Supplier ledger windows

Supplier ledger windows /visma-net-erp/help/supplier-ledger/supplier-ledger-windows section 2026-02-19T17:09:06+01:00 # Supplier ledger windows Supplier ledger preferences (AP101000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000 page In this window, you can configure the Supplier ledger workspace. 2026-02-19T17:09:06+01:00 # Supplier ledger preferences (AP101000) In this window, you can configure the Supplier ledger workspace. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction Please note that certain settings, like the number series, cannot be modified once you begin using the workspace. ## What to do from this window + [Override Send to Approval as the default action](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/override-send-to-approval-as-the-default-action/) + [Set Release document from Approval as the default action](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/set-release-document-from-approval-as-the-default-action/) + [Change the default action for the Invoice inbox](/visma-net-erp/help/supplier-ledger/invoice-inbox/change-the-default-action-for-the-invoice-inbox/) + [Set up supplier document amount rounding](/visma-net-erp/to-be-deleted/online-help/p2p/ap/ap101000-setup-document-rounding-task/) + [Set a supplier class as default](/visma-net-erp/help/supplier-ledger/suppliers/set-a-supplier-class-as-default/) ## The General information tab The general settings for the Supplier ledger workspace consist of posting and retention settings, ageing settings, and additional options for new documents. Furthermore, you can define the number series used for generating identifiers of supplier ledger documents and payments issued in response to supplier documents. You can use different number series for each document type or the same number series for multiple document types. In the latter case, the system gives all documents the same series numbers (identifiers), based on the order in which they were entered or generated, and two successive identifiers may refer to documents of different types. ### The Number series section

Element	Description
Batch number series	The number series used for batches generated by the Supplier ledger workspace.
Purchase invoice number series	The number series used for purchase invoices.
Purchase credit note number series	The number series used for purchase credit notes.
Credit adjustment number series	The number series used for credit adjustments.
Payment number series	The number series used for supplier ledger payments.
Price worksheet number series	The number series used for price worksheets.
Inbox rule number series	The number series used for Invoice inbox rules.

### The Posting settings section

Element	Description
Post summary when updating the general ledger	When this check box is selected, supplier ledger documents will be posted to the General ledger with summarised row amounts if particular criteria are met. That is, if multiple rows in a supplier ledger document specify the same account (and subaccount, if any) and branch, then in the general ledger batch, these rows will be combined into one row with the summarised amount. You can post the summarised transaction amounts to an account (and subaccount) only if both the Post summary when updating the general ledger check box is selected in this window and the Summary option is specified for the account in the Post option column in the Chart of accounts (GL202500) window. The general ledger batch can contain multiple documents if the General ledger consolidation functionality is enabled in the Enable/disable functionalities (CS100000) window.
Automatically post on release	When this check box is selected, transactions will be automatically posted to the general ledger once they are released in the Supplier ledger workspace.
Activate migration mode	When this check box is selected, you can release documents in Customer ledger and Supplier ledger (both invoices and payments) without creating a general ledger batch in General ledger. The balance will still be added to the customer or supplier. The Sales and Purchases workspaces cannot be used.

Post summary when updating the general ledger

When this check box is selected, supplier ledger documents will be posted to the General ledger with summarised row amounts if particular criteria are met.

That is, if multiple rows in a supplier ledger document specify the same account (and subaccount, if any) and branch, then in the general ledger batch, these rows will be combined into one row with the summarised amount.

You can post the summarised transaction amounts to an account (and subaccount) only if both the Post summary when updating the general ledger check box is selected in this window and the Summary option is specified for the account in the Post option column in the Chart of accounts (GL202500) window.

The general ledger batch can contain multiple documents if the General ledger consolidation functionality is enabled in the Enable/disable functionalities (CS100000) window.

Automatically post on release

When this check box is selected, transactions will be automatically posted to the general ledger once they are released in the Supplier ledger workspace.

Activate migration mode

When this check box is selected, you can release documents in Customer ledger and Supplier ledger (both invoices and payments) without creating a general ledger batch in General ledger. The balance will still be added to the customer or supplier.

The Sales and Purchases workspaces cannot be used.

### The Ageing section You use this section to set up a Supplier ledger ageing schedule. By setting up three ageing periods (each of which is defined by the number of days outstanding or days past due), you can improve cash flow projections, because you can view outstanding supplier ledger documents and payments by ageing categories.

Element	Description
Ageing period 1	The maximum number of days outstanding or past due for the document to be included in the first category.
Ageing period 2	The maximum number of days outstanding or past due for the document to be included in the second category. If the value here is greater than the Ageing period 1 value, documents from the first category are not included in the second category.
Ageing period 3	The maximum number of days outstanding or past due for the document to be included in the third category. If the value here is greater than the Ageing period 2 value, documents from the second category are not included in the third category.

### The Invoice inbox settings section

Element	Description
Default action for invoice inbox	Here you can select the action that is by default taken when an invoice comes to the Invoice inbox. The available actions are: Hold - Creates a purchase document with the status set to Hold. Release - Creates a purchase document with the status set to Open, if Automatically post on release is selected in the Supplier ledger preferences (AP101000) (this is the default action in Visma Net ). Send to Approval - Creates a purchase document with the status Balanced which is sent to Approval. Pre-book - Creates a purchase document with the status Pre-released and requires an expense reclassification. This status is only used if the Support for expense reclassification functionality is activated. Pre-book and send to Approval - Creates a purchase document with the status Pre-released, which requires expense reclassification (this status is used only if the Support for expense reclassification functionality is activated), and which is then sent to Approval. Exclude from processing - No purchase document is created or processed, it remains in the Invoice Inbox (AP50604S) window.
Move invoice into the next open/active period	Select this check box to stop all posting into Customer ledger and Supplier ledger at a specific date in each month. From this date there should not be any postings in the previous period in these workspaces. If you for some reason receive an invoice late so that the invoice date is in a period that is closed/inactive, it is not possible to process it from the Invoice inbox. In these cases, you can keep the invoice date and change the period to the next open/active period. It will not be possible to move invoices from one year to another, only within periods in the same accounting year.
Use external item ID	When this option is selected, the column External item ID is available in the Purchase invoices (AP301000) window as well as option Match item during invoice import in the Suppliers (AP303000) window. It allows the system to do matching of items during invoice import to the Invoice Inbox (AP50604S) if the Match item during invoice import option is active on the supplier as well as use external item ID.
Use due date from terms settings	Select this check box to set the due date for purchase invoices coming into the Invoice inbox based on the credit term on the supplier, instead of the due date from the XML file.
Override payment date with invoice date for credit notes	When this option is selected and a credit note is received from AutoInvoice, the due/payment date of the credit note will be set to the due date of the invoice. When this option is not selected, the imported credit notes will have their payment date according to the imported XML file. When you create a credit note manually, the payment date is always the same as the invoice date.
Supplier validation	When receiving invoices from AutoInvoice in Invoice Inbox (AP50604S), you can select here the details based on which the supplier information can be easily updated, if the invoice includes changed/different information than now registered on the supplier. The options are: Supplier name Org.no and VAT no. Payment information Address Email and web Telephone no.

### The Data entry section

Element	Description
Default supplier class ID	The supplier class to be used as the default supplier class. When you create a new supplier class by using the Supplier classes (AP201000) window, the settings defined for the class specified here will be inserted in to the appropriate fields. You can change any of these settings.
Combine expense sub. from	The subaccount mask that defines the rule of selecting segment values for the expense subaccount to be used for non-stock items in data entry windows in the Supplier ledger workspace. To set up the rule, select a segment, press F3, and select a source of the segment value, which is one of the following options: C The subaccount associated with the company branch E The subaccount associated with the employee I The subaccount associated with the non-stock item L The subaccount associated with the supplier location P The subaccount associated with the project. This option is available only if the Project accounting functionality is enabled in the Enable/disable functionalities (CS100000) window. T The subaccount associated with the project task. This option is available only if the Project accounting functionality is enabled in the Enable/disable functionalities (CS100000) window. For a segment, the characters designating each option are repeated as many times there are characters in the segment.
Hold documents on entry	When this check box is selected, new documents will have the On hold status by default.
Use orig. invoice date on payment terms	When this check box is selected and the original invoice date of the purchase invoice is changed, the dates in the Due date, Cash discount date, and Pay date fields of the purchase invoice will be calculated based on the original invoice date.
Activate Pay separately from Purchase invoices and Suppliers	When the check box is not selected (the default): The Pay separately check box is hidden in the Suppliers (AP303000) and Purchase invoices (AP301000) windows. When the check box is selected: The Pay separately check box is visible in the Suppliers (AP303000) and Purchase invoices (AP301000) windows. In the Process payments (AP50301S) window, the system checks whether the Pay separately check box is selected or not and functions accordingly.
Require approval of invoices before paying	When this check box is selected, approval of invoices is required before invoices can be paid. This option is available if the Manual approval of purchase invoices is enabled in the Enable/disable functionalities (CS100000) window.
Enable early payments, no check on invoice date	When this check box is selected, you can create payments for the invoices posted to future periods and dates.
Validate document totals on entry	When this check box is selected, the Amount field is displayed in the top part of the Purchase invoices (AP301000) window (if selected). To save a document with the Balanced status, you must enter the document total in this field after reviewing the document.
Validate VAT totals on entry	When this check box is selected, the VAT amount field is displayed in the top part of the Purchase invoices (AP301000) window, where you enter the total VAT amount manually in the document.
If the amount is zero, use the application amount	When this check box is selected and you save a supplier ledger payment with no payment amount specified in the Supplier payments (AP302000) window, the system automatically specifies a payment amount that is equal to the application amount. If this check box is cleared (the default value), the system will save the payment with zero payment amount if the Hold check box is selected, or report that the document is out of balance if the Hold check box is cleared.
Require supplier reference	When this check box is selected, you must fill in the Supplier ref. field in data entry windows in the Supplier ledger, VAT, and Purchases workspaces. This check box also controls the Ext. ref. number field in the Journal vouchers (GL304000) window of the General ledger workspace.
Raise an error on duplicate supplier reference number	When this check box is selected, it indicates to the system that an error should be generated when a new document is created with a value in the Supplier ref. field that has already been used in the system.
Suggest applications for purchase invoices before release	With this setting you can define that the system suggests the automatic application of credit notes and prepayments for purchase invoices.

### The Retainage settings section This functionality is available if the **Retainage support** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window.

Element	Description
Mass release of retainage invoices	When this check box is selected, all retainage invoices will be automatically released.
Create and release retainage invoices individually	When this check box is selected, retainage invoices will be individually created and released, not as an automatic mass operation.
Copy supplier ref. from original invoice to retainage invoice	When this check box is selected, the supplier reference of the original invoice will be copied as a reference to the retainage invoice.
Require one project per document	When this check box is selected, each document needs to be connected to a project.

### The Write-off section

Element	Description
Write-off limit	The maximum balance of a document that may be a subject to the selected write-off operation.
Reason code	A reason code that defines an account, subaccount and description to be used for writing off balances for supplier invoices. If the reason code has assigned a cash account, you need to change it to a different account in the Reason codes (CS211000) window to allow you to post write-off transactions.

### The VAT recalculation settings section

Element	Description
Purchase debit note description	The default description to be used for purchase debit notes that are generated for documents that were paid early and that adjust the VAT and taxable amounts.

### The Expense Inbox section This section is shown only if the Expense integration has been activated.

Element	Description
VAT category ID	A VAT category for the suspense line. This should be a category that does not affect the VAT report.
Suspense account	An account on which the suspense line is registered. The description of the suspense line shown on the invoice is built up from the external claim ID from Expense, the internal claim ID from Visma Net, and the claim description (example: 12345,75642: Travel to Helsinki).
Suspense subaccount	A subaccount to which the suspense line will be registered.
Paid by company account	An account on which the suspense line is registered, when the expense receipt is marked as paid by the company. The description of the suspense line, as displayed on the invoice, consists of several elements: the external claim ID from Expense, the internal claim ID from Visma Net, and the claim description. For example, a description might appear as follows: “3374700,000263: Travel to Stockholm.”
Paid by company subaccount	A subaccount on which the suspense line is registered, when the expense receipt is marked as paid by the company. See also the description for the field above, Paid by company account.

### The Approval settings section

Element	Description
Subaccount editing in Approval	You can select the method to be used for editing subaccounts in the document editor in Approval. The options are: Segment columns – Displays a column for each segment of the subaccount. You can select a segment value for each segment by searching in the drop-down list. Single column – Displays a single column for a subaccount. You can select a segment value for each segment from the pop-up window.
Release document from Approval	When this check box is selected and you send an invoice to Approval and approve it, the invoice comes back from Approval with the status Approved and released.

Subaccount editing in Approval

You can select the method to be used for editing subaccounts in the document editor in Approval.

The options are:

Segment columns: – Displays a column for each segment of the subaccount. You can select a segment value for each segment by searching in the drop-down list.
Single column: – Displays a single column for a subaccount. You can select a segment value for each segment from the pop-up window.

Release document from Approval

When this check box is selected and you send an invoice to Approval and approve it, the invoice comes back from Approval with the status Approved and released.

#### The Payment settings section

Element	Description
Override payment date with current date	When this check box is selected, the payment date of the invoices is replaced by the current date in the Process payments (AP50301S) window. So the payment is done immediately instead of a future date, regardless of the due date of the invoices.
Always take cash discount	When this is activated, discount will be taken also for documents with the cash discount expired. The cash discount amount is calculated using the payment terms associated with the supplier.
Show open cash discount amounts	When this is activated, invoices for which only the amount of cash discount is still open will be displayed.
Create one payment with invoices having the same payment date (when not using the Pay separately option)	With this option selected and when selecting several invoices in one payment for one supplier, the due date is considered for each invoice and the earliest due date will be the payment date in AutoPay. Note If the Pay separately option is selected, the system will create one payment for each invoice.
Process automatically invoices and credit notes where amount to pay is 0	When a credit note is created with the intention to match the invoice amount, you have to apply the two documents to each other manually. When you activate this option, the system will match and process the invoices and credit notes where the amount to pay equals to zero.

## The Reporting settings tab The **Reporting settings** tab displays a list of predefined mailings for sending purchase orders and other documents to suppliers electronically via email. The mailing settings on this tab serve as the default values for supplier classes, which then become the default values for individual supplier mailings. The current version of Visma Net provides only one mailing for suppliers, the **PURCHASE ORDER** mailing. ### The Default sources table

Column	Description
Mailing ID	The unique identifier of the mailing.
Default email account	The system email account to be used by default for sending emails for this mailing. If no account is specified, the default system account will be used.
Report	The supplier ledger report to be used by default as the body or attachment of the email, if a report is used rather than an email template.
Notification template	The email template to be used by default to generate personalised emails for this mailing, if a template is used rather than a report. CAUTION: For each mailing, you can use only one of the options as the means of communication: a report or a template.
Format	The format in which the report (if applicable) will be sent by default if no preferences have been specified for a particular recipient in the Suppliers (AP303000) window (for supplier contacts). Select one of the following options: HTML, Excel, or PDF.
Active	When this check box is selected, it indicates that this mailing is active. Emails will be generated only for active mailings.

### The Default recipients table You use the **Default recipients** table, described in the following table, to view and modify the list of default types of recipients for the selected mailing.

Column	Description
Contact type	The type of contact to receive emails: Primary A primary contact of the supplier. Remittance A remittance contact of the supplier. Shipping A shipping contact of the supplier. Employee An employee of your company who handles the documents of specific supplier classes or suppliers, or is otherwise associated with either of them.
Contact ID	The specific contact. You can select a particular recipient only if you have selected Employee as the Contact type. The employee, if one is selected, will receive emails on behalf of all suppliers.
Format	The format in which the report (if applicable) will be sent to the recipients of this type. Select one of the following options: HTML, Excel, or PDF.
Active	When this check box is selected, it indicates that the contact of this type is active. Only active recipients receive the emails generated for this mailing.
Bcc	When this check box is selected, it indicates that the contact of this type will receive a blind carbon copy (Bcc) of the emails.

## The Price/discount settings tab ### The Price maintenance section

Element	Description
Supplier price update	The method to be used to automatically update supplier prices based on supplier documents.
Load supplier prices by alternative item ID	When this check box is selected, you can specify prices in supplier price worksheets by the alternative IDs of items, so that the system will find and populate appropriate item IDs automatically. The option is available if the Advanced Logistics group of features is enabled in the Enable/disable functionalities (CS100000) window.

### The Price retention section

Element	Description
Retention type	The way the history of prices will be retained. Select one of the following options: Last price: The last defined price is kept. Fixed number of months: The history of price changes is kept for the number of months specified in the Number of months field. The period is calculated back from the current system date.
Number of months	The number of months the history of price changes should be kept. This field is available if the Fixed number of months option is selected in the Retention type field.

Retention type

The way the history of prices will be retained. Select one of the following options:

Last price:: The last defined price is kept.
Fixed number of months:: The history of price changes is kept for the number of months specified in the Number of months field. The period is calculated back from the current system date.

Number of months

The number of months the history of price changes should be kept. This field is available if the Fixed number of months option is selected in the Retention type field.

### The Discounts section

Element	Description
Apply quantity discounts to	The way the system applies discounts defined by quantity. Select one of the following options: Document line UoM The system applies the discounts to the quantity in the document line’s unit of measure (UoM). Base UoM The system converts the quantity in the document line’s UoM to the quantity in the base UoM and applies the discounts based on the calculated base quantity.

Apply quantity discounts to

The way the system applies discounts defined by quantity.

Select one of the following options:

Document line UoM: The system applies the discounts to the quantity in the document line’s unit of measure (UoM).
Base UoM: The system converts the quantity in the document line’s UoM to the quantity in the base UoM and applies the discounts based on the calculated base quantity.

Approval document history (AP40104S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/approval-document-history-ap40104s page In this window, you can view the details of any selected purchase document and its approval history. 2026-02-19T17:09:06+01:00 # Approval document history (AP40104S) In this window, you can view the details of any selected purchase document and its approval history. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## The top part

Element	Description
Ref. no.	The reference number of the purchase document whose approval history you want to view.
Pending approver	The name of the pending approver of the purchase document whose approval history you want to view.
Approver	The name of the approver of the purchase document whose approval history you want to view.
Type	The type of the document.
Approval status	The approval status of the document.
Document status	The status of the document.
Supplier	The supplier of the document.
Currency	The currency of the document.
Terms	The terms of payment of the document.
Due date	The due date of the document.
Detail total	The total amount of the document excluding VAT.
VAT taxable total	The taxable amount of the document in total.
VAT exempt total	The exempt amount of the document in total.
VAT total	The total amount of VAT on the document.
With. tax	The amount of withholding tax on the document.
Balance	The total balance of the document.
Rounding diff.	The rounding difference of the document.
Amount	The total amount of the document.
Cash discount	The cash discount selected for the document.

## The Document history table

Column	Description
Approval status	The approval status of the document.
Comment	The comment entered when approving the document.
Pending approvers	The approvers whose approval is still pending.
Approvers	The approvers of the document.
Date	The date of the approval transaction.

Approval document line history (AP40105S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/approval-document-line-history-ap40105s page In this window, you can view the approval history of any selected purchase document by line. 2026-02-19T17:09:06+01:00 # Approval document line history (AP40105S) In this window, you can view the approval history of any selected purchase document by line. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## The top part

Element	Description
Ref. no.	Select the reference number of the purchase document whose line approval history you want to view.
Line number	Select the line of the purchase document whose approval history you want to view.
Account	The account on the document.
Subaccount	The subaccount on the document.
Approval status	The approval status of the document.
Only last item per line	Select this check box to view the last status per line only.
Detail total	The total amount of the document excluding VAT.
VAT taxable total	The taxable amount of the document in total.
VAT exempt total	The amount of the document that is exempt to VAT.
VAT total	The total amount of VAT on the document.
With. tax	The amount of withholding tax on the document.
Balance	The total balance of the document.
Rounding diff.	The rounding difference on the document.
Amount	The total amount of the document.
Cash discount	The cash discount selected for the document.

## The Document line history table

Column	Description
Line number	The number of the document line.
Approval status	The approval status of the document line.
Pending approvers	The approvers whose approval the document line is pending.
Approvers	The approvers assigned to the document line.
Detail total	The total amount of the document line excluding VAT.
Account	The account on the document line.
Subaccount	The subaccount on the document line.
Currency	The currency of the document line.
Date	The date of the document line.

Approve invoices (Approval) (AP50200S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/approve-invoices-approval-ap50200s page You can use this window to approve Supplier ledger documents (invoices, adjustments, and prepayments) for payment. 2026-02-19T17:09:06+01:00 # Approve invoices (Approval) (AP50200S) You can use this window to approve Supplier ledger documents (invoices, adjustments, and prepayments) for payment. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. You can use this window to approve Supplier ledger documents (invoices, adjustments, and prepayments) for payment. Only documents with the **Open** status are displayed on the list. You can select documents for approval using various criteria. If the **Require approval of invoices prior to payment** check box is not selected in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window, supplier ledger documents are automatically approved for payment once they are released, and this window is not needed. ## What to do from this window + [Approve purchase invoices for payment](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/approve-purchase-invoices-for-payment/) ## The window toolbar

Column	Description
Send to Approval	Click this button to send the selected lines to Approval.
Send all to Approval	Click this button to send all displayed lines to Approval
Cancel Approval request	Click this button to cancel the approval request for the selected lines.
Cancel all Approval requests	Click this button to cancel the approval request for the all displayed lines.

## The top part

Element	Description
Approval status	The status of the document in Approval. The options are: New, Cancelled, Sent to Approval, Received in Approval, Pending, Rejected, Approved, Active workflow, and Error. View all displays all documents regardless of their status.
Document status	The status of the document itself. The options are: Balanced, Printed, and Pre-released. View all displays all documents regardless of their status.
Due date less than or equal to	The latest due date for the documents to be displayed.
Initial approver	The initial approver of the documents to be displayed.
Supplier	The supplier of the documents to be displayed.
Show only invoices missing attachments	Select this check box to only show documents that are missing attachment (required for approval processing).

