The subaccount used with the selected account.

This field is available only if the Enable/disable functionalities (CS100000) window.

The ending financial period that will be used to define the asset balances displayed in the table area.

By default, the current financial period is selected.

The branch which the account information covers.

By default, the current branch is selected.

The year-to-date (YTD) amount, which is one of the following:

For the fixed asset account

The asset cost added from the beginning of the selected year through the financial period you have specified in the top part.

For the accumulated depreciation account

The amount of depreciation accumulated from the beginning of the selected year through the financial period you have specified in the to part.

The period-to-date (PTD) amount, which is one of the following:

For the fixed asset account

The asset cost added during the selected period.

For the accumulated depreciation account

The amount of depreciation accumulated through the selected period.

The financial period through which you want to view the asset balances.

By default, the current business period is selected.

The book from which you want to view the asset balances.

By default, the posting book is selected.

The subaccount to which the asset balance is recorded.

This column is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.

The way the assets were acquired. The following options are available:

Property

Indicates that the assets were acquired in a typical way (for example, through a purchase).

Grant property

Indicates that the assets were acquired as a gift.

Leased

Indicates that the assets were leased from a lessor.

Leased to others

Indicates that the assets, which your company owns, are available to be leased.

Rented

Indicates that your company rented the assets from a landlord.

Rented to others

Indicates that the assets, which your company owns, are available to be rented.

To the credit of

Indicates that the assets were bought on credit.

The starting financial period in the range of periods the history will cover.

By default, the current financial period is selected.

The ending financial period in the range of periods the history will cover.

By default, the current financial period is selected.

The book which asset transactions you want to view.

By default, the Fixed asset posting book is selected.

The subaccount used for such transactions.

This field is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.

The type of the transaction.

For more information, see: About types of fixed asset transactions

The subaccount to which the transaction amount is posted.

This column is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.

The date when the financial year starts for the calendar.

By default, this field displays the current date.

The type of financial periods. The following options are available:

Month

Financial periods are created on a monthly basis (12 periods per year).

Two months

Financial periods are created on a bimonthly basis (6 periods per year).

Quarter

Financial periods are created on a quarterly basis (3 periods per year).

Week

Financial periods are defined as lasting one week (52 or 53 periods per year).

Two weeks

Financial periods last two weeks (26 or 27 periods per year).

Four weeks

Financial periods have a duration of four weeks (13 or 14 periods per year).

Custom number of periods

A user-defined number of financial periods is used with a custom duration.

Custom-length periods

Periods have user-defined durations, and the number of periods may change with the year.

A check box that aligns (if selected) the start and end dates of financial periods with the start and end dates of the corresponding calendar period.

This check box appears for the following period types: Month, Two months, and Quarter.

For example: With this check box selected, if the start date of the financial year is March 10 and the period type is Monthly, the first period will start on March 1, and if the period type is Quarterly, the first period will start on January 1. If this check box were not selected, then the first period will start (as the financial year) on March 10.

The total number of financial periods within a year for the calendar.

By default, the number of periods is zero. If you selected the Custom period type, enter the number periods in one year.

For the other period types, the number of periods is generated automatically.

A check box that you select to add an adjustment period or an additional period for posting adjustments. The adjustment period will have the same start and end date and will be the last period in the financial year. For journal transactions, an adjustment period is available only for manual selection.

This field does not appear for the Custom period types.

The description of the financial period.

By default, this column contains the number of the period within a financial year (for example, Period# 01 ) or the name of the month, but it can be overwritten.

Navigates to the Book calendars (FA206000) window where you can set up a calendar for the selected book.

You can set up a calendar for non-posting book only.

A check box that indicates (if selected) that transactions recorded in this book are posted to the general ledger. The posting book uses the general ledger calendar structure.

For a non-posting book (with the Update general ledger check box cleared), you should set up a calendar structure in the Book calendars (FA206000) window (that opens if you click Calendar in the window toolbar).

The rule defining the middle of the period to be used for averaging conventions.

The averaging convention, which determines how fixed assets will be depreciated for periods within which assets were acquired or disposed of, is selected on the Depreciation settings tab of the Fixed assets (FA303000) window. Financial periods can start from any date of a calendar month and last for one, two, or three months. Select one of the following options:

Fixed day

Used to set a particular date (which you specify in the Day in mid period column) as the last day of the first half of the period.

Number of days

Used when you specify the number of days (which you specify in the Day in mid period column) the system will add to the first date of the calendar month to calculate the last day of the first half of the period.

