed in the system.
## Recording a funds transfer
You create a funds transfer document by using the [Funds transfers (CA301000)](/visma-net-erp/help/cash-management/cash-management-windows/funds-transfers-ca301000/) window.
You specify the source cash account, the document
reference number, the transferred amount, and the destination cash account. When you save the
funds transfer, the system assigns it a reference number accordance with the number
series assigned to transfers in the **Transfer number series** field
in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
The system creates the funds transfer with the **Balanced** status by default.
(That is,
by default, the **Hold transactions on entry** check box in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window is cleared, so new funds transfers are not put on hold.)
Balanced transfers can be edited, saved, put on hold, or released.
If you transfer funds between accounts denominated in different currencies, the system performs currency conversion by using the base currency and the cash-in-transit account and subaccount (if the **Subaccount** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window) that are specified in the **Cash-in-transit account** and **Cash-in-transit subaccount** fields in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window. For transfers maintained in different currencies, you can change the exchange rate for a particular transfer, and you can change the amount received to the destination account if the exchange rate of the system differs from the exchange rate of the bank. If you change the received amount, the system calculates the realised gain or loss (RGOL) for the transfer.
Transactions of the following types are generated when you save the funds transfer document:
+ **Transfer in**: This transaction has the same number as the transfer, and its entries update the destination account and cash-in-transit account, if one is used.
+ **Transfer out**: This transaction also has the same number as the transfer, and its entries update the source account and the cash-in-transit account, if one is used.
> [!NOTE]
> These transactions both appear as transactions of the **Transfer** type in the [Release cash transactions (CA502000)](/visma-net-erp/help/cash-management/cash-management-windows/release-cash-transactions-ca502000/) window.
+ **Expense entry**: Every expense you record generates a separate transaction. Journal entries of transfer expenses update the accounts associated with the entry type selected for the transfer expense. Transactions of this type are numbered automatically in accordance with the number series assigned to cash transactions in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
Placing a funds transfer on hold
You can place a balanced funds transfer on hold by selecting the **Hold** check box in the [Funds transfers (CA301000)](/visma-net-erp/help/cash-management/cash-management-windows/funds-transfers-ca301000/) window to prevent a funds transfer from being released and transactions from being posted to
general ledger before all transfer expenses are entered. With the check box selected, the
status of the transfer is **On hold**.
A funds transfer with this status can be edited,
saved, or released from hold.
You can select the **Hold transactions on entry** check box in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window to create funds transfers with the **On hold** status by default.
## Adding expenses
You can record transfer expenses and charges in a funds transfer document by clicking **Add expense** in the [Funds transfers (CA301000)](/visma-net-erp/help/cash-management/cash-management-windows/funds-transfers-ca301000/) window and entering the expense-related information in the **Quick transaction** dialog box. Before you record charges, you need to configure an entry type that provides the default details for the transaction.
## Releasing a funds transfer
You can release a balanced funds transfer by using the following windows:
+ [Funds transfers (CA301000)](/visma-net-erp/help/cash-management/cash-management-windows/funds-transfers-ca301000/): You release the funds transfer you are viewing and its transactions by clicking **Release** in the window toolbar.
+ [Release cash transactions (CA502000)](/visma-net-erp/help/cash-management/cash-management-windows/release-cash-transactions-ca502000/): You use this window to release a particular funds transfer or multiple funds transfers. This window includes transactions of **Transfer** type, and transactions that correspond to one transfer have the same transaction number. To release all transactions of the funds transfer, you need to select only one transaction and release it; the system releases the other transactions automatically.
+ [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/): You can also use this window to release a particular funds transfer or multiple funds transfers. In this window, you first select a cash account, which can be the source or destination account for your funds transfer, and then the system displays a list of transactions that includes the funds transfer transaction of the **Transfer out** or **Transfer in** type, depending on whether the account you selected is a source or destination account. In this window, too, to release all transactions of the funds transfer, you need to select only one transaction and release it; the system releases the other transactions automatically.
