The company whose VAT report will be released.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) (CS100000) window.

The branch whose VAT report will be released.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) (CS100000) window.

Also, the company must have the organisation type With branches requiring balancing and the File tax by branches selected.

The type of the report:

• VAT
• EC sales list
• SAF-T

The first period to be reported on (VAT period).

You must select Tax agency ID to be able to select a period here.

The last period to be reported on (VAT period).

You must select Tax agency ID to be able to select a period here.

The revision number of the report.

The revision number changes each time you prepare a report for a closed reporting period.

The branch for which the VAT report is sent.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) (CS100000) window.

Also, the company must have the organisation type With branches requiring balancing and the File tax by branches selected.

The type of the report:

• VAT
• EC sales list
• SAF-T

Status received from AutoReport.

• AutoReport acknowledged
• Received
• Sent
• Log on error
• Upload error
• Invalid report
• Processing failed
• Sending
• Rejected by government
• Report ready for download
• AutoReport failure
• Forwarded to PinkWeb (NL)
• Error forwarding to PinkWeb (NL
• Report validated (NO)
• Error validating report (NO)

The branch to whose general ledger the transactions belong. You will only see branches for the selected company.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The filter for from VAT period and will limit to show only transactions that have been processed by VAT report.

If from VAT period is used, you have to select to VAT period.

The filter for to VAT period and will limit to show only transactions that have been processed by VAT report.

If to VAT period is used, you have to select from VAT period.

The filter for from account.

If from account is selected, you have to select to account.

The filter for to account.

If to account is selected, you have to select from account.

One of the following account types:

• Asset
• Liability
• Income
• Expense

The customer or the supplier number.

Only for the supplier ledger or the customer ledger account.

Line types from Purchase orders:

DN

= Description

GI

= Goods for warehouse

GM

= Goods for manufacturing

GP

= Goods for drop-ship

GR

= Goods for replenishment

GS

= Goods for sales order

MC

= Misc. charges

NM

= Non-stock for manufacturing

NO

= Non-stock for sales order

NP

= Non-stock for drop-ship

NS

= Non-stock

SV

= Service

Line types from Sales orders:

DS

= Discount

FR

= Freight

GN

= Non-stock

MI

= Misc. charge

RA

= Reallocation

Voucher

no

The transaction classes:

B

= Write-off

C

= Consolidation

D

= Discount

S

= Shipped not invoiced

E

= Retainage withheld

F

= Retainage released

G

= Unrealized and revaluation GOL

N

= Normal

P

= Payment

R

= Realised and rounding GOL

T

= VAT

U

= Charge

W

= Withholding VAT

This generates values for this report.

If some suppliers are missing, you can change the settings on the supplier and generate again.

Click to open the details for the selected row in the report and shows the documents included in this report.

Here you can make changes to the amount that will be reported if you have used a wrong Item type and you need to move from normal item to Labour or Service.

The company whose RF-1301 report will be released.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The branch whose RF-1301 report will be released.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The Company type on the company for the branch must be With branches requiring balancing and the check box File tax by branch selected on the Organisation detail tab.

The year for the report.

This report is only sent once a year and you cannot select the current year. That will be available when the date passes 31. December.

The revision number of the RF-1301 report.

The revision number changes each time you prepare a report if the previous one has been prepared and sent.

The name of the responsible person.

The name is selected when you prepare the report and is read-only.

The responsible person’s phone number.

The name is selected when you prepare the report and is read-only.

The responsible person’s email address for the notification from Altinn.

The email is selected when you prepare the report and is read-only.

The responsible person’s mobile phone number where you can get a notification from Altinn.

The notification mobile phone is selected when you prepare the report and is read-only.

The original amount that will be reported from the invoices and credit notes.

If you double-click on the amount, it will open the RF-1301 report details dialog window. In this window, you can view all invoices and credit notes related to the selected supplier. In the Service/labour amount you can make corrections if the invoice has the wrong type of Items that is not reported as service or labour. Saving these changes will update the reported amount accordingly.

The total amount for the supplier service/labour and others.

This amount will not be sent but should be used to review the total for the supplier.