The needed day to set the middle of a financial period. The option you have selected in the Day in mid period column determines how you specify the value in this column:

• If you have selected Fixed day in the Mid period type column: Specify the particular date of a period as the last day of the first half of the period in this column. For example: If you specify 10 in this column, the 10th day of the period will be the last one in the first half of the period.
• If you have selected Number of days in the Mid period type column: Specify the number of days the system will add to the first date of the calendar month to calculate the last day of the first half of the period. For example: If you specify 10 in this column with the Number of days option selected in the Mid period type column, for a financial period starting on the second day of a calendar month, the 12th day of the month will be the last one in the first half of the period.

In the drop-down list you have the following options:

• Add Once a schedule is added to this window, the following options are also available:

This opens the Automation schedules (SM205020) window as a pop-up. Here you can create and add automation schedules. For more information, see: Schedule processing.

• History
• Delete
• Delete all
• View

The financial period that ends the period range for which you want to calculate depreciation expenses.

If no value is specified, the Calculate only option is selected by default in the Action field, and this field is unavailable for editing.

The following options are available:

• Calculate only:

Calculates depreciation expenses for the assets selected in the table or for all assets shown in the table (depending on whether you click Process or Process a ll in the window toolbar).

For each fixed asset, you can view the amounts in the Calculated column on the Depreciation history tab of the Fixed assets (FA303000) window.

• Depreciate:

Calculates depreciation expenses and generates Calculated+ transactions for the assets selected in the table or for all assets shown in the table (depending on whether you click Process or Process all in the window toolbar).

Once these transactions are released, their type automatically changes to Depreciation+.

For each fixed asset, you can view the amounts in the Depreciated column on the Depreciation history tab of the Fixed assets (FA303000) window.

The financial period starting from which the asset can be depreciated.

If this column is empty, the acquisition transaction of the asset has not been released yet; hence, you cannot depreciate the asset.

The depreciable basis, which is the amount that is allocated over the useful life of the asset.

This is a system-generated value; the amount of the depreciable basis depends on the depreciation method applied. For some methods, the basis can be equal to the acquisition cost minus the salvage amount. Also, you can adjust the basis amount based on the percentage of business use, and the bonus amount.

The tag number of the asset.

In the Fixed assets preferences (FA101000) window, the tag number can be the same as the asset ID.

Starts the process of closing the selected financial periods.

The green OK icon appears if the closing operation has completed successfully. The red icon indicates that the operation was cancelled because critical conditions were not met.

Opens the Non-depreciated fixed assets (FA652000) report to display open documents for the period.

This action is available for only periods that have open documents.

The asset account of the purchase transactions that should be converted into fixed assets.

By default, this account is the fixed asset accrual account specified in the Fixed assets preferences (FA101000) window.

The subaccount of the purchase transactions.

By default, this subaccount is the fixed asset accrual subaccount specified in the Fixed assets preferences (FA101000) window.

A check box that indicates (if selected) that the selected unit of the stock item will be a new asset.

This asset will have no parent asset if the Component check box is cleared. If the Component check box is selected, select a parent asset. Clear the New asset check box if the selected unit of the stock item will be another unit of an existing fixed asset, which you specify in the Asset column.

A value that has different meanings depending on whether the New asset and Component check boxes are selected:

• If both check boxes are selected, this column displays the asset ID of the parent asset for this new asset. A fixed asset can have any number of components.
• If New Asset is selected and Component is cleared, this column is unavailable.
• If both check boxes are cleared (if New asset is cleared, Components is unavailable), this column refers to an existing asset; after processing, the number of units of this asset will increased by one. That is, the selected unit of the item will be added to the quantity of this asset.

The type of the transaction. The following option is available: Purchasing +.

With this transaction, the asset cost asset is transferred from the fixed asset accrual account that is specified in the Fixed assets preferences (FA101000) window to the default fixed asset account specified for the asset class.

The date of the Purchasing + transaction. For more information, see: About types of fixed asset transactions

By default, the date of the purchase document is used (the date that is specified in the Receipt date field).

A read-only column that indicates the way the transaction was entered into the system:

Adjustment

An adjusting transaction.

Purchasing

A fixed asset acquisition transaction.

Depreciation

A fixed asset depreciation transaction.

Disposal

A fixed asset disposal transaction.

Transfer

A transaction created when the location, custodian, or department of the asset was changed.

Reconciliation

A transaction created when purchased items were converted to fixed assets on the Reconciliation tab of the Fixed assets (FA303000) window.

Split

Takes you to the Split assets (FA506000) window.

Reversal

A reversal transaction.

Disposal reversal

A transaction created when disposals of fixed assets were reversed.