After you release a funds transfer, the system changes its status to **Released**
and records batches with transactions to the general ledger.
If you transfer the funds
between bank accounts with the base currency, the system generates a general ledger batch with following
transaction.
### The Transactions for the base currency transfer table
|Account|Debit|Credit|
|---|---|---|
|Source account|0.00|Transfer amount|
|Destination account|Transfer amount|0.00|
The system also can generate separate transfer-in and transfer-out general ledger batches for funds
transfer maintained in base currency.
For example: If the post period of the transfer-out
and transfer-in are different, the funds are moved first to the cash-in-transit account, and
then from this account to the destination account. The system always generates separate general ledger
batches for a multi-currency transfer.
The following tables show the transactions recorded
to the general ledger for the source and destination accounts.
### The Transactions for the source account: Multi-currency transfer table
|Account|Debit|Credit|
|---|---|---|
|Source account|0.00|Transfer amount|
|Cash-in-transit account|Transfer amount|0.00|
### The Transactions for the destination account: Multi-currency transfer table
|Account|Debit|Credit|
|---|---|---|
|Destination account|Transfer amount|0.00|
|Cash-in-transit account|0.00|Transfer amount|
If the gain or loss is produced by a multi-currency transfer, the transactions shown in the following tables are recorded to the general ledger for the destination account, depending on whether a gain or loss is produced by the transfer (that is, whether the RGOL is positive or negative).
### The Transactions for the destination account: Multi-currency transfer producing a gain table
|Account|Debit|Credit|
|---|---|---|
|Destination account|Transfer amount|0.00|
|Cash-in-transit account|0.00|Transfer amount|
|Realised gain/loss account|0.00|RGOL amount|
|Cash-in-transit account|RGOL amount|0.00|
### The Transactions for the destination account: Multi-currency transfer producing a loss table
|Account|Debit|Credit|
|---|---|---|
|Destination account|Transfer amount|0.00|
|Cash-in-transit account|0.00|Transfer amount|
|Realised gain/loss account|RGOL amount|0.00|
|Cash-in-transit account|0.00|RGOL amount|
If you have added expenses for the funds transfer, the system generates a separate cash transaction when the funds transfer is released, and the following transactions are recorded to the general ledger.
### The Transactions for expenses table
|Account|Debit|Credit|
|---|---|---|
|Cash account|0.00|Expense amount|
|Bank charges account|Expense amount|0.00|
If the **Automatically post to general ledger on release** check box is selected in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window, the system automatically posts batches to the general ledger; otherwise, you need to post the batch manually by using the [Post transactions (GL502000)](/visma-net-erp/help/general-ledger/general-ledger-windows/post-transactions-gl502000/) window.
## Viewing transaction details
You can view transaction details by using the following windows:
+ [Funds transfers (CA301000)](/visma-net-erp/help/cash-management/cash-management-windows/funds-transfers-ca301000/): You can view the funds transfer details in this window, as described above, and you can view the associated general ledger batches (if the funds transfer has been released) by clicking the batch numbers in the **Source account** and **Destination account** sections.
+ [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/): In this window, you can view all activity on any cash account during the date range you specify, including any transactions of funds transfers generated for the selected cash account. You can also view the details of the associated general ledger batch by clicking the batch number in the **Batch number** column.
## Correcting a released funds transfer
If you have released an incorrect transfer and want to correct the transactions, you can first create and release a reversing transfer and then make the correct transfer.
Related pages
Concepts
Tasks
Windows
Transfer funds
/visma-net-erp/help/cash-management/manage-cash-transactions/transfer-funds
page
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# Transfer funds
1. Go to the [Funds transfers (CA301000)](/visma-net-erp/help/cash-management/cash-management-windows/funds-transfers-ca301000/) window.
1. The **Transfer number** field displays **NEW** by default, but you can use this field to select and look at previous transfers.