The type of document:

• Purchase invoice
• Credit note

The reference number of the purchase invoice or the credit note.

By clicking the number you can drill down to the view the specific document.

The amount that will be reported.

You can make corrections if the purchase invoice has the wrong type of Items that is not reported as Service or Labour.

By closing the dialog window, the corrected amount will appear in the corresponding table cell in the main table.

Save the changes by clicking in the window’s toolbar and this will change the amount that will be reported.

The total amount for the supplier service/labour and others.

This amount will not be sent but should be used to review the total for the supplier.

Select one of the following inquiries windows from the button’s drop-down:

• VAT report details (TX502010)
• VAT account control summary (TX40300S)

The company for which the report will be prepared.

Select the required company from the list. By default, the current company is selected.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) ../shared-files/cs100000-ref.html window.

Resend the report if the report has been sent, but due to some reason, you need to resend this revision.

The Resend button is active if the selected revision has been sent to the authorities.

The company whose RF-1301 report will be released.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) ../shared-files/cs100000-ref.html window.

The branch whose RF-1301 report will be released.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The company type of the company for the branch must be With branches requiring balancing and the check box File tax by branch selected on the Organisation detail tab.

The year for the report.

This report is only sent once a year.

The revision number of the RF-1301 report.

The revision number changes each time you prepare a report, with each revision.

This column is visible when you get a reply message from AutoReport.

It contains confirmation or error messages.

• AutoReport acknowledged
• Received
• Sent
• Log on error
• Upload error
• Invalid report
• Processing failed
• Sending
• Rejected by government
• Report ready for download
• AutoReport failure
• Error forwarding to PinkWeb (NL):
• Forwarded to PinkWeb (NL)

The name of the responsible person.

The contact information is retrieved from the Altinn settings tab in the Branches (CS102000) window if it is a multi-branch with File tax by branch. Or else, the information is retrieved from the Altinn tab in theOrganisations (CS101500) window.

You can override this information in the Pepare RF-1301 report (TX50200S) window by generating a report. This action will make the fields in the Contact settings section active for editing.

The responsible person’s phone number.

The contact information is retrieved from the Altinn settings tab in the Branches (CS102000) window if it is a multi-branch with File tax by branch. Otherwise, the information is retrieved from the Altinn tab in theOrganisations (CS101500) window.

You can override this information in the Prepare RF-1301 report (TX50200S) window by generating a report. This action will make the fields in the Contact settings section active for editing.

The responsible person’s email address for the notification from Altinn.

The contact information is retrieved from the Altinn settings tab in the Branches (CS102000) window if it is a multi-branch with File tax by branch. Otherwise, the information is retrieved from the Altinn tab in theOrganisations (CS101500) window.

You can override this information in the Pepare RF-1301 report (TX50200S) window by generating a report. This action will make the fields in the Contact settings section active for editing.

The responsible person’s mobile phone number where you can get a notification from Altinn.

The contact information is retrieved from the Altinn settings tab in the Branches (CS102000) window if it is a multi-branch with File tax by branch. Otherwise, the information is retrieved from the Altinn tab in theOrganisations (CS101500) window.

You can override this information in the Pepare RF-1301 report (TX50200S) window by generating a report. This action will make the fields in the Contact settings section active for editing.

Resend the VAT report to the tax authorities if you have corrected the report in the Prepare VAT report (TX501000) window and need to send it to the tax authorities again.

The Resend button is active if the selected revision has been sent to the authorities.

Two actions are available:

Adjust VAT

Navigates to the VAT adjustments (TX301000) window, where you can create a VAT adjustment document that adjusts the VAT and the taxable amount of the specified VAT in the prepared VAT report. For details, see: About operations with VAT reports.

• Void report Voids a VAT report that has the Prepared status, and opens the Prepare VAT report (TX501000) with the corresponding reporting period. If the Update closed reporting periods check box is selected in the Suppliers (AP303000) ../p2p/AP/AP303000-ref.html window, the reporting period remains closed once you have voided a VAT report. In that case, you can update a closed period with data from new documents, void a VAT report and prepare a new one.

