Process payments /visma-net-erp/help/supplier-ledger/process-payments section 2026-02-19T17:09:06+01:00 # Process payments Click the links below to learn more about a topic you are interested in. Use the breadcrumb links in the upper left corner to see your location, navigate backwards or go to the starting point. About supplier ledger payment processing /visma-net-erp/help/supplier-ledger/process-payments/about-supplier-ledger-payment-processing page Supplier ledger payments are a type of internal payment document designed for settling invoices incurred through purchases from suppliers. 2026-02-19T17:09:06+01:00 # About supplier ledger payment processing Supplier ledger payments are a type of internal payment document designed for settling invoices incurred through purchases from suppliers. ## Introduction ## Manual creation of supplier ledger payments You create a supplier ledger payment using the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window. First, choose the date, supplier, location, and how you want to pay them. On the **Details** tab, you can do two things: + You can add the invoices to pay and make changes. + You can let the system find all the invoices you owe automatically, including any money you need to pay back from returns, and then pick which ones you want to pay. The **Unapplied balance** field shows how much money you still owe. You cannot complete the payment until this balance reaches zero. If your bank adds extra charges to your payment, like interest fees, you can set those up on the **Finance charges** tab. ## Automatic creation of supplier ledger payments Initiate automatic invoice payments in the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window using schedules. See [About the scheduler](/visma-net-erp/help/supplier-ledger/process-payments/about-the-scheduler/) and [Create a new schedule](/visma-net-erp/help/supplier-ledger/process-payments/create-a-new-schedule/). Select invoices for payment by date, cash account, method, supplier, and discount availability. Payments will be created for selected invoices, grouped by supplier. However, sometimes you might want to pay certain invoices separately. If you set the **Pay separately** option for a supplier in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window, each invoice or credit adjustment will have a separate payment. For specific invoices, you may need to select **Pay separately** for individual payments. If **Pay separately** is selected for a supplier in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window, each invoice or credit adjustment will get its own separate payment. ## Supplier ledger payment statuses Each supplier ledger payment has one of the following statuses, which tells you its stage in processing:
Status Description
On hold Typically used for drafts. This is the default status for new documents if the Hold documents on entry check box is selected in the Supplier ledger preferences (AP101000) window. Payments with this status cannot have applied invoices or adjustments, and cannot be taken off hold if the payment method requires printing and has not been printed.
Printed Once editing is completed and the payment, if required, has been printed, the status of the supplier ledger payment will change to Printed. You can release a document in this status.
Closed The document has been released.
## Release of supplier ledger payments You can release supplier ledger payments that do not need to be printed whenever you want, regardless of when you plan to make the actual payment. When you release a payment, it generates a batch of transactions that decreases both the cash account and the supplier's ledger account balances. If you release the payment before the cash discount deadline, you can take advantage of a discount, which reduces the amount you need to pay. ## Voiding payments In the workspace, you have the option to void a supplier ledger payment that was previously released. When you void a payment, it effectively reverses all the transactions associated with that payment and undoes any entries made in the workspace. The voided payment for a supplier ledger payment contains the same summary and details as the original payment but with negative amounts, essentially cancelling out the previous transaction. About credit adjustment processing /visma-net-erp/help/supplier-ledger/process-payments/about-credit-adjustment-processing page You use a supplier ledger credit adjustment to correct errors on an existing invoice or to account for a supplier's debit note. 2026-02-19T17:09:06+01:00 # About credit adjustment processing You use a supplier ledger credit adjustment to correct errors on an existing invoice or to account for a supplier's debit note. You use a supplier ledger credit adjustment to correct errors on an existing invoice or to account for a supplier's debit note. To enter a credit adjustment, use the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window. ## Data entry in credit adjustments + A credit adjustment summary contains information about the supplier, their location, and the transaction currency. Each credit adjustment must have at least one line, which can be a summary line or any number of detail lines. + For auditing purposes, you can attach an electronic version or scanned image of the original supplier document to each adjustment. Additionally, you can attach a related document to each line of the document. + Upon initial save, a credit adjustment receives a unique identifier, allowing for easy tracking within the system. This identifier is generated based on the number series designated for credit adjustments in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. > [!NOTE] > A credit adjustment doesn't directly mention the invoice it is connected to. However, you can add a reference to the initial document (like an invoice or prepayment) in the adjustment's description. You can also include a reference to the supplier's related document in the **Supplier reference** field. > > If you have not chosen the **Raise error on invoice number duplicates** option in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window, you can use the same reference number from the original supplier document for both the invoice and the linked credit adjustment. This simplifies finding both documents because they share the same reference number. ## Credit adjustment statuses Each adjustment has one of the following statuses, which tells you its stage in processing: On hold : Generally, this status is used for an adjustment that is a draft. This is the default status for new documents if the **Hold documents on entry** check box is selected in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. You can edit a credit adjustment with the **On hold** status. Balanced : After editing is completed, you can save a **Balanced** adjustment if it remains balanced. If the **Validate document totals on entry** option is selected in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window, you can take an adjustment off hold only if you correctly type the document control total. Open : The document has been released (and approved, if required). Closed : The document has been paid. ## Release credit adjustments + To release credit adjustments in bulk, use the [Release supplier documents (AP501000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/release-supplier-documents-ap501000/) window. To release them individually, use the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window. + A cash discount can be applied to a credit adjustment based on the payment terms. + A batch created upon release of the adjustment is numbered in accordance with the number series assigned to the batches originating in Customer ledger. ## Approval for payment + If your system does not require approval for invoices and adjustments, all credit adjustments and invoices that have been released will appear with an **Open** status in the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window. This means you can proceed to pay them. The system will also automatically set a default payment date. It calculates this date by subtracting the payment lead days from the due date of the invoice or adjustment. + When documents require approval before payment, you will initially encounter credit adjustments in the [Approve invoices (Approval) (AP50200S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/approve-invoices-approval-ap50200s/) window for approval. Once these adjustments are approved, they will then show up in the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window, where you can pay them. ## Error correction + Once released, a credit adjustment cannot be edited or deleted; you only can reverse it. + If you reverse the adjustment, the system generates a purchase credit note with the same details. + Before obtaining the purchase credit note, enter a different **Supplier reference** value if the **Raise an error on duplicate supplier reference number** option is enabled in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. ## Payment of credit adjustments + You can pay adjustments individually by using the [Customer payments (AR302000)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/customer-payments-ar302000/) window. + You can also pay adjustments in bulk in the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window. Notifications in processing of payments /visma-net-erp/help/supplier-ledger/process-payments/notifications-in-processing-of-payments page In the process of handling outgoing payments ( Process payments (AP50301S) ), sending of payment requests to AutoPay sometimes fails. 2026-02-19T17:09:06+01:00 # Notifications in processing of payments In the process of handling outgoing payments ( Process payments (AP50301S) ), sending of payment requests to AutoPay sometimes fails. For more information: [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/). ## General on notifications Additionally, if you are scheduling payments, there might be deviations within the schedules, preventing their execution. To help you address these concerns promptly, you can utilise the notification system. This system sends an email when payment requests fail or when there are discrepancies in scheduled payments. + Only users with the **Payment processor** role can receive notifications. + Users will receive notifications based on their branch. If the user is restricted to one branch, the user will only get notifications from that branch. + Notifications are sent either daily at a specific time or weekly at a specific day and time. ## Receive notification emails To receive email notifications: + Ensure that you have at least one system email account set up in the [System email accounts (SM204002)](/visma-net-erp/help/email/email-windows/system-email-accounts-sm204002/) window. + Designate at least one email account in the **Default email account** field within the [Email preferences (SM204001)](/visma-net-erp/help/email/email-windows/email-preferences-sm204001/) window. > [!NOTE] > The sender email ID used for notifications will correspond to the one selected in the [Email preferences (SM204001)](/visma-net-erp/help/email/email-windows/email-preferences-sm204001/) window. ## More actions - Notification settings for Process payments
Detail Description
Branch This setting is global, which means that it works for all the different notifications described below. As default you will only get notifications related to the branch you are restricted to use.
Notify the status of the payment request (instantly)