1. Optional: If the transaction is a draft only and you want to release it later, select the **Hold** check box.
1. In the **Account** field, select the account you want to transfer the funds from.
1. Optional: In the **Transfer date** field, change the transfer date.
1. In the **Document ref.** field, enter the source document's reference number.
1. In the **Amount** field, enter the amount to transfer.
1. In the **Account** field in the **Destination account** area, select the account for the funds transfer.
1. Optional: In the **Receipt date** field, change the receipt date.
1. In the **Document ref.** field, enter the destination document's reference number.
1. Click **Release**.
> [!NOTE]
> Before you release the funds transfer transaction, you can add expenses to it. To do that, press **Add expense** in the table area. It opens the **Quick transactions** dialog box, which you can use to enter a cash adjustment that contains the details of transfer-related expenses or charges.
Related pages
Concepts
Tasks
Windows
Record a cash entry
/visma-net-erp/help/cash-management/manage-cash-transactions/record-a-cash-entry
section
2026-02-19T17:09:06+01:00
# Record a cash entry
## Before you proceed
Before you start recording a cash entry, make sure that all the necessary entry types are created in the [Entry types (CA203000)](/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/) window and associated with cash accounts in the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. Go to the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window.
1. Click .
1. In the **Transaction date** field, check the date of the cash transaction, and change it if necessary.
By default, the current business
date is selected in the field, but you can select another date.
The
**Financial period** field is filled in automatically
based on transaction date.
After you have selected the transaction date, you
can change the financial period of the transaction if needed.
1. In the **Cash account** field, select the cash account for the transaction.
1. In the **Entry type** field, select the entry type from the list of entry types defined for the selected cash account.
1. Optional: In the **Document ref.** field, enter the document reference number that meets your company requirements.
> [!NOTE]
> If document reference numbers are required in your company, you can make them mandatory in the system by selecting the **Require document ref. no. on entry** check box in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
1. Optional: In the **Description** field, enter a brief description of the transaction.
1. On the **Transaction details** tab, add cash transaction details, doing the following for each transaction:
1. In the table toolbar, click **Add row**.
1. Optional: In the **Item ID** column, select the ID of the non-stock item used as the transaction subject.
> [!NOTE]
> If you specify an item ID, by default, the system inserts the UoM, price VAT category and offset account and subaccount of the non-stock item into the transaction detail if they are specified for the non-stock item.
1. Optional: In the **Quantity** column, enter the quantity of the item associated with the transaction.
1. Optional: Check the **UoM** column, change or enter the unit of measure of the item if necessary.
1. Optional: Check the **Price** column, change or enter the price for the item if necessary.
1. In the **Amount** column, check the total amount for all units or items, and change it if necessary.
If the quantity and
price are specified for the item, the amount is calculated
automatically when you save the cash entry.
1. Check the **Offset account** column, change or enter it if necessary.
> [!NOTE]
> If the item ID is not specified for the transaction, the system fills in the columns with the offset account and subaccount specified for the selected entry type, you can change it if necessary.
1. Optional: Check the **VAT category** column, and change or specify the VAT category that applies to the transaction if necessary.
1. Optional: On the **Financial details** tab, check the **VAT zone** field, and change it if necessary.
> [!NOTE]
> To apply taxes to the cash transactions, VAT categories and VAT zones must be created in the system. You can set the default VAT zone for particular entry type in the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. Optional: On the **VAT details** tab, review and correct the taxes applied to the transaction if necessary.
1. Prepare the cash transaction for further processing as follows:
+ If you want to save the cash transaction with the **On hold** status, make sure the **Hold** check box is selected.
+ If you want to save the cash transaction with the **Balanced** status, make sure the **Hold** check box is cleared.
1. Click .
After you saved a cash entry, in the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window, you can
edit the created transaction, or release it if it is balanced.
Also, you can release
multiple balanced cash entries in the [Release cash transactions (CA502000)](/visma-net-erp/help/cash-management/cash-management-windows/release-cash-transactions-ca502000/)
and the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) windows.