  Note

  If your company consists of multiple branches, you can void a VAT report for the selected branch only. Once you have prepared the voided VAT report again, you can release VAT reports for company branches.

From the button’s drop-down you can select two reports, which will give you further details on your VAT reporting:

• VAT report details (TX502010)
• VAT account control summary (TX40300S)

Two reports are available:

Print VAT report.

This makes it easier to print the report that is closed or selected in the window. The report that will be printed depends on the country of the company.

Download XML file

This will create a copy of the XML file that are sent to AutoReport and are mostly used for support purpose.

The company whose VAT report will be released.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) ../shared-files/cs100000-ref.html window.

The branch whose VAT report will be released.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The Company type must be With branches requiring balancing and the check box File tax by branch checked.

The revision number of the VAT report. The revision number changes each time you prepare a VAT report for a closed reporting period. With each revision, a new purchase invoice is generated automatically and is listed on the Supplier documents tab.

A check box that indicates (if selected) that the amounts shown in the table on the Details tab are taken from documents posted between the VAT report revision selected in the Revision field and the previous revision of the VAT report. That is, these are the amounts that indicate the difference between the revisions of the VAT report.

This check box is available only for revision 2 and higher.

The due date is suggested based on the payment terms of the tax agency.

You can overwrite the date before you close the report. It will be used on the invoices and credit notes that are created.

The report type for the VAT report.

Main report

Used the first time the report is sent. It will also replace the previous report.

The report type for the VAT report.

Main report

Used for revision 1 or if you have created more that one revision, but not sent any previous revisions.

Supplementary report

Can only be used for revision 2 or higher and is used if you have corrections to the previous report.

If the revision is 2 or higher you have to select a replacement reason for the report that will be sent to the tax authority:

• 332 - Calculation error/typing error
• 333 - Guidance received during tax audit
• 334 - Change in legal practice
• 335 - Error in interpreting tax law

The status of the VAT report.

Prepared

The report has been prepared but not yet sent to the tax authorities.

Closed

The report has been sent to the tax authorities and is closed.

Select from the drop-down list one of the report’s Reply status messages:

• AutoReport acknowledged
• Received
• Sent
• Log on error
• Upload error
• Invalid report
• Processing failed
• Sending
• Rejected by government
• Report ready for download
• AutoReport failure
• Error forwarding to PinkWeb (NL
• Forwarded to PinkWeb (NL)

Enter comments to the tax authority of any derivation or information regarding the report if necessary.

Read only: For revision 2 or higher the field will show what is being corrected.

The description of the report line.

It can be maintained in the Reporting settings (TX205100) window.

The accumulated amount (VAT or taxable) for the report line in the default currency for the reporting groups that are defined to report this line.

You can maintain it in the Reporting settings (TX205100) window.

This contains the code used in the electronic report to the government. The lines without a code will not be included in the report.

Note: These codes must correspond with the authorities coding for VAT reports.

The branch that is responsible for paying the supplier document.

This column is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The type of the accounts payable document:

Purchase invoice

, is created if the company have to pay VAT

Purchase credit note

, is created if the company has VAT to be paid back from the authorities.

The number that identifies the supplier document in the system.

This Invoice no. is generated according to the numbering series assigned to the documents of the corresponding type in the Supplier ledger preferences (AP101000) window.

If you click this number, the document opens in a separate window.

The status of the selected supplier document.

Open

The document has not been paid.

Closed

The document has been paid or matched.

For details, see the Purchase invoices (AP301000) window.

The revision ID of the supplier document.

The supplier document is created in the process after the Close period button is clicked.

Documents with empty revision are created manually in the Purchase invoices (AP301000) window.

Read-only. The group type, which is one of the following:

Input

This type of group is used for VAT included in the purchase price (that can be claimed from a tax agency).

Output

This type of group is used for VAT included in the sales price.

The rule of updating the report line. Two options are available:

• Output – input

: The difference between the VAT amounts or taxable amounts (depending on the Update with option selected) of the VAT for which the appropriate Output and Input groups are specified. This rule can be also defined only for the Output type groups and for the Input type groups. If it is defined for the Input type groups, the line will contain the amount with the minus sign.