The notifications will be sent instantly as they occur.

You can choose to get notifications of failed or successful and failed payment requests.
Notify when invoice deviates

You can choose when and how often notifications will be sent.

Choose the frequency (daily or weekly), day (every day or on weekdays), time of the day and time zone.
Prepare payment of supplier documents /visma-net-erp/help/supplier-ledger/process-payments/prepare-payment-of-supplier-documents page By using this window, you can pay outstanding supplier documents (invoices, adjustments, and prepayments) using the payment method linked to the specific cash account. 2026-02-19T17:09:06+01:00 # Prepare payment of supplier documents By using this window, you can pay outstanding supplier documents (invoices, adjustments, and prepayments) using the payment method linked to the specific cash account. You can initiate the payment of supplier documents in the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window. You can select supplier documents for payment by their due date, cash account, payment method, and supplier. Supplier ledger payments will be created for the selected documents, and you can group them by supplier using the **Group documents from the same supplier** option in the **Table options (...)** drop-down. If you require separate payment for a specific document, select the **Pay separately** option for this document in the table. The system will also group the supplier documents into a single payment for each supplier unless the **Pay separately** option is selected for a supplier, in which case a separate payment will be generated for each document. 1. Go to the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window, to the **Prepare payments** tab, to see all supplier documents that are due until the current or selected date. 1. To filter the documents in the table, click **Filters**. 1. When you have selected your filters, click **Apply filters** or undo the selections by clicking **Reset filters**. The table is populated with the documents accordant with the filtering options. 1. The documents are grouped by supplier by default. If you prefer an ungrouped view, click the **Table options (...)** button on the top right of the table and select **Individual documents**. To return to the grouped view, select **Group documents from the same supplier**. 1. By default, all documents in the table are included in the payment request. To exclude all documents in the table from the payment file to be created, deselect unlabelled **Select invoices** check box next to the **Doc. type** column. To select or deselect individual documents, use the check box in front of each document row you wish to exclude or include. 1. In the **Balance** sidebar on the right, you can see the amount to be paid from each cash account used on the selected documents as you select them, and the available balance of the cash accounts. If the amount to be paid exceeds the balance of the cash account, you will see a warning. 1. Optional: If you want to change the payment date of all selected documents, click the **Options (...)** button on the top right of the table and select **Change payment date**. Select a new payment date for the documents. To change the payment date of only one document, move the cursor to the **Payment date** column of the document row and select a new date in the calendar. 1. When you have done all the selections, click **Confirm payout**. 1. In the dialog box that opens, you are asked to confirm the creation of the payment file. 1. Once the payment file has been confirmed, click **Open AutoPay** to open the AutoPay window and approve the applicable payments. 1. To follow up the progress of the payment process, go to the ****Payment status**** tab. Process payments with deviations /visma-net-erp/help/supplier-ledger/process-payments/process-payments-with-deviations page 2026-02-19T17:09:06+01:00 # Process payments with deviations 1. Go to the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window. 1. To view only the deviating payments in the table, click the **View** link in the warning " **You have n deviations that need your attention** " on the top of the window, or click the **Filters** button and activate option **View only deviations**. 1. Each row displays an error message that explains the reason for the document payment failure. If no error message column is present, hover over the red exclamation mark on the left side of the row to view the error message. 1. Click the error message and fix the issue in the pop-up window that opens. 1. Click **Save and close** in the pop-up window. 1. Refresh the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window to verify that all issues have been resolved. 1. When everything is corrected, click **Confirm payout** to confirm the corrected payments. Fix a payment request with an error /visma-net-erp/help/supplier-ledger/process-payments/fix-a-payment-request-with-an-error page 2026-02-19T17:09:06+01:00 # Fix a payment request with an error 1. To view the details of a payment request, click the arrow in the **Details** column at the end of the row on the ****Payment status**** tab in the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window for the failed request. This will open a window displaying all the payments included in the selected request. 1. Examine the error message to determine what information can be used to resolve the issue. 1. If necessary, use the search bar to locate the invoice with the error. You can search partially in all searchable fields. However, note that the bank account is encrypted, so you must copy the entire bank account number from the error message. 1. Click the invoice with the error to open it in a pop-up window. 1. Fix the error. 1. Save and close the pop up. 1. Click **Resend and close**. 1. Refresh the ****Payment status**** tab window. 1. The new request will appear in the request listing with the status **In progress**. If the error message indicates that the issue cannot be resolved and all invoices have returned to the **Prepare payments** tab, you can view the request details and click the **Archive and close** button to close the request. Remove failed payments or payment batches /visma-net-erp/help/supplier-ledger/process-payments/remove-failed-payments-or-payment-batches page You can remove payments or payment batches that have failed to be sent to AutoPay. 