---
title: "Track prepayments to suppliers"
description: "To track prepayments, you use a special account, the prepayment account, to record prepayments to suppliers."
lang: en
languages:
  en: https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/process-prepayments/track-prepayments-to-suppliers/index.md
lastmod: 2026-02-19
---

> Documentation index: https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/process-prepayments/llms.txt


# Track prepayments to suppliers

Last modified February 19, 2026

> To track prepayments, you use a special account, the prepayment account, to record prepayments to suppliers.


## Introduction

+ If you want to set a default prepayment account to be used for each new supplier a user creates, in the [Supplier classes (AP201000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-classes-ap201000/index.md) window, specify the prepayment account and subaccount for each of the supplier classes that might be used when a user creates a new supplier.
+ You can change the prepayment account and subaccount for a particular supplier by using the [Suppliers (AP303000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/index.md) window. The system debits this account by default when a user enters a new prepayment to the supplier.

To view information about prepayments, you use the following windows:

+ [Supplier summary (AP401000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-summary-ap401000/index.md): Shows prepayment balances
+ [Supplier details (AP402000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-details-ap402000/index.md): Displays prepayments from an individual supplier
+ [Balance by GL account (AP63200S)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-reports/balance-by-gl-account-ap63200s/index.md): Shows all prepayments collected on the prepayment account

## View prepayment balances

1. Go to the [Supplier summary (AP401000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-summary-ap401000/index.md) window.
1. In the **Branch** field of the top part, select the branch for which you want to view prepayments.
1. In the **Period** field, select the financial period, or leave the field blank to view all open prepayments.
1. In the **Supplier account** field, select the prepayment account.

In the table, you can view the list of suppliers with the prepayment balances
calculated for the selected criteria.
The **Total prepayments**
field in the top part displays the total amount of prepayments to suppliers calculated for the selected criteria.

You can adjust the list by changing the selection criteria.

## View prepayments by supplier

1. Go to the [Supplier details (AP402000)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-details-ap402000/index.md) window.
1. In the **Branch** field of the top part, select the branch for which you want to view prepayments.
1. In the **Supplier** field, select the supplier.
1. In the **Supplier account** field, select the prepayment account.

In the table, you can view the list of prepayments that match the selected criteria.

The **Prepayments balance** field of the top part displays
the total amount of prepayments to the supplier, based on the selected criteria.

## View all prepayments

1. Go to the [Balance by GL account (AP63200S)](https://docs.vismasoftware.no/visma-net-erp/help/supplier-ledger/supplier-ledger-reports/balance-by-gl-account-ap63200s/index.md).
1. On the **Report parameters** tab, specify the report parameters that meet your needs for information. If you leave the **Branch** field blank, you will get information on all branches.
1. On the window toolbar, click **Run report**.
1. Find the prepayment account in the report to view all prepayments that fit the specified criteria.

Additionally, you can use filtering to display only specific documents in the report.

For example: After you set the report parameters and before you run the report, you
could add one of the following filter condition lines to the **Additional filtering conditions** table on the **Additional sort and filters** tab:

+ To view only documents collected on a prepayment account with account ID 140000:

  |Property|Condition|Value|
  |---|---|---|
  |Account.AccountCD|Equals|140000|

+ To view only prepayments:

  |Property|Condition|Value|
  |---|---|---|
  |Document.Type|Equals|Prepayment|

<h2>Related pages</h2><h3>Tasks</h3>
<ul><li><a href="/visma-net-erp/help/supplier-ledger/process-prepayments/void-a-prepayment/index.md">Void a prepayment</a></li><li><a href="/visma-net-erp/help/supplier-ledger/process-prepayments/apply-a-prepayment-to-invoices/index.md">Apply a prepayment to invoices</a></li><li><a href="/visma-net-erp/help/supplier-ledger/process-prepayments/enter-a-refund-for-a-prepayment/index.md">Enter a refund for a prepayment</a></li>
</ul>


---

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