• Input – output

: The difference between the VAT amounts or taxable amounts (depending on the Update with option selected) of the tax for which the appropriate Input and Output groups are specified. It can be also defined only for the Input type groups and for the Output type groups. If it is defined for the Output type groups, the line will contain the amount with the minus sign.

Initiates the process of regenerating the lines itemised by VAT zones in the VAT report.

Use this functionality if you have created new VAT zones after configuring a VAT report with the lines detailed by VAT zone. As a result, the report lines for newly created VAT zones will be added to the VAT report.

A check box that you select to view the VAT zones included in the VAT report.

The VAT zones are shown only if the Detail by VAT zones check box is selected for a required report line.

If you have created new VAT zones after configuring a VAT report with the lines detailed by VAT zone, you need to regenerate the lines in the VAT report by using the Reload VAT zones button. Otherwise, the newly created VAT zones will not be added to the configured VAT report.

The rule of updating the report line. Two options are available:

• Output – Input

: The difference between the VAT amounts or taxable amounts (depending on the Update with option selected) of the VAT for which the appropriate Output and Input groups are specified. This rule can also be defined only for Output and Input groups. If it is defined for groups with the Input type, the line will contain an amount with the minus sign (that is, a negative amount).

• Input – Output

: The difference between the VAT amounts or taxable amounts (depending on the Update with option selected) of the VAT for which the appropriate Input and Output groups are specified. It can also be defined only for Input and Output type groups. If it is defined for groups with the Output type, the line will contain an amount with the minus sign (that is, a negative amount).

The VAT zone that includes the list of taxes.

Only the VAT or taxable amounts calculated based on the taxes included in the selected VAT zone will be accumulated in this line.

A check box that initiates (if selected) the process of generating the report lines itemised by the VAT zones.

That is, the line in which this check box is selected will be split into multiple lines for each VAT zone created in the system. Later, when you prepare the VAT report in the Prepare VAT report (TX501000) window, the appropriate VAT or taxable amount will be split by VAT zones and shown in separate lines.

You can view the lines detailed by VAT zone by selecting the Show VAT zones check box in the selection area of this window.

A check box that indicates (if selected) that the line shows the net VAT amount.

Only one line for each report can be selected as containing the net amount. If no report line is specified as the net VAT, no invoice will be generated upon release of the VAT report. VAT adjustment amounts entered for the open VAT period adjust the net VAT.

The numbers of the report lines whose amounts will be used for calculating the amount in this line.

This field is filled in by the system automatically if it is an aggregate line and the appropriate settings are specified.

The unique ID of the VAT.

You can use an alphanumeric string of up to 10 characters.

A detailed description of the VAT.

You can use an alphanumeric string of up to 30 characters.

The type of VAT.

• Sales
• Use
• VAT
• Withholding

A check box that indicates (if selected) that this is a deductible value-added VAT.

You configure this type of the VAT if your company is allowed to deduct some part of the VAT paid to a supplier from your own VAT liability to the government.

This check box is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Only available for VAT type VAT.

A check box that indicates (if selected) that this is a reverse VAT.

A reverse VAT is a type of VAT used in some countries of the European Union (EU).

When this type of VAT is applied to a company that supplies goods or services to other EU countries, the liability of the reporting VAT is reversed and goes to the customer rather than to the supplier.

This check box is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window.

Only available for VAT type VAT.

A check box that indicates (if selected) that the VAT on documents will be calculated only for statistical purposes or will be reported only but not actually paid.

This check box is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Only available for VAT type VAT.

A check box that indicates (if selected) that the VAT that should be calculated in documents, but should not be recorded to the VAT report until the VAT invoice is received.

Later the VAT of the pending type can be converted into a general VAT in the Recognise input VAT (TX503500) or the Recognise output VAT (TX503000) windows.

This check box is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

A check box that indicates (if selected) that this VAT should be calculated for documents only if the documents are added to a VAT invoice or VAT adjustment.

VAT invoices and adjustments are created in the VAT invoices and adjustments (TX303000) window.

Only available for VAT type VAT.