2026-02-19T17:09:06+01:00 # Remove failed payments or payment batches You can remove payments or payment batches that have failed to be sent to AutoPay. 1. In the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window on the **Payment status** tab, click the **Details** arrow icon next to the failed request you want modify. The **Details** view opens with a message on failed files on the top of the window with the reason of the failure. 1. To remove the entire batch, activate the check box next to the **Batch number** column. 1. To remove only selected payments, activate the check box in the beginning of their line. 1. Click the **Remove** button at the bottom right corner of the window. You see the number of the payments to be removed in the button. 1. Confirm the removal in the dialogue that opens. 1. To resend the remaining payments, click **Resend and close**. The number and amount of payments that are available for sending appear on the top part of the window. 1. When there are no remaining payments to send, click **Archive and close**. Process automatically invoices and credit notes where amount to pay is zero /visma-net-erp/help/supplier-ledger/process-payments/process-automatically-invoices-and-credit-notes-where-amount-to-pay-is-zero page The Process payments (AP50301S) window allows you to release payments when the credit note + invoice amount = 0. 2026-02-19T17:09:06+01:00 # Process automatically invoices and credit notes where amount to pay is zero The Process payments (AP50301S) window allows you to release payments when the credit note + invoice amount = 0. For more information: [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/). For the payment request to be created when this happens, you need to take this into account: 1. Enable the option **Process automatically invoices and credit notes where amount to pay is 0** in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. 1. Include only one credit note and one or more invoices in the document grouping and ensure that all documents use the same cash account, currency, and payment method. 1. Make sure that the grouping contains only credit notes with a payment date and/or document date in the past + invoices with a payment date in the future, provided that the payment date of the invoice is changed to the current date in the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window. Otherwise, a deviation will be displayed: "Invoice payment date is in the future. Please adjust the pay date to the current date in order to match the invoice with the credit note" Update payment document with document preview /visma-net-erp/help/supplier-ledger/process-payments/update-payment-document-with-document-preview page You can make simultaneous updates to specific fields on the documents while viewing the scanned copy of the original document using the overlay edit panel with document preview in the Process payments (AP50301S) window. 2026-02-19T17:09:06+01:00 # Update payment document with document preview You can make simultaneous updates to specific fields on the documents while viewing the scanned copy of the original document using the overlay edit panel with document preview in the Process payments (AP50301S) window. For more information: [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/). ## Overlay edit panel To access the overlay edit panel, click the link in the **Purchase invoice** field corresponding to the document you wish to edit or preview. You must have the **Payment processor** role to edit the details, or the **Payment viewer** role to view the details. You can update the following fields (the same as in the table): + Cash account + Account used for payment + Payment date + Amount to pay + Priority + Pay separately + Cash discount taken Editable fields are saved automatically. You can edit these fields even if there is no invoice document attached. + When a field contains a deviation, you will see a message that highlights the deviation, and a tooltip appears. For instance, if the deviation is due to a missing bank account, you can click on the message to open the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window and add a bank account. + If the invoice payment date falls within an ungenerated or inactive financial period, a deviation message will appear, providing a link to the [Financial periods (GL201000)](/visma-net-erp/help/general-ledger/general-ledger-windows/financial-periods-gl201000/) window. + The fields **Account used for payment**, **Supplier name**, and **Supplier no** are linked to the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window, which opens as a pop-up. After saving your changes and closing the pop-up, refresh the window to see the updates. This also applies to the **Ref. no** and **Purchase invoice** fields, which open the [Purchase invoices (AP301000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/purchase-invoices-ap301000/) window as a pop-up. ## Document preview To navigate between documents, use the **Preview documents** arrow buttons located at the bottom left of the overlay edit panel. You have several options for working with documents in the interface: + You can view, zoom in or out, download, and print documents. + You can also flip through document pages and copy text. + To switch between different documents, use the Preview Documents arrow buttons found at the bottom left of the overlay edit panel. Edit a supplier during payment processing /visma-net-erp/help/supplier-ledger/process-payments/edit-a-supplier-during-payment-processing page 2026-02-19T17:09:06+01:00 # Edit a supplier during payment processing 1. Go to the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window. 1. In the table, click the supplier (link) you want to edit. 1. The [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window is opened as a pop-up. 1. Make your changes. 1. Click **Save and close**.