Related pages
Concepts
Tasks
Windows
Quickly record cash entry task
/visma-net-erp/help/cash-management/manage-cash-transactions/quickly-record-cash-entry-task
section
To quickly record a cash transaction, you use the Quick transaction dialog box.
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# Quickly record cash entry task
To quickly record a cash transaction, you use the Quick transaction dialog box.
You can invoke the dialog box in one of the following ways:
+ By clicking the **Create transaction** button in the table toolbar of the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window.
+ By clicking the **Add expense** button in the table toolbar of the [Funds transfers (CA301000)](/visma-net-erp/help/cash-management/cash-management-windows/funds-transfers-ca301000/) window when you are recording a funds transfer.
+ By clicking the **Create adjustment** button in the table toolbar of the [Reconciliation statements (CA302000)](/visma-net-erp/help/cash-management/cash-management-windows/reconciliation-statements-ca302000/) window when you are performing the bank reconciliation of the cash account.
## Before you proceed
Before you start recording a cash transaction, make sure all the necessary entry types are created in the [Entry types (CA203000)](/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/) window and associated with cash accounts in the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window.
1. Invoke the **Quick transaction dialog box**.
1. In the **Entry type** field, select the entry type from the list of entry types defined for the cash account selected in the window from which you invoked the dialog box.
1. In the **Document date** field, check the date of the cash transaction, and change it if necessary.
By default, the current date is
selected in the field, but you can select another date.
The
**Financial period** field is filled in automatically
based on the transaction date. After you have selected the transaction date,
you can change the financial period of the transaction, if needed.
1. In the **Document ref.** field, enter the document reference number that meets your internal requirements.
This step is optional if the **Require document ref. no. on entry** check box is cleared in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
1. If you have selected an entry type set to **Cash management**, do the following:
1. Check the **Offset account** column; by default, the system fills in the column with the offset account specified for the selected entry type, but you can change the default account if necessary.
If the **Subaccounts** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window and subaccounts are configured in the system, the **Offset subaccount** column is available, and it is filled automatically based on the offset subaccount specified for the selected entry type.
1. Prepare the cash transaction for further processing as follows:
+ To save the cash transaction with the **On hold** status, make sure the **Hold** check box is selected.
+ To save the cash transaction with the **Balanced** status, make sure the **Hold** check box is cleared.
1. If you have selected an entry type set to **Supplier ledger** or **Customer ledger**, do the following:
1. In the **Business account** field, select the account of the supplier or the customer used for the transaction.
1. In the **Location** field, check the supplier or customer location, and change it if necessary.
1. In the **Payment method** field, check the method of payment. You can change it if multiple payment methods can be accepted.
> [!NOTE]
> Payment methods have to be created in the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window to process cash transactions of the Supplier ledger and Customer ledger workspaces.
1. In the **Amount** column, enter the total amount for all units or items.
1. Optional: In the **Description** field, enter a brief description of the transaction.
1. If this transaction has been cleared, select the **Cleared** check box.
1. Click , and close the **Quick transaction dialog box**.
After you have saved a cash transaction, you can edit the created transaction, or
release it if it is balanced, in the workspace specified for the entry type you
selected.
Also, you can release a particular or multiple balanced cash transactions
in the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window.
Create transactions
/visma-net-erp/help/cash-management/manage-cash-transactions/create-transactions
section
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# Create transactions
## Before you start
When you create a new transaction, you have to define at least the entry type of the transaction to create a new cash or expense entry. Required fields depend on the preferences you have configured in [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/).
1. Go to the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window.
1. By default, the **Reference no.** field, displays **NEW**.
1. The **Trans. date** field displays the current date. You can change it.
1. The **Period** field displays the current period. You can change it.
1. **Optional:** In the **Description** field, describe what this transaction concerns.