The calculation method used by the selected depreciation method. The following options are available:

• Straight line
• Declining balance
• Sum of the years’ digits
• Remaining value
• Dutch method 1
• Dutch method 2

The percentage of depreciation acceleration used by the Declining balance calculation method for calculating the depreciation rate, which, in turn, is required for calculating the depreciation expense per a year.

Usually, the percent of depreciation acceleration is considered as 125%, 150%, 175%, or 200%.

The source of the selected depreciation method. The following options are available:

Predefined

A depreciation method predefined by the system. The settings of this method cannot be edited by a user.

Custom

A depreciation method configured by a user.

The way fixed assets will be depreciated for the period within which the asset was acquired or disposed. You should select an averaging convention depending on the depreciation method you specified.

The following options, described more fully in About averaging conventions, are available: Full period, Mid period, Next period, Modified half period, Modified half period 2, Full quarter, Mid quarter, Full year, Mid year, and Full day.

A check box that you select to direct the system to calculate the depreciation amount on a yearly basis. That is, the system uses the formula specific for the selected calculation method to calculate the depreciation expenses per each year.

Then the system spreads this depreciation amount over the financial periods in a year (for example, months) by dividing this amount by the number of periods.

With this check box deselected, the system calculates the deprecation amount for each period (not the whole year) by using the formula specific for the selected calculation method.

The object type for which you can specify the current depreciation method. The following options are available:

• Class: A class methods is used to join separate methods of asset type into one method that can be assigned to a fixed asset class. The quantity of aggregated methods of asset type equals the number of conversion periods in a financial year that you specify for the class method.

You can select this depreciation method while you are creating a fixed asset class in the Fixed asset classes (FA201000) window.

• Asset: An asset method is a part of a class method that specifies the asset depreciation in the selected conversion period of a financial year. The class of the asset is specified in the Class method field.
• Both: A class method of this type is used if assets of this type must be depreciated once a year. You can select this depreciation method while creating a fixed asset class in the Fixed asset classes (FA201000) window.

The convention that determines how fixed assets will be depreciated for the period within which the asset was acquired or disposed.

Select an averaging convention depending on the depreciation method you specified. For the available options, see About averaging conventions.

This field is available for editing only if the Automatic option is selected in the Disposal amount entry field.

The total amount to be posted to the Proceeds account for the assets being disposed of. This amount will be automatically distributed between the disposed assets in proportion to their current cost.

The way the disposal amount is specified for the assets being disposed of. The following options are available:

Automatic

Select this option if you want the disposal amount to be distributed among the disposed assets automatically in proportion to their current cost. Specify the disposal amount to be distributed in the Total proceeds amount field.

Manual

Select this option to manually specify the disposal amount for each of the assets in the Proceeds amount column in the table.

The depreciable basis, which is the amount that is allocated over the useful life of the asset.

This is a system-generated value; the amount of the depreciable basis depends on the depreciation method applied to depreciate the asset. For some methods, the basis can be equal to the acquisition cost minus the salvage amount.

The disposal amount of the asset.

This column is available for editing only if the Manual option is selected in the Disposal amount entry field in the top part.

The tag number of the asset.

Depending on the settings in the Fixed assets preferences (FA101000) window, it can be the same as the item ID of the asset.

A check box that you select if you want new assets of this class to have the On hold status by default.

This check box is automatically selected and unavailable for editing if the book that updates the general ledger is used for the assets of the class (that is, added on the Depreciation settings tab).

The particular type of the fixed asset or assets associated with the selected asset class.

You can change the fixed asset type by selecting the required one from the list.

You can create a required fixed asset type or edit the existing one by using the Fixed asset types (FA201010) window, which you can access by clicking the Edit button next to the Asset type field.

A check box that indicates (if selected) that the assets associated with the selected asset class are tangible—that is, have a physical substance.

You can edit this value by using the Fixed asset types (FA201010) window.

A check box that indicates (if selected) that the revalued net book value of an asset must be depreciated during the remaining useful life of the asset.

For more information, see: About depreciation configuration

The period of time (in years) during which the assets of this class, for the current book, are expected to be in use.

The default value for this column is specified on the General settings tab of the current window.

A check box that indicates (if selected) that the general ledger will be updated from the specified book.

The posting book is selected in the Books (FA205000) window.

A convention that determines how fixed assets of this class (with the book specified in this row) will be depreciated for the period within which the asset was acquired or disposed. The list of available averaging conventions depends on the depreciation method you have specified.

If you select the Modified half period option or the Modified half period 2 option, the Mid period type and Day in mid period fields become available for editing.

For more information, see: About averaging conventions

A check box that you select if you want to specify the parameters of a bonus for assets of the current class.