## The table This table displays all the documents that meet the criteria you have specified in the top part.

Button	Description
Approval history	This button redirects you to the Approval document history (AP40104S) window for the selected line.
Approval line history	This button redirects you to the Approval document line history (AP40105S) window for the selected line.

Column	Description
Type	The type of the document.
Invoice no.	The invoice number of the document.
Approval status	The status of the approval process.
Document status	The status of the document.
Initial approver	The initial approver of the document.
Supplier ref.	The external number of the document (the number of the original purchase invoice) included for reference.
Supplier	The identifier of the applicable supplier.
Supplier name	The name of the supplier.
Pay date	The pay date of the document, which the system assigns to the document on its approval. If the document is approved through this window, the pay date is the date when the document was approved.
Due date	The due date of the supplier document.
Cash discount date	The date when the cash discount from the supplier is available for the document.
Balance	The document’s amount after the cash discount is taken.
Cash discount balance	The amount of the cash discount taken.
Currency	The currency of the document.

Approval Inbox (AP502010) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/approval-inbox-ap502010 section 2026-02-19T17:09:06+01:00 # Approval Inbox (AP502010) This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## The window toolbar

Button	Description
Process	The green icon is displayed in the window toolbar if the operation has completed successfully. The red icon indicates that the operation was cancelled because some necessary conditions were not met. Point to the red icon to view the error message.
Process all	Click this to process all messages in the window table.

## The top part

Element	Description
Inbox status	If you want to see messages that have a specific status, select one of the following values. The default status is New. + New - Displays all messages with the status New. Handled - Displays all handled messages. Error - Displays all messages with the status Error. Skipped - Displays all messages that have been skipped.
Payload type	All Displays messages with all payload types Invoice Displays invoice type messages Time card Displays time card type messages Expense Displays expense type messages
Employee/Supplier	The number of the employee or supplier whose messages you want to see.
Ref. no. starts with	To find messages with a certain reference number, type the first numbers of the reference.
New	The number of new messages with the filter options.
Skipped	The number of skipped messages with the filter options.
Error	The number of erroneous messages with the filter options.

## The table

Button	Description
Payload type	The type of the payload, according to the selection in the top part.
Message type	The type of the message.
Ref. no.	The reference number of the message.
Employee/Supplier	The employee or supplier connected with the message.
Created by	The user who has created the message.
Inbox status	The status of the message in Inbox.
Inbox status reason	The reason for the status of the message in Inbox.
Message creation date	The date when the message was created. Displayed after failed processing attempts.
Last modified date	The date when the message was last modified.
Retry count	The number of attempts the system tries to process the message.
Creation date	The date when the message was created.
Created by	The use who created the message.
Last modified by	The user who last modified the message.
Message ID	The ID of the message.
Message content	The content of the message.
Document version	The version of the document.
Document system ID	The system ID of the document.

Tasks

Approve purchase invoices for payment

Approve purchase invoices for payment (AP502000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/approve-purchase-invoices-for-payment-ap502000 page You can use this window to approve supplier documents for payment. 2026-02-19T17:09:06+01:00 # Approve purchase invoices for payment (AP502000) You can use this window to approve supplier documents for payment. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + Only documents with the **Open** status appear on the list. + You can select the documents for approval using various criteria. If the **Require approval of purchase invoices prior to payment** check box is not selected in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window, documents are automatically approved for payment once they are released, and this window is not needed. ## The top part By using the elements in this area, you can specify criteria for the documents you want to display on the list.

Element	Description
Selection date	The date of approving invoices for payment.
Supplier class	The supplier class for which documents should be displayed. If you select no supplier class, information for all suppliers that meet other selection criteria will be displayed.
Supplier	The particular supplier for which documents should be displayed. If you select no supplier, information on all suppliers meeting other selection criteria will be displayed.
Currency	The currency of the documents to be approved for payment.
Show approved for payment	When this check box is selected, you will see documents that have been approved for payment.
Show not approved for payment	When this check box is selected, you will see documents that are not currently approved for payment.
Pay date within x days	When this check box is selected, documents will be displayed in the table if they should be paid during the number of days you specify in the unlabelled field.
Due date within x days	When this check box is selected, documents will be displayed in the table if they are due in fewer than the number of days you specify in the unlabelled field.
Cash discount expires within x days	When this check box is selected, documents will be displayed in the table if their discount expires in fewer than the number of days you specify in the unlabelled field.
Approved for payment	A read-only field showing the total amount on documents approved for payment.
Documents total	A read-only field showing the total on all documents listed in the window.

## The table This table displays all the documents that meet the criteria you have specified in the Selection area.

Column	Description
Type	The type of the supplier document.
Invoice no.	The invoice number of the supplier document. Click the link to navigate to the Purchase invoices (AP301000) window to display the document.
Description	The description provided for the document.
Supplier no.	The identifier of the applicable supplier.
Supplier name	The supplier’s name.
Supplier bank account	The bank account of the supplier.
Pay separately	When this check box is selected, the document should be paid for separately.
Payment date	The payment date of the document, which the system assigns to the document on its approval. If the document is approved through this window, the payment date is the date when the document was approved.
Due date	The due date of the document.
Cash discount date	The date when the cash discount from the supplier is available for the document.
Balance	The amount of the document amount after the cash discount is taken.
Cash discount balance	The amount of the cash discount taken.
Currency	The currency of the supplier document.
Payment location	A supplier location associated with the document.
Payment method	The payment method used. Payment methods can be created in the Payment methods (CA204000) window.
Cash account	The cash account selected for the document.
Supplier ref.	The external number of the document (the number of the original supplier invoice) included for reference.

Tasks

Approve purchase invoices for payment

Batch payments (AP305000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/batch-payments-ap305000 page You can use this window to select a batch of payments for processing and to export the payments to a file by using the export scenario specified for the payment method in the window. 2026-02-19T17:09:06+01:00 # Batch payments (AP305000) You can use this window to select a batch of payments for processing and to export the payments to a file by using the export scenario specified for the payment method in the window. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction > [!NOTE] > You can view and modify outgoing payment batches only in the [Process payments (AP50301S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s/) window on the **Payment status** tab - Details view. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## What to do from this window + [Approve payments in AutoPay](/visma-net-erp/help/supplier-ledger/process-payments/approve-payments-in-autopay/) + [Send outgoing payments to AutoPay](/visma-net-erp/help/supplier-ledger/process-payments/send-outgoing-payments-to-autopay/) + [Send outgoing refunds to AutoPay](/visma-net-erp/help/supplier-ledger/process-payments/send-outgoing-refunds-to-autopay/) ## The window toolbar

Button	Description
Send payments	Sends the selected payments to the bank.
Re-sign payment	Resigns the payments.
Approve in AutoPay	Approves the payments in AutoPay and sends them to the bank.

## The top part By using the elements in the top part, you can select a batch of payments and view its details.

Element	Description
Batch no.	The batch number of the batch of payments. You can select a batch number to view (and act upon) a particular batch.
Status	The status of the batch, which the system assigns automatically: On hold, Released, or Posted.
Hold	When this check box is selected, the batch is on hold and cannot be exported.
Batch date	The date when the batch was created.
Document ref.	Any document that holds information about the batch as required by your company’s internal policies.
Cash account	The cash account used for payment.
Payment method	The payment method associated with the cash account. Only payment methods that allow batch creation appear on the list. Payment methods are defined in the Payment methods (CA204000) window.
Bank	The bank that will process the batch of payments.
Batch serial no.	The unique number automatically assigned to the batch.
Description	A description of the batch, helping you to identify it.
Batch total	The total amount for the batch, calculated as the sum of all payment amounts.
Upload time	The time it took to upload the batch.
AutoPay status	The status of the batch in AutoPay.

## The Supplier payments table This table contains a list of payment documents added to the batch.

Column	Description
Type	The type of payment document.
Ref. no.	The payment’s reference number, which was automatically generated by the system. Click this number to open the Supplier payments (AP302000) window where you can view the details of the payment.
Supplier	The ID of the supplier specified on the document.
Supplier name	The name of the supplier specified on the document.
SWIFT/BIC	The SWIFT/BIC number of the supplier.
Supplier bank account	The bank account of the supplier specified on the document.
Location	The supplier’s location.
Remittance contact	The contact person connected with the document.
Payment date	The date of payment.
Status	The status of payment.
Currency	The currency of the payment.
Description	The description provided for the payment.
Payment method	The payment method used for the payment.
Payment ref.	The reference number of the payment associated with the payment method.
Payment amount	The payment amount.
Payment amount (currency)	The amount of the payment in currency.
AutoPay status	The status of the document in AutoPay.
Used creditor’s BIC/SWIFT	The BIC/SWIFT account of the creditor used for payment.
Creditor account used	The account of the creditor used for payment.

Change supplier details (AP50107S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/change-supplier-details-ap50107s page Through this window, you can change the details and VAT zone of any selected supplier. 2026-02-19T17:09:06+01:00 # Change supplier details (AP50107S) Through this window, you can change the details and VAT zone of any selected supplier. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## The window toolbar

Button	Description
Process	Click this to change the VAT zone of the supplier you have selected in the table.
Process all	Click this to change the VAT zone of all suppliers that are displayed in the table, according to the selections you make in the top part of the window.

## The top part

Element	Description
Supplier class	The suppliers included in the supplier class you select here will be displayed in the table part.
Status	The suppliers whose status is accordant with the status you select here will be displayed in the table.
VAT zone ID	The ID of the VAT zone for the suppliers you want to list in the table.
Change VAT zone	Select this check box when you want to change the VAT ID of a supplier/suppliers.
VAT zone	The new VAT zone for the selected supplier/suppliers.

## The table

Column	Description
Supplier	The ID of the supplier whose VAT zone you want to change.
Supplier name	The name of the supplier whose VAT zone you want to change.
VAT zone	The current VAT zone of the supplier.
Address	The address of the supplier.
Postcode	The postcode of the supplier.
City	The city of the supplier.
Country	The country of the supplier.
Corporate ID	The corporate ID of the supplier.
Location ID	The location of the supplier.
Attention	The attention line as it is used in your company’s business letters, which would be used to direct the letter to the proper person if the letter is not addressed to any specific person. Inherited from the supplier details in the Suppliers (AP303000) window.
Phone 1	The phone number of the supplier.
Email	The email of the supplier.
Last purchase	The date when the last purchase was made from the supplier.
Status	The status of the supplier.
Supplier class	The supplier class to which the supplier belongs.

Close financial periods (AP506000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/close-financial-periods-ap506000 page You can use this window to close active financial periods in the Supplier ledger workspace. 2026-02-19T17:09:06+01:00 # Close financial periods (AP506000) You can use this window to close active financial periods in the Supplier ledger workspace. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + You can close a financial period in the General ledger workspace only if it has been closed in the Supplier ledger, Customer ledger, Cash management, Inventory, and Fixed assets workspaces. + When you close a given financial period, all preceding active periods will be closed as well (if they have not already been closed). Generally, posting transactions to closed periods is not allowed. To allow posting to closed periods, select the **Allow posting to closed periods** option in the [General ledger preferences (GL102000)](/visma-net-erp/help/general-ledger/general-ledger-windows/general-ledger-preferences-gl102000/) window. ## What to do from this window + [Close a financial period in Supplier ledger](/visma-net-erp/help/supplier-ledger/suppliers/close-a-financial-period-in-supplier-ledger/) ## The window toolbar

Button	Description
Close periods	Initiates the process of closing the selected financial periods. The green OK icon appears in the window toolbar if the closing operation was completed successfully. The red icon indicates that the operation was cancelled because some necessary conditions were not met.
Unreleased documents	Opens the All unreleased documents report to display open documents for the period (documents that have the On hold or Balanced status).
Prepare for closing	Opens the Prepare for closing (AP50700S) window. Initiates the process of closing the selected financial periods. The green OK icon appears in the window toolbar if the closing operation was completed successfully. The red icon indicates that the operation was cancelled because some necessary conditions were not met.

Close periods

Initiates the process of closing the selected financial periods.

The green OK icon appears in the window toolbar if the closing operation was completed successfully. The red icon indicates that the operation was cancelled because some necessary conditions were not met.

Unreleased documents

Opens the All unreleased documents report to display open documents for the period (documents that have the On hold or Balanced status).

Prepare for closing

Opens the Prepare for closing (AP50700S) window.

Initiates the process of closing the selected financial periods.

## The table The table displays all currently active financial periods for the earliest year that has active periods. You can select one or more periods for closing and then click **Close periods**.

Column	Description
Period	The identifier of the financial period.
Description	The description of the financial period.
Active	When this check box is selected, the financial period is active.

Tasks

Close a financial period in Supplier ledger

Windows

Create batch payments (AP505000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/create-batch-payments-ap505000 page In this window, you select payments by their cash account and payment method in the top part, and view the list of payments that meet the criteria in the table. 2026-02-19T17:09:06+01:00 # Create batch payments (AP505000) In this window, you select payments by their cash account and payment method in the top part, and view the list of payments that meet the criteria in the table. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction In this window, you select payments by their cash account and payment method in the top part, and view the list of payments that meet the criteria in the table. You can then process all listed payments or only those you select. ## What to do from this window + [Create batch payments](/visma-net-erp/help/supplier-ledger/process-payments/create-batch-payments/) + [Create outgoing payments](/visma-net-erp/help/supplier-ledger/process-payments/create-outgoing-payments/) ## The window toolbar

Button	Description
Process	Generates payments for the selected payment documents, and displays the payments to be printed one by one.
Process all	Generates payments for all the listed documents and displays the payments to be printed one by one.

## The top part You use the elements in this area to select payments to be displayed in the table.

Element	Description
Payment method	The method of payment associated with the payments you want to process. Payment methods are created in the Payment methods (CA204000) window.
Cash account	The cash account to be used as a source account for payment.
Currency	A read-only field that displays the currency of the cash account.
Next payment ref.	Shows the next available payment reference for the payment method. The system generates the next reference number as the previous number incremented by 1, but you may type another number.
GL balance	A read-only field that shows the balance of the cash account calculated based on the released general ledger transactions.
Available balance	A read-only field displaying the balance of the cash account calculated in accordance with the options selected in the Receipts to add to available balances and Disbursements to deduct from available balances sections in the Cash management preferences (CA101000) window.
Selection total	A read-only field whose value is the total amount of the selected payment documents.
Number of payments	A read-only field whose value is the total number of selected payment documents.

## The table This table displays a list of payment documents selected by the cash account and payment method specified in the top part.

Column	Description
Payment ref.	The payment ID, which was automatically generated by the system or manually entered as an external reference when the payment was saved.
Payment date	The due date of the payment.
Type	The type of the document.
Ref. no.	The reference number of the payment automatically generated by the system, following the number series assigned to the particular document type.
Supplier no.	The supplier specified on the document, by its ID.
Supplier name	The supplier’s name.
Currency	The currency of the payment.
Payment amount	The amount after the cash discount was taken.

Payment terms (CS206500) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/payment-terms-cs206500 page You can use this window to define multiple types of payment terms that are commonly used by suppliers in their relations with your company and by your company in its relations with customers. 2026-02-19T17:09:06+01:00 # Payment terms (CS206500) You can use this window to define multiple types of payment terms that are commonly used by suppliers in their relations with your company and by your company in its relations with customers. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. Payment terms include the instalment option (one payment or multiple instalments), the payment schedule, and the terms for a cash discount (for only the single instalment option). Also, payment terms can be used as a schedule for overdue charges. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## The General information section You use the elements in this area to define a new set of payment terms and its settings, or to select an existing set of terms and view its settings.

Element	Description
Terms ID	The unique identifier for these payment terms. The alphanumeric string may contain up to 10 characters.
Description	A detailed description of the payment terms. This alphanumeric string may contain up to 30 characters.
Visible to	The target audience for which the terms are visible, which can be one of the following: All The terms can be assigned to both suppliers and customers. Suppliers The terms can be assigned to suppliers only. Customers The terms can be assigned to customers only. Disabled The terms are removed from the selection lists for both suppliers and customers.

Terms ID

The unique identifier for these payment terms. The alphanumeric string may contain up to 10 characters.

Description

A detailed description of the payment terms. This alphanumeric string may contain up to 30 characters.

Visible to

The target audience for which the terms are visible, which can be one of the following:

All: The terms can be assigned to both suppliers and customers.
Suppliers: The terms can be assigned to suppliers only.
Customers: The terms can be assigned to customers only.
Disabled: The terms are removed from the selection lists for both suppliers and customers.

## The Due day settings section

Element	Description
Due date type	The method of due date calculation. The following options are available: Fixed number of days The payment is due a fixed number of days after a sale or purchase. You should specify the number of days as Due day 1. Day of next month The payment is due on a particular day of the next month; you should also specify the day of the month as Due day 1. End of the month The payment is due at the end of the current month. End of next month The payment is due at the end of the next month. Day of the month The payment is due on a particular day of the current month. You should also specify the day of the month as Due day 1. Fixed number of days starting next month The payment is due a fixed number of days starting the next month after a sale or purchase. You should specify the number of days as Due day 1. Custom With this option, you specify two due days that could be used; which due day is to be used depends on the time interval set for the document’s date. For example: You may specify one due day for documents issued in the first part of the month, and the second due day for documents issued in the second part of the month. You use the remaining elements in the Due date settings section to set the due days and their respective date ranges.
Move due date if on the weekend	If the due date on the invoice falls onto a weekend (Saturday or Sunday), use the options in the drop-down to calculate it to the Friday before the due date or the Monday after it. With the option Keep the exact date the due date remains unchanged.
Due day 1	The first due day, which is used with certain Due date type options. Specify the number of days if the Fixed number of days option is selected, the day of the month if the Day of next month or Day of the month option is selected, and the first due day if the Custom option is selected.
Day from 1	The start day of the date range for documents due on the first due day; this element is used with the Custom option only.
Day to 1	The end day of the date range for documents due on the first due day; this element is used with the Custom option only.
Due day 2	The second due day; this element is used with the Custom option only.
Day from 2	The start day of the date range for documents due on the second due day; this element is used with the Custom option only.
Day to 2	The end day of the date range for documents due on the second due day; this element is used with the Custom option only.

## The Cash discount settings section In this section, you provide the details of the cash discount included with this set of payment terms. You can specify a cash discount only if the **Single** instalment type is selected in the **Instalments settings** section.

Element	Description
Discount type	The method of calculating the cash discount period, which can be one of the following options: Fixed number of days If this option is selected, the discount is available a set number of days after the document date. In the Discount day field, you should also specify the number of days. Day of next month With this option selected, the discount is available until a particular day in the next month (that is, the month after the document date). In the Discount day field, you should specify the day of the next month. End of month When you select this option, the discount is available through the end of the month (that is, the month of the document date). End of next month With this option selected, the discount is available through the end of the next month (that is, the month after the document date). Day of the month If this option is selected, the discount is available until the particular day of the month when the document was issued. In the Discount day field, you should specify the day of the month. Fixed number of days starting next month When you select this option, the discount is available a set number of days starting the next month (that is, the month after the document date). In the Discount day field, you should specify the number of days.
Discount day	The number of days or the particular day of the month, depending on the Discount type; this field is unavailable for some options.
Discount (%)	The percent of the discount.
Delay days	With the amount of days defined here, the cash discount will be considered when registering the payment on the invoice. For example, the cash discount date is set to the 1st of the month, the Delay days field has value 2. You register the payment on the 3rd of the month, and cash discount amount will be used.

## The Instalment settings section By using these elements, you can define how documents should be paid: in a single payment or in multiple instalments. If the amount is due in multiple instalments, you can also specify a percentage and a due date for each instalment; the due date for the first instalment is specified in the **Due day settings** section. Discounts are not available for multiple-instalment payment terms.

Element	Description
Instalment type	The type of instalment, which can be one of the following options: Single If you select this option, other elements in this section become unavailable. You should also select the due date and other options for the single payment. Multiple If you select this option, payment is due in multiple instalments. You should also specify the method, frequency, and schedule of the instalments.
Number of instalments	The specific number of instalments; this field is unavailable if the Split by percent in table option is selected as the Instalment method.
Instalment frequency	The frequency of instalments; this field is unavailable if the Split by percent in table option is selected as the Instalment method. The following options are available: Weekly The second instalment will be a week after the first one, and so on. Monthly The second instalment will be a month after the first one, and so on. Semi-monthly The second instalment will be a half of a month after the first one, and so on.
Instalment method	The method by which the amounts of instalments are calculated. Select one of the following options: Equal parts The document total amount (with all the applicable taxes added) is divided into equal parts. The schedule of payments is defined by the due date, instalment frequency, and number of instalments specified. VAT in the first instalment The amount of the document (its total before taxes) is divided into equal parts, and the VAT amount is added to the first instalment. The schedule of payments is defined by the instalment frequency and number of instalments specified. Split by percent in table The instalment amounts are calculated according to the percentages specified for each instalment in the Instalments schedule table below this section.

## The Instalments schedule table

Column	Description
Days	The number of days from the due date on which a particular instalment is due. You must use an integer between 0 (due date) and 31.
Percent	The percent of a document total. As you add a new instalment, the percent is automatically adjusted to make all instalments total 100 percent.

Concepts

Tasks

Export batch payments (AP50560S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/export-batch-payments-ap50560s page In this window, you can export the batch payments connected with any selected cash account or batch having not exported payments. 2026-02-19T17:09:06+01:00 # Export batch payments (AP50560S) In this window, you can export the batch payments connected with any selected cash account or batch having not exported payments. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## What to do from this window + [Export batch payments](/visma-net-erp/help/supplier-ledger/process-payments/export-batch-payments/) ## The window toolbar

Button	Description
Export payment	Click to export the batch payment selected in the table.
Export all payments	Click to export all batch payments displayed in the table.

## The top part

Element	Description
Cash account	To view batch payments with a certain cash account, select the cash account here.
Batch no.	To view the batch payments with a certain batch number, select the batch number here.