Related pages

Concepts

 About the Payment status tab /visma-net-erp/help/supplier-ledger/process-payments/about-the-payment-status-tab page The Payment status tab in the Process payments (AP50301S) window allows you to view the progress and status of payment requests sent to AutoPay. 2026-02-19T17:09:06+01:00 # About the Payment status tab The Payment status tab in the Process payments (AP50301S) window allows you to view the progress and status of payment requests sent to AutoPay. For more information: [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/). Use this tab to filter requests by date and status, and to fix and resend failed requests. + The **Payment status** tab displays the results of all requests, regardless of whether they are initiated manually by the user through the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window or automatically by the scheduler. + In most cases, payment requests are successfully submitted to AutoPay without any problems. However, there are some cases where requests may be rejected, for example, if an incorrect bank account is provided. Occasional technical errors can also prevent requests from being successfully submitted to AutoPay. + If sending a payment batch fails, you will see a red exclamation mark next to the tab name. Click on the **Details** arrow next to the failed batch you want to change. The **Details** view opens. You see a message telling the reason of failing. See [Remove failed payments or payments batches](/visma-net-erp/help/supplier-ledger/process-payments/remove-failed-payments-or-payment-batches/). + You can see how many documents are included in the payment request and also track the number of payments created. ## Statuses Requests are registered in the ****Payment status**** tab with one of the following statuses:
Status Request
In progress Requests in processing.
Failed All requests failed to be sent to AutoPay.
Error Payment request containing incomplete payments (release of the documents was not possible).
Sent to AutoPay At least one payment sent to AutoPay.
Partially sent to AutoPay Only for payment requests containing documents without payments or batches due to sequence number issues
Cancelled in AutoPay All payments are cancelled in AutoPay.
Sent to Bank At least one payment sent to bank.
Rejected by the Bank If the entire payment request is rejected/ all payments in the intent are rejected by the bank.
Completed in AutoPay At least one payment paid.
Archived
  • Empty payment requests
  • Scheduled requests with no invoices to send to AutoPay
  • Requests created for invoice + credit note amount = 0
## The Details view + To view the details of a request, click the arrow at the end of the row in the **Details** column. This will open a window showing all invoices associated with the selected request. + You can group payments from the same batch. + Each batch shows an **amount summary in the local currency**, providing you with a quick overview of financial information. + When you select a batch for deletion, all the payments included in that batch will be automatically deleted. + Any requests with a **Failed** status will appear at the top of the request list. These requests will come with an error message that will give you instructions on how to address and resolve the issue. You can remove failed payments here. You will see a red alert sign against all payments causing the payment requests to fail together with a tool tip message announcing the reason why AutoPay has rejected the payment + To correct an error in a claim, such as a missing bank account, first copy the invoice number. Then, using the copied number, search for the problematic invoice. Once found, correct the error and resend all invoices by creating a new request. + Click **View only incomplete transactions** to filter out transactions that have been completed and concentrate on incomplete transactions. The Payment status tab /visma-net-erp/help/supplier-ledger/process-payments/the-payment-status-tab page On the *Payment status* tab, you can view the status of each payment request after it has been submitted to AutoPay. 2026-02-19T17:09:06+01:00 # The Payment status tab On the *Payment status* tab, you can view the status of each payment request after it has been submitted to AutoPay. This tab displays the results of all payment requests, regardless of whether they were initiated manually by the user or automatically by the scheduler. ## The filter options
Option Description
From date View the statuses of payment requests starting from this date.
To date View the statuses of payment requests until this date.
Status Select the status (or all) for the payment requests to be displayed.
## The table
Column Description
Branch The branch where the payment has been created.
Request ID The ID of the request for creating batches and payments.
Created on The date and time when the request was created.
Created by The user who has created the request.
No. of pay. The number of payments included in the request.
No. of docs The number of the documents in the request. In case of removing failed payments, the number of payments that are available for sending.
Amount The amount to be paid on the request. In case of removing failed payments, the amount of payments that are available for sending.
Payment status The status of the request. For more details on statuses, see About the Payment status tab.
Details Click Details to open a new tab with the details of each payment in the request. If there is an error message, it will tell you what to do. When you have fixed the error, resend all the invoices (and create a new request).
About the scheduler /visma-net-erp/help/supplier-ledger/process-payments/about-the-scheduler page In the Process payments (AP50301S) window, you can utilise the scheduler feature to automate payment preparation. 2026-02-19T17:09:06+01:00 # About the scheduler In the Process payments (AP50301S) window, you can utilise the scheduler feature to automate payment preparation. For more information: [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/). By doing this, you can avoid manually creating payment requests each time you send payments to AutoPay. To open the scheduler, click **Schedule payments** at the top right of the window under **More actions**. For more information, see [Create a new schedule](/visma-net-erp/help/supplier-ledger/process-payments/create-a-new-schedule/). Consider the following points:
Point Description
Managing schedules You can modify your schedules at any time, with all adjustments being saved automatically. Additionally, you can remove a schedule during or after its creation.
Deviations When a schedule runs and generates a request, any invoices and documents with deviations, such as a missing bank account, will be excluded from the process.
Payment lead time