A check box that indicates (if selected) that this value-added VAT has a zero rate and is used to calculate a document subtotal that is actually exempt from VAT.

The calculated amount will be displayed in the VAT exempt total field in the documents (such as invoices).

This check box is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Only available for VAT type VAT.

A check box that indicates (if selected) that the VAT taxable amount should appear in the VAT taxable total field in the documents (such as invoices).

Clear this check box if you do not want the system to insert the taxable amount calculated based on this VAT into the VAT taxable total field of the documents.

This check box is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Only available for VAT type VAT.

The method of calculating the tax amount, which is one of the following options:

Extract from item amount

The VAT amount is included in item amounts and will be extracted from the item amount.

Item amount

The VAT amount is not included in item amounts and will be added to the tax amount as first-level VAT.

Item and VAT amount

This VAT is a second-level VAT calculated on item amounts and the amounts of the first-level taxes.

Document amount

This VAT is a first-level VAT calculated on the document amount, not on a per-line basis. This VAT is calculated on the sum of line amounts of all the items with the same VAT applicable).

Document and VAT amount

This VAT is a second-level VAT calculated on the document amount and the amount of the first-level VAT.

The second-level will not include VAT amount for VAT ID’s that has the settings Exclude from VAT on VAT.

The method of calculating the tax base amount if a cash discount is applied. One of the following options can be selected:

• Reduces VAT amount: The taxable amount is decreased by the cash discount. The VAT amount is calculated on the document total amount minus the cash discount.

• Does not affect VAT amount (default option): VAT is calculated on the document total whether the cash discount is applicable or not.

• Reduces VAT amount on early payment: The system will adjust the taxable amount (by using the credit note) if the final payment has been received within the cash discount period (that is, before the Cash discount date specified in the invoice). For details, see: About VAT calculated for documents with cash discounts.

  Note

  This option is available for a VAT type of tax only (that is, a tax for which the VAT option is selected in the VAT type field).

A check box that indicates (if selected) that this is a first-level VAT.

With this check box selected, for calculating the second-level VAT amount in a document, the system uses the same tax base (taxable amount) that was used for calculating the first-level VAT amount. That is, the system excludes the first-level VAT amount from the tax base used for calculating the second-level tax amount.

If this check box is cleared, the system uses the first-level taxable amount plus the first-level VAT amount as the tax base for calculating the second-level VAT amount.

For details, see: About VAT settings.

The name of the tax agency to receive the VAT.

In Visma Net, tax agencies (as well other taxing authorities) are defined as suppliers. Select a supplier account from the list of accounts that are tax agencies, or leave the field blank.

The EU reporting code for the VAT.

• Sales of goods
• Triangulation
• Sales of services

Only used in the Intrastat report.

The default non-stock item for the VAT ID.

Only used in the AutoReport integration.

Only used in PEPPOL export/import.

AE

Vat Reverse Charge Code specifying that the standard VAT rate is levied from the invoice.

E

Exempt from Tax Code specifying that taxes are not applicable.

G

Free export item, VAT not charged Code specifying that the item is free export and taxes are not charged.

K

VAT exempt for EEA intra-community supply of goods and services A tax category code indicating the item is VAT exempt due to an intra-community supply in the European Economic Area.

L

the Canary Islands general indirect tax The Impuesto General Indirecto Canario (IGIC) is an indirect tax levied on goods and services supplied in the Canary Islands (Spain) by traders and professionals, as well as on import of goods.

M

The Impuesto General Indirecto Canario (IGIC) is an indirect tax levied on goods and services supplied in the Canary Islands (Spain) by traders and professionals, as well as on import of goods. The Impuesto sobre la Producción, los Servicios y la Importación (IPSI) is an indirect municipal tax, levied on the production, processing and import of all kinds of movable tangible property, the supply of services and the transfer of immovable property located in the cities of Ceuta and Melilla.

O

Services outside the scope of tax Code specifying that taxes are not applicable to the services.

S

Standard rate Code specifying the standard rate.

Z

Zero-rated goods Code specifying that the goods are at a zero rate.

The VAT type to be used in Visma XML files when exporting to AutoInvoice.