These parameters will be used by default on the Balance tab of the Fixed assets (FA303000) window.

A bonus is a peculiarity of the USA tax system whose amount reduces the depreciable basis in the first year of asset’s useful life. In Visma Net, you can specify the parameters of a bonus by using the Books (FA205000) window.

The rule for defining the date as the middle of the disposal and acquisition period. The following options are available:

Fixed day

Used to set a particular calendar day (in the Day in mid period column) as the last day of the first half of the period. For example, if you specify 10, the 10th calendar day of the period will be the last one in the first half of the period.

Number of days

Used to set the value (in the Day in mid period column) that defines the number of days that the system will add to the first day of the financial period to calculate the last day of the first half of the period. For example: If you specify 10 and the financial period starts on the 2nd day of a calendar month, the 12th day of the month will be the last one in the first half of the period.

The default value is defined for each book in the Books (FA205000) window.

The value that determines the middle of the financial period. Depending on the option that you have selected in the Mid period type column, this value has one of the following meanings:

• If the Fixed day option is selected in the Mid period type column: The value defines a particular calendar date that defines the last day of the first half of the period in this column. For example: If this column contains 10, the tenth calendar day of the period will be the last one in the first half of the period.
• If the Number of days option is selected in the Mid period type column: The value defines the number of days the system will add to the day when the financial period starts to calculate the last day of the first half of the period. For example: If the Day in mid period column holds 10 and the financial period starts on the 2nd day of a calendar month, the 12th day of the month will be the last one in the first half of the period.

A subaccount mask that defines the rule of composing the fixed asset subaccount from other subaccounts associated with the document (those defined for the fixed asset class, department, location and fixed asset itself).

To set up the rule, select a segment field, press F3, and select a source of the segment value, which is one of the following options:

A

The subaccount associated with the fixed asset. This subaccount is specified in the Fixed assets (FA303000) window.

C

The subaccount associated with the fixed asset class, as specified in the current window.

D

The expense subaccount associated with the department. This subaccount is specified in the Departments (EP201500) window.

L

Branches (CS102000) window.

For a segment, each of the available options is designated by a specific letter repeated as many times as there are characters in the segment.

A check box that you select if the fixed asset subaccount mask will define the rule for selecting segment values for the accumulated depreciation subaccounts to be used.

If you select this check box, the Combine accumulated depreciation sub. from column will not be enabled.

A subaccount mask that defines the rule of composing the accumulated depreciation subaccount from other subaccounts associated with the document (those defined for the fixed asset class, department, location and fixed asset itself). To set up the rule, select a segment, press F3, and select a source of the segment value, which is one of the following options:

A

The subaccount associated with the fixed asset. This subaccount is specified in the Fixed assets (FA303000) window.

C

The subaccount associated with the fixed asset class, as specified in the current window.

D

The expense subaccount associated with the department. This subaccount is specified in the Departments (EP201500) window.

L

The expense subaccount associated with the branch, as specified in the Branches (CS102000) window.

For a segment, each of the available options is designated by a specific letter repeated as many times as there are characters in the segment.

A subaccount mask that defines the rule of composing the depreciation expense subaccounts from other subaccounts associated with the document (those defined for the fixed asset class, department, location and fixed asset itself). To set up the rule, select a segment, press F3, and select a source of the segment value, which is one of the following options:

A

The subaccount associated with the fixed asset. This subaccount is specified in the Fixed assets (FA303000) window.

C

The subaccount associated with the fixed asset class, as specified in the current window.

D

The expense subaccount associated with the department. This subaccount is specified in the Departments (EP201500) window.

L

The expense subaccount associated with the branch, as specified in the Branches (CS102000) window.

For a segment, each of the available options is designated by a specific letter repeated as many times as there are characters in the segment.

A subaccount mask that defines the rule of composing the proceed subaccounts from other subaccounts associated with the document (those defined for the fixed asset class, department, location and fixed asset itself). To set up the rule, select a segment, press F3, and select a source of the segment value, which is one of the following options:

A

The subaccount associated with the fixed asset. This subaccount is specified in the Fixed assets (FA303000) window.

C

The subaccount associated with the fixed asset class, as specified in the current window.

D

The expense subaccount associated with the department. This subaccount is specified in the Departments (EP201500) window.

L

The expense subaccount associated with the branch, as specified in the Branches (CS102000) window.

For a segment, each of the available options is designated by a specific letter repeated as many times as there are characters in the segment.

The subaccount mask that defines the rule of composing the gain/loss subaccount from other subaccounts associated with the document (those defined for the fixed asset class, department, location and fixed asset itself).