Payment lead times may vary for suppliers located in different countries. To account for this, you can set the lead time for each supplier in the Suppliers (AP303000) window.

When an invoice is generated, the payment date will be adjusted according to the due date. This adjustment affects the Day column of a schedule when the chosen frequency is Daily.
Cash accounts and branches If your cash account has limited access to a particular branch, it will only be visible when you are logged in to that specific branch.
## Following a schedule execution After a schedule has been executed, the request will be displayed on the ****Payment status**** tab. If a schedule fails to run and does not even create a request, the failed attempt will also appear on the ****Payment status**** tab. ## The Schedule payments pop-up To create a new schedule, click **Add new schedule**. To delete a schedule, click the trash can icon on the far right of the line.
Column Description
Status The status of the schedule. Grey is inactive, green is active.
Name Type a name for the schedule.
Branch

The branch to which the schedule applies. The default is the current branch you are logged into. You can also schedule payments for all branches you have access to by selecting the All branches option.

This field is available only if the Multi-branch support functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Payment method You can use this column to restrict the documents to be included in the payment by their payment method. You can select a payment method or all payment methods. Note also the payment lead time that you define in the Suppliers (AP303000) window for each supplier.
Cash account

You can use this column to restrict the documents to be included in the request by their cash account. You can select a cash account or all cash accounts.

Note

You can use only the All cash accounts option if the All branches option is selected.
Frequency Select how often the documents will be sent to AutoPay, daily or weekly.
Day Select the day of the week on which documents will be sent to AutoPay, if the selected frequency is Weekly. If the selected option is Daily, the option you see here comes from the Payment terms (CS206500) window (see below).
Weekends To define whether payment requests will also be sent on weekends, go to the Payment terms (CS206500) window and select your preferred setting in the Move due date if on the weekend field. The options are: Keep the exact date Day before (Friday) Day after (Monday)
Payment date Select which invoices you want to include in the request you send to AutoPay. You can choose between All open documents, All open documents until current date, and All open documents until next run (current date + 6 days), depending on the selected frequency.
Time zone Select the time zone the schedule shall run in. As default, the current web browser time zone is selected.
Time Select at what time of the day the schedule will run. It is possible to run multiple schedules at the same time.
Status

Set the selector to On when you want the schedule to start running. The status of the schedule is also indicated to the very left. Grey is inactive, green is active.