Only available for VAT type VAT.

The liability account that accumulates the VAT amounts to be paid to a tax agency for the VAT reporting period.

By default, the account is associated with the tax agency but can be overwritten.

Mandatory for all VAT types.

The corresponding VAT payable subaccount.

This check box is available only if the Subaccounts check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Mandatory for all VAT types.

The account that accumulates the VAT amounts to be claimed from the tax agency for the VAT reporting period.

By default, the account is the one associated with the tax agency, but the default account can be overwritten.

Only available for VAT type VAT.

The corresponding tax claimable subaccount.

This check box is available only if the Subaccounts check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Only available for VAT type VAT.

A check box that indicates (if selected) that the VAT expense account field (and the VAT expense subaccount field, if applicable) is available for editing. In these fields, you specify the expense account (and subaccount, if applicable) to which the system will record the non-deductible VAT amounts.

If this check box is cleared, the VAT expense account field (and the VAT expense subaccount field, if applicable) is not available, and the non-deductible VAT amounts are recorded by the system to the expense account specified in the document.

This check box is available only if the Partially deductible VAT check box is selected for a tax of the VAT type on the VAT settings tab.

Only available for VAT type VAT.

The expense account that is used to record either the VAT amounts of the Use VAT or the non-deductible VAT amounts of the deductible value-added tax.

For the deductible VAT, this field is available for editing only if the Use VAT expense account check box is selected.

Only available for VAT types: VAT and Use.

The corresponding expense subaccount.

This check box is available only if the Subaccounts check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Only available for VAT types: VAT and Use.

The liability account that accumulates the amount of taxes to be paid to a tax agency for the pending VAT.

Only available for VAT type VAT and when the Pending VAT check box is selected.

The corresponding tax payable pending subaccount.

This check box is available only if the Subaccounts check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Only available for VAT type VAT and when the Pending VAT check box is selected.

The account that accumulates VAT amounts to be claimed from the tax agency for the pending VAT.

Only available for VAT type VAT and when the Pending VAT check box is selected.

The corresponding VAT claimable pending subaccount.

This check box is available only if the Subaccounts check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Only available for VAT type VAT and when the Pending VAT check box is selected.

The date when the VAT at the rate in the current row becomes effective.

If the rate for the VAT changes in the future, add a row to this table and specify a start date for a new rate.

The VAT rate (%) that is used to calculate the amount deductible from the output VAT.

This column appears only if the Deductible VAT check box is selected for the VAT.

The minimum taxable amount for which this rate is applicable.

No minimum will be set if you type 0.

The maximum taxable amount for which this rate applies.

No maximum will be set if you type 0.

If both minimum and maximum amounts (greater than 0) are set, the maximum amount should be greater than the minimum amount.

The reporting group for the VAT.

The reporting groups available for selection are defined for the tax agency in the Reporting settings (TX205100) window.

If no tax agency is specified for the VAT, you can select from the default input or default output reporting groups.

The localised reports will follow the language of the document text from this window.

For example, the Finnish invoice form will take the language fi-FI from the document text.

The reports that are not localised will take the language from the Document language field on the General information tab in the Customers (AR303000) window.

The electronic text used when invoices are sent to AutoInvoice.

If this field is empty, the text in the Document text field will be used.

The branch whose general ledger transactions belongs to. You will only see branches for the selected Company.

This field is available only if the Multi-branch support functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.

The reporting period for which you want to view VAT account control details. You only see closed and prepared periods here.

When filled out, the From and To period will be filled out with the corresponding periods based on the reporting periods’ start and end date. The Include transactions without VAT period check box will become enabled.

Select one of the following types:

• Asset
• Liability
• Income
• Expense

The transaction classes:

• N = Normal
• T = Tax

The company to whose general ledger the transactions belong.

This field is available only if the Multi-branch support check box is selected the Enable/disable functionalities (CS100000) ../shared-files/cs100000-ref.html window.

The branch to whose general ledger the transactions belong. You will only see branches for the selected company.

This field is available only if the Multi-branch support check box is selected the Enable/disable functionalities (CS100000) ../shared-files/cs100000-ref.html window.