1. On the **Transaction details** tab, click  to add a new transaction detail row. Enter the relevant details.
1. Click . If you want to add more rows, repeat step 5 and then save when you have entered the last row.
1. In the **Amount** area in the top right corner of the window, you can see the total of the sums entered in the rows.
1. When you have entered all required information, click **Release** to release the cash transaction.
The **VAT details** tab displays the automatically calculated taxes for the transaction and their details. Here, you can also add rows, in the same way as described above.
Related pages
Concepts
Tasks
Windows
Edit transactions
/visma-net-erp/help/cash-management/manage-cash-transactions/edit-transactions
section
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# Edit transactions
1. Go to the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window.
1. In the **Reference no.** field, select the unreleased transaction that you want to edit.
1. Make your changes.
1. Click .
1. Click **Release**.
Related pages
Concepts
Tasks
Windows
Create an entry type for disbursements or receipts
/visma-net-erp/help/cash-management/manage-cash-transactions/create-an-entry-type-for-disbursements-or-receipts
section
Entry types can be receipts or disbursements, and you can define and use them to provide more details about the transactions.
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# Create an entry type for disbursements or receipts
Entry types can be receipts or disbursements, and you can define and use them to provide more details about the transactions.
1. Go to the [Entry types (CA203000)](/visma-net-erp/help/cash-management/cash-management-windows/entry-types-ca203000/) window.
1. Click , to add a new record.
1. In the **Entry type ID** field, enter the next available number.
1. In the **Disb./receipt** field, click to select one of these:
1. **Receipt** - records money going in.
1. **Disbursement** - records money going out.
1. In the **Entry type description** field, enter a description for your new entry type.
1. In the **Workspace** field, select Cash management.
1. In the **Default offset subaccount** field, select the preferred subaccount.
1. Optional: Enter additional information in the remaining fields.
1. Click .
## What is next?
You can assign cash accounts to entry types: [Select and edit an entry type](/visma-net-erp/help/cash-management/configure-cash-accounts/select-and-edit-an-entry-type/).
Related pages
Tasks
Windows
Release multiple cash transactions
/visma-net-erp/help/cash-management/manage-cash-transactions/release-multiple-cash-transactions
page
You can release multiple cash transactions in the following windows, as described in detail in the following sections:
2026-02-19T17:09:06+01:00
# Release multiple cash transactions
You can release multiple cash transactions in the following windows, as described in detail in the following sections:
+ The [Release cash transactions (CA502000)](/visma-net-erp/help/cash-management/cash-management-windows/release-cash-transactions-ca502000/) window: For only for cash transactions that affect general ledger accounts or cash transactions of the **Cash entry**, **Transfer**, **Expense entry**, **Cash deposit**, and **Cash void deposit** transaction types.
+ The [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window: For all cash transactions.
## Release cash transactions by using the Release cash transactions (CA502000) window
1. Go to the [Release cash transactions (CA502000)](/visma-net-erp/help/cash-management/cash-management-windows/release-cash-transactions-ca502000/) window.
1. Do one of the following:
+ To release all listed documents, click **Release all** in the window toolbar.
+ To release only selected documents, select each document you want to release by selecting the appropriate unlabelled check box, and in the window toolbar, click **Release**.
## Release cash transactions by using the Cash account details (CA303000) window
1. Go to the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window.
1. In the **Cash account** field of the top part, select the cash account whose transactions you want to view.
1. In the **Start date** and **End date** fields, specify the date range for which you want to view transactions.
By default, the start date and the end date are the first day and the last day of the current month, week, or financial period, depending on the option specified as the **Default date range** in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
1. Select the documents you want to release by selecting the appropriate unlabelled check boxes, and in the window toolbar, click **Release**.
> [!NOTE]
> To release transactions related to the Supplier ledger and Customer ledger workspaces in the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window, make sure the **Release supplier ledger documents from the Cash management workspace** and **Release customer ledger documents from the Cash management workspace** check boxes are selected in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
Related pages
Concepts
Windows
Correct a cash entry
/visma-net-erp/help/cash-management/manage-cash-transactions/correct-a-cash-entry
page
To correct an incorrect transaction of the Cash entry type, you create a reversing cash transaction, release it, and then create and release the correct transaction.