Every time you make a change to the schedule, the status will be set to Off.
Create a new schedule /visma-net-erp/help/supplier-ledger/process-payments/create-a-new-schedule page You access the scheduler from the Process payments (AP50301S) window. 2026-02-19T17:09:06+01:00 # Create a new schedule You access the scheduler from the Process payments (AP50301S) window. For more information: [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/). 1. Click **Schedule payments** under **More actions** on the top right. 1. To add a schedule, click **Add new schedule** in upper left corner. 1. In the **Name** column, enter a name for the new schedule. 1. In the **Branch** column, select a branch. The current branch is selected by default. 1. In the **Payment method** column, select a desired payment method or **All** payment methods. 1. In the **Cash account** column, you can select between a cash account or **All** cash accounts. You can select only the cash account connected to the chosen payment method. 1. Select the **frequency** of the schedule, **Daily** or **Weekly**. 1. If you select **Daily**, define in the [Payment terms (CS206500)](/visma-net-erp/help/customer-ledger/customer-ledger-windows/payment-terms-cs206500/) window in the **Move due date if on the weekend** field whether weekends are included or ignored. You see the selected option in the **Day** column. 1. If you select **Weekly**, select in the **Day** column the day of the week on which the schedule will be run. 1. In the **Payment date** field, select which invoices will be included in the request you send to AutoPay. The options that are available depend on the selected option in the **Frequency** column. 1. For **Daily**, you can choose between **All open documents** and **All open documents until current date**. Also note the payment lead team, see [About the scheduler](/visma-net-erp/help/supplier-ledger/process-payments/about-the-scheduler/). 1. For **Weekly**, you can choose between **All open documents, All open documents until current date**, and **All open documents until next run** (current date + 6 days). 1. Select the **time zone** the schedule shall run in. As default, the current web browser time zone is selected. 1. In the **Time** column, select at what time of the day the schedule will run. 1. In the **Status** column, set the selector to **On** when you want the schedule to start running. Void a payment /visma-net-erp/help/supplier-ledger/process-payments/void-a-payment page 2026-02-19T17:09:06+01:00 # Void a payment 1. Navigate to the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window. 1. Select **Payment** in the **Type** field located at the top of the window. 1. Choose the payment to be voided using one of these methods: + Select the payment by its voucher number in the **Voucher no.** field. + Use the navigation buttons in the window toolbar to find the payment you want to void. 1. Click **Void** in the window toolbar. The system fully reverses the payment application, changes the payment status to **Voided**, and creates a voided payment with the **Balanced** status. 1. Optional: Modify the date of the voided payment in the **Application date** field, if necessary. The specified date will be used as the voided payment release date ( **Payment date** ) and the related batch creation date ( **Transaction date** ). 1. Click **Release** in the window toolbar to change the status of the voided payment to **Closed**. Releasing the voided payment generates a batch. Make a non-active AutoPay agreement active /visma-net-erp/help/supplier-ledger/process-payments/make-a-non-active-autopay-agreement-active section If you encounter an error message while processing a payment without an active AutoPay agreement, you have the option to activate the agreement. 2026-02-19T17:09:06+01:00 # Make a non-active AutoPay agreement active If you encounter an error message while processing a payment without an active AutoPay agreement, you have the option to activate the agreement. Only users with the **AutoPay Administrator** role or the **AutoPay Approver** role are authorised to perform this task. 1. Close Visma Net. 1. Click AutoPay. 1. Click **Agreements**. 1. In the **Agreement - Main** window, click **Edit** for the relevant agreement. 1. In the **Agreements - Edit bank agreement** window, select the **Active** check box. 1. Click ![icon-save](/media/visma-net-erp/icon-save.png). Process one payment /visma-net-erp/help/supplier-ledger/process-payments/process-one-payment section 2026-02-19T17:09:06+01:00 # Process one payment ## Before you start To process manual payments in this window, a payment method is required. Please note that a payment method created using the **Create batch payment** option will not be visible in this window. You can also process payments without AutoPay in the [Manual payments (AP30200S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/manual-payments-ap30200s/) window, see: [Process several payments](/visma-net-erp/help/supplier-ledger/process-payments/process-several-payments/). 1. Go to the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window. 1. In the **Type** drop-down list, select **Payment**. 1. In the **Date** field, select the date of the payment. 1. In the **Supplier** field, select a supplier. 1. In the **Payment method** field, select a payment method that you have created for manual payments. 1. In the **Cash account** field, select a cash account. 1. Optional: In the **Description** field, enter a description. This field is not mandatory, but the payment will be easier to locate if you have your own description for it. 1. Optional: In the **Payment ref.** field, enter a reference if you are prompted to and if the field is not filled in automatically. 1. In the **Payment amount** field, enter the paid amount. 1. In the **Financial period** field, select a financial period. 1. On the **Documents to apply** tab, click ![icon-add](/media/visma-net-erp/icon-add.png). 1. In the **Document type** column, add the document type related to this payment. 1. Select **Voucher no.**. 1. Optional: If you need to add more documents to this payment, click ![icon-add](/media/visma-net-erp/icon-add.png) and repeat steps 10 - 12. 1. Click ![icon-save](/media/visma-net-erp/icon-save.png). 1. Click **Release**. Both the payment and the purchase invoice are now in status **Closed**. You can find the batch number and other information on the **Application history** tab. ## What is next? You do not have to do the other steps in this work process once you have followed these instructions and the payment has been released. The reason for this is that in Visma Net, the [default setting for the supplier ledger is a combined post and release action](/visma-net-erp/help/cash-management/configure-cash-accounts/activate-automatic-post-and-release-for-purchase-documents/). This means that when you release the payment, both the payment and the purchase invoice will be posted and closed in the general ledger. However, if the default settings for post and release have been changed (the **Do not automatically release supplier payments** check box is selected), you must post the payment transactions to the general ledger: [Update the general ledger with manual payments](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/post-documents-to-the-general-ledger-manually/).

Related pages

Tasks

Windows

 Process several payments /visma-net-erp/help/supplier-ledger/process-payments/process-several-payments section 2026-02-19T17:09:06+01:00 # Process several payments ## Before you start To handle manual payments, you need a payment method, see: [Create payment methods](/visma-net-erp/help/cash-management/manage-payment-methods/create-payment-methods/). However, if you create a payment method with the option **Create batch payment**, it will not be displayed in this window. You can also process manual payments via the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window: [Process one payment.](/visma-net-erp/help/supplier-ledger/process-payments/process-one-payment/) 1. Go to the [Manual payments (AP30200S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/manual-payments-ap30200s/) window. 1. In the **Payment method** field, select a payment method. 1. In the **Cash account** field, select a cash account. 1. The default in the **Due date** field is today's date, but you can select a preferred due date. The system filters away the invoices after the selected date. 1. In the **Payment date** field, enter a payment date. 1. In the table you see invoices that are ready to be paid and you can select the invoices you want to process. 1. Click **Create payments**. if the processing is successful. ![icon-confirmation](/media/visma-net-erp/icon-confirmation.png) is displayed If you need to change the date or the cash account to continue with other manual payments, click ![icon-refresh](/media/visma-net-erp/icon-refresh.png) and repeat these steps. Create batch payments /visma-net-erp/help/supplier-ledger/process-payments/create-batch-payments section 2026-02-19T17:09:06+01:00 # Create batch payments 1. Go to the [Create batch payments (AP505000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/create-batch-payments-ap505000/) window. 1. Select **Payment method** field, click ![icon-select](/media/visma-net-erp/icon-select.jpg) and select a payment method. 1. Select **Cash account** by clicking ![icon-select](/media/visma-net-erp/icon-select.jpg). In the **Next payment ref.** field, the system will automatically suggest the next available payment number. 1. In the table, select the check boxes next to the payments that you want to create a batch of. 1. Click **Process** to process the selected payments, or click **Process all** to process all the payments in the table. ## What is next? If you use advanced payment processing for AutoPay, you are now sent to the [Batch payments (AP305000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/batch-payments-ap305000/) window: [Send outgoing payments to AutoPay](/visma-net-erp/help/supplier-ledger/process-payments/send-outgoing-payments-to-autopay/)