The type of tax adjustment document that can be one of the following:

Adjust VAT on sales

The document that adjusts VAT and taxable amounts of the VAT associated with the input reporting group (the VAT amount that can be claimed from the tax agency).

Adjust VAT on purchases

The document that adjusts VAT and taxable amounts of the VAT associated with the output reporting group (the VAT amount that must be paid to the tax agency).

The unique ID used for the VAT adjustment.

The system generates this number according to the numbering series assigned to the supplier invoices in the Supplier ledger preferences (AP101000) window.

The date of the VAT adjustment document.

The system inserts an appropriate date by default depending on the Use period end date to report VAT check box setting specified for the selected tax agency on the Tax agency settings tab of the Suppliers (AP303000) window:

• If the Use period end date to report VAT check box is cleared, the end date of the VAT period (that you specify in this window) will be used.
• If the Use period end date to report VAT check box is selected, the end date of the last financial period covered by the VAT period (that you select in this window) is used. Note that if this date is later than the end date of the selected VAT period, the current system business date will be used.

If you use foreign currency, it is possible to view the amounts in your base currency or local currency:

Click View base and the amounts will be converted to your base currency and the text will be displayed as your base currency.

Click View currency to return to the original view.

The account correlated with the VAT.

For a VAT-increasing adjustment, by default, the account is the VAT payable account specified for the VAT. For a VAT-decreasing adjustment, by default, the account is the VAT claimable account specified for the VAT. You can select another account if needed.

The expense account where the adjustment is recorded.

By default, it is the tax agency supplier expense account. You can select another account if needed.

The type of VAT, which defines how it is processed.

The following options are available: Sales, Purchase, and Both.

The ID of the VAT included in the category.

Once you select a VAT by its ID, the other columns of the row are filled in.

The type of VAT, which defines how it is processed.

The following options are available: Sales, Purchase, and Both.

The way the VAT amount is calculated, which can be one of the following:

Extract from item amount

The VAT amount is included in item amounts and should be extracted.

Document amount

This is a first-level VAT calculated on the document amount, not on a per-item basis.

Document and VAT amount

This is a second-level VAT calculated on the document amount and the amount of the first-level VAT.

The method of calculating the taxable amount if a discount is applied (based on the payment terms). It can be one of the following:

Reduces VAT amount

The discount is taken on the total amount calculated for the document. The VAT amount is decreased by the discount.

Does not affect VAT amount

The discount is taken on the document total, but the VAT is also calculated on the document total. The VAT amount is not affected by the discount.

The type of VAT document.

The following options are available: Purchase invoice, Credit adjustment, or Purchases credit note.

The unique ID assigned to the tax invoice or VAT adjustment.

The system generates this number according to the numbering series assigned to the supplier invoices in the Supplier ledger preferences (AP101000) window.

The type of tax document.

The following options are available: Purchase invoice, Credit adjustment, or Purchases credit note.

The unique ID assigned to the document.

The system generates this number according to the numbering sequence assigned to the supplier invoices in the Supplier ledger preferences (AP101000) window.

The number of the payment document.

If you click this number, the Customer payments (AR302000) window opens, in which you can view the details of the payment.

Provides the following menu commands:

Prepare VAT report

Opens the Prepare VAT report (TX501000) window, in which you can prepare a VAT report for the selected branch and tax agency.

Release VAT report

Opens the Process VAT report (TX502000) window, in which you can release a VAT report prepared for the selected branch and tax agency.

Reopen VAT period

Reopens the selected VAT period. This will set the VAT period to Prepared and you can void or make adjustments to the report. The tax agency invoice previously created will not be reversed, a new invoice will be created when closing the period again unless you turn this functionality off on the tax agency temporarily. The report has to be sent to the tax authority again. Note: It is only possible to reopen a closed period. If the financial accounting year for the selected VAT period is closed, you cannot reopen the period and you will receive the message: The accounting year YYYY is closed for VAT period PP-YYYY. The VAT period can not be reopened. If you have any prepared VAT periods, you cannot reopen any periods and you receive the message: VAT period 03-2022 is prepared. The VAT period 02-2022 can not be reopened. If the VAT period is open, you will receive the message: Only closed VAT periods can be reopened.