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# Correct a cash entry
To correct an incorrect transaction of the Cash entry type, you create a reversing cash transaction, release it, and then create and release the correct transaction.
To correct an incorrect transaction of the **Cash entry** type, you create a
reversing cash transaction, release it, and then create and release the correct
transaction.
You perform these actions in the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window, as described in the procedure below.
Alternatively, to reverse an incorrect cash entry transaction, you can find the incorrect transaction in the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window, click the reference number of the transaction in the **Orig. doc. number** column to navigate to the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window, and then perform steps 3–5 of the procedure below.
## Reverse a cash entry transaction
1. Go to the [Transactions (CA304000)](/visma-net-erp/help/cash-management/cash-management-windows/transactions-ca304000/) window.
1. Find the incorrect cash transaction by clicking the navigation buttons in the window toolbar until you see it. Alternatively, click the lookup icon in the **Reference no.** field, find the cash transaction in one of the following ways, and double-click the row to open the transaction:
+ Type a reference number in the search field in the upper-right corner. As you type, the system filters the listed transactions to display only those that contain the text in the **Reference no.** column.
+ Click the column heading of a column you want to search, type a string in the search field, and press **Enter**. The system displays the items that contain the text in the column.
1. In the window toolbar, click **Actions** - **Reverse**.
The system creates and displays a reversing cash transaction with negative amounts, the same details as the original cash transaction, and a status of **Balanced** by default (the **Hold transactions on entry** check box in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window is cleared).
1. Make sure all the settings of the newly created transaction are correct, change them if necessary.
1. Optional: In the **Description** field, enter a description of the reversing cash transaction.
1. Click **Release** to release the reversing cash transaction.
Now that you have created and released the reversing cash transaction, you can create and release the corrected cash transaction.
Related pages
Concepts
Tasks
Windows
Create anticipated cash transactions
/visma-net-erp/help/cash-management/manage-cash-transactions/create-anticipated-cash-transactions
section
2026-02-19T17:09:06+01:00
# Create anticipated cash transactions
1. Go to the [Anticipated cash transactions (CA305500)](/visma-net-erp/help/cash-management/cash-management-windows/anticipated-cash-transactions-ca305500/) window.
1. Select a **Cash account** and a **Start date** to view only the transactions with later dates.
1. To enter a new expected cash transaction, click  to add a new row.
1. In the **Cash account** column, enter or select the cash account connected with the cash transaction.
1. In the **Trans. date** column, select the date of the cash transaction.
1. Click the **Disb./receipt** column heading to select the transaction type: **Disbursement** or **Receipt**.
1. In the **Description** column, enter your description for the transaction.
1. In the **Currency** column, select the currency of the cash account.
1. In the **Amount** column, enter the amount of the cash transaction
1. Click .
Related pages
Concepts
Windows
Record a funds transfer
/visma-net-erp/help/cash-management/manage-cash-transactions/record-a-funds-transfer
section
2026-02-19T17:09:06+01:00
# Record a funds transfer
1. Go to the [Funds transfers (CA301000)](/visma-net-erp/help/cash-management/cash-management-windows/funds-transfers-ca301000/) window.
1. Click .
1. In the **Source account** section, add source account details by doing the following:
1. In the **Account** field, select the cash account from which the funds are transferred.
1. In the **Transfer date** field, check the date of the funds transfer, and change it if necessary.
1. In the **Document ref.** field, enter the document reference number of the transfer in the bank.
1. In the **Amount** field, enter the amount that is being transferred.
1. If the transaction has been cleared, select the **Cleared** check box and specify the clear date in the **Clear date** field.
1. In the **Destination account** section, add the details of the destination account as follows:
1. In the **Account** field, select the cash account to which the funds are transferred.
1. In the **Receipt date** field, check the date of the funds transfer receipt, and change it if necessary.
1. Check the **Document ref.** setting, and change it if necessary.
1. If the transaction has been cleared, select the **Cleared** check box and specify the clear date in the **Clear date** field.