Related pages

Concepts

Windows

 Create a supplier ledger payment /visma-net-erp/help/supplier-ledger/process-payments/create-a-supplier-ledger-payment section 2026-02-19T17:09:06+01:00 # Create a supplier ledger payment 1. Go to the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window. 1. Click ![icon-add](/media/visma-net-erp/icon-add.png). 1. In the **Type** field, select **Payment**. 1. In the **Application date** field, select the date of the payment. The system fills in the **Application period** field automatically, based on the selected document date. 1. In the **Supplier** field, select the supplier. In the **Location** field, change the supplier location, if necessary. 1. Make sure the document currency is the one you need. You may override the default currency only if the **Enable currency override** check box is selected for the supplier in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. 1. In the **Payment method** field, make sure the payment method is specified correctly and select another if needed. 1. In the **Payment ref.** field, type the payment reference number if required by your organisation's policy. The system automatically inserts a reference number here if for the payment method associated with the supplier, the **Supplier ledger - suggest next number** check box is in the [Cash accounts (CA202000)](/visma-net-erp/help/cash-management/cash-management-windows/cash-accounts-ca202000/) window (the **Payment methods** tab). 1. Optional: Add a description of the check. 1. In the table toolbar of the **Documents to apply** tab, click **Load documents**. The open invoices and adjustments will be displayed on this tab. Open debit adjustments, if any, will be listed at the top. Remove any unnecessary items from the list as needed. 1. In the table toolbar of the **Documents to apply** tab, click **Load documents**. Open debit adjustments, if any, will be listed at the top. Remove any unnecessary items from the list as needed. 1. In the **Payment amount** field of the top part of the window, type the total amount, which should be equal to the application amount. 1. On the **Remittance information** tab, make sure the remittance contact and address information is correct. By default, the branch information is displayed. 1. Optional: On the **Finance charges** tab, add the applicable charges or fees for processing this payment in the bank. For each applicable charge, do the following: 1. Click ![icon-add](/media/visma-net-erp/icon-add.png). 1. In the **Entry type** column, select the entry type which designates the bank charge applicable to this payment. 1. In the **Amount** column, type the charge amount applicable to this payment. 1. Prepare the payment for further processing in accordance with your organisation policies: + Leave the document with the **On hold** status if you plan to update or add information. For this, make sure the **Hold** check box is selected. + To enable further processing, clear the **Hold** check box. If the selected payment method requires printing of a check, you cannot take a document off hold until it is printed. To print a payment, click **Actions**, and select **Print payment**. 1. Click ![icon-save](/media/visma-net-erp/icon-save.png). Export batch payments /visma-net-erp/help/supplier-ledger/process-payments/export-batch-payments section Only users with the Financials Admin role can export batch payments from this window. 2026-02-19T17:09:06+01:00 # Export batch payments Only users with the Financials Admin role can export batch payments from this window. 1. Go to the [Export batch payments (AP50560S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/export-batch-payments-ap50560s/) window. 1. In the **Cash account** field, click ![icon-select](/media/visma-net-erp/icon-select.jpg) and select your desired cash account. 1. Optional: In the **Batch no.** field, click ![icon-select](/media/visma-net-erp/icon-select.jpg) and select your desired batch number. 1. In the table, select the batches you want to export. 1. Click **Export payment** to export the selected batches. ## What is next? If you are using the advanced payment processing for AutoPay, you are now taken to AutoPay: [Approve payments in AutoPay](/visma-net-erp/help/supplier-ledger/process-payments/approve-payments-in-autopay/)