Provides the following menu commands, which you can click for fast access to reports:

VAT summary

Navigates to the VAT summary (TX62100S) report for the selected branch, tax agency, and VAT period.

VAT details

Navigates to the VAT details (TX62051S) report for the selected branch, tax agency, and VAT period.

The tax year for which VAT periods are displayed in the table, which you select from the list of the years available for the selected branch and tax agency. By default, the current tax year is selected.

If no tax years exist in the system for the selected branch and tax agency, by default, the system uses the tax year of the earliest taxable document. If no tax year and no taxable documents exist, the system uses the year of the current business date.

A check box that indicates (if selected) that the tax year is short. By default, this check box is cleared.

If this check box is selected, the Delete period and Add period buttons become available in the table toolbar. This check box is available only if all VAT periods of the tax year have the Open status.

The first day of the tax year selected in the Tax year field.

This date is available for editing only if there are no tax years in the system for the selected branch and tax agency. Otherwise, it is an informational setting.

The VAT period type, which defines the VAT period duration for the selected tax year. If you change the type of VAT period in this field and save your changes, the system updates the list of VAT periods in the table.

This setting is available for editing only if all of the periods of the selected tax year have the Open status.

A check box which makes it possible to change the VAT period type.

If the check box is selected, the VAT period type will be available and you can change to a different type, and the VAT periods will be recalculated for the open periods.

Changing from quarterly to monthly will change all the open quarters to monthly.

Changing from monthly to quarterly will change the open months 3 by 3 so if you have closed/prepared period 04 April you will have period 05 May and 06 June then 07 as July to September and 08 as October to December.

Note: If the remaining periods are less than wanted type, you can not change the type and you will get the error Remaining open periods does not match the VAT period type. Your selected type will be deleted. If you have created the next VAT year, this will be deleted so you can create it with the new settings. You will receive the message: Because the end date of the tax year has been changed, the subsequent tax years will be deleted. Please review and modify the next tax year settings if required.

The EC sales list reporting period defined on the tax agency in the Suppliers (AP303000) window.

This can be changed here if a different period interval is wanted.

In the table, adds a new VAT period after the last one in the table.

This button is available only if the Short tax year check box is selected in the top part of the current window.

In the table, deletes the last period of the year if its status is Open.

This button is available only if the Short tax year check box is selected in the top part of the current window.

The not prepared amount accumulated in the line for which the Net VAT check box is selected on the Report lines tab of the Reporting settings (TX205100) window.

When you click the amount, the system navigates to the Prepare VAT report (TX501000) window, where you can view the data for the selected branch, tax agency and VAT period.

Unreleased documents are not included in this amount.

The branch for which the VAT report has been prepared.

This field is available only if the Multi-branch support functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.

The percent of deduction that applies to the VAT amount paid to the supplier for specific purchases.

The deducted VAT amount (calculated based on this percent) can be claimed from the tax agency.

Appears if the deductible VAT is applied.

Optional.

The default VAT category for the VAT zone. If a VAT category is not defined in the document, the VAT category specified here will be used by default for a VAT zone.

The unique ID of the VAT item.

Other columns in the row will display information about the selected VAT.

The method of calculating the VAT amount, which is one of the following:

Extract from item amount

The VAT amount is included in item amounts and should be extracted.

Item amount

This is a first-level VAT calculated on item amounts.

Item and VAT amount

This is a second-level VAT calculated on item amounts and the amounts of the first-level-taxes.

Document amount

This is a first-level VAT calculated on the document amount, not on a per-item basis.

Document and VAT amount

This is a second-level VAT calculated on the document amount and the amount of the first-level VAT.

The method of calculating the taxable amount if a discount is applied (based on the payment terms), which is one of the following options:

• Reduces VAT amount: The discount is taken on the total amount calculated for the document. The taxable amount is decreased by the discount.
• Reduces taxable amount on early payment
• Does not affect VAT amount (default option): The discount is taken on the document total, but the tax is also calculated on the document total. The taxable amount is not affected by the discount.