1. Optional: If the funds transfer is maintained in different currencies, in the account section with the foreign currency, check the **Exchange rate** field, and override the currency rate for this particular document if necessary.
> [!NOTE]
> To perform a multi-currency funds transfer, you need to enable the multi-currency support functionality in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window and predefine exchange rates. For a multi-currency funds transfer, you should also make sure that the cash-in-transit account and subaccount are specified in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
1. Optional: If the funds transfer is maintained in different currencies, in the **Destination account** section, check the **Amount** field and change it to the amount received by the bank if it differs from the amount calculated by the system.
1. Optional: In the **Description** field, enter a brief description of the funds transfer.
1. Optional: If you want to add expenses related to the funds transfer, in the table toolbar, click the **Add expense** button, and create a quick cash transaction.
1. Optional: In the list of added expenses, check the details of the created transactions, and change them if necessary.
1. In the window toolbar, click .
Related pages
Concepts
Tasks
Windows
About cash transaction monitoring
/visma-net-erp/help/cash-management/manage-cash-transactions/about-cash-transaction-monitoring
page
By using the Cash account details (CA303000) window, authorised users can monitor cash accounts and effectively manage cash transactions originating in the Supplier ledger, Customer ledger, and Cash management workspaces.
2026-02-19T17:09:06+01:00
# About cash transaction monitoring
By using the Cash account details (CA303000) window, authorised users can monitor cash accounts and effectively manage cash transactions originating in the Supplier ledger, Customer ledger, and Cash management workspaces.
For more information: [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/).
This functionality provides instant access to the up-to-date balance of each cash
account.
The balance of each cash account is updated as each supplier ledger or
customer ledger document is released, cleared, or reconciled.
You can get a
per-day summary of a bank account or the complete list of documents and transactions
created during the specified period.
You also can drill down to individual supplier ledger, customer ledger, or cash management documents to view their details,
and cash transactions can be added quickly from the window.
With immediate access to all cash transactions and an accurate big picture view of each cash account, you and your authorised personnel can save time, manage the cash flow more effectively, and make informed business decisions.
## Selecting the view
You can use the selection area of the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window to customise the
transactions that will be shown in the table area.
You can view a summary or
detailed view of transaction information, so that you get the precise level of
detail you need at the moment.
To view the summary of activities on the chosen cash account, select the **Show summary** option in the selection area of the window.
The transactions
in the list will be grouped by receipts and disbursements and by day of the week in
the specified date range. (Dates without transactions will not be listed.)
The
summary view shows only the document date, the day of the week, the total amount of
receipts and disbursements, and the ending balance for the day.
The detailed view, which you get when the check box for the **Show summary** option is cleared, is the default view.
This view displays
all activity on the cash account during the specified period. With the detailed
view, you can see the most thorough information about each transaction.
This
information includes the transaction's detailed description, its type, its status,
and information about the supplier or customer associated with the document (if it's
an supplier ledger or customer ledger document).
## Selecting transactions to be displayed
The transactions displayed in the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window correspond to the date
range specified in the selection area.
By default, the start and end dates are based
on the default date range set for the Cash management workspace in the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
The default start
date is the first date of the current month, week, or financial period, depending on
which of these is the default date range, and the default end date is the last date
of the current date range. The user can, of course, override these default settings
to view any time interval.
In addition, the **Include unreleased** check box in the Selection area of the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window controls whether transactions with the **On hold** or **Balanced** status will be included in the displayed transactions:
+ For the summary view, if this check box is selected, transactions with these statuses will be added to the totals of receipts and disbursements per day. If the check box is cleared, totals of receipts and disbursements are calculated only on the released transactions.
+ For the detailed view, if this check box is selected, all documents associated with the cash account will be listed. If it is cleared, only released documents will be listed.