To set up the rule, select a segment, press F3, and select a source of the segment value, which is one of the following options:

A

The subaccount associated with the fixed asset. This subaccount is specified in the Fixed assets (FA303000) window.

C

The subaccount associated with the fixed asset class, as specified in the current window.

D

The expense subaccount associated with the department. This subaccount is specified in the Departments (EP201500) window.

L

The expense subaccount associated with the branch, as specified in the Branches (CS102000) window.

For a segment, each of the available options is designated by a specific letter repeated as many times as there are characters in the segment.

Releases the transaction and changes its status to Unposted or Posted, depending on the settings in the Fixed assets preferences (FA101000) window.

A read-only info box that shows the status of the transaction document:

On hold

The document may be edited and may not be released.

Balanced

The debit and credit amounts of the transaction are equal.

Unposted

The document is ready to be posted. Unposted transactions cannot be modified or deleted.

Posted

Indicates that the transaction was posted and the appropriate general ledger account balances were updated. Posted transactions cannot be modified or deleted.

Read-only. The way the transaction was entered into the system:

Adjustment

This adjusting transaction was entered manually.

Purchasing

This transaction records the acquisition of the fixed asset.

Depreciation

This transaction records the depreciation of the fixed asset.

Disposed

This transaction records the disposal of the fixed asset.

Transfer

This transaction occurs if the branch, custodian, or department of the fixed asset was changed.

A brief description of the transaction.

For more information, see: About types of fixed asset transactions

The financial period in the book to which the transaction should be posted. The first two characters reflect the period number within the financial year, and the last four digits indicate the financial year.

The period is calculated based on the document date; however, you can select another period from the list.

The statute-allowed benefit that is used to depreciate the asset, which is one of the following options:

Bonus

A bonus amount reduces the depreciable basis in the first year of the useful life of the asset.

Provides the following menu commands, which you can click to invoke actions:

• Dispose: Opens the Disposal parameters dialog box, which you use to set up disposal parameters and dispose of the asset. The asset status is set to Disposed. You can dispose of assets with the Active status only.

• Reverse disposal: Opens the Reverse disposal information dialog box, which you use to reverse the disposal of the asset. The status of the asset is changed from Disposed to Active. This command is available for only disposed assets.

• Suspend: Suspends depreciation of the asset. The asset status is set to Suspended. You can suspend assets with the Active status only.

• Unsuspend: Opens the Suspend parameters dialog box, which you use to set up the financial period since that the depreciation for the asset will be resumed. The status of the asset is changed from Suspended to Active. This command is available for only suspended assets.

• Reverse: Reverses asset disposal to the time when the asset was put into service. You can reverse assets with the Active status only.

• Calculate depreciation: Calculates depreciation through the entire life of an asset. You can view the calculated amounts on the Depreciation history tab in the Calculated column.

  Note

  No transactions are generated with the Calculate depreciation action. To depreciate an asset, use the Calculate depreciation (FA502000), in which you can depreciate the asset or assets through the specified period.

• Split: Navigates to the Split assets (FA506000) window, which you can use to split an asset into two or more separate assets. You can split assets with the Active status only.

The account to post proceeds from the disposal of fixed assets.

By default, this account is that defined for the fixed asset class, but you can specify a different account.

The subaccount for the specified proceeds account.

By default, this subaccount is the one defined for the fixed asset class, but you can override the class value.

The asset class to which the asset belongs.

When you fill in the appropriate asset class for a fixed asset you are creating, the system fills in many boxes with the settings of the class, thus easing data entry. These classes are defined in the Fixed asset classes (FA201000) window.

The way the asset was acquired. The property type can help you to select a depreciation method. Select one of the following options:

Property

The asset was acquired in the usual way (for example, it was purchased).

Grant property

The asset was acquired by a gift or grant.

Leased

The asset was leased from a lessor.

Leased to others

The asset, which you own, is available to be leased.

Rented

The asset was rented from a landlord.

Rented to others

The asset, which you own, is available to be rented.

To the credit of

The asset was bought on credit.

The system-generated status of the fixed asset, which is one of the following options:

On hold

Indicates that the asset cannot be depreciated or disposed of, and may still be edited. A newly created asset receives this status if the Hold on entry check box is selected in the Fixed asset classes (FA201000) window for the class to which the asset belongs.

Active

Reflects that the asset can be depreciated and disposed of. The asset receives this status if the Hold on entry check box is cleared in the Fixed asset classes (FA201000) window for the class to which the asset belongs. Otherwise, the asset receives this status as soon as the Hold check box is cleared.