Related pages

Windows

 Create outgoing payments /visma-net-erp/help/supplier-ledger/process-payments/create-outgoing-payments section 2026-02-19T17:09:06+01:00 # Create outgoing payments ## Before you start You can [create a purchase invoice](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/create-a-purchase-invoice-in-the-general-ledger/) in the General ledger workspace, and pay it via AutoPay as follows: 1. Go to the [Create batch payments (AP505000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/create-batch-payments-ap505000/) window. 1. In the **Payment method** field, click ![icon-select](/media/visma-net-erp/icon-select.jpg) and choose a payment method. 1. In the **Cash account** field, click ![icon-select](/media/visma-net-erp/icon-select.jpg) and choose a cash account. 1. In the table, select the check box next to the payment you want to create. You can also select several payments to create a batch. 1. Click **Process**. ## What is next? The [Batch payments (AP305000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/batch-payments-ap305000/) window is now displayed, and you can [send outgoing payments to AutoPay.](/visma-net-erp/help/supplier-ledger/process-payments/send-outgoing-payments-to-autopay/) This is available, if **Use basic payment process** is **not** checked in the [Branches (CS102000)](/visma-net-erp/help/organisation-structure/organisation-structure-windows/branches-cs102000/) window for the current branch. Match a credit note before payment with AutoPay /visma-net-erp/help/supplier-ledger/process-payments/match-a-credit-note-before-payment-with-autopay section 2026-02-19T17:09:06+01:00 # Match a credit note before payment with AutoPay 1. Go to the [Supplier payments (AP302000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000/) window. 1. In the **Type** drop-down list, select **Purchase credit note**. 1. In the **Voucher no.** field, choose the purchase credit note to match with a purchase invoice. Ensure the selected adjustment has the **Open** status. 1. On the **Documents to apply** tab, click ![icon-add](/media/visma-net-erp/icon-add.png) to add the purchase invoice related to this purchase credit note. In the **Reference no.** column, add an open invoice to your purchase credit note. 1. In the **Payment amount** field, check if the payment amount is lower or higher than the purchase invoice amount: 1. If it is lower, it is still an amount left to pay on the invoice. 1. If it is higher, you can use that amount to match another invoice. 1. Click ![icon-save](/media/visma-net-erp/icon-save.png). 1. Click **Release**. The purchase credit note is now closed and if there is still a balance on the purchase invoice, you can now pay it. ## What is next? You do not have to do the other steps in this work process once you have followed these instructions and the payment has been released. The reason for this is that in Visma Net, the [default setting for the supplier ledger is a combined post and release action](/visma-net-erp/help/cash-management/configure-cash-accounts/activate-automatic-post-and-release-for-purchase-documents/). This means that when you release the payment, both the payment and the purchase invoice will be posted and closed in the general ledger. However, if the default settings for post and release have been changed (the **Do not automatically release supplier payments** check box is selected), you must post the payment transactions to the general ledger: [Update the general ledger with manual payments](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/post-documents-to-the-general-ledger-manually/).

Related pages

Tasks

Windows

 Approve payments in AutoPay /visma-net-erp/help/supplier-ledger/process-payments/approve-payments-in-autopay page 2026-02-19T17:09:06+01:00 # Approve payments in AutoPay 1. Go to the [Batch payments (AP305000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/batch-payments-ap305000/) window. 1. Click **Approve** **in AutoPay** for the relevant payment. 1. In the **Payment details** window, check your payment. 1. Click **Approve**. 1. Enter your password. This is the same password you use to log in to Visma Net. 1. Click **OK**. In the **Approve** window, click **OK** to close the window. On the **Outgoing** tab, the batch status changes to **Approved** in the **Status** column.

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Tasks

Windows

 Send outgoing payments to AutoPay /visma-net-erp/help/supplier-ledger/process-payments/send-outgoing-payments-to-autopay section 2026-02-19T17:09:06+01:00 # Send outgoing payments to AutoPay 1. Go to the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window. 1. In the **Batch no.** field, click ![icon-select](/media/visma-net-erp/icon-select.jpg), and select the batch you want to send to AutoPay. 1. If the **AutoPay status** of the selected batch is **Not exported**, click the **Send payments** button. 1. Click **Approve in AutoPay**. Keep in mind that the AutoPay status in the upper part of the window shows the status of the whole batch, while the AutoPay status column in the table shows the status of individual payments. ## What is next? You will be redirected out of Visma Net to AutoPay that is displayed in a pop-up window, see: [Approve payments in AutoPay](/visma-net-erp/help/supplier-ledger/process-payments/approve-payments-in-autopay/)

Related pages

Tasks

Windows

 Send outgoing refunds to AutoPay /visma-net-erp/help/supplier-ledger/process-payments/send-outgoing-refunds-to-autopay section 2026-02-19T17:09:06+01:00 # Send outgoing refunds to AutoPay ## Before you start ## Statuses in the Batch payments window + The refunds will be displayed in the [Batch payments (AP305000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/batch-payments-ap305000/) window with the status **In progress** and **AutoPay status**: **Not exported**. + The **AutoPay status** field in the top part of the window shows the status of the whole batch. + The **AutoPay status** column in the table shows the status of each refund. + After you click the **Re-sign payment** button, the **AutoPay status** of every refund will change to **Exported**. + As long as a refund has a status other than **Paid**, it will be visible in the [Batch payments (AP305000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/batch-payments-ap305000/) window. 1. Go to the [Batch payments (AP305000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/batch-payments-ap305000/) window. 1. In the **Batch no.** field, click ![icon-select](/media/visma-net-erp/icon-select.jpg), and select the batch you want to send to AutoPay. 1. If the **AutoPay status** of the selected batch is **Not exported**, click the **Send payments** button. The status changes to **Exported**. 1. Click **Approve in AutoPay**. AutoPay is displayed in a pop-up window. For further steps, see step 3-5 in [The basic outgoing payment process for AutoPay](/visma-net-erp/help/work-processes/autopay/the-basic-outgoing-payment-process-for-autopay/).