## Entering transactions quickly
In the [Cash account details (CA303000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-account-details-ca303000/) window (in both the detailed and summary views), you can access the **Quick transaction entry** dialog box by clicking the **Create transaction** button in the table toolbar. You use this dialog box to quickly add supplier ledger, customer ledger, or cash management transactions.
Related pages
Concepts
Tasks
Windows
About cash flow forecasting
/visma-net-erp/help/cash-management/manage-cash-transactions/about-cash-flow-forecasting
page
By analysing cash flow forecasts, you can avoid unexpected shortages in cash and properly plan your payments.
2026-02-19T17:09:06+01:00
# About cash flow forecasting
By analysing cash flow forecasts, you can avoid unexpected shortages in cash and properly plan your payments.
By analysing cash flow forecasts, you can avoid unexpected shortages in cash and
properly plan your payments.
Cash flow forecasting is typically performed for a
month or 30 days and can be done in any currency.
In Visma Net, you can calculate a 30-day cash flow forecast by using the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
To view a forecast
for a single cash account, select it as the **Cash account**. To view a forecast
for all available cash accounts, leave the field blank.
+ Projected balance of the cash account in the **Cash summary** section of the report.
+ Total amount of customer payments to be received this day in the **Cash receipts** section of the report.
+ Total amount of outgoing payments to be sent this day in the **Cash paid out** section of the report.
In Visma Net, you can control the level of detail to be used for cash flow forecasting.
Also,
to improve the quality of forecasts, you can manually enter expected cash
transactions that are not yet confirmed by available documents.
## Types of documents to be included in the forecast
You can choose the level of detail to be used for forecast calculation by using the elements in
the top part of the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window.
By
default, released documents of the following types are included in calculation:
+ Purchase invoices and adjustments
+ Sales invoices and notes (only the unapplied amounts)
+ Customer ledger payments (only the application amounts)
+ Supplier prepayments
+ Customer prepayments
You can also include in calculation the following documents with other statuses:
+ Unreleased purchase invoices, adjustments, sales invoices, and notes
+ Recurring documents scheduled for the dates within the forecast's 30-day period
+ Unapplied payments
## Processing of documents with no cash account specified
Some sales and purchase invoices may be entered into the system with no cash accounts specified.
To
include such documents into a forecast, in the **Cash account selection** area of
the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window, select the
**Include customer ledger and supplier documents with no cash account specified** check box.
Before calculating the forecast, the system attempts to assign a cash account to each document without a cash account specified, based on supplier or customer default settings; after this, some documents will still have no cash account assigned.
The system processes the documents with unassigned default cash accounts a bit differently, depending on whether you run cash flow forecasting for a single selected cash account or for all cash accounts:
+ Forecasting for a selected cash account: The system includes only the documents with the assigned cash account that matches the cash account. If the system fails to assign a cash account using the default settings, it assigns the cash account selected for forecasting provided the branch of the document matches the branch of the cash account.
+ Forecasting for all available cash accounts: The system adds the documents with the assigned cash accounts to the balances of respective cash accounts. If the system fails to assign a cash account to a document, it adds the document to the balance of the cash account specified in the **Default cash account** field (which is available if you select the **Include customer ledger and supplier documents with no cash account specified** check box). No branch matching is performed.
## Anticipated cash transactions
+ Forecasts based only on the entered documents are not especially correct. To improve forecasts, you can manually enter information about expected cash flows received from external sources and not yet supported by available documents.
+ Using the [Anticipated cash transactions (CA305500)](/visma-net-erp/help/cash-management/cash-management-windows/anticipated-cash-transactions-ca305500/) window, you can select a cash account and enter the cash amounts you expect to collect or to pay out and the dates of such cash transactions.
+ These transactions will be used only in the forecast calculations.
## Conversion to the specified currency
You can perform forecasts in any of the currencies defined in the system. In the [Cash management preferences (CA101000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-management-preferences-ca101000/) window, select the target
currency and the exchange rate.
Related pages
Tasks
Windows