## The table

Column	Description
Ref. no.	The reference number of the payment.
Cash account	The cash account of the payment.
Payment method	The payment method of the payment.
Batch date	The date of the batch in which the payment is included.
Description	The description of the payment.
Currency	The currency of the payment.
Batch total	The total amount of the batch in which the payment is included.
AutoPay status	The status of the payment in AutoPay. The options are: Exported Not exported Export error Pending signing New Cancelled Approved Sending to bank Error sending to bank Accepted by bank Cancelled in bank Rejected by bank Paid Completed Error Unknown response Handled manually Manually created

Generate VAT purchase debit notes (AP504500) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/generate-vat-purchase-debit-notes-ap504500 page In this window, you can view the list of documents that were paid in full within the cash discount period and to which the system has applied a value-added tax reduced based on cash discounts. 2026-02-19T17:09:06+01:00 # Generate VAT purchase debit notes (AP504500) In this window, you can view the list of documents that were paid in full within the cash discount period and to which the system has applied a value-added tax reduced based on cash discounts. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction For these taxes, in the [VAT (TX205000)](/visma-net-erp/help/vat/vat-windows/vat-tx205000/) window, VAT has been selected in the **VAT type** field and **Reduces taxable amount on early payment** has been selected in the **Cash discount** field. When you generate the VAT purchase credit notes, the system releases them, applies the cash discount amounts to the appropriate documents, and closes the documents. ## The window toolbar

Button	Description
Process	Click this to generate a purchase debit note from the selected document.
Process all	Click this to generate purchase debit notes from all the documents in the table.

## The top part By using the elements in this area, described in the following table, you can specify criteria for the documents you want to display on the list.

Element	Description
Date	The date of the documents you want to process.
Branch	The branch to which the document belongs. Select a branch, or leave the field blank to view information about all branches.
Supplier	The supplier connected with the documents you want to process.
Consolidate purchase credit notes by supplier	When this is selected, the system creates one consolidated purchase credit note per supplier.
Purchase credit note date	When the Consolidate purchase credit notes by supplier check box is selected, you can select the date that the consolidated credit note gets.
Period	When the Consolidate purchase credit notes by supplier check box is selected, the consolidated credit note will be created to the period selected here. It has to match the date selected above.

## The table This table displays all the documents that meet the criteria you have specified in the top part.

Column	Description
Branch	The branch to which the document belongs. Select a branch, or leave the field blank to view information about all branches.
Supplier	The supplier of the VAT purchase debit note.
Document type	The specific type of the document, Purchase invoice or Credit adjustment.
Ref. no.	The reference number of the document.
Doc. date	The date when the document was created.
Currency	The currency of the document.
Amount	The amount of the VAT purchase.
Cash discount	The cash discount given for the document.
Payment terms	The payment terms used on the document.
Payment ref. no.	The reference number of the specific payment.

Concepts

Recurring invoices and schedules

Tasks

Schedule a recurring invoice

Generate recurring transactions (AP504000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/generate-recurring-transactions-ap504000 page This window allows you to execute one or multiple schedules that automate the creation of supplier ledger documents based on predefined templates. 2026-02-19T17:09:06+01:00 # Generate recurring transactions (AP504000) This window allows you to execute one or multiple schedules that automate the creation of supplier ledger documents based on predefined templates. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + The schedules you want to run are filtered based on the date you specify in the **Execution date** field. + You also need to define the condition that will stop the schedules from running. When you run a schedule, the system uses the original scheduled documents as templates to create similar documents. + For each executed schedule, once the necessary documents have been generated, the system updates the **Last executed** date. + No matter how many times you run the schedule, documents will be generated only as required by the schedule. ## What to do from this window + [Generate a recurring invoice](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/generate-a-recurring-invoice/) + [Generate recurring supplier transactions](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/generate-recurring-supplier-transactions/) ## The window toolbar

Button	Description
Run	Runs the schedules you have selected (by using the unlabelled check boxes in the table) and generates documents with the Open status.
Run all	Runs all schedules in the table.
New schedule	Navigates to the Recurring transactions (AP203500) window, from which you can create a new schedule.

## The top part In this area, you specify the criteria that the system uses for selecting the schedules to be loaded to the table and determining when the schedule executions should be stopped.

Element	Description
Execution date	The date that the system uses to filter the schedules to be loaded to the table. Schedules with a next execution date that is on or before the date you set here will be included. If you want to see all schedules, leave this field empty. By default, it displays the current business date.
Stop on execution date	An option button indicating that the date you specify in the Execution date field will be used as the date when the system stops running the schedules.
Stop after number of executions	An option button that allows you to set a limit on how many times the system runs schedules. Specify the desired number of schedule executions in the adjacent field. Once this limit is reached, the system will stop running the schedules automatically.

## The table This table contains the list of active schedules with due dates in the specified date range. Use the check boxes to select schedules for processing.

Column	Description
Schedule ID	The schedule’s unique identifier. Click the number to open the Recurring transactions (AP203500) window as a dialog window to view the details of the selected schedule.
Description	The user-defined description of the schedule.
Start date	The start date for the schedule.
Expiration date	The expiration date for the schedule.
Executed (times)	The number of times the documents attached to the schedule were generated.
Execution limit (times)	The maximum number of times the schedule may be executed.
Next execution	The date when the documents should be generated next.
Last executed	The date when the documents were last generated.

Invoice Inbox (AP50604S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/invoice-inbox-ap50604s section In this window, you can view your invoices by their status and, for example, view invoice details and update supplier information. 2026-02-19T17:09:06+01:00 # Invoice Inbox (AP50604S) In this window, you can view your invoices by their status and, for example, view invoice details and update supplier information. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction ## What to do from this window + [Correct invoices with errors](/visma-net-erp/help/supplier-ledger/invoice-inbox/correct-invoices-with-errors/) + [Process new invoices from AutoInvoice](/visma-net-erp/help/supplier-ledger/invoice-inbox/process-new-invoices-from-autoinvoice/) + [Connect a supplier to a blocked invoice](/visma-net-erp/help/supplier-ledger/invoice-inbox/connect-a-supplier-to-a-blocked-invoice/) + [Create a new supplier for a blocked invoice](/visma-net-erp/help/supplier-ledger/invoice-inbox/create-a-new-supplier-for-a-blocked-invoice/) + [Update supplier details](/visma-net-erp/help/supplier-ledger/invoice-inbox/update-supplier-details/) + [Rematch invoices with unrecognised supplier details](/visma-net-erp/help/supplier-ledger/invoice-inbox/rematch-invoices-with-unrecognised-supplier-details/) + [View invoices](/visma-net-erp/help/supplier-ledger/invoice-inbox/view-invoices/) + [View invoice details](/visma-net-erp/help/supplier-ledger/invoice-inbox/view-invoice-details/) ## The window toolbar

Button	Description
Process	The green icon in the window toolbar signifies a successful operation. Conversely, the red icon indicates that the operation was cancelled due to unmet required conditions. Hover over the red icon to view the error message. Note that this option is unavailable if the selected Inbox status is Attachment errors.
Process all	Click this to process all documents in the window table. This option is not available if the selected Inbox status is Attachment errors.
Inquiries	The inquiries connected with this window.
Fix attachments	Click this to fix the attachments errors in the selected invoice or invoices. This option is available only if the selected Inbox status is Attachment errors.
Fix all attachments	Click this to fix the attachments errors in all invoices. This option is available only if the selected Inbox status is Attachment errors.

## The top part

Element	Description
Branch ID	The ID of the branch you want to see supplier documents for.
Inbox status	To see documents having a specific status, select one of the following values. The default status is New. + New - Displays all documents with the status New. Blocked - Displays documents that come from suppliers who are not registered in Visma Net. Error - Displays all documents with the status Error. Attachment errors - Displays all documents that have attachment errors.
Supplier	The name of the supplier you want to see documents for.
Invoice date	The invoice date of the document, which you can select from the calendar.
Show only excluded documents	When this check box is selected, only excluded documents are displayed in the table.
Please KYC verify the company for receiving invoices from AutoInvoice in the AutoInvoice settings (CS10250S) window.	As of 1.7.2022, all new customers and branches wanting to use AutoInvoice for sending and receiving invoices, will need to sign the KYC verification agreement from AutoInvoice. You will see this message if you have not done the KYC verification yet. In the AutoInvoice settings (CS10250S) window, the The AutoInvoice setting section, you can verify your company by clicking on the Verify KYC button and filling in a company signatory’s email address. The signatory will receive an email which contains a link and password to access Visma Sign, where the signatory can view and sign the agreement. After completion of the process, your company will be able to use AutoInvoice.

## The table

Button	Description
View details	Click here to see further details about a specific document in the table. The document opens in the Invoice details window, where you can see its PDF version and also the document details and the approval information.
Create supplier	Click here to create a new supplier for the document.
Update supplier	Click here to update the supplier’s details in Visma Net with changed details from the incoming document.
View rules	Click here to view the Invoice inbox rules that are defined to the supplier of the selected invoice. The button opens the Suppliers (AP303000) window with the Inbox rules view.
Ignore supplier validation	Click here if you do not want to update the supplier’s details in Visma Net with the new information from the incoming document.
Validate manually	Click here to update the supplier’s details in Visma Net manually with the new information from the incoming document.
Preview invoice	Click here to see how the invoice would look, if it was created with these rules. The invoice will not be actually created.

Column	Description
Branch	The ID of the company branch.
Edited	This check box is selected if the document has been edited.
Origin	How the invoice has been imported to Visma Net. The options are Scanned and Electronic.You can change the document type of inbox documents whose origin is scanned.
Action	The processing action planned for the listed documents. The available actions are: Hold - Creates a purchase document with the status set to Hold. Release - Creates a purchase document with the status set to Open, if Automatically post on release is selected in the Supplier ledger preferences (AP101000) (this is the default action in Visma Net ). Send to Approval - Creates a purchase document with the status Balanced which is sent to Approval. Pre-book - Creates a purchase document with the status Pre-released and requires an expense reclassification. This status is only used if the Expense reclassification functionality is activated in the Enable/disable functionalities (CS100000) window. Pre-book and send to Approval - Creates a purchase document with the status Pre-released, which requires expense reclassification (this status is available if the Expense reclassification functionality is enabled in the Enable/disable functionalities (CS100000) window), and which is then sent to Approval. Exclude from processing - No purchase document is created or processed, it remains in the Invoice Inbox (AP50604S) window. Note You can set default action for every invoice in the Supplier ledger preferences (AP101000) window by selecting the desired action in the Default action for invoice inbox field.
Inbox status	The status of the document after arrival or last processing in the Invoice Inbox (AP50604S) window. Statuses before processing/editing New – A new document that has been received in the Invoice Inbox (AP50604S). Blocked A new document received in the Invoice Inbox (AP50604S) from a supplier without a record in Visma Net Statuses after processing/editing Sent for approval – The document was processed and sent to Approval. It is no longer available in the Invoice Inbox (AP50604S) window, but you can view or edit it in the Purchase invoices (AP301000) (AP301000). Validated The document was processed and validated. It is no longer available in the Invoice Inbox (AP50604S) window, but you can view or edit it in the Purchase invoices (AP301000) window. Manually validated The document was manually validated. It is no longer available in the Invoice Inbox (AP50604S) window, but you can view or edit it in the Purchase invoices (AP301000) window. Deleted – The document was deleted. It is no longer available in the Invoice Inbox (AP50604S) window, but you can view or edit it in the Purchase invoices (AP301000) window. Error – When the document was processed, the system returned an error.
Document status	The status of the document. The status of an existing document can be one of the following: On hold The document is On hold. Balanced The document has the status Balanced. Voided View only documents with the status Voided. Scheduled The document has the status Scheduled. You can schedule documents in the Purchase invoices (AP301000 window. Open The document has the status Open. Closed The document has the status Closed. Printed The document has the status Printed. Pre-released The document has the status Pre-released. Documents get this status if you have clicked Pre-book in the Purchase invoices (AP301000) window. Pending approval The document has the status Pending approval. Rejected The document has the status Rejected. Reserved The document has the status Reserved.
Supplier no.	The supplier specified on the document, by its ID.
Supplier name	The supplier’s name on the document processed from the Invoice Inbox (AP50604S) window.
Imported supplier reference	The supplier reference on the document, as received in the Invoice Inbox (AP50604S) window.
Invoice no.	The invoice number on the document, as received in the Invoice Inbox (AP50604S) window.
Buyer’s order no.	The order number of the buyer connected with the document.
Supplier contact	The supplier contact (name), as imported with the document.
Ref. no.	The number that identifies the document in the system, as generated by the system according to the number series assigned to documents of this type in the Supplier ledger preferences (AP101000) window.
Currency ID	The currency of the document on the line.
Terms ID	The unique ID for the payment terms used for the document.
Invoice date	The date of the original document from Supplier ledger. You can change the date before the releasing the document.
Due date	The date when payment for the document is due, in accordance with the due date in the xml file or the supplier’s payment terms (check box Use due date from Terms settings in the Supplier ledger preferences (AP101000).
Supplier bank account	The supplier’s bank account as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window, or imported with the document.
Supplier’s bankgiro	The supplier’s bankgiro as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window, or imported with the document.
Supplier’s Plusgiro acct.	The supplier’s Plusgiro account as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window, or imported with the document.
Supplier IBAN	The supplier’s IBAN number as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window, or imported with the document.
Balance	The balance of the document.
Actual balance	The actual balance of the document.
Arrival date	The arrival date of the document in the Invoice Inbox (AP50604S) window.
Processing date	The processing date of the document in the Invoice Inbox (AP50604S) window.
Account ID	The general ledger account assigned to the supplier or manually entered in the Invoice Inbox (AP50604S) window.
Comment	The comment written to the document.
Currency rate	The currency rate used for this document.
Description	The description of the document.
Doc. type	The type of document on the line. The document types are displayed as three-letter codes in this field, and can be explained as follows: INV - Invoice ACR - Credit adjustment ADR - Purchase credit note HK - Payment VCK - Void payment PPM - Prepayment PPR - Prepayment request
In edit mode	When this check box is marked, the document is in the edit mode.
Initial approver	The initial approver of the document as entered in the Invoice details window (the window that is displayed when you click View details in the Invoice Inbox (AP50604S) ).
Credit note	A column that indicates whether the document is a credit note or not. Possible values are: True - The document is a credit note. False - the document is not a credit note.
Payment ref. no.	The payment reference number as entered on the document in the Purchase invoices (AP301000) window.
Rounding diff.	The difference between the original document amount (including the VAT amount calculated by the system) and the rounded document amount (including the VAT amount modified by a user for VAT-inclusive items).
Status reason	The reason for the Inbox status Error for the document.
Supplier VAT registration ID	The supplier’s VAT registration ID, as registered on the Purchase settings tab in the Suppliers (AP303000) window.
Supplier VAT zone	The supplier’s VAT zone, as registered on the Purchase settings tab in the Suppliers (AP303000) window.
Supplier corporate ID	The supplier’s corporate ID, as registered on the Purchase settings tab in the Suppliers (AP303000) window.
Supplier differences status	The status for the update process of possible differences between imported supplier details from the document, and the existing supplier details as registered in the Suppliers (AP303000) window. The possible statuses are: Supplier is updated The supplier details have been updated. Supplier update is required Click Update supplier to update the supplier’s details. Supplier update is ignored The incoming supplier details have been ignored.
Supplier email address	The supplier’s email address as registered on the General settings tab in the Suppliers (AP303000) window.
Supplier location	The supplier’s location as registered on the Locations tab in the Suppliers (AP303000) window.
Supplier’s telephone	The supplier’s telephone number as registered on the General settings tab in the Suppliers (AP303000) window.
Supplier web address	The address of the supplier’s website, as registered on the General settings tab in the Suppliers (AP303000) window.
Total VAT exempt	The document total on the document that is exempt from VAT.
Total VAT taxable	The document total on the document that is subject to VAT.
VAT total	The total payable VAT amount to be paid for the document.
Attachment errors	Here you see the names of the invoice attachments that cannot be imported. Invoices with attachment errors are automatically set to status On hold.
Retry attachment	If attachments are missing when an invoice sent from AutoInvoice, you can re-download the attachments when this option is selected.
Attachment retry count	The number of times the system tries to re-download the attachments.

Invoice inbox - overview (AP40106S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/invoice-inbox-overview-ap40106s page In this window, you can view the status of purchase documents in Invoice inbox. 2026-02-19T17:09:06+01:00 # Invoice inbox - overview (AP40106S) In this window, you can view the status of purchase documents in Invoice inbox. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## What to do from this window + [View invoices in the Invoice inbox - overview](/visma-net-erp/help/supplier-ledger/invoice-inbox/view-invoices-in-the-invoice-inbox-overview/) ## The top part

Element	Description
Branch ID	The ID of the branch you want to see purchase documents for.
Inbox status	If you want to see documents that have a specific status, select one of the following values. The default status is New. View all Displays documents with all statuses. New Displays all documents with the status New. Blocked Displays supplier documents that come from a supplier who is not registered in Visma Net. Sent for Approval Displays all documents that have been sent to Approval. Validated Displays all documents with the status Validated. Manually validated Displays all documents that have been manually validated. Deleted Displays all documents with the status Deleted. Error Displays all documents with the status Error.
Supplier	The name of the supplier you want to see supplier documents for.
From date	The period from which you want to see documents in this overview.
To date	The period until which you want to see documents in this overview.

## The table The columns in the table display information about each of the documents in this window.

Element	Description
View details (button)	Click View details to see further details about a specific document in the table. The document is opened in the Invoice details window, where you can see its PDF version and also the document details and the approval information.
Update supplier (button)	Click this button to update the supplier’s details in Visma Net with changed details from the incoming document.
Ignore supplier validation (button)	Click this button if you do not want to update the supplier’s details in Visma Net with the new information from the incoming document.
Default column headings
Branch	The ID of the company branch whose invoice status you want to view.
Action	The processing action planned for the listed documents. Available actions are: Hold - Creates a purchase document with the status set to Hold. Release - Creates a purchase document with the status set to Open, if Automatically post on release is selected in the Supplier ledger preferences (AP101000) (this is the default action in Visma Net ). Send to Approval - Creates a purchase document with the status Balanced which is sent to Approval. Pre-book - Creates a purchase document with the status Pre-released and requires an expense reclassification. This status is only used if the Support for expense reclassification functionality is activated. Pre-book and send to Approval - Creates a purchase document with the status Pre-released, which requires expense reclassification (this status is available if Expense reclassification functionality is enabled in the Enable/disable functionalities (CS100000) window), and which is then sent to Approval. Exclude from processing - a purchase document is nor created or processed, it remains in the Invoice Inbox (AP50604S) window.
Origin	How the invoice has been imported to Visma Net. The options are Scanned and Electronic.
Inbox status	The status of the document after arrival or last processing in the Invoice Inbox (AP50604S) window. Statuses before processing/editing New – a new supplier document that has been received in the Invoice Inbox (AP50604S). Blocked a new supplier document received in the Invoice Inbox (AP50604S) from an supplier without a record in Visma Net Statuses after processing/editing Sent to Approval – The supplier document has been processed and sent to Approval. The supplier document is no longer available in the Invoice Inbox (AP50604S) window, but you can view or edit it in the Purchase invoices (AP301000) window. Rejected in Approval The supplier document has been rejected in Approval. Validated The supplier document has been processed and validated. The supplier document is no longer available in the Invoice Inbox (AP50604S) window, but you can view or edit it in the Purchase invoices (AP301000) window. Manually validated The supplier document has been manually validated. The supplier document is no longer available in the Invoice Inbox (AP50604S) window, but you can view or edit it in the Purchase invoices (AP301000) window. Deleted – The supplier document has been deleted. The supplier document is no longer available in the Invoice Inbox (AP50604S) window, but you can view or edit it in the Purchase invoices (AP301000) window. Error – When the supplier document was processed, the system returned an error.
Approval status	The status of the document in the Approval workflow. The status of an existing document can be one of the following: View all View documents with all approval statuses. New View documents with the status New. Cancelled View documents with the status Cancelled in Approval. This is the status after you have clicked Cancel (the Send to Approval button changes to Cancel when you have sent a document to Approval ). Sent to Approval View documents with the status Sent to Approval. Received in Approval View documents with the status Received in Approval. Pending View documents with the status Pending. This status is displayed when documents are on a valid approval flow and are pending approval. Rejected View documents that have been rejected by Approval. Approved View documents with the status Approved. This status indicates that the document has been approved and you can now release documents that are ready to be paid. In the Supplier ledger preferences (AP101000) window, you can set up automatic release of approved documents. Active workflow View documents with the status Active workflow. This status is displayed only during a brief system check, to find out whether the settings for sending documents to Approval are correct Error The document encountered an unspecified error. Please try again.
Invoice status	The status of the supplier document. The status of an existing document can be one of the following: On hold The document is On hold. Balanced The document has the status Balanced. Voided View only documents with the status Voided. Scheduled The document has the status Scheduled. You can schedule documents in the Purchase invoices (AP301000) window. Open The document has the status Open. Closed The document has the status Closed. Printed The document has the status Printed. Pre-released The document has the status Pre-released. Documents get this status if you have clicked Pre-book in the Purchase invoices (AP301000) window Pending approval The document has the status Pending approval. Rejected The document has the status Rejected. Reserved The document has the status Reserved. Pending printing The document is pending printing.
Supplier no.	The supplier specified on the document, by its ID.
Supplier name	The supplier’s name on the purchase document.
Imported supplier reference	The supplier reference on the purchase document, as received in the Invoice Inbox (AP50604S) window.
Invoice no.	The document number on the purchase document, as received in the Invoice Inbox (AP50604S) window.
Supplier contact	The supplier contact (name), as imported with the purchase document.
Ref. no.	The number that identifies the purchase document in the system, as generated by the system according to the number series assigned to documents of this type in the Supplier ledger preferences (AP101000) window.
Currency ID	The currency of the document on the line.
Created date	The date when the document was created.
Origin is scan	When this is marked, the invoice has been scanned into the system.
Scanned invoices: Calculate net amount based on VAT amount	When this is marked, the system calculates the net amount of the invoices based on their VAT amount in case the origin of the invoice is scan.
Import header amounts by VAT code	When this is marked, the system imports the header amounts of the invoices by their VAT code.
Create invoices with one line for each VAT rate	When this is marked, the system does not create an own line for each invoice, but one combined line for invoices with the same VAT rate.
Term ID	The unique ID for the payment terms used for the purchase document.
Invoice date	The date of the original document from Supplier ledger. You can change the date before releasing the document.
Due date	The date when payment for the document is due in accordance with the supplier’s payment terms.
Supplier bank account	The supplier’s bank account as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window, or imported with the supplier document.
Supplier IBAN	The supplier’s IBAN number as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window or imported with the purchase document.
Supplier BIC (Swift)	The supplier’s BIC (Swift) number as registered in the Payment settings section on the Payment settings tab in the Suppliers (AP303000) window or imported with the purchase document.
Balance	The balance of the purchase document after VAT (if inclusive) and the discount.
Total VAT taxable	The document total on the purchase document that is subject to VAT.
Total VAT exempt	The document total on the purchase document that is exempt from VAT.
Rounding diff.	The difference between the original document amount (including the VAT amount calculated by the system) and the rounded document amount (including the VAT amount modified by a user for VAT-inclusive items).
VAT total	The total payable VAT amount to be paid for the document.
Initial approver	The initial approver of the document as entered in the Invoice details window (the window that is displayed when you click View details in the Invoice Inbox (AP50604S).
Comment	Comment related to approval as entered for the document as entered in the Invoice details window (the window that is displayed when you click View details in the Invoice Inbox (AP50604S) window.
Arrival date	The arrival date of the document in the Invoice Inbox (AP50604S) window.
Processing date	The processing date o f the document in the Invoice Inbox (AP50604S) window.
Additional column headings
Account	The general ledger account assigned to the supplier or manually entered in the Invoice Inbox (AP50604S) window.
Currency rate	The currency rate used for this document.
Description	A description of the document, as imported with it.
Doc. type	The type of purchase document on the line. The document types are displayed as three-letter codes in this field, and can be explained as follows: INV - invoice ACR - Credit adjustment ADR - Edit adjustment CHK - Payment VCK - Void payment PPM - Prepayment REF - Refund PPR - Prepayment request
Credit note	A column that indicates whether the document is a credit note or not. Possible values are: True - The document is a credit note. False - The document is not a credit note.
Payment ref. no.	The payment reference number as entered on the document in the Purchase invoices (AP301000) window.
Status reason	The reason for the Inbox status Error for the document.
Supplier VAT registration ID	The supplier’s VAT registration ID, as registered on the Purchase settings tab in the Suppliers (AP303000) window.
Supplier corporate ID	The supplier’s corporate ID, as registered on the Purchase settings tab in the Suppliers (AP303000) window.
Supplier difference status	The status for the update process of possible differences between imported supplier details from the document, and the existing supplier details as registered in the Suppliers (AP303000) window. Possible statuses are: Supplier is updated - the supplier details have been updated. Supplier update is required - Click Update supplier to update the supplier’s details. Supplier update is ignored - The incoming supplier details have been ignored.
Supplier email address	The supplier’s email address as registered on the General settings tab in the Suppliers (AP303000) window.
Supplier phone no.	The supplier’s telephone number as registered on the General settings tab in the Suppliers (AP303000) window.
Supplier web address	The address of the supplier’s website, as registered on the General settings tab in the Suppliers (AP303000) window.
Attachment errors	Here you see the names of the invoice attachments that cannot be imported. Invoices with attachment errors are automatically set to status On hold.
Retry attachment	If attachments are missing when an invoice sent from AutoInvoice, you can re-download the attachments when this option is selected.
Attachment retry count	The number of times the system tries to re-download the attachments.