Disposed

Indicates that the asset has been disposed of. To dispose of an asset, click Dispose in the Actions menu.

Suspended

Indicates that the depreciation is currently stopped for the asset. To suspend the depreciation of an asset, click Suspend in the Actions menu.

Reversed

Indicates that the asset is annulled, which means that all released transactions associated with the asset are reversed in open periods in the General ledger, and the asset is displayed as Reversed on reports with a depreciated amount equal to zero. To annul an asset, click Reverse in the Actions menu in the window toolbar.

Fully depreciated

Indicates that the asset cost was fully depreciated over its useful life in all books assigned to the asset.

The particular type of the fixed asset. The system fills in this box automatically, based on the fixed asset class the asset is assigned to, but you can manually change the type by selecting the required one from the list.

You can create a required fixed asset type or edit an existing one by using the Fixed asset types (FA201010) window, which you can access by clicking the Edit button next to the Asset type field.

A check box that you select if the asset will be depreciated.

This check box is filled in by the system according to the settings of the asset class selected in the Asset class field. However, you can select or clear it manually.

The period of time (in years) the asset is expected to be used.

This column is filled in by the system according to the setting of the fixed asset class; however, you can override the class setting.

The date when an asset is placed in use. You enter the date for both depreciable and non-depreciable fixed assets. For a depreciable fixed asset, the depreciation is calculated starting from this date.

For a depreciable fixed asset, this field will be unavailable for editing once the first depreciation transaction (of the Depreciation+ type) is created.

The date the asset was removed from service.

This value is generated by the system after the disposal of the asset, based on the date specified in the Disposal parameters dialog box.

The way the asset was retired (for example, sold or damaged).

The system generates this value after the disposal of the asset, according to the method specified in the Disposal parameters dialog box.

The amount of proceeds from the disposal of the asset.

The system generates this value after the disposal, according to the amount specified in the Disposal parameters dialog box.

The property tax group of the asset.

In this field you choose and set the correct property tax group for the fixed asset.

You can also create a new property tax group. For more information, see: Property tax groups (FA209000)

The reason for transferring an asset. Type the reason here if you change the location information in this section.

The field is populated automatically with the reason you specify for transfer if you use the Transfer assets (FA507000) window.

The type of the document. The following options are available:

Receipt

Used for a purchase receipt document created for assets received on purchase

Return

Used for a purchase return document created for assets returned back to the supplier

Transfer receipt

TBD

The depreciation method for the asset.

By default, the depreciation method selected for the fixed asset class is shown here. However, you can select another method from the list.

For more information about the methods supported by Visma Net, see: About depreciation configuration

The system-generated status of the asset balance. The status can be one of the following options:

Active

This status is assigned to newly created assets and will be changed if the asset is fully depreciated or disposed.

Fully depreciated

This status reflects the asset cost or the depreciable basis that was fully depreciated over its useful life.

Disposed

This status indicates that the asset was disposed.

Suspended

This status indicates that the depreciation is currently stopped for the asset.

Reversed

This status indicates that the asset is annulled, which means that all released transactions associated with the asset are reversed in open periods in the General ledger, and the asset is displayed as Reversed on reports with a depreciated amount equal to zero.

The date when an asset was first placed in use.

This column is available only for a non-depreciable fixed asset (that is, one for which the Depreciate field is cleared on the General settings tab).

The period when an asset was first placed in use.

This column is available only if the Depreciate field is cleared on the General settings tab for the selected fixed asset.

The date starting from which the asset will be depreciated.

This date must be specified for each book and can be different from the acquisition date; however, this date cannot be earlier than the acquisition date of the asset.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The first depreciation period that is specified for the book, by its identification number.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The period when the asset was depreciated last, by its identification number.

This value is system-generated for fully depreciated assets.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The latest depreciation period or the period until which the asset will be depreciated—by its identification number. This period is determined according to the first depreciation period, the book calendar, the averaging convention, and the useful life of the asset.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The amount that was spent to acquire the asset.

This amount depends on the way the asset was acquired. It can be the purchase price or the fair market value of the asset; it also can include closing costs and other expenses spent to acquire the asset.

The use of the asset that is for business purposes, expressed as a percentage.

If you use the asset for both personal and business purposes (as with a car), you may depreciate the cost of the business use only, but not the full cost. The system does not depreciate more than this percentage of the acquisition cost.

The depreciable basis, which is the amount that is allocated over the useful life of the asset.

This is a system-generated value; the amount of the depreciable basis depends on the depreciation method applied to depreciate the asset. For some methods, the basis can be equal to the acquisition cost minus the salvage amount. Also, you can adjust the basis amount based on the percentage of business use and the bonus amount.