Invoice Inbox rules (AP206000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/invoice-inbox-rules-ap206000 page In this window, you can to create invoice processing rules based on supplier and values from Visma XML. 2026-02-19T17:09:06+01:00 # Invoice Inbox rules (AP206000) In this window, you can to create invoice processing rules based on supplier and values from Visma XML. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction The rules will be applied when processing invoices from Invoice inbox. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## The window fields

Field	Description
Rule ID	The ID of the Inbox rule. Define the number series for the rules in the Supplier ledger preferences (AP101000) window.
Active	When this check box is selected, the rule is active.
Description	The description of the rule.

### The Conditions section

Field	Description
Branch	The branch to which the rule applies. If you leave the field blank, the rule applies to all branches. This field is visible only if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Supplier	The supplier to whom the rule applies. When the supplier has the setting Create invoice with one line for each VAT rate or Import header amounts by VAT code selected, the line level Invoice Inbox rules will not apply and a warning message will be shown.
Source field in invoice	The field on the invoice that is used as the source detail when searching for matching invoices for the rule.
Condition	The condition that is used on the value of the source field.
Value	The value that is searched from the source field of the invoice and interpreted according to the selected condition.
Priority	The priority of the rule. If there are overlapping rules, the one with a higher priority will be used.

### The Values in Visma Net section

Field	Description
Account	The account to which the rule applies.
Subaccount	The subaccount to which the rule applies.
Location	The location to which the rule applies.
Deferral code	The deferral code based on the value in the xml file.
Project	The project to which the rule applies.
Project task	The project task to which the rule applies.
Initial approver (document level)	The initial approver of the invoice on the document level. If an approver is defined for the rule, the invoice has to be imported with an attachment to the Inbox.
Initial approver (line level)	The initial approver of the invoice on the line level. If an approver is defined for the rule, the invoice has to be imported with an attachment to the Inbox.

Manual payments (AP30200S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/manual-payments-ap30200s page In this window, you can create outgoing payments for open documents in Supplier ledger. 2026-02-19T17:09:06+01:00 # Manual payments (AP30200S) In this window, you can create outgoing payments for open documents in Supplier ledger. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## What to do from this window + [Process several payments](/visma-net-erp/help/supplier-ledger/process-payments/process-several-payments/) ## The window toolbar

Button	Description
Create payments	Click this to create payments from the invoices you have selected in the table part.
Get balance from bank	Click this to get the balance of the payments from the bank.
View invoice	Click this to view the invoice selected in the table part in the Purchase invoices pop-up window.

## The top part

Element	Description
Payment method	The payment method used to pay the payment.
Cash account	The cash account connected with the payments to process.
Due date	The due date of the payment.
Payment date	The payment date of the payment.
Financial period	The financial period to which the payment belongs.
Show open cash discount amounts	Select this check box to show the open cash discount amounts of the payments.
Total eligible payments	The total amount of the payments in the table.
Total selected payments	The amount of the payments selected in the table.

## The table

Column	Description
Payment ref.	The payment reference of the payment.
Location	The location of the supplier on the payment.
Document type	The type of the payment document.
Invoice no.	The invoice number of the payment.
Description	The description of the payment.
Amount paid	The amount paid on the payment.
Cash discount taken	The cash discount taken on the payment.
Balance	The balance of the payment.
Due date	The due date of the payment.
Supplier ref.	The supplier’s reference on the payment.
Currency	The currency in which the payment is paid.
Post period	The period to which the payment is posted.
Supplier	The number of the supplier on the payment.
Supplier name	The name of the supplier on the payment.

Non-stock items (IN202000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/non-stock-items-in202000 page You can use this window to create, view, and edit non-stock items. 2026-02-19T17:09:06+01:00 # Non-stock items (IN202000) You can use this window to create, view, and edit non-stock items. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. Non-stock items are not kept in a warehouse, so they are immediately available for purchase when they are ordered. For details on these items, see: [About non-stock item support](/visma-net-erp/help/inventory/manage-stock-and-non-stock-items/about-non-stock-item-support/). ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## What to do from this window ## The window toolbar

Actions

Provides the following actions:

Update cost: To update the cost of the selected non-stock item
View restriction groups: To navigate to the Restriction groups by item (IN103020) window, so that you can view or change the restriction groups that have access to the non-stock item.
Change the item ID: To change the ID of the currently selected non-stock item

Inquiries

Provides quick access to inquiry forms as follows:

Sales prices: To open the Sales prices (AR202000) window and view or edit sales prices for the selected non-stock item.
Supplier prices: To open the Supplier prices (AP202000) window and view or edit supplier prices for the selected non-stock item.

## The top part In this area, you can select an item by its ID to view its information, or you can create a record for a new non-stock item.

Element	Description
Item ID	The unique alphanumeric identifier of the non-stock item. The structure of identifiers is defined by the INVENTORY segmented key in the Segment keys (CS202000) window. Note At a later time, you can change the non-stock item ID by selecting Change ID on the Actions menu in the toolbar.
Item status	The status of the non-stock item. You can select one of the following options: Active Indicates that the item can be used in inventory operations, such as issues and receipts. No sales Indicates that the item cannot be sold. No purchases Indicates that the item cannot be purchased. No request Indicates that the item cannot be used on requisition requests. Inactive Indicates that no inventory operations are allowed for the non-stock item. Marked for deletion Indicates that the item is marked for deletion. No inventory operations are allowed, but the record will be kept in the database if any inventory transactions were related to it.
Description	A brief description of the non-stock item.
Work group	The work group that is responsible for the non-stock item.
Product manager	The product manager who is responsible for the non-stock item.

## The General information tab On this tab, you can define or change the default settings for a non-stock item. You can also specify its unit conversion rules. ### The Item defaults section By using the elements in the section, you can assign this item to an item class, a posting class, and a price class, and you can specify other default properties.

Element	Description
Item class	The item class the item is associated with; only item classes for non-stock items appear on the list for selection. Item classes, which are used to group stock items and provide default settings for new items of the class, are defined in the Item classes (IN201000) window.
Type	The non-stock item type. You can select one of the following options: Non-stock item A general type of non-stock items Labour A type of non-stock items to be used as labour hour rates. Service A type of non-stock items to be used as service fees Charge A type of non-stock items that are used as charge rates Expense A type of non-stock items that are added to documents to designate specific expenses
Posting class	The posting class the item is associated with. You can use posting classes to group non-stock items with similar properties and provide default settings used to post inventory transactions related to the items to the general ledger. The posting classes are defined in the Posting classes (IN206000) window.
Is a kit	Select this check box if the non-stock item is a kit. The components of the kit can be specified by using the Kit specifications (IN209500) window.
Webhook notification	When this check box is selected and saved for an item, you will be notified regarding changes. The Webhook notifications tab appears when you select the item.
VAT category	The VAT category of the non-stock item. By default, this is the VAT category specified for the item class to which this item has been assigned. If needed, another VAT category can be selected for the item.
Default warehouse	The warehouse whose settings can be used for this non-stock item on sales orders or purchase orders. Note This column is only displayed if the Multiple warehouses functionality in the Enable/disable functionalities (CS100000) window is enabled.
Require receipt	A check box that you select to require that the system create a purchase receipt for this non-stock item. If you select this check box, the system will not generate any inventory transactions for the non-stock item.
Require shipment	A check box you select to require that the system create a sales order receipt for this non-stock item. If you select this check box, you cannot have the system generate any inventory transactions for this non-stock item.
Complete purchase order line	Choose between: By amount By quantity
Reverse charge item	Select this check box if the non-stock item is a reverse charge item. Note This check box is only displayed if the Type is Expense and the Expense Integration functionality in the Enable/disable functionalities (CS100000) window is enabled.
External ID	This field is automatically populated if the non-stock item is linked to an external expense type in the Expense receipt inbox (EP50605S) window. Note This field is only displayed if the Type is Expense and the Expense Integration functionality in the Enable/disable functionalities (CS100000) window is enabled.

### The Unit conversion section By using the unit conversion table, you can set up conversion rules between different units of measure used for this item. The unit conversion parameters are specified with respect to the UoM selected as the base unit for the non-stock item. This table is only available if the **Multiple units of measure** functionality in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window is enabled.

Column	Description
From unit	The unit of measure for which the conversion parameters are specified.
Multiply/divide	The operation to be performed for unit conversion. You can select the Multiply or Divide option to perform conversions from different units of measure to the UoM specified as the base unit.
Conversion factor	The factor to be used for the unit conversion, along with the conversion operation specified in the Multiply/divide column.
To unit	The UoM selected as the base unit for the item.

### The Unit of measurement section In this section, you can select the base unit of measure (UoM) for the non-stock item. If the **Multiple units of measure** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window, you can also specify the UoMs to be used as sales and purchase units for the non-stock item, and the conversion rules for these units and other UoMs that can apply to the item (available from the item class). You can select UoMs from the list of UoMs available for the item class or type new UoMs.

Base unit

The UoM used as the base unit for the non-stock item.

Sales unit

The UoM used as the sales unit for the non-stock item. The default value (if any) is specified in the Item classes (IN201000) window.

This field appears only if the Multiple units of measure functionality is enabled in the Enable/disable functionalities (CS100000) window.

Purchase unit

The UoM used as the purchase unit for the non-stock item. The default value (if any) is specified in the Item classes (IN201000) window.

This field appears only if the Multiple units of measure functionality is enabled in the Enable/disable functionalities (CS100000) window.

## The Price/cost information tab On this tab, you can view and set the default price and the pending standard cost for the non-stock item in the [Update standard costs (IN502000)](/visma-net-erp/help/inventory/inventory-windows/update-standard-costs-in502000/) window. ### The Price management section Here you can specify settings related to the management of prices.

Element	Description
Price class	The item price class associated with the non-stock item. These classes, which are used to group stock or non-stock items with similar price calculation methods, are defined in the Item price classes (IN209000) window.
Price work group	The work group responsible for product pricing. Select the pricing work group for the non-stock item.
Price manager	The manager responsible for the product pricing.
Subject to commission	A check box that indicates (if selected) that commission should be calculated on the sale of this non-stock item. The check box is available if the Commissions functionality is enabled in the Enable/disable functionalities (CS100000) window.
Min. mark-up (%)	The minimum mark-up percentage defined for this non-stock item.
Mark-up (%)	The mark-up percentage to be used for setting the price for the item.
List price	The manufacturer’s suggested retail price (MSRP) of this non-stock item.
Default price	The price of the non-stock item. This price is used as the default price if there are no other prices (from any price list) defined for this item in the Supplier ledger workspace.

### The Standard cost section

Element	Description
Pending cost	The standard cost to be assigned to the non-stock item when the costs are updated. You can type the cost directly into the field.
Pending cost date	The date when the pending cost becomes effective. You can select the date for a pending cost.
Current cost	The current standard cost of the non-stock item.
Effective date	The date when the current standard cost became effective.
Last cost	The standard cost assigned to the non-stock item before the current standard cost was set.

### The ROT and RUT settings (Sweden) section

Element	Description
ROT or RUT deductible item	Select this check box if the item should be used for ROT or RUT deduction.
ROT	Select this option if the work is related to ROT deduction (repairs, conversion, extension).
RUT	Select this option if the work is related to RUT deduction (cleaning, maintenance, laundry).
Type	Select one of the following types: Service Material cost Other cost
Type of work	The following work types are available for RUT: Babysitting Cleaning Cloth maintenance Furniture Gardening IT services Kitchen appliance Laundry Personal care Relocation service Snow job Supervision of housing Transport to sales The following work types are available for ROT: Bricklaying Construction Drain work Electricity work Glass work Painting Plumbing

## The Supplier details tab This tab contains information about the supplier from which the item is purchased and the supplier's prices for the item.

Column	Description
Active	This check box indicates (if selected) that the supplier is active.
Default	This check box indicates (if selected) that the supplier is the default supplier for this item. Select this check box to mark the supplier that is the main supplier of the item. When you create a purchase order to purchase an item, the default supplier is selected for this purchase.
Supplier no.	The ID of the supplier. Supplier settings are specified in the Suppliers (AP303000) window.
Supplier name	The name of the supplier from which the item is purchased.
Location	The supplier location from which the item is purchased, which by default is the supplier’s default location. These locations are defined for the supplier in the Supplier locations (AP303010) window. Note This column is only displayed if the Account locations functionality in the Enable/disable functionalities (CS100000) window is enabled.
Purchase unit	The unit of measure in which the item is purchased. This UoM is specified on the General settings tab of this window.
Supplier item ID	The item ID used by the supplier for this item.
Currency ID	The currency used by the supplier to charge for the item.
Last supplier price	Read only. This column shows the last supplier price defined for the item.

## The Cross-reference tab You use the **Cross-reference** tab to maintain cross-references between the item ID of the non-stock item used in your company and the identifiers used by your suppliers and customers for the item.

Column	Description
Alt. item ID type	The type of alternate codification used for the item, You can select one of the following options: Customer part number You use this type to maintain the cross-reference between the item ID and the customer part number. Supplier part number You use this type to maintain the cross-reference between the item ID and the supplier part numbers. Global You use this type to maintain the cross-references between the item ID and the global codification. Barcode You use this type to specify (or enter it by using a barcode scanner) a bar code for the item ID.
Supplier/customer	The supplier or customer (by its ID) that uses the alternative identification for this non-stock item.
Alt. item ID	The alternative ID of the non-stock item as used by the supplier or customer.
Description	Any comments applicable to the specified cross-reference.

## The Packaging tab This tab contains information about the measurements of the item.

Element	Description
Weight	The weight of the item.
Weight UoM	The unit of measure used for the weight of the item.
Volume	The volume of the item.
Volume UoM	The unit of measure used for the item volume.

## The Deferral settings tab You use this tab to specify how deferrals should be performed for this non-stock item when it is sold or purchased. If no deferral code is assigned to the item, no deferrals will be performed, and the revenue or expense will be recognised immediately. If a code is assigned to the item, revenue from its sales will be recognised according to the deferral code. If this non-stock item is a package, also referred to as a multiple delivery arrangement (MDA), specify how the item price can be split into components (separate units of accounting) that use different methods of revenue recognition to comply with revenue recognition regulations in your country. For each component, you can assign an individual deferral code in the **Revenue components** table.

Element	Description
Deferral code	The deferral code assigned to this non-stock item. The code specifies how the revenue from the sale of this item will be recognised. The deferral codes are defined in the Deferral codes (DR202000) window.
Default term	The date range defined for deferred revenue recognition (for example, 2 years for a two-year customer support subscription that you sell). The field is available for editing only if the Flexible by period, prorate by days or Flexible by days in period recognition method is selected for the deferral code selected in the Deferral code field. The maximum value is 10000. Possible time units are year(s), month(s), week(s), and day(s).
Use component subaccounts	This check box indicates (if selected) that the component subaccount is used to account for deferred revenue.
Total percentage	The total percentage of the item price as split among components. This value is calculated automatically as the sum of the percentages assigned to the components if the item is sold as a package and consists of components. When the item is not a package, the total percentage is set to 100.

### The Revenue components table In this table, you can add detailed information about the item's components to be used for deferrals. Each component can be assigned a specific deferral code and a percentage or fixed amount of the item price that will be used for deferrals when the item is sold.

Column	Description
Item ID	The item ID of the component of this non-stock item, which is sold as a package.
Sales account	The sales account used for this component.
Sales sub.	The sales subaccount used for this component.
UoM	The unit of measure used for this component.
Quantity	The quantity of the specified units for this component of the non-stock item.
Deferral code	The deferral code that has been specified for this component.
Default term	The date range defined for the process of the deferred revenue or expense recognition (for example, 6 months for a six-month support license). This field is available for editing only if the Flexible by periods, prorate by days, or Flexible by days in period method is specified for the deferral code that you have selected in the Deferral code column for this component.
Default term UOM	The unit of measure for the default term: year(s), month(s), week(s), or day(s). This field is available for editing only if the Flexible by periods, prorate by days or Flexible by days in period method is specified for the deferral code that you have selected in the Deferral code column for this component.
Allocation method	The method used to allocate the document amount between the components. The following options are available: Percentage The component price will be computed as the percentage of the total package price. If you select this option, the Percentage column becomes available for editing; in it, you need to enter the percentage defined for this component. Fixed amount The component price will be defined as a fixed price. If you select this option, the Fixed amount column becomes available for editing; in it, you need to enter the amount defined for this component. Residual This method applies to the non-deferral components. The price for such a component will be defined as the amount that will remain after the system deducts the deferred revenues of the other components from the total package amount.
Fixed amount	The fixed amount of the item price assigned to the component if the Fixed amount option is selected in the Allocation method column.
Percentage	The percentage of the item price for this component if the Percentage option is selected in the Allocation method column.

## The General ledger accounts tab This tab contains information about the default general ledger accounts used to post transactions related to this non-stock item. The specified accounts and subaccounts are mostly used as the sources of options for the posting settings of the item defined by its posting class.