The expected book value of the asset at the end of its useful life.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The amount of the depreciation that has been accumulated.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The amount of gain or loss incurred for the company if the asset is disposed of.

The gain or loss amount is calculated as the acquisition cost of the asset minus the accumulated depreciation and minus proceeds from disposal.

The period of time (in years) the asset is expected to be used.

This column is filled in by the system according to the setting of the fixed asset class; however, you can override the class setting.

The convention that determines how fixed assets will be depreciated for the period within which the asset was acquired or disposed. The list of available averaging conventions depends on the depreciation method you have specified.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The column that displays the rule (set during the creation of the book) that defines the day in the period that will be considered by the system as the middle of the disposal and acquisition period. The following options are available:

Fixed day

Used to set a particular date (specified in the Day in mid period ) as the last day of the first half of the period.

Number of days

Used when you have specified (in the Day in mid period column) the number of days the system will add to the first date of the calendar month to calculate the last day of the first half of the period.

This field becomes available for editing if you select the Modified half period option or the Modified half period 2 option in the Averaging convention column.

A column that displays the day of the month (specified during book creation) that is considered by the system as the middle of the financial period. Depending on the option selected in the Mid period type column during the creation of the book, this column can hold the following value:

• If the Fixed day option is selected in the Mid period type column: The particular date of a period is specified as the last day of the first half of the period in Day in mid period. For example: If you specify 10 in Day in mid period, the 10th day of the period will be the last one in the first half of the period.
• If the Number of days option is selected in the Mid period type column: Day in mid period holds the number of days the system will add to the first date of the calendar month to calculate the last day of the first half of the period. For example, if you specify 10 in the Day in mid period column and the financial period starts on the 2nd day of a calendar month, the 12th day of the month will be the last one in the first half of the period.

This field becomes available for editing if you select the Modified half period option or the Modified half period 2 option in the Averaging convention column.

The ID of the bonus assigned to the depreciation book.

This column is available if you have selected the Bonus check box on the Depreciation settings tab of the Fixed asset classes (FA201000) window for the class and book associated with the asset. You can set up bonuses by using the Bonuses (FA208000) window.

This column is not available for a non-depreciable fixed asset (the Depreciate field is cleared on the General settings tab for the selected fixed asset).

The bonus rate (as a percentage) that is defined for this bonus in the Bonuses (FA208000) window. The system calculates the bonus if the start depreciation date (specified in the Depr. from column) is within the date range specified for the bonus.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The bonus amount, which is the acquisition cost multiplied by the bonus rate.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The amount that must be recaptured if the asset is disposed of during the first two years of its useful life.

This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab ).

The way the component asset was acquired.

The following options, described under the General settings tab, are available: Property, Grant property, Leased, Leased to others, Rented, Rented to others, and To the credit of.

The type of the document. The following options are available:

Receipt

Created for an asset received on purchase.

Return

Created for an asset returned back to the supplier.

The book where the transactions were entered.

If this field is empty, all the transactions of the asset are displayed in the table on this tab.

The type of the transaction.

For more information, see: About types of fixed asset transactions

The account to be debited by this transaction.

The system generates this value according to the transaction type and the settings on the General ledger accounts tab.

The subaccount to be debited by this transaction.

The system generates this value according to the transaction type and the settings on the General ledger accounts tab.

The account to be credited by this transaction.

The system generates this value according to the transaction type and the settings on the General ledger accounts tab.

The subaccount to be credited by this transaction.

The system generates this value according to the transaction type and the settings on the General ledger accounts tab.

A check box that indicates (if selected) that the transaction was released.

Only balanced transactions can be released.

The statute-allowed benefit that is used to depreciate the asset:

Bonus

A bonus amount reduces the depreciable basis in the first year of the useful life of the asset.

The type of the reconciliation. The following options are available:

Addition

To reconcile the asset with added value.

Deduction

To reconcile the asset with deducted value. This option is available only for assets with non-zero accrual balance.

The asset account. You should generally specify the account that has been used to temporarily record transactions, including stock items that have already been purchased but have not yet been put into service.

By default, the asset account is the fixed asset accrual account that is specified in the Fixed assets preferences (FA101000) window.

The appropriate subaccount for the specified asset account.

By default, this subaccount is the fixed asset accrual subaccount that is specified in the Fixed assets preferences (FA101000) window.

This field is available only if the Enable/disable functionalities (CS100000) window.

The date which will be assigned to the transaction of the Purchasing+ or Purchasing- type that is created automatically when you make addition or deduction to the existing fixed asset.

By default, the acquisition date of the currently selected asset is specified.

A button that you can click to instruct the system to ignore the unreconciled amount and bring the cost of the fixed asset to the reconciled value.

This button is available for partially reconciled assets (that is, the assets that have accrual balance and unreconciled amount present). As a result, the system generates Purchasing - transaction.

An unlabelled check box you can select to include the item for processing. After the check box is selected, you have two ways to proceed, depending on whether you want to create new fixed assets or you plan to create components of the currently selected fixed asset:

• To convert one unit of the purchased item specified in this row to a fixed asset, click Process in the table toolbar.
• To convert one unit or multiple units of this purchased item to components of the currently selected asset, select the Component check box, specify a child asset class of the current asset in the Asset class column, and select the number of units (the quantity of the item) to be asset components in the Selected quantity column.

The quantity of the stock item selected to be a fixed asset.

By default, this value is 1; you can increase it to convert a larger quantity of the item into fixed assets as components of the current asset. To do this, select the Component check box and assign the selected units to the asset class by using the Asset class column.

The total cost of the selected quantity of the stock item.

This amount is equal to the selected quantity multiplied by the unit cost.

The total cost of units of the stock item that were originally purchased, according to the invoice.

This amount is calculated as the unit cost multiplied by the number of units that were purchased.

The asset account to be used to record the cost of items that have not been put into service yet but may become fixed assets in the future.

The transaction on this account will be listed in Convert purchases to assets (FA504500). So this account should be used for transactions that shall be converted to asset in the future. If the Convert purchases to assets (FA504500) window is loading too many transactions, please consider to change this setting to another account that is used only for this purpose.

The way the depreciation history is displayed on the Deprecation history tab in the Fixed assets (FA303000) window. The following options are available:

Side by side

For every book to which the asset is assigned, the table displays the calculated and amounted depreciation in separate columns.

By book

You select a book and the system displays the depreciation of the asset recorded in the selected book.

The way calculated depreciation amounts are displayed in the system. Leave the check box clear to view the calculated depreciation amounts.

Alternatively, select the check box to view the reported depreciation amount for the previous financial periods and the depreciation adjustment for the current period. The adjustment is calculated as follows:

Adjustment = B2 – B1 + A1,

where;

• B2 is the calculated depreciation amount for the current financial period,
• B1 is the calculated amount of the previous financial period,
• and A1 is reported depreciation amount of the previous financial period.

A check box that you select to prohibit disposing of the assets that have the unreconciled amount.

A check box that you select to allow modification of the predefined depreciation methods.

A check box that you clear if transactions associated with fixed asset documents should not be posted to the General ledger when you import the assets with accumulated depreciation. Do not forget to select this check box after you finish importing the assets.

For more information, see: About fixed asset entry

A check box that you select to post batches with depreciation data by summary to the General ledger.

If the Post summary when updating the general ledger check box is selected, then this check box is unavailable.

The origin of the transaction documents to be displayed:

Adjustment

Displays the list of documents that contain adjusting transactions.

Purchasing

Displays the list of documents that contain fixed asset acquisition transactions.

Depreciation

Displays the list of documents that contain fixed asset depreciation transactions.

Disposal

Displays the list of documents that contain fixed asset disposal transactions.

Transfer

Displays the list of documents that contain transactions created when the location, custodian, or department of the asset has changed.

Reconciliation

Displays the list of documents that contain transactions created when purchased items are converted to fixed assets on the Reconciliation tab of the Fixed assets (FA303000) window.

Split

Displays the list of documents that contain transactions created when a value is transferred from one asset to another or an asset is split by using the Split assets (FA506000) window.

Reversal

Displays the list of documents that contain reversal transactions.

Disposal reversal

Displays the list of documents that contain transactions created when disposals of fixed assets are reversed.

The identifier of the transaction document.

Click the ID to navigate to the Fixed asset transactions (FA301000) window, where you can view or edit details about the transaction.

A system-generated transaction cannot be edited; it can be deleted only if it was not released.

A check box that you select to depreciate the asset before splitting it.

This check box is available for editing only if the Automatically release depreciation transactions check box is selected in the Fixed assets preferences (FA101000) window.

The depreciable basis, which is the amount that is allocated over the useful life of the asset.

This is a system-generated value; the amount of the depreciable basis depends on the depreciation method applied to depreciate the asset. For some methods, the basis can be equal to the acquisition cost minus the salvage amount.

The subaccount for the transaction.

The subaccount is automatically changed if the asset changes its location.

The tag number of the asset.

Depending on the settings in the Fixed assets preferences (FA101000) window, the tag number may be the same as the item ID of the asset.