Element	Description
Expense accrual account	For a non-stock item, that is a component of a stock kit, this account (of the Expense or Liability type) will be used to accrue the costs (standard costs) of non-stock components in the process of kit assembly, if the option Item is selected in the Use inventory/accrual account from field in the General ledger accounts tab in the Posting classes (IN206000) window. For a Labour type item, the expense accrual account is used to accrue the cost of labour on projects (the account is credited on release of time cards). The account will be used for time card related transactions if Labour item accrual is selected as the Expense accrual account source setting in the Project accounting preferences (PM101000) window.
Expense accrual sub.	The subaccount to be used as the default expense accrual subaccount for this non-stock item. For kit assembly related transactions, this subaccount is one of the sources for selecting segment values for the expense accrual subaccount according to the rule defined by the posting class (the Combine inventory / accrual sub. from field in the Posting classes (IN206000) window). For transactions with labour items, this subaccount is one of the sources for selecting segment values for the expense accrual subaccount according to the rule defined by the Expense accrual sub. source setting in the Project accounting preferences (PM101000) window.
Reason code sub	The subaccount of the reason code for the item.
Expense account	The default expense account to be used for this non-stock item. If the Inventory module is enabled in your system, this account will be used for transactions with this item as the default expense account if Item is selected in the Use COGS / expense account from field for the posting class of the item.
Expense acct, non-taxable	The non-taxable expense account to be used for this non-stock item.
Expense EU account	The EU expense account to be used for this non-stock item.
Expense account, import	The import expense account to be used for this non-stock item.
Expense payroll taxable account	The expense payroll taxable account to be used for this non-stock item. This field is visible only if Expense Integration is enabled and the non-stock item is of type Expense.
Expense sub.	The subaccount to be used by default with the expense account for transactions related to this non-stock item. If the Inventory module is enabled in your system, this subaccount is used as one of the sources for selecting segment values for the default expense subaccount defined by the posting class (the Combine COGS / expense sub. from field in the Posting classes (IN206000) window).
Purchase accrual account	The liability account to be used for this non-stock item to accrue purchase order item amounts for this item, if the option Item is selected in the Use purchase accrual account from field in the posting class (the Posting classes (IN206000) window) for this item. Note This element is available only for non-stock items that require a receipt.
Purchase accrual sub.	Depending on the rule in the Combine purchase accrual sub. from field in the posting class for this item (the Posting classes (IN206000) window), this subaccount can be used as the source for one or more of the segment values of the purchase accrual subaccount to be used with the purchase accrual account. Note This element is available only for non-stock items that require a receipt.
Sales account	The account to be used as the sales account when this non-stock item is sold.
Sales - non-taxable account	The account to be used as the non-taxable sales account when this non-stock item is sold.
Sales - EU account	The account to be used as the EU sales account when this non-stock item is sold.
Sales - export account	The account to be used as the export sales account when this non-stock item is sold.
Sales sub.	The subaccount to be used by default for transactions recording a sale of this non-stock item. If the Inventory module is enabled in your system, this subaccount is used as one of the sources for selecting segment values for the default sales subaccount defined by the posting class (the Combine sales sub. from field in the Posting classes (IN206000) window).
Purchase price variance account	The account (of the Expense type) to be used as the default purchase price variance account to record purchases of this non-stock item on receipts if Item is selected in the Use purchase accrual account from field for the posting class of the item. The purchase price account is used to record any differences between the extended price on the purchase receipt and the extended price on the purchase invoice (if this item is assigned any of the valuation methods except for the standard cost valuation method).
Purchase price variance sub.	The corresponding subaccount. This subaccount is used as one of the sources for selecting segment values for the default purchase price variance subaccount defined by the posting class (the Combine purchase price variance sub. from field in the Posting classes (IN206000) window).
Deferral account	The account to be used to hold the deferred amount until it is fully recognised. The account type should be specified as follows: A liability account for a deferral code of the revenue type An asset account for a deferral code of the expense type
Deferral sub.	The subaccount to be used with the deferral account.

## The Attributes tab You can use the **Attributes** tab to associate attributes with the non-stock item. You can select each attribute from the list of attributes defined in the system. To add a new attribute, use the [Attributes (CS205000)](/visma-net-erp/help/common-settings/common-settings-windows/attributes-cs205000/) window. ### The Attributes section

Column	Description
Attribute ID	The name of the attribute.
Required	This check box indicates (if selected) that the attribute value is required for a non-stock item of the class.
Value	The value of the attribute.

### The Sales categories section By using this table, you can select the values of the sales categories for the non-stock item. To define the sales categories or view their details, use the [Item sales categories (IN204060)](/visma-net-erp/help/inventory/inventory-windows/item-sales-categories-in204060/) window.

Column	Description
Category	The sales category identifier.

### The Image upload section

Element	Description
Browse	Click the button to locate the image you want to upload.
Upload	Click the button to upload selected image.

## The Description tab On this tab, you can create stock item descriptions that includes tables, images, and web links. ## The Webhook notifications tab This tab is visible for an item, if the **Webhook notifications** check box on the **General information** tab is selected and saved for that specific item. {{< vismanet-table >}} {{< vismanet-header-row >}} {{< vismanet-cell header="true" >}}Button{{< /vismanet-cell >}} {{< vismanet-cell header="true" >}}Description{{< /vismanet-cell >}} {{< /vismanet-header-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}View notification feedback{{< /vismanet-cell >}} {{< vismanet-cell >}}Opens the **Webhook notification feedback** window where the message from the third-party integrator is visible.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Resend notification{{< /vismanet-cell >}} {{< vismanet-cell >}}Resends the notification.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< /vismanet-table >}} {{< vismanet-table >}} {{< vismanet-header-row >}} {{< vismanet-cell header="true" >}}Column{{< /vismanet-cell >}} {{< vismanet-cell header="true" >}}Description{{< /vismanet-cell >}} {{< /vismanet-header-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Success{{< /vismanet-cell >}} {{< vismanet-cell >}} If the message has been sent successfully, the value in the column is **True**. If it failed, the value is **False**. {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Event{{< /vismanet-cell >}} {{< vismanet-cell >}} Represents the event category indicating if an entity has been created or updated. One of the following statuses will appear: + **Entity created** + **Entity updated** + **Entity deleted** - only available for accounts + **Document status changed** + **External action triggered** {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Status{{< /vismanet-cell >}} {{< vismanet-cell >}} Indicates the status of the message: + **Sent** + **Resent** + **Available** + **Consumed** {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Source{{< /vismanet-cell >}} {{< vismanet-cell >}} Indicates the source of the event: Visma Net : If the source is this, the status can be **Sent** or **Resent** APIs : If the source is this, the status is **Available**. It is ready to be sent to third party-integrators. External integrator : If the source is this, the status is **Consumed**. The customer confirms receiving the message. {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Document status{{< /vismanet-cell >}} {{< vismanet-cell >}} Indicates that a document has a new status. For example, when a sales order is changed from status **On hold** to **Open**. {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}User{{< /vismanet-cell >}} {{< vismanet-cell >}}Indicates which user made a change to the entity.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Date{{< /vismanet-cell >}} {{< vismanet-cell >}}Indicates the date when the change was made.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Message{{< /vismanet-cell >}} {{< vismanet-cell >}}Indicates the detailed message identifier that has been sent.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< /vismanet-table >}}

Concepts

Tasks

Windows

Payment info from AutoPay (AP50550S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/payment-info-from-autopay-ap50550s page In this window, you can view payment details from AutoPay by cash account and upload bank statements. 2026-02-19T17:09:06+01:00 # Payment info from AutoPay (AP50550S) In this window, you can view payment details from AutoPay by cash account and upload bank statements. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## The window toolbar

Button	Description
Upload status file	Click this button to upload the account summary from the file.

## The top part By using the elements in this area, you can specify criteria for the documents you want to display on the list.

Element	Description
Cash account	The cash account for which you want to view available transactions.
Batch no.	The reference number of the batch generated for the transaction.
Show handled error messages	Select this check box to show handled error messages in the table.

## The upper table This table displays all the documents that meet the criteria you have specified in the top part.

Column	Description
Batch ref. no.	The unique reference number of the batch of payments. You can select a reference number to view (and act upon) a particular batch.
Batch status	The AutoPay status of the batch
Payment ref. no.	The reference number of the payment associated with the payment method.
Cash account	The cash account used for the payment.
Cash account description	The detailed description of the cash account.
Payee	The ID of the receiver of the payment.
Payee name	The name of the receiver of the payment.
Payment amount	The amount of the payment in payment currency.
Payment currency	The currency of the payment.
Payment status	The payment status for the batch from AutoPay.
Invoice ref. no.	The reference number of the purchase document.
Due date	The date when payment for the document is due.
Cash discount date	The end date of the cash discount period.
Payment date	The date of the supplier ledger payment document.
Payment amount in base currency	The amount of the payment in the base currency of your company at the valid currency rate for the transaction date.
Orig. workspace	The workspace where the batch was generated.

## The lower table

Column	Description
Handled	Select this check box for payments that have been handled.
Workspace	The workspace from which the payment originates.
Batch ref. no.	The unique reference number of the batch of payments. You can select a reference number to view (and act upon) a particular batch.
Payment ref. no.	The reference number of the payment.
Payment status	The payment status for the batch from AutoPay.
Payment amount	The payment amount in payment currency.
Payee ID	The ID of the receiver of the payment.
Rejection message	The message informing why the payment has been rejected.

Tasks

Prepare for closing (AP50700S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/prepare-for-closing-ap50700s page If you want to close a period in the supplier ledger at a specific date in the following period, you can use this window to move documents to another period. 2026-02-19T17:09:06+01:00 # Prepare for closing (AP50700S) If you want to close a period in the supplier ledger at a specific date in the following period, you can use this window to move documents to another period. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction You can also move invoices that are pending in Approval. ## The window toolbar

Button	Description
Move to period	Moves the selected documents to the new period selected in the top part, while the invoice date is kept.
Move all to period	Moves all documents to the new period selected in the top part, while the invoice date is kept.

## The top part

Element	Description
Branch	The ID of the branch whose documents are displayed in the table, the current branch by default.
Up to period	Select the period up to which you want to move documents to another period.
Supplier class	To narrow down the documents displayed in the table, select here a supplier class and the documents of the suppliers included in the class will be displayed.
Approval status	The status of the document in Approval.
Move to period	The period to which you want to move the selected documents.
Move all to period	Move all documents to the specified period.
Include documents On hold	If you select this check box, the system will include documents with the status On hold in its search.

## The table

Column	Description
Type	The type of the document.
Ref. no.	The number of the document to which the payment is applied.
Supplier	The supplier who received the payment.
Supplier name	The name of the supplier.
Supplier ref.	The original reference number of the document or the ID assigned to it by the supplier (for informational purposes).
Status	The status of the document.
Approval status	The status of the document in Approval.
Date	The date of the original document; by default, it is the current date, which you can change. The date is used by the system to determine a posting period.
Post period	The period to which the document should be posted.
Amount	The amount to be paid for the document. You enter this amount manually. This amount should be equal to the amount (or to the sum of amounts) shown in the Amount column in the top part of the Purchase invoices (AP301000) window.
Currency	The currency of the payment; by default, it is the currency associated with the cash account. It can be a currency other than the supplier’s default currency if currency overriding is allowed for the supplier account.
Description	A description of the document.

Tasks

Close a financial period in Supplier ledger

Windows

Process payments (AP50301S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/process-payments-ap50301s section Through this window, you can pay outstanding supplier documents by using the payment method associated with the specific cash account. 2026-02-19T17:09:06+01:00 # Process payments (AP50301S) Through this window, you can pay outstanding supplier documents by using the payment method associated with the specific cash account. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + If the **Require approval of invoices before paying** check box in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window is selected, only approved invoices are visible in this window. If the check box is cleared, unapproved invoices will also be displayed. + A pay date is assigned to an invoice automatically according to the **Payment by** value for the supplier on the **Payment settings** tab of the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. + The system groups the documents into a single payment for each supplier unless the **Pay separately** option is selected for a supplier; for such suppliers, a separate payment will be generated for each document. ## What to do from this window + [Create a new schedule](/visma-net-erp/help/supplier-ledger/process-payments/create-a-new-schedule/) + [Fix a payment request with an error](/visma-net-erp/help/supplier-ledger/process-payments/fix-a-payment-request-with-an-error/) + [Process payments with deviations](/visma-net-erp/help/supplier-ledger/process-payments/process-payments-with-deviations/) + [Update payment document with document preview](/visma-net-erp/help/supplier-ledger/process-payments/update-payment-document-with-document-preview/) + [Edit a supplier during payment processing](/visma-net-erp/help/supplier-ledger/process-payments/edit-a-supplier-during-payment-processing/) + [Update payment document with document preview](/visma-net-erp/help/supplier-ledger/process-payments/update-payment-document-with-document-preview/) + [Make a non-active AutoPay agreement active](/visma-net-erp/help/supplier-ledger/process-payments/make-a-non-active-autopay-agreement-active/) ## The Prepare payments tab On this tab, you can select the documents to be prepared using various filtering options. ### The Deselect suppliers where the credit notes total amount exceeds the invoices total amount button When you click this, the suppliers will be deselected, whose credit notes' total amount exceeds the invoices' total amount. ### The Filters button Click the **Filters** button to open the filtering view. You can filter the documents to be displayed in the **Prepare payments** table by using the following options:

Option	Description
Pay up to date	The Prepare payments tab will automatically display the outstanding supplier documents according to their pay date. The default is the date in the Payment date field on the Financials details tab of the Purchase invoices (AP301000) window.
Supplier	Filter the documents to be displayed based on the supplier. Note that only the suppliers with the Active and One-time status are available in the selection window.
Supplier class	Filter the documents to be displayed based on the supplier class to which the supplier of the document belongs.
Document currency	Filter the documents to be displayed based on their currency.
Discount up to date	Filter on the discount date of the documents until which documents will be displayed. If there is no cash discount on the invoice, then the cash discount date = due date.
Payment method	Filter the documents to be displayed based on the method of payment associated with the cash account. Only the payment methods are visible, which have the setting Create batch payment selected on the Settings for supplier ledger tab in the Payment methods (CA204000) window.
Cash account	Filter the documents to be displayed based on the cash account to be used for payment.
Branch	Filter the documents to be displayed based on the branch to which they belong.
Document type	Filter the documents to be displayed based on their document type. The available types are: Purchase invoice: Credit adjustment: Purchase credit note: Prepayment:
Reset filters	Click this to reset all filters and to display all documents until the default due date in the table.
Apply filters	Click this to apply your selected filters and to view the documents accordant with them in the table.

### The Pay up to date button By default, the date is the current date and the table displays the documents whose due date is this date or earlier. You can change the date by clicking the calendar icon. If you select another date in the **Filters** view, it will be displayed and used here. ### The Refresh button Click this to refresh the window after changes or selections you have made. ### Bulk actions button #### Change payment date To change the payment date for all the selected supplier documents, click this button to open the calendar and select a new payment date.

Button	Description
Today	Click this to select today’s date.
Change	Click this to change the payment of all selected documents to the date you have selected in the calendar.
Cancel	Cancel the change of payment date.

#### Change cash account On the **Prepare payments** tab, select the documents for which you want to change cash account. Note that you can only make the change for payments with the same payment method. Select the new cash account from the drop-down with the available cash accounts and click **Change**. ### The Table settings dialog box You can see the number of the documents selected for payment in parenthesis. #### The Display options section

Document list

Select this to see the documents of all suppliers as individual rows in the table.

Group by supplier

Select this to group the documents of the same supplier in one bundle in the table.

The view displays the total amount to pay per supplier next to the supplier name and number of documents.
The amounts are shown in the currency of the cash account selected on the document.
If the supplier has documents using different cash accounts with different currencies, amounts will be displayed accordingly to the currency of the cash account.
To view the details of a supplier with grouped documents, click the supplier name link to open the Suppliers (AP303000) window.

Supplier overview

This functionality provides you with a clearer summary of the documents by supplier to track and pay and their overall summary amounts. Activate this view in the table settings options and select Supplier overview.

#### The Row density section

Button	Description
	Select this to view the table lines with a tighter line density.
	Select this to view the table lines with a looser line density.

### The Column setup Check the box before the columns you want to display in the table. You can change the order of the columns by dragging them to a desired position. The active columns are displayed on the top of the list and the inactive ones after them in alphabetical order. ### The More actions drop-down

Button	Description
Open AutoPay	Click this button to open the AutoPay service where you can approve selected payments.
Export to Excel	Click this to export all records to an Excel sheet.
Notification settings	Click this to open the notification settings. For more details, see Notifications in processing of payments.
Schedule payments	See About the scheduler.

### The table If there are payments with deviations, you see the message "You have x deviations that need your attention." Click the **View deviations** link to see only the deviations in the table. To see all the payments, close the **View only deviations** view by clicking the x in the label.

Column	Description
! (Exclamation mark)	There is a red exclamation mark in front of the rows with deviations. Hover over it to see the reason(s) for the deviations and how to fix them.
	Select or deselect all documents, all documents for a supplier, or individual documents.
Branch	The branch to which the document is related. This column is available if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Doc. type	The type of the supplier document. The following types are available: Purchase invoice Credit adjustment Purchase credit note Prepayment Note See also: Update payment document with document preview.
Ref. no	The reference number of the document.
Supplier bank account	The bank account of the supplier. Click the link to change the supplier’s bank account in the Suppliers (AP303000) window.
Supplier ref.	The original ID of the document as specified by the supplier.
Payment date	The payment date of the purchase invoice, which is either the due date or the cash discount date for the document, depending on the supplier settings. Note In the Supplier ledger preferences (AP101000) window, there is an option named Override payment date with current date. By selecting this option, you can override the payment date with the current date for all invoices. This functionality is mainly aimed for the Dutch market.
Currency	A read-only field reflecting the currency of the cash account.
Amount to pay	The amount to be paid on the document.
Balance	The balance of the document.
Priority	The priority of the document, normal or high.
Due date	The due date of the document.
Notes	You can add and edit notes in the pop-up window that opens when you click Add note on a row in this column. The field is integrated with the notes in the Purchase invoices (AP301000) window.
Description	The description of the document.
Cash account	The cash account from which the payment will be issued. When you click the link, the document opens in preview overlay window where you can update the details of the document. For more information, see: Update payment document with document preview.
Pay separately	When this is selected, the document will be paid separately and not with the batch. Note With the Create one payment with invoices having the same payment date (when not using the Pay separately option) option selected in the Supplier ledger preferences (AP101000) window, and when selecting several invoices in one payment for one supplier, the due date is considered for each invoice and the earliest due date will be the payment date in AutoPay.
Invoice date	The date of the invoice.
Supplier no.	The supplier to whom the payment will be sent.
Cash discount taken	The amount of the cash discount granted by the supplier.
Cash discount balance	The total balance of the cash discount.
Invoice amount	The amount to be paid on the document.
Cash discount date	The day when a cash discount from the supplier is available.
Payment location	The payment location of the document, required when sending data to AutoPay.
Payment message	The message written to the document for payment.
Payment reporting code	The payment reporting code of the document.
SWIFT/BIC	The SWIFT/BIC account of the supplier.
Original payment date	The payment date of the document based on the document date and term of payment.
Orig. invoice date	The original creation date of the invoice.
Payment ref. no.	The payment reference number of the document.
Remittance contact	The contact person connected with the document.
Charge bearer	Specifies which party will pay the charges due for processing of the payment transaction.
Cash discount amount (orig. currency)	The cash discount amount available for this document in its original currency.

## The footer of the window

Button	Description
x selected of x documents	The number of selected documents included according to the selection criteria out of the total number of documents.
Documents per page	The number of documents displayed per page.
To be paid	The total amount of the documents to be paid in your default currency.
Schedule your payments and save time/Next scheduled payment runs in n hours	If no scheduled payment is active, you will receive a reminder to create a schedule. Alternatively, if one or more scheduled payments are active, the message will show the time remaining until the next scheduled payment is due.
Confirm payout	Click this to confirm the payment of the selected documents. After clicking this button, you will be are redirected to the Payment status tab. When you hover over the button, you will see a message on the deviations (if any) and their reasons.

## The Balance side panel Here you can see an overview of the balances of the payments to be made. If there are payments in different currencies, you can see their balances by opening the drop-down menu next to the balance amount. You can also see the total number of unpaid payments and their total amount to be paid. ## The Payment status tab On this tab, you can see the status of each payment request after it has been sent to AutoPay. For more details, see [The Payment status tab.](/visma-net-erp/help/supplier-ledger/process-payments/the-payment-status-tab/) Purchase invoices (AP301000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/purchase-invoices-ap301000 section In this window, you enter supplier documents, such as landed cost invoices, adjustments, and prepayments, and view existing document details. 2026-02-19T17:09:06+01:00 # Purchase invoices (AP301000) In this window, you enter supplier documents, such as landed cost invoices, adjustments, and prepayments, and view existing document details. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + Each purchase invoice, adjustment, or prepayment request creates a supplier ledger document of the corresponding type, which includes information about the supplier and their original document, such as the reference number of the original purchase invoice or note. + In addition, you can link invoices to the purchase orders used for ordering goods and to the purchase receipts issued upon receiving the ordered goods. + You can edit invoices, adjustments, and prepayments until they are released. The default status of a new document is determined by the **Hold documents on entry** option in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## What to do from this window + [Enter an invoice in the base currency](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/enter-an-invoice-in-the-base-currency/) + [Correct a purchase invoice](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/correct-a-purchase-invoice/) + [Enter an invoice in the base currency](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/enter-an-invoice-in-the-base-currency/) + [Enter an invoice based on purchase receipts or purchase orders](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/enter-an-invoice-based-on-purchase-receipts-or-purchase-orders/) + [Pay an individual purchase invoice](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/pay-an-individual-purchase-invoice/) + [Release purchase invoices](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/release-purchase-invoices/) + [Reverse an invoice](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/reverse-an-invoice/) ## The window toolbar

Button	Description
Pre-book	Pre-books the invoice and records all the expenses specified in the document to the reclassification account specified for the supplier in the Suppliers (AP303000) window. You can book the pre-booked invoices after the expenses have been reclassified or after selecting specific expense accounts for each detail line. The button is available only if the Expense reclassification functionality is enabled in the Enable/disable functionalities (CS100000) window.
Release	Releases the document. You can release pre-booked invoices as long as the financial period is open in Supplier ledger.
Actions	Provides the following menu commands, which you can click to invoke actions related to the selected document: AutoPay payment process Opens the Process payments (AP50301S) window, where you can create payments from the selected documents. Manual payments Opens the Supplier payments (AP302000) window with the invoice displayed on the Documents to apply tab as a line for a new payment. Reverse If you reverse a purchase invoice, the system creates a purchase credit note with the same details as in the selected document to reverse it. If you reverse a purchase credit note, the system makes a copy of the document with the Credit adjustment type. Add to schedule Navigates to the Recurring transactions (AP203500) window, where you can assign the selected document to a schedule. Recalculate prices Opens the Recalculate prices dialog box, where you can specify options for updating the prices and discounts for the selected document. See the Recalculate prices dialog box section below. Supplier refund Opens the Supplier payments (AP302000) window, where you can create a refund for the adjustment. Void prepayment Voids the prepayment. Reclassify general ledger batch Opens the Reclassify transactions (GL506000) window, where you can initiate the reclassification process. Void Voids the selected invoice if the invoice has the Pre-released status and no payments are applied to the invoice. The action is available only if the Expense reclassification functionality is enabled in the Enable/disable functionalities (CS100000) window. Update retainage Opens the Update retainage dialog box where you can update the retainage percent / amount. The action is available only if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window. Release retainage Opens the Release retainage dialog box, where you specify the settings of the retainage to be released and then run the process of releasing the invoice. As a result, the retainage invoice is created in the system. The action is available only if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window. Write-off Creates a write-off in the Supplier payments (AP302000) window when the remaining balance on the invoice is within the limit set in the Supplier ledger preferences (AP101000) window. Correct invoice Automatically creates a copy of the original invoice that you can further edit. In the background, when releasing this new invoice, the system will automatically create a purchase credit note for the original invoice and match it against the selected invoice to be corrected. As a note, the original invoice will remain in status Open until the new corrected document is finally released, but will no further be included in the payment process. Note You can only correct invoices with the status Open, not connected to a payment, and not including retainage. Remember to save the correction invoice!
Inquiries	Provides the following menu command, which you can click for fast access to the inquiry window: Supplier details Navigates to the Supplier details (AP402000) window. Approval document history details Navigates to the Approval document history (AP40104S) window. Shows you e.g. approvers’ comments on invoices. Approval document line history details Navigates to the Approval document line history (AP40105S) window.
Reports	Provides the following menu commands, which you can click for fast access to reports: Unreleased transactions (detailed) Navigates to the Unreleased transactions (detailed) (AP610500) report. Supplier register (detailed) Navigates to the Supplier documents register (detailed) (AP622000) report.
Send to Approval	Sends the selected document to Approval for approval. When the invoice is sent, you can view the workflow of approving the document on the Approval details tab.
Show files	Shows the files connected with the selected document in an own window.

### The Recalculate prices dialog box In the **Actions** drop-down you use this dialog box to specify the options of updating supplier prices and discounts for the invoice.

Column	Description
Recalculate	The way prices and discounts are calculated. You can select one of the following options: Current line: To recalculate prices and discounts for the selected line. All lines To recalculate prices and discounts for all lines.
Set current unit prices	When this check box is selected, the system will update the item prices with the current prices.
Override manual prices	When this check box is selected, the system will update the prices that have been modified manually (in the Unit cost or Ext. cost columns) with the current prices. The check box is available for selection if the Set current unit prices check box is selected.
Recalculate discounts	When this check box is selected, the system will recalculate the discounts for the current line or for the selected lines. This check box is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Override manual line discounts	When this check box is selected, the system will cancel the manual discounts for the current line or all lines (depending in the option selected in the Recalculate field) and search for applicable automatic discounts. This check box is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
OK (button)	Closes the dialog box and applies the selected options.

## The top part Here you can enter a new supplier document or select an existing document for modification.

Element	Description
Type	The type of the document. The following types are available: Purchase invoice For an invoice issued by the supplier (or service provider) for goods sold or services provided. For details, see: About supplier ledger payment processing. Credit adjustment For a document that adjusts the credit amount in a previous document (or multiple documents). For details, see: About credit adjustment processing. Purchase credit note For a document that adjusts the debit amount in a previous document (or multiple documents). For details, see: About purchase credit note processing. Prepayment For a supplier request for prepayment. For details, see: About prepayment processing. A prepayment also can be created for a purchase order if the order should be paid for in the delivery of goods.
Invoice no.	The number that identifies the document in the system, as generated by the system according to the number series assigned to documents of this type in the Supplier ledger preferences (AP101000) window. For a new document, this field contains an alphanumeric string that indicates that a new number will be generated.
Approval status	The status of the document in Approval. Pressing the status opens the Approval document line history (AP40105S) window.
Document status	A read-only field that shows the status of the supplier ledger document: On hold: Indicates that the document is a draft. You can edit it but not release. Balanced: Indicates that the credit and debit totals are equal for the newly created document. The document is assigned with this status when it is taken off hold. Pre-released: Indicates that the entered and released document requires expense reclassification. This status is assigned only if the Expense reclassification functionality is enabled in the Enable/disable functionalities (CS100000) window. Scheduled: Indicates that the document was attached to a schedule. Scheduled documents are used as templates for generating similar documents, with the dates calculated according to the schedule settings. You can schedule a document if its status is Balanced. Voided: Indicates that the document is no longer used for generating recurring transactions. The system changes the document status from Scheduled to Voided, when you have removed the document from the table on the Document list tab of the Recurring transactions (AP203500) window. Also, the system changes the document status from Pre-released to Voided, when you have voided a document. Pending Approval: Indicates that the document needs to be approved by responsible approvers. Open: Indicates that the document has been released and cannot be edited. As payments are applied to the document, its balance decreases. Closed: Indicates that the balance of the document is equal to 0.
Hold	When this check box is selected, the status of the document is On hold. Clear the check box to enable the release of the document. This option is selected by default if you have selected the Hold documents on entry option in the General ledger preferences (GL102000) window.
Date	The date of the original document; by default, it is the current date, which can be changed. The date is used by the system to determine a posting period. Bookkeeping and VAT reporting are based on this date.
Post period	The period to which the document should be posted; by default, it is the current period. The default period can be changed. The ability to post to closed periods is controlled by the option in the General ledger preferences (GL102000) window. For invoices created through the Process VAT report (TX502000) window, periods that are inactive or closed in Supplier ledger are ignored and the VAT invoice will be posted in the financial period corresponding to the VAT period. If you have checked the ability to post to closed periods, closing the General ledger will also be ignored.
Supplier ref.	The document’s original reference number as assigned by the supplier (for informational and payment purposes). The reference to the document is required if the Require supplier reference option is selected in the Supplier ledger preferences (AP101000) window. This reference should be unique if the Raise an error on duplicate supplier reference number option is selected in the same window. If the supplier is a tax agency, checking of unique reference is ignored since you should use the same reference for all documents created for the same VAT period / company.
Description	Any user-provided description for the document.
Buyer’s order no.	The buyer’s order number connected with the document.
Supplier	The supplier referred to in the document. You are able to change supplier on a document with order lines if the document has the status On hold and is not created from a purchase order. has the status Balanced and is not on Approval flow. has the status Balanced and is not created from a purchase order.
Location	The supplier location associated with the purchase. This field appears only if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window.
Currency	The currency of the document. You can change the default currency of the supplier if the Enable currency override option is selected in the Supplier classes (AP201000) window for the supplier class of the supplier. To change the currency rate, click the Rate selection button.
Exchange rate	The amount corresponding to the Currency field, and the name of the field is only visible if you hover over the field. By clicking the field, the Rate selection dialog box opens. See description below.
View base/View currency (button)	When you click View base in the Currency column, the amounts will be converted to your base currency, if the currency of the document is other than your base currency. Click View currency again to return to the original view.
Terms	The payment terms associated with the supplier (unavailable for prepayments and purchase credit notes).
Payment ref. no	The payment reference number of the document.
Orig. invoice date	The original invoice date or the date when the supplier created the invoice. If the Use orig. invoice date on payment terms option is selected in the Supplier ledger preferences (AP101000) window: If you change the date in the Date field, the date in the Orig. invoice date, Due date, Cash discount date, and Pay date fields will change accordingly. If you change the date in the Orig. invoice date field, the date in the Due date, Cash discount date, and Pay date fields will change accordingly. This date does not affect bookkeeping and VAT reporting.
Apply retainage	When this is selected, retainage will be applied on the invoices. This functionality is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Due date	The date when payment for the document is due in accordance with the supplier’s payment terms.
Cash discount date	The end date of the cash discount period, which the system calculates by using the supplier’s payment terms.
AutoPay status	The status of the document in AutoPay.
Detail total	The document total as specified on the Document details tab.
Discount total	The discount total calculated for the document. This total includes discounts of the Group and Document levels. The discounts of the Group and Document levels are listed on the Discount details tab; the Line discounts are shown on the Document details tab. This field is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
VAT taxable total	The document total that is subjected to VAT. The VAT taxable amount will be displayed in this field only if the Include in VAT taxable total check box is selected for the applicable VAT in the VAT (TX205000) window. If the check box is cleared, this field will be empty. This field is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window If the document contains multiple transactions with different taxes applied and each of the applied taxes has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT taxable total field of the document.
VAT exempt total	The document total that is exempt from VAT. This total is calculated as the taxable amount for the tax with the Include in VAT exempt total check box selected in the VAT (TX205000) window. This field is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window.
VAT total	The total amount of VAT paid in the document.
With. tax	The amount of withholding tax calculated for the document, if applicable.
Balance	The balance of the document after VAT (if inclusive) and the discount as specified on the tabs below.
Rounding diff.	The difference between the original invoice amount (including the VAT amount calculated by the system) and rounded invoice amount (including the VAT amount modified by a user for VAT-inclusive items). This field is available only if the Invoice rounding functionality is enabled in the Enable/disable functionalities (CS100000) window or if the VAT amount was edited for the VAT-inclusive item or items. If the Invoice rounding functionality is not enabled, this field shows only the VAT amount discrepancy (that is, the difference between the VAT amount calculated by the system and the tax amounts entered by a user manually for the VAT-inclusive items).
Amount	The amount to be paid for the document. You enter this amount manually. This field is available only if the Validate document totals on entry check box is selected in the Supplier ledger preferences (AP101000) window. If it is not selected, this amount is calculated by the system and displayed only for released documents.
VAT amount	The VAT amount to be paid for the document. You enter this amount manually according to the tax amount specified in the original document. This field is available only if the Validate document totals on entry check box is selected in the Supplier ledger preferences (AP101000) window. Note To use the validation function, the Net/gross entry mode functionality has to be enabled in the Enable/disable functionalities (CS100000) window.
Cash discount	The cash discount amount that has been or will be taken in the document, which the system calculates based in the specified payment terms. If a document has the On hold or Balanced status, you can change the amount of the calculated cash discount. If you change the cash discount amount, the system recalculates the taxable and VAT amounts of the document if the applied taxes have Calculate on set to Calc. on item amount or Calc. on document amount and Cash discount set to Reduces taxable amount in the VAT (TX205000) window. Changes you make to the cash discount amount do not affect the taxable and VAT amounts of the document if the applied taxes have Calculate on set to Extract from item amount and Cash discount set to Reduces taxable amount in the window.

### The Rate selection dialog box

Element	Description
Currency rate type ID	The currency rate type specified for the selected currency pair.
Effective date	The date on which the currency rate in this row becomes effective.
Currency unit equivalents	View the currency conversion. Note It is possible to change the currency rate for an individual invoice here without changing the currency rate type, but the currency rate will restore back to original if this invoice is corrected. Therefore, it is recommended to create a new currency rate instead, which can then be applied to the individual invoice ( See also: Add a currency rate ).
OK (button)	Closes the dialog box.

## The Document details tab This tab provides all the details on the document. The original purchase invoice can be a multi-line document, including multiple types of goods sold, services provided, or multiple transactions. A document may contain line items or one summary line; follow your company's internal agreements on entering documents. If taxes are calculated per item, ensure that the document includes all the details available in the original document. To each document line, you can attach a file with a supporting document.

Button	Description
View schedule	Navigates to the Deferral schedule (DR201500) window and displays the details of the schedule for the selected line of the document (if any different deferral codes were assigned to different lines of the document in the Deferral code column).
Add purchase order receipt	Opens the Add purchase order receipt dialog box where you can associate this document with a purchase receipt.
Add purchase order receipt line	Opens the Add receipt line dialog box where you can add a line of a purchase receipt.
Add purchase order	By clicking this button you can add purchase order items that do not require receipts. These are often non-stock items. In most cases the stock items require receipts and therefore the Add purchase order button is not used to add those items.
Link line	Opens the Link linedialog box where you can link the line selected in the invoice to a same-item line in a released purchase receipt or in a purchase order in the Balanced status, depending on the item settings. The documents whose lines are being linked to the invoice should have the same currency, the same supplier, and the same supplier location. You can link a line to the invoice line which has the same item ID and UoM. The button is enabled only if the VAT settings option is selected in the VAT calculation mode field on the Financial details tab for the invoice.
Split line	If you want to distribute the costs of a purchase invoice across several accounts or subaccounts in your supplier ledger, you can split the purchase invoice lines. You can split a parent line and a child line. A parent line is always the first line in a split, and it is also a line that is above a child line in the split hierarchy. When you split a child line, it automatically becomes the parent of the new line. You cannot split a line that has a discount related to it.
Undo split line	Press this to undo all actions done by pressing the Split line button. The child line that was created will be deleted and the external cost will be added to the original row.

### The Add purchase order receipt dialog box By using the **Add purchase order receipt** dialog box, you can select a receipt or multiple receipts to add to the invoice. The dialog box includes the following elements. You can narrow the selection of receipts by selecting a specific purchase order.

Element	Description
Order no.	The ID of a purchase order that you can select to narrow the selection of receipts associated with this order.
Receipt no.	The reference number of a purchase receipt that has not yet invoiced items.
Type	The type of the receipt.
Supplier	The supplier that delivered the goods listed in the receipt.
Location	The supplier location from which the goods were delivered. The field is available only if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window.
Currency	The currency of the document on which the goods are invoiced.
Date	The date of the receipt.
Total qty.	The total quantity of the items received as listed in the receipt.
Total amt.	The amount of the receipt.
Quantity not yet invoiced	The quantity of the items received that has not been invoiced yet.
Balance not yet invoiced	The amount of the receipt that has not been invoiced yet.
Add and close (button)	Adds the selected receipts to the invoice and closes the dialog box.
Cancel (button)	Closes the dialog box without adding the data to the invoice.

### The Add purchase order receipt line dialog box By using the **Add receipt line** dialog box, you can select a line or lines of available receipts that you want to add to the invoice. You can narrow the selection of lines by selecting a specific purchase order.

Element	Description
Order no.	The ID of the purchase order that you can select to narrow the selection of not yet invoiced lines of the receipts associated with this order.
Order type	The type of the order.
Receipt no.	The ID of the receipt associated with the selected purchase order.
Line no.	The number of the purchase receipt line.
Item ID	The item ID of the item.
Warehouse	The warehouse to which the item was received.
UoM	The unit of measure used for the item. For items requiring serial or lot numbers, this is the base unit; for other items, it is the purchase unit.
Currency	The currency in which the goods were invoiced.
Supplier ref.	The reference number of the document on which this document is based.
Receipt qty.	The quantity of the item received, in the specified unit of measure.
Amount	The amount of the line, calculated as the unit cost multiplied by the receipt quantity.
Quantity not yet invoiced	The quantity of the line that has not yet been invoiced.
Amount not yet invoiced	The amount of the line that has not yet been invoiced.
Line descr.	The description of the line as provided in the receipt.
Add purchase order receipt line (button)	Adds the selected line to the invoice.
Add and close (button)	Adds the selected line to the invoice and closes the dialog box.
Cancel (button)	Closes the dialog box without adding the data to the invoice.

### The Add purchase order dialog box Use the **Add purchase order** dialog box to add invoice lines with non-stock items from an existing purchase order of the selected supplier to the current invoice. You can only select purchase orders that are not completed or cancelled and have uninvoiced lines with non-stock items. These items must have the **Require receipt** check box cleared in the [Non-stock items (IN202000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/non-stock-items-in202000/) window.

Element	Description
Order no.	The order number of the purchase order.
Type	The type of the purchase order.
Supplier	The supplier of non-stock goods or services.
Location	The supplier location. The field is available only if the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window.
Date	The date when the purchase order was created.
Currency	The currency of the purchase order.
Order total	The total of the purchase order.
Quantity not yet invoiced	The quantity of the items received that has not been invoiced yet.
Amount not yet invoiced	The amount of the purchase order that has not been invoiced yet.
Add purchase order (button)	Adds the selected purchase orders to the invoice/prepayment.
Add and close (button)	Adds the selected purchase orders to the invoice and closes the dialog box.
Cancel (button)	Closes the dialog box without making additions to the invoice.

### The Link line dialog box By using the **Link line** dialog box, you can link the line selected in the invoice to a line in a released purchase receipt or in a purchase order in the **Balanced** status. For an invoice line with a stock item or non-stock item requiring receipt (for which the **Require receipt** check box is selected in the [Non-stock items (IN202000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/non-stock-items-in202000/) window), you can select only the lines of released purchase receipts that include the same item with the same item ID and with the same or smaller quantity received in the same currency from the same location of the same supplier. For an invoice line with a non-stock item (for which the **Require receipt** check box is cleared in the window), the dialog box by default displays the lines of open purchase orders that include the same item with the same (or less) quantity of the item received from the same location of the same supplier.

Element	Description
Purchase order no.	The number of the purchase order or purchase receipt which includes a line with a specific item. Leave the field blank to view more documents.
Warehouse	The warehouse to receive the item. Leave the field blank to view more documents.
Item ID	The item ID of the item in the selected line of the invoice.
UoM	The unit of measure used for the item.

#### The Selected mode section

Element	Description
Purchase order	This selection mode is enabled for non-stock items that do not require receipts.
Purchase receipt	This selection mode is enabled for stock items and non-stock items that require receipts. Also, you can select this mode if the item is a non-stock item that does not require receipt.

#### The Link line table

Element	Description
Order no.	The order number of the purchase order.
Type	The type of the order.
Receipt no.	The receipt number of the purchase receipt.
Supplier ref.	The reference number of the original supplier’s document.
Warehouse	The warehouse to receive the item.
Currency	The currency of the document.
Order qty.	The ordered quantity of the item.
Cost	The cost of the document line item.
Original cost	The original cost of the line if it has been split.
Quantity not yet invoiced	The quantity of the item from the purchase order or purchase receipt that has not yet been invoiced.
Amount not yet invoiced	The amount of the purchase order line that has not yet been invoiced.
Transaction descr.	The description of the document line.
Save (button)	Links the selected document to the invoice and closes the dialog box.
Cancel (button)	Cancels all selections and closes the dialog box without making changes to the invoice.

### The Document details table

Column	Description
Item ID	The unique ID of the particular item or service delivered by the supplier.
External item ID	This field is available if the Use external item ID option is selected in the Supplier ledger preferences (AP101000) window. It allows you to use external item ID in matching of items during invoice import to the Invoice Inbox (AP50604S).
Supplier item ID	The supplier’s item ID, if it is different from the item ID.
Transaction descr.	Any description relevant to the transaction. An alphanumeric string of up to 30 characters.
Quantity	The quantity of the items or services of a particular type delivered by the supplier.
UoM	The unit of measure for the items.
Unit cost	The unit cost of the item or service received from the supplier. If you have modified the unit cost once and saved the document, the value will not be updated by the system when you change the document date. To update the unit cost automatically to the current supplier’s price, you can use the Recalculate prices action.
Cost	The extended cost of the item or service, which is the unit price multiplied by the quantity. If you have modified the extended cost once and saved the document, the value will not be updated by the system when you change the document date. T o recalculate the extended cost automatically (supplier’s price specified for the stock item and multiplied by the quantity), you can use the Recalculate prices action.
Discount percent	The percent of the line-level discount that has been applied manually or automatically. If the Manual discount check box is selected, you can enter the percent manually and the discount amount will be calculated automatically. The column is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Discount amount	The amount of the line-level discount that has been applied manually or automatically to this line. If the Manual discount check box is selected, you can enter the discount amount manually and the discount percent will be calculated automatically. The column is available only if the Customer and suppler discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Manual discount	When this check box is selected, the discount has been applied manually. With this check box selected, you can enter either the discount percent or the discount amount, or you can select a discount code of one of the discounts intended for manual application. The column is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Discount code	The code of the line discount that has been applied to this line automatically. The column is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Discount series	The ID of a discount series that has been applied to this line. The column is hidden by default and available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Amount	Read-only. The total amount for the specified quantity of items or services of this type (after the discount has been taken).
Account	The expense account to be updated by this transaction. By default, it is the account associated with the supplier class. When costs are added it takes account from supplier settings. If you use an item, an expense account from the item will be used.
Description	Any description of the account that has been provided.
Expense account	The expense account set for the stock item. This is available if the Use Expense accounts check box is selected in the Stock items (IN202500) window.
Description	Any description of the account that has been provided.
Subaccount	The corresponding subaccount to be used for invoices and adjustments. By default, it is composed for a particular item in accordance with the rules defined by the posting class of the item. If the item has not been assigned to any posting class, the subaccount on an invoice is generated in accordance with the rule defined in the Combine the expense sub. from field in the Supplier ledger preferences (AP101000) window.
Project	The project with which the item is associated, or the non-project code if the item is not intended for any project. This column appears only if the Projects module has been enabled in your system and integrated with this workspace. If the account on the line has an account group, the default project (X) will not be suggested and you have to enter a project. Invoices created through the Process VAT report (TX502000) window are ignoring this and will leave project empty if the account has a account group.
Project task	The particular task of the selected project. You can select only a task associated with the selected project. This column appears only if the Projects module has been enabled and integrated with this workspace.
Non-invoiceable	When this check box is selected, this document line is non-invoiceable in the project. This column appears only if the Projects module has been enabled and integrated with this workspace.
Split hierarchy	The order on which the lines have been split.
Deferral code	The deferral code assigned to the stock item or non-stock item specified in this document line. Upon release of the document, the system generates a deferral schedule (or schedules) based in the settings defined in this deferral code. You can change the deferral code in this field manually, if needed. If you change the MDA deferral code (the deferral code that indicates that an item is a package) to any non-MDA deferral code, the system will consider the item not to be a package and will ignore its components while generating a deferral schedule. That is, the system will generate the deferral schedule for the item based in the settings of the specified non-MDA deferral code. Note Only active deferral codes are shown in the lookup. If you manually enter an inactive code, you will get an error message.
Original deferral schedule	A read-only column filled in by the system in the purchase credit note documents created by the reversing process. It shows the ID of the deferral schedule associated with the original document (such as a purchase invoice). If a purchase credit note document is created manually, you can select a deferral schedule to be reversed. In the original documents, this column remains empty.
VAT category	The VAT category (if applied) for the transaction. Unless you specify otherwise, it is the default VAT category of the supplier location’s VAT zone. If you select an item from the inventory list, it changes to the VAT category of the item. If you change the VAT category on a split purchase invoice line, you can only select a category connected with the same VAT % as the parent line.
Purchase type	The type of the purchase order linked to the invoice line.
Purchase order number	The order number of the purchase order linked to this line of the invoice.
Purchase order line	The number of the purchase order line linked to the invoice line.
Purchase order receipt no.	The number of the purchase receipt linked to the invoice line.
Purchase order receipt line	The line number of the purchase receipt’s line that is linked to this invoice line.
PPV ref. no	The reference number of the inventory adjustment document that has been generated for the line item upon the release of the invoice.
PPV doc. type	The type of the adjustment document that has been generated for the line item upon the release of the invoice.
Sort order	Select the sort order of the table lines.
Status message reply	The reply status from an integrated service when sending the document to it (such as AutoPay ). The status can be Approved or Rejected.
Retainage %	The percent that is applied to the amount in the Ext. cost column minus the amount in the Discount amount column to calculate the amount to be retained for the line. By default, the system fills in this column with the value specified in the Default retainage percent field on the Retainage tab of the window; you can override this value. This column appears only if the Apply retainage check box is selected in the top part of the window.
Retainage amount	The amount to be retained for the line. The system calculates the amount by applying the retainage percent to the amount in the Ext. cost column minus the amount in the Discount amount column. You can override this value if required; if you do, the system recalculates the retainage percent accordingly. This column appears only if the Apply retainage check box is selected in the top part of the window.

## The Financial details tab This tab contains information about the supplier ledger account and subaccount used in the document and the supplier VAT zone. For a released document, the tab also contains a reference to the batch that implements the transactions. If the **Expense reclassification** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window, the tab provides information about the reclassification account and subaccount that were used for the document (if it was subjected to expense reclassification). ### The Link to general ledger section

Element	Description
Pre-releasing batch	The reference number of the batch that adjusts the appropriate account balances for the document with the Pre-released status. This field appears only if the Expense reclassification functionality is enabled in the Enable/disable functionalities (CS100000) window and the document has or has had the Pre-released status. Batches of this type use the number series assigned to batches that originated in the Supplier ledger module.
Batch no.	The number of the batch that adjusts the appropriate account balances for the released document.
Branch	The branch associated with the document.
Supplier account	The liability account specified in the document.
Supplier subaccount	The subaccount used in the document.
Reclassification account	The expense account used to record the expenses pending reclassification. This field appears only if the Expense reclassification functionality is enabled in the Enable/disable functionalities (CS100000) window and the document has or has had the Pre-released status.
Reclassification subaccount	The subaccount used to record the expenses pending reclassification. This field appears only if the Expense reclassification functionality is enabled in the Enable/disable functionalities (CS100000) window and the document has or has had the Pre-released status.
Retainage payable account	The account used to record retained amounts on the invoice. This column appears only if the Apply retainage check box is selected in the top part of the window.
Retainage payable sub	The subaccount used to record retained amounts on the invoice. This column appears only if the Apply retainage check box is selected in the top part of the window.

### The Payment information section

Element	Description
Pay separately	When this check box is selected, the document should be paid by a separate payment. This option appears only if the Pay separately option is selected for the supplier in the Suppliers (AP303000) window and the Activate Pay separately from Purchase invoices and Suppliers check box is selected in the Supplier ledger preferences (AP101000) window.
Approved for payment	When this check box is selected, the document has been approved for payment. You can enable option Require approval of invoice before paying in the Supplier ledger preferences (AP101000) window. The purchase invoice will then not be available inthe Process payments (AP50301S) window, if Approved for payment is not checked for the invoice. You can enable manual approval of purchase invoices the Enable/disable functionalities (CS100000) window to showcase the option Require approval of invoice before paying.
Charge bearer	The party that will pay possible expenses connected with the payment.
Priority	The priority of the payment.
Payment reporting code	The code used to report the payment (Sweden).
Payment message	The message connected with the payment.
Pay date	The date when the invoice should be paid. The date is the difference between the document due date or discount date (depending in the option selected in the Payment by field in the Suppliers (AP303000) window) and the number of days specified in the Payment lead time field in the Suppliers (AP303000) window. If the difference is greater than or equal to the document date, then the document date is set as the pay date.
Payment location	The supplier location. This field appears only if the Business account locations functionality is enabled in your system.
Payment method	The payment method used for the payment.
Cash account	The cash account used for the payment.

### The VAT section

Supplier VAT zone

The VAT zone of the supplier, which is specified in the Suppliers (AP303000) window.

VAT calculation mode

The VAT calculation mode, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document. Select one of the following options:

VAT settings: The VAT amount for the document is calculated according to the settings of the applicable tax or taxes.
Gross: The amount in the document detail line includes VAT.
Net: The amount in the document detail line does not include VAT.

The default value is taken from the settings of the supplier selected in the Supplier field.

### The Assigned to section

Work group ID

A work group from which you can select the employee responsible for the document. By default, this field is empty.

Owner

The employee responsible for the document. By default, the employee linked to a currently logged in user is specified. You can override the default value.

This value defines the expense subaccount to be debited if the EE subaccount mask is specified in the Combine expense sub. from field in the Supplier ledger preferences (AP101000).

### The Payment details section

Element	Description
Account used for payment	The account that is used whey paying the document.
Payment instructions	The details of the account that is used for payment.

## The VAT details tab This tab, whose elements are filled out automatically when you click ![icon-save](/media/visma-net-erp/icon-save.png), contains information about all VAT applied to the document. If automatic calculation of VAT is configured in your system, the system calculates the applicable VAT for each invoice and adjustment (based in the VAT codes of line items and the supplier VAT zone) and records the VAT amounts to the document.

Column	Description
VAT ID	The ID of the specific VAT applied to the document.
Description	The description of the VAT ID.
VAT rate	The VAT rate used for the VAT.
Taxable amount	The taxable amount for a specific VAT calculated through the document.
VAT amount	The VAT amount for the specific VAT.
Deductible VAT rate	The percent of deduction that applies to the VAT amount paid to the supplier for specific purchases.
Expense amount	The amount that is deducted from the VAT amount paid to the supplier for specific purchases.
Include in VAT exempt total	If this check box is selected, the amount of the line is included in the VAT exempt total amount of the document.
Reverse VAT	If this check box is selected, there is reverse VAT on the line.
Statistical VAT	If this check box is selected, there is statistical VAT on the line.
VAT type	The description of the VAT type on the line.
Pending VAT	If this check box is selected, there is pending VAT on the line.

## The Retainage tab On this tab, you can view information related the retainage applied to the invoice and the list of the retainage invoices related to this invoice. This tab appears only if the **Apply retainage** check box is selected in the top part of the window.

Column	Description
Default retainage (%)	The default percent of the amount that is retained for each document line. By default, the system fills in this field with the value specified for the supplier in the Retainage (%) field in the Suppliers (AP303000) window. You can override this value.
Total amount	The total amount of the invoice, including the retainage amount.
Original retainage	The amount to be retained in all lines of the invoice. The original retainage amount is posted by the invoice to the Retainage payable account.
Unreleased retainage	The amount that has been retained from the invoice and has not yet been released.
Unpaid retainage	The amount that has been retained from the invoice and has not yet been paid.
Paid retainage	The total amount paid for the retainage documents related to the invoice.
VAT on retainage	The total amount of retained VAT for all lines.
Discount on retainage	The total amount for all lines in the Retained discount column on the Discounts tab.

### The table columns

Column	Description
Type	The type of the document related to the invoice with retainage.
Ref. no	The reference number of the retainage invoice or purchase credit note.
Date	The date of the retainage invoice or purchase credit note.
Post period	The financial period to which the retainage invoice or purchase credit note has been posted.
Status	The status of the retainage invoice or purchase credit note.
Amount	The amount of the retainage invoice or purchase credit note.
Balance	The balance of the retainage invoice or purchase credit note which calculates as the document amount minus payments (or adjustments) applied.
Payment method	The default payment method selected in the retainage invoice or purchase credit note.
Supplier ref.	The reference number that the supplier has assigned to the retainage invoice or purchase credit notet.
Description	A description of the retainage invoice or purchase credit note.

## The Applications tab This tab, which appears for open documents, reflects the history of payment applications. ### Tab buttons

View payment

The View payment button will open the application of the document connected with the active row in the Supplier payments (AP302000) window.

The button is available for the document types Purchase invoice and Credit adjustment.

Apply automatically

Initiates the process of applying available payments to this document.

### Tab columns

Column	Description
Doc. type	The type of payment document that was applied to the document.
Invoice no.	The number of the document.
Amount paid	The amount that was actually paid, which is displayed in the currency of the document that is selected in the top part of the window.
Date	The date when the payment was applied to the document.
Balance	The current balance of the document.
Description	A description provided for the payment.
Currency	The currency of the payment.
Post period	The post period of the payment document.
Payment ref.	The payment reference number, which can be a system-generated number or an external reference number (such as a wire transfer number) entered manually on payment creation.
Status	The status of the payment document.

## The Landed costs tab This tab appears only if the supplier selected in the top part has the **Landed cost supplier** check box selected in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. ### Tab buttons

Button	Description
View purchase order document	Navigates to the Purchase receipts (PO302000) window, which displays the details of the purchase receipt document (of the Receipt or Transfer type) for which these landed costs were added.
View inventory document	Navigates to the Adjustments (IN303000) window, which displays the details of the Inventory adjustment document generated for this document. If such an adjustment was not generated for the document, process it by using the Close financial periods (AP506000) window.
Add postponed landed cost	Opens the Add postponed landed cost dialog box, which lists landed costs with the Postpone purchase invoice creation check box selected on the Landed costs tab in the Purchase receipts (PO302000) window. In the dialog box, you can select a postponed landed cost (if any) and include it in the invoice.
Landed cost split	Opens the Landed cost splits dialog box, where you can add purchase or transfer receipts among which the system should split the amount of the landed cost. Splitting of the amount of a landed cost is not available for the postponed landed costs.

### The table columns

Column	Description
Landed cost code	The landed cost code used to describe the specific landed costs incurred for the purchase receipt document of the Receipt or Transfer type. This code is one of the codes associated with the landed cost supplier. Landed costs can be added by using the Landed cost codes ( PO202000) window.
Description	The description provided for the landed cost code.
Amount	The amount of landed costs incurred for the goods specified in the purchase receipt. The amount must be greater than zero.
Purchase receipt type	The type of the receipt this document is associated with.
Purchase order receipt no.	The reference number of the receipt this document is associated with. You can add a purchase or transfer receipt or a receipt line by using the respective ( Add purchase order receipt or Add purchase order receipt line ) button on the Document details tab.
Item ID	The item ID of the item in the receipt line for which the landed costs are specified.
Warehouse	The warehouse into which the receipt was done.
Location	The location into which the receipt was done.

## The Discount details tab This tab is available only if the **Customer and supplier discounts** functionality is enabled in your system. The **Discount details** tab has a table that shows the details of the **Group** and **Document** level discounts that were applied to the document.

Column	Description
Skip discount	When this check box is selected, a Group or Document level discount for the document is cancelled. Selecting the check box updates the total and the line amounts for the document, but does not remove the record of the cancelled discount from the Discount details table.
Discount code	The discount code of the supplier discount applied to the document automatically or manually.
Series ID	The ID of the discount series applied to the document.
Type	The type of discount applied to the document ( Group or Document ).
Manual discount	A check box that indicates (if selected) that the supplier discount shown in this row has been applied manually (from the Group or Document level discounts marked as manual in the Supplier discount codes (AP204000) window).
Discountable amt.	The amount used as a base for discount calculation if the discount is defined to be based on the amount.
Discountable qty.	The quantity used as a base for discount calculation if the discount is defined to be based on the item quantity.
Discount amt.	The amount of the discount.
Retained discount	The retained discount if retainage is applied on the document.
Discount percent	The discount percent if the discount is calculated as a percentage.
Purchase order no	The order number of the purchase order.
Purchase order receipt no.	The receipt number of the purchase order.

## The Approval details tab This tab is available only if the Approval license is in use. The tab holds information on approvals of the supplier ledger documents.

Column	Description
Default document	The default document to be shown in approval.
Initial approver	The person to first approve the document when sent to approval, disregarding configured workflow.
Update lines	Click to update the lines to be approved.
Comment	The comment connected with the approval of the payments.
Add attachment	Click to open the Upload dialog box. Click Choose file and select the file you want to upload.

## The Inbox details tab This tab is available for invoices that come from the [Invoice Inbox (AP50604S)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/invoice-inbox-ap50604s/).

Column	Description
Detail total	The total amount of the invoice excluding VAT.
Total VAT taxable	The total taxable amount of the invoice.
Total VAT exempt	The total amount of the invoice excluding VAT.
VAT total	The total amount of VAT on the invoice.
With. tax	The amount of withholding tax on the invoice.
Rounding diff.	The rounding difference on the invoice.
Balance	The total amount of the invoice including VAT.
View details button	This button opens the Invoice details window where you can preview the invoice and its more specific details. Note Any comment you add to an invoice in the Invoice details window will appear on the invoice also in the Process payments (AP50301S) window. AP50604S-ref.htm

Purchase invoices pending payment (AP403000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/purchase-invoices-pending-payment-ap403000 page You use this window to get summary information about outstanding invoices that have been approved for payment but have not been paid yet. 2026-02-19T17:09:06+01:00 # Purchase invoices pending payment (AP403000) You use this window to get summary information about outstanding invoices that have been approved for payment but have not been paid yet. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction ## The window toolbar

Button	Description
Process payment	Navigates to the Create batch payments (AP505000) window where you can create a payment document.

## The top part You use the elements in this area to define the criteria of the pending invoices you want to view.

Element	Description
Cash account	The cash account used as a source account. You can select an account or make no selection.
Payment method	The payment method of the pending invoices you want to view. You can select any payment method configured in the system or associated with the cash account, if you selected one.
Pay date	The current date or any date you select. Documents with an earlier pay date or the same pay date will be displayed.
Currency	A read-only field showing the currency of the pending invoices. This field appears only if all the invoices are in the same currency.
Total due	A read-only field that displays the total amount of the selected invoices in the base currency if the invoices have different currencies, or in the common currency if all the invoices are in the same currency.

## The Totals table In this table, each listed item is a total on documents that have the same cash account, payment method, and currency, so that you can see how much you should pay from each cash account.

Column	Description
Cash account	The cash account as a potential source of cash for paying the invoices and other documents. It is the default cash account for the supplier.
Description	The description of the cash account.
Payment method	The payment method associated with the cash account.
Currency	The currency of the group of outstanding payments.
Documents	The number of outstanding documents with the same cash account, payment method, and currency.
Amount	The total amount on the outstanding documents with this cash account, currency, and payment method.
Overdue documents	The number of overdue documents with this cash account, currency, and payment method.
Overdue documents amount	The balance of the overdue documents.
Valid discount documents	The number of documents that have valid cash discounts on the pay date specified above.
Valid discount amount	The total amount of cash discounts available on the pay date.
Lost discount documents	The number of documents that have lost cash discounts on the pay date specified above.
Lost discount amount	The total amount of discounts lost by the pay date for the group of outstanding documents.
Min. pay date	The earliest pay date on the documents.
Max. pay date	The latest pay date on the documents.

Tasks

Close a financial period in Supplier ledger

Windows

Purchase invoices - overview (AP40103S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/purchase-invoices-overview-ap40103s page In this window, you can filter and view the purchase invoices in the system and see more detailed information on the documents on the Details view tab. 2026-02-19T17:09:06+01:00 # Purchase invoices - overview (AP40103S) In this window, you can filter and view the purchase invoices in the system and see more detailed information on the documents on the Details view tab. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction ## The top part

Element	Description
Approval status	Select one the values in this field to filter the list on the documents’ status in Approval: View all View invoices with all approval statuses. New View invoices with the status New. Cancelled View invoices with the status Cancelled in Approval. This is the status after you have clicked Cancel (the Send to Approval button changes to Cancel when you have sent a document to Approval ). Sent to Approval View invoices with the status Sent to Approval. Received in Approval View invoices with the status Received in Approval. Pending View invoices with the status Pending. This status is displayed when invoices are on a valid approval flow and are pending approval. Rejected View invoices that have been rejected by Approval. Approved View invoices with the status Approved. This status indicates that the invoice has been approved and you can now release invoices that are ready to be paid. In the Supplier ledger preferences (AP101000) window, you can set up automatic release of approved invoices. Active workflow View invoices with the status Active workflow. This status is displayed only during a brief system check, to find out whether the settings for sending invoices to Approval are correct. Error The invoice encountered an unspecified error. Please try again.
Document status	The status of the document in Visma Net View all View all documents, regardless of status. On hold View only documents with the status On hold. Balanced View only documents with the status Balanced. Voided View only documents with the status Voided. Scheduled View only documents with the status Scheduled. You can schedule invoices in the Purchase invoices (AP301000) window. Open View only documents with the status Open. Closed View only documents with the status Closed. Printed View only documents with the status Printed. Pre-released View only documents with the status Pre-released. Invoices get this status if you have clicked Pre-book in the Purchase invoices (AP301000) window. Pending approval View only documents with the status Pending approval. Rejected View only documents with the status Rejected. Reserved View only documents with the status Reserved.
Supplier class	The supplier class to which the supplier belongs.
Supplier	The supplier’s name.
Currency	The currency of the supplier document.
Document type	The type of document. Available types are: Purchase invoice Credit adjustment Purchase credit note Prepayment
Approver	The name of the approver of the document.
Initial approver	The name of the first approver of the document.
Sender	The name of the person who sent the document for approval.
Show details	Select this check box to see more information about the documents on the Details view tab.
Overdue documents only	Select this check box to see more information about documents that are overdue.
Show closed, scheduled, and voided	Select this check box to include documents with these statuses on the Summary view tab.
Show only documents with comments entered in Approval	Select this filter to see only the purchase invoices sent to Approval, which have comments.
From due date	Select a due date from which you want to see supplier documents.
To due date	Select a due date until which you want to see supplier documents.
From cash discount date	Select a cash discount date from which you want to see supplier documents.
To cash discount date	Select a cash discount date until which you want to see supplier documents.
From pay date	Select a pay date from which you want to see supplier documents.
To pay date	Select a pay date until which you want to see supplier documents.
From period	Select a period from which you want to see supplier documents.
To period	Select a period until which you want to see supplier documents.
From document date	Select a document date from which you want to see supplier documents.
To document date	Select a document date to which you want to see supplier documents.
Detail total	Displays the detail total for all documents with the selected criteria.
VAT taxable total	Displays the VAT taxable total for all documents with the selected criteria.
VAT exempt total	Displays the VAT exempt total for all documents with the selected criteria.
VAT total	Displays the VAT total for all documents with the selected criteria.
With. tax	Displays the withheld tax (if any) for all documents with the selected criteria.
Balance	Displays the balance for all documents with the selected criteria.
Rounding diff.	Displays the rounding difference (if any) for the amounts displayed.
Amount	Displays the total amount for all documents with the selected criteria.
Cash discount	Displays the total cash discount that has been granted (if any) for the documents with the selected criteria.

## The Summary view table The **Summary view** tab lists the results of your selections in the top area and changes to reflect the criteria you select and deselect. For certain selection criteria, the tab changes to a **Detailed view**, to give you more information about the selected range of documents.

Column	Description
Approval status	Displays the document’s status in Approval: New The document has the status New. Cancelled The document has the status Cancelled. Sent to Approval The document has the status Sent to Approval. Received in Approval The document has the status Received in Approval. Pending The document has the status Pending. Rejected The document has been rejected by Approval. Approved The document has the status Approved. Active workflow The document has the status Active workflow. Error The document has the status Error.
Document status	Displays the status of the document in Visma Net On hold The document has the status On hold. Balanced The document has the status Balanced. Voided The document has the status Voided. Scheduled The document has the status Scheduled. Open The document has the status Open. Closed The document has the status Closed. Printed The document has the status Printed. Pre-released The document has the status Pre-released. This status is given to invoices that you pre-book in the Purchase invoices (AP301000) window. Pending approval The document has the status Pending approval. Rejected The document has the status Rejected. Reserved The document has the status Reserved.
Documents	The number of documents that match the Approval and document status values.
Detail total	The total amount of the document excluding VAT.
VAT amount	The amount of VAT that is included in the Total incl. VAT.
With. tax amount	The amount of withheld tax (if any).
Total incl. VAT	The sum of the Detail total and the VAT amount.
Balance	The current balance for the document.
Last document date	The latest document date of the documents of the respective line.
First due date	The first due date set for the document.
Balance (currency)	The balance in currency (if any).
Cash discount	Any cash discount amount that has been granted.
Detail total (currency)	The detail total in currency (if any).
Extended approval status	Displays a more detailed status of the document.
First cash discount date	The first cash discount date set for the document.
Rounding diff.	The rounding difference, if any.
Total incl. VAT (currency)	The sum of the Detail total and the VAT amount (if any).
VAT exempt total	The total amount that is VAT exempt.
VAT taxable total	The total amount that is VAT taxable.
Approval flow	Approval flow gives you the picture of the flow and comments that you also see in the Purchase invoices (AP301000) window on the Approval details tab.
Comment counter	The comment counter shows how many comments there are on the invoice.

Recurring transactions (AP203500) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/recurring-transactions-ap203500 page This window allows you to create and manage schedules for recurring supplier ledger documents. 2026-02-19T17:09:06+01:00 # Recurring transactions (AP203500) This window allows you to create and manage schedules for recurring supplier ledger documents. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction To do this, create a schedule and add one or multiple documents of the following types: **Purchase invoice**, **Purchase credit note**, **Credit adjustment**, and **Prepayment**. Additionally, you can add documents to existing schedules. + You can only schedule documents with the **Balanced** status. Once you assign a document to a schedule, its status changes to **Scheduled**. + A schedule determines the frequency and number of times assigned documents should be generated. The system uses the original documents as templates to create similar documents with updated transaction dates and other details. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## What to do from this window + [Create a schedule for recurring invoices](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/create-a-schedule-for-recurring-invoices/) + [Schedule a recurring invoice](/visma-net-erp/help/supplier-ledger/process-purchase-invoices/schedule-a-recurring-invoice/) ## The window toolbar

Button	Description
Run now	Initiates the process of running a schedule and generating documents according to the schedule.

## The top part In this area, you can create a new schedule and edit or delete any existing schedule.

Element	Description
Schedule ID	The ID of the schedule. A new schedule gets its unique ID in accordance with the number series assigned to schedules in the Supplier ledger preferences (AP101000) window.
Active	When this check box is selected, the schedule is active. When the check box is cleared, the schedule cannot be used.
Start date	The start date for the schedule.
Expiration date	A date that, if set, indicates when the schedule expires. This field is unavailable if the Never expires check box is selected.
Never expires	When this check box is selected, no expiration date is set.
Execution limit (times)	The maximum number of times the schedule can be executed. This field is unavailable when the No limit check box is selected.
No limit	Selecting this check box will continue the schedule indefinitely into future financial periods. Upon selection, the Execution limit field will be unavailable.
Description	A description for the schedule.
Last executed	A read-only field that displays the date when the documents were last generated. If no documents were generated according to the schedule, the field is unavailable.
Next execution	A read-only field that displays the date when the schedule should be executed next, based on the schedule parameters.
Executed (times)	A read-only field whose value shows how many times the schedule was executed or how many times the documents were generated. A 0 here indicates that the schedule has not been executed yet and no documents have been generated.

### The Schedule type section The section you see to the right of this section depends on the schedule type you select here.

Schedule type

The frequency at which documents should be generated. Click one of the following option buttons, which are described in detail in the next sections:

Daily: The documents will be generated daily or once every x days.
Weekly: The documents will be generated once a week or once every x weeks.
Monthly: The documents will be generated once per month or once every x months.
By financial period: The documents will be generated only once per financial period or once every x financial periods.

Select the schedule type, and then enter the settings specific to the type in the corresponding section.

### The Daily section

Element	Description
Every x day(s)	A number that specifies the time interval (in days) for document generation. For example: 1 would mean every day and 2 would mean every other day, starting on the start date.

### The Weekly section

Element	Description
Every x week(s)	A number that specifies the time interval (in weeks) for document generation, with the boxes indicating the day or days of the week when the documents should be generated: Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, or Saturday.

### The Monthly section

Every x month(s)

A number that specifies a time interval (in months) for generating documents. For example: A 3 here would generate the documents every three months. For this schedule type, you should enter a number and select one of the option buttons below this field.

On day

An option button that you select if you want to select a particular day of the month.

If you select this button, you should select the day of the month for the invoice in the adjacent field.

On the nth day of the week

An option button that you can select if you want to select a particular day of the week within the month.

If you select this button, you should also select the ordinal number in the left field that specifies the week in the month, and the day of the week in the right field, for example, 2nd Thursday.

### The By financial period section

Element	Description
Every x period(s)	A number that specifies a time interval for document generation, measured in financial periods. In addition to selecting this number, you should select one of the following option buttons, which determine when documents should be generated.
Start of the financial period	An option button that sets the start date of the financial period as the day when documents should be generated.
End of period	An option button that sets the end date of the financial period as the day when documents should be generated.
Fixed day of the period	An option button that you use if documents should be generated on a particular day of the financial period. If you select this button, select the particular day in the field.

## The Document list tab On the **Document list** tab, you can assign one document or multiple documents to the schedule. You can select documents from the list of those with the status **Balanced**. Other columns in the row display the selected document's details.

Column	Description
Type	The type of the supplier ledger document. The following types of documents can be scheduled: Purchase invoice, Prepayment, Purchase credit note, or Credit adjustment.
Ref. no.	The ID of the original document, which is used as a template. Other columns in the row are read-only and display the details of the original document.
Supplier	The ID of the supplier whose document is being scheduled.
Supplier name	The complete name of the supplier as it appears on the documents.
Status	The status of the original document.
Date	The date of the transactions.
Post period	The financial period to which the transactions should be posted.
Amount	The amount of the original document.
Currency	An identifier of the currency used for the document.
Description	A user-defined description for the document.

## The Generated documents tab This tab displays the list of documents generated from this schedule being run.

Column	Description
Type	The document type that can be one of the following: Purchase invoice, Prepayment, Purchase credit note, or Credit adjustment.
Ref. no.	The reference number of the generated document.
Supplier	The supplier whose document was generated.
Supplier name	The complete name of the supplier as it appears on the documents.
Status	The status of the generated document.
Date	The date of the transactions.
Post period	The financial period to which the generated transactions should be posted.
Amount	The amount of the generated document.
Currency	The ID of the currency used for the document.
Description	The user-defined description of the document.

Release landed costs from purchase invoices (AP506500) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/release-landed-costs-from-purchase-invoices-ap506500 section You can use this window to process landed costs associated with purchase invoices. 2026-02-19T17:09:06+01:00 # Release landed costs from purchase invoices (AP506500) You can use this window to process landed costs associated with purchase invoices. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction You can use this window to process landed costs associated with purchase invoices. As a result of processing, the system generates inventory adjustments to update the costs of the stock items involved. This window shows only documents for which generation of the inventory adjustments failed on the document release. During processing, carefully note any error messages you get and fix the related problems, which generally result from missing accounts. ## The window toolbar

Process

Initiates generation of the inventory adjustments for the selected purchase invoices that include landed cost codes.

The green icon appears in the window toolbar if the operation has completed successfully. The red icon indicates that the operation was cancelled because some required conditions were not met. Point to the red icon to view the error message.

Process all

Initiates generation of the inventory adjustments for all listed purchase invoices that include landed cost codes.

## The Documents table This table contains the list of documents that have associated landed cost codes and for which generation of the adjustments failed.

Column	Description
Type	The type of document. The available types are: Purchase invoice For this type, the initial supplier document will update the supplier ledger liability account and the supplier account balance. Credit adjustment This supplier document will update the supplier ledger liability account and the supplier account balance. Payment This document will update the balances of the cash account and the supplier ledger account by the amount paid to the supplier. Purchase credit note This type suggests that the document will update the supplier ledger liability account and the supplier account balances. Supplier refund This document will update the balances of the cash account and the supplier ledger account by the amount received from the supplier. Voided refund This type refers to a voided refund. Quick payment This document type is currently not supported. Voided quick payment This document type is currently not supported. Prepayment This refers to a prepayment request or a prepayment itself, depending on the document’s status.
Supplier document no.	The reference number of the document.
Date	The date of the document.
Currency	The document’s currency.
Supplier	The ID of the landed cost supplier associated with the document.
Supplier name	The landed cost supplier associated with the document, by its name
Location	The location of the supplier associated with the document.
Receipt total amt.	The total amount of the receipt associated with the purchase document.
Landed cost total	The total of the landed costs in the purchase document.

Concepts

Release supplier documents (AP501000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/release-supplier-documents-ap501000 page By using this window, you can view all Supplier ledger documents (purchase invoices, purchase credit notes, credit notes, and prepayments) that are ready to be released. 2026-02-19T17:09:06+01:00 # Release supplier documents (AP501000) By using this window, you can view all Supplier ledger documents (purchase invoices, purchase credit notes, credit notes, and prepayments) that are ready to be released. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + You can release all the documents or only selected ones. ## The window toolbar

Button	Description
Release	Releases the supplier documents and payments that you have selected. This action changes the status of the selected documents to Open, and either creates unposted batches or posts the batches directly to the General ledger workspace, depending on whether the Automatically post on release option is selected in the Supplier ledger preferences (AP101000) window.
Release all	Releases all the supplier documents available on the list. Here, too, whether transactions will be directly posted on release is defined by the Automatically post on release option in the Supplier ledger preferences (AP101000) window.

## The table This table includes the list of all the documents that are not yet released and that have the **Balanced** status.

Column	Description
Branch	The ID of the branch to which this document is related.
Branch name	The name of the branch to which this document is related. The column is available only if the Multi-branch support functionality functionality is enabled in the Enable/disable functionalities (CS100000) window.
Type	The type of the document. The following types are available: Purchase invoice For this type, the initial supplier document will update the Supplier ledger liability account and the supplier account balance. Credit adjustment This type of document will update the Supplier ledger liability account and the supplier account balance. Purchase credit note This type suggests that the document will update the Supplier ledger liability account and the supplier account balances. Payment This type of document will update the balances of the cash account and the Supplier ledger account by the amount paid to the supplier. Voided payment This type refers to a voided payment. Prepayment This type refers to a prepayment request or a prepayment itself, depending on the document’s status. Supplier refund This document will update the balances of the cash account and the Supplier ledger account by the amount received from the supplier. Quick payment This document type is currently not supported. Voided refund This type refers to a voided refund. Void quick payment This document type is currently not supported. Prepayment request This type refers to a prepayment request.
Ref. no.	The ID of the document. Click the number to navigate to the Purchase invoices (AP301000) or Supplier payments (AP302000) window, depending on the type of the selected document.
Supplier	The supplier associated with the document, by its ID.
Supplier name	The name of this supplier.
Supplier bank account	The bank account to which the purchase invoice will be paid.
Supplier ref.	The external number of the document (the number of the original supplier invoice) for reference.
Status	The status of the document. You can only release Balanced documents.
Approval status	The status of the document in Approval, if it is in use.
Comment	The comment written on the document.
Date	The date when the document was created.
Due date	The due date from the purchase invoice.
Post period	The period to which the document should be posted.
Amount	The amount of the document.
Currency	The currency used for the document.
Description	A user-defined description of the document or payment.

Tasks

Release purchase invoices

Restriction groups by supplier (AP102010) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/restriction-groups-by-supplier-ap102010 page In this window, you can view the restriction groups that include a particular supplier account. 2026-02-19T17:09:06+01:00 # Restriction groups by supplier (AP102010) In this window, you can view the restriction groups that include a particular supplier account. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction In this window, you can view the restriction groups that include a particular supplier account. You can also change the visibility of the supplier account in the system by including it in other restriction groups or excluding it from groups in which it is currently included. You can create restriction groups for managing the visibility of supplier accounts by using the [Supplier access (AP102000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-access-ap102000/) window. ## The top part In this area, you can select the supplier account for which you want to view or edit its membership in restriction groups. You can also view additional information about the selected supplier account.

Element	Description
Supplier no.	The supplier (by its identifier) whose membership in restriction groups you want to view (and edit, if needed) in the table.
Status	Read-only. The status of the selected supplier account, Active or Inactive.
Supplier name	Read-only. The name of the selected supplier as it appears on the documents.

## The table In this table, you can view the full list of restriction groups in the system, along with some basic information about each group. The check box in the unlabelled **Included** column is selected for each group that contains the supplier account. You can select and clear these check boxes to change the membership of the supplier account in restriction groups.

Column	Description
Group name	The name of the restriction group. You can type a name of a new group or select an existing group.
Description	The description of the restriction group. You can type a description if this field is empty or edit an existing description.
Active	A check box that indicates (if selected) that the restriction group is active. You can clear the check box to make the group inactive, which means that the restrictions imposed by the restriction group do not affect the visibility of entities to users. By default, this check box is selected.
Group type	The type of the restriction group. You can select one of the following types: A, A inverse, B, or B inverse.

Supplier access (AP102000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-access-ap102000 page By using this window, you can create restriction groups for managing the visibility of supplier accounts to users, or modify existing restriction groups by adding or removing users or supplier accounts. 2026-02-19T17:09:06+01:00 # Supplier access (AP102000) By using this window, you can create restriction groups for managing the visibility of supplier accounts to users, or modify existing restriction groups by adding or removing users or supplier accounts. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction You can also use the [Restriction groups by supplier (AP102010)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/restriction-groups-by-supplier-ap102010/) window to manage the visibility of supplier accounts to users, but you cannot create restriction groups in this window. For more information about restriction groups, see: [About restriction groups in Visma Net](/visma-net-erp/help/access-management/row-level-security/about-restriction-groups-in-visma-net-erp/). ## The top part In this area, you can enter the settings of a new restriction group or select an existing group and edit its settings.

Element	Description
Group name	The name of the restriction group. You can type a name of a new group or select an existing group.
Description	The description of the restriction group. You can type a description if this field is empty or edit an existing description.
Group type	The type of the restriction group. You can select one of the following types: A, A inverse, B, or B inverse.
Active	A check box that indicates (if selected) that the restriction group is active. You can clear the check box to make the group inactive, which means that restrictions imposed by the restriction group do not affect the visibility of entities to users. By default, this check box is selected.

## The Users tab On this tab, you can view the list of users defined in the system and select those to be included in the restriction group.

Column	Description
Login	Read-only. The login of the user.
Full name	Read-only. The full name of the user.
Comment	Read-only. The additional information that has been specified for the user in the Users (SM201010) window.

## The Suppliers tab On this tab, you can view the list of supplier accounts defined in the system and select those to be included in the restriction group.

Supplier no.

The ID of the supplier account.

You can click the supplier number to open the Suppliers (AP303000) window and view the settings of this supplier.

Status

Read-only. The status of the supplier account, which can be either Active or Inactive.

Supplier name

Read-only. The name of the supplier as it appears on documents.

Supplier classes (AP201000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-classes-ap201000 page You can use this window to create supplier classes, which are groups of suppliers with similar properties. 2026-02-19T17:09:06+01:00 # Supplier classes (AP201000) You can use this window to create supplier classes, which are groups of suppliers with similar properties. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction Supplier classes make it easier to create supplier accounts in the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window: once you assign a new supplier to a specific class, the default accounts and subaccounts from the class, as well as other settings defined for the class, will be inserted into the corresponding elements. To ease the creation of supplier classes, specify an existing supplier class as the default class in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window. After you do this, when you create a new supplier class, the elements in this window will be populated with the values from the default supplier class. However, you can overwrite any of these values. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## What to do from this window + [Create a supplier class](/visma-net-erp/help/supplier-ledger/suppliers/create-a-supplier-class/) + [Change the VAT zone for a supplier class](/visma-net-erp/help/supplier-ledger/suppliers/change-the-vat-zone-for-a-supplier-class/) ## The window toolbar

Button	Description
Apply restriction settings to all suppliers	Updates the security settings for all suppliers of the class. If you change the default restriction group for the selected supplier class, clicking this button will include all suppliers of the class in the new default restriction group and exclude them from the group previously specified as the default one.

## The top part In this area, you can select a class and view its description, or you can specify this information for a class you are creating.

Element	Description
Class ID	The unique ID of the class, max. 10 characters, both numbers and letters.
Description	A detailed description of the supplier class.

## The General information tab On this tab, you can view or modify the settings of the selected class. You can specify as few or as many default settings as you like. Changes to the class settings will not affect the already existing records of the suppliers in the class; however, when you create a supplier and fill in the supplier class, the new supplier account gets the most up-to-date class settings. ### The Default general settings section

Element	Description
Country	The country of the suppliers in this class. By default, it is the country of your company.
VAT zone ID	The default VAT zone for the suppliers of the class.
Require VAT zone	When this check box is selected, a VAT zone is required for the suppliers in the class. If it is not selected, a VAT zone is optional.
VAT calculation mode	The VAT calculation mode for the suppliers in the class, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document for a supplier in this class in the Purchase invoices (AP301000) window. Select one of the following options: VAT settings The VAT amount for the document is calculated according to the settings of the applicable VAT. Gross The amount in the document detail line includes VAT. Net The amount in the document detail line does not include VAT. You can override this mode at the supplier, location, or document level.
Default location ID from branch	When this check box is selected, the ID of the branch to which the user is currently signed in, is used by default as the ID of the supplier’s main location instead of MAIN (default). This field is available only when the Business account locations functionality is enabled in the Enable/disable functionalities (CS100000) window.
Default restriction group	The restriction group to which newly created suppliers of the class will be assigned by default. To include all existing suppliers of the class in this restriction group, click Apply restriction settings to all suppliers.
Import type	The type of import that defines which cost account should be used on purchase orders and invoice lines. The cost account used might differ for Domestic, Domestic exempt VAT, EU, and non-EU suppliers.
Document language	The language used on documents (such as purchase orders).
Currency ID	The default currency used in operations with the suppliers in this class. By default, your company’s base currency is used.
Enable currency override	When this check box is selected, the currency may be overridden for transactions; a currency other than the default currency may be selected for individual documents.
Currency rate type	The default currency rate type used in operations with suppliers of this class.
Enable rate override	When this check box is selected, the currency rate type may be overridden for transactions and that a currency other than the default currency may be selected for individual documents.

### The Default purchase settings section

Element	Description
Shipping terms	The shipping terms to be used in relations with the suppliers in the class.
Receipt action	The default action for the suppliers in the class, which will be performed on receipt of purchased goods if the specified conditions are not met. Select one of the following options: Reject Receipt of the items will be rejected. Accept but warn Receipt of the items will be accepted, but the system will generate a warning for the applicable purchase order line. Accept Receipt of the items will be accepted.
Warning when missing VAT registration ID	When this check box is selected, you get a warning if you enter a supplier without a VAT registration ID.
Warning when missing corporate ID	When this check box is selected, you get a warning if you enter a supplier without a corporate ID.
Warning on duplicate org. and/or VAT number on different supplier	When this check box is selected, you get a warning if one of the ID types above has already been used.
Do not allow duplicate supplier	When this check box is selected, you get an error message if the number you entered is already in use. You cannot save the information in the window if you have entered duplicate supplier numbers.

### The Approval settings section

Element	Description
Approval required before release	When this check box is selected, approval of documents is required before you can release them.

### The Default financial and payment settings section

Element	Description
Terms	The default payment terms for the supplier class. You can create and view terms in the Payment terms (CS206500) window.
Payment method	The default payment method for the class.
Cash account	The cash account to be used by default for operations with the suppliers in this class.
Payment by	The way the suppliers in this class should be paid: by Due date or Discount date.

### The Default supplier properties section

Element	Description
Webhook notification	When this check box is selected, you can get notified via a Webhook upon an action or a confirmation in Visma Net.
Account used for payment	Select here the account that to be used by default for payment for this supplier class.

### The Default print and email settings section

Element	Description
Print orders	When this check box is selected, purchase orders for suppliers of the class will be printed on release.
Send orders by email	When this check box is selected, purchase orders for the suppliers in the class will be emailed on release.

### The Invoice import settings section

Element	Description
Match item during import of invoices	When this check box is selected and when invoices arrive in Invoice Inbox (AP50604S), Visma Net has a functionality to match items during invoice import. You can set this option on the supplier. To make this work, you must first set the supplier item ID in the Non-stock items (IN202000) window (or, in the Stock items (IN202500) window) and then on the Supplier details tab.
Create invoices with one line for each VAT rate	When this check box is selected, the purchase invoice that is created will have only one line per VAT rate. The expected VAT amount is calculated based on the net amount and the VAT code applied to the invoice.
Import header amounts by VAT code	When this check box is selected for a supplier and you process an invoice from this supplier in Invoice Inbox (AP50604S), the lines will be disregarded and only the invoice header amounts will be used for creating lines on the purchase invoice. One line will still be created for each VAT category on the invoice.

## The General ledger accounts tab On this tab, you can specify the default general ledger accounts for the supplier class. The following table summarises the elements of this tab.

Element	Description
Supplier account	The liability account to be used to record the balance of supplier ledger transactions related to the suppliers in this class.
Supplier subaccount	The subaccount to be used with the account to record the balance of supplier ledger transactions related to the suppliers in this class.
Expense account	The expense account to be used to record transactions with the suppliers in this class.
Expense acct, non-taxable	The non-taxable expense account to be used to record expenses made to the suppliers in this class.
Expense EU account	The EU expense account to be used to record expenses made to the suppliers in this class.
Expense account, import	The import expense account to be used to record expenses made to the suppliers in this class.
Expense subaccount	The subaccount to be used with the expense account to record transactions with the suppliers in this class.
Discount account	The general ledger account to be used to record the amounts of discounts received from the suppliers in this class. The field is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Discount subaccount	The subaccount to be used to record the amounts of discounts received from the suppliers in this class. The field is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Cash discount account	The discount account to be used to record cash discount amounts received from the suppliers in this class due to payment terms.
Cash discount sub.	The subaccount to be used to record cash discount amounts received from the suppliers in this class.
Prepayment account	The account to be used to record prepayments paid to the suppliers in this class.
Prepayment subaccount	The corresponding subaccount to be used to record prepayments paid to the suppliers in this class.
Reclassification account	The account to be used to temporarily record expenses that require reclassification.
Reclassification subaccount	The corresponding subaccount to be used record expenses requiring reclassification.
Purchase accrual account	The liability account to be used to record transactions that are the result of receipts invoicing.
Purchase accrual subaccount	The corresponding subaccount to be used to record transactions that are the result of receipts invoicing.
Unrealised gain account	The account to be used to record unrealised gains on transactions with the suppliers in this class. If no account is selected in this column, the account specified in the Currencies (CM202000) window is used.
Unrealised gain sub.	The corresponding subaccount to be used to record unrealised gains on transactions with the suppliers in this class. If no subaccount is selected in this column, a subaccount will be generated according to the rule specified in the Combine gain/loss sub. from field in the Currency management preferences (CM101000) window.
Unrealised loss account	The account to be used to record unrealised loss on transactions with the suppliers in this class. If no account is selected in this column, the account specified in the Currencies (CM202000) window is used.
Unrealised loss sub.	The corresponding subaccount to be used to record unrealised loss on transactions with the suppliers of this class. If no subaccount is selected in this column, a subaccount will be generated according to the rule specified in the Combine gain/loss sub. from field in the Currency management preferences (CM101000) window.

## The Attributes tab This tab contains the list of supplier attributes associated with the class. You can select an attribute from the list of attributes defined in your system. To add a new attribute, use the [Attributes (CS205000)](/visma-net-erp/help/common-settings/common-settings-windows/attributes-cs205000/) window.

Column	Description
Active	When this check box is selected, the attribute is active.
Attribute ID	The name of the attribute, which serves as its ID. Max. 10 characters, both numbers and letters.
Description	A detailed description of the attribute. Max. 50 characters, both numbers and letters.
Sort order	A number that represents the order of the attribute for sorting in reports.
Required	When this check box is selected, the attribute value is required for all suppliers of the class.
Internal	When this check box is selected, this attribute is intended to be used only as internal.
Control type	The type of control for the attribute: Text, Combo box, Multi select combo, Lookup, Check box, or Date/time.
Default value	The default value of the attribute.

## The Mailing settings tab The **Mailing settings** tab contains the list of the predefined mailings for the suppliers in this class. Mailings are used to send electronic versions of documents (by email) to suppliers and company employees overseeing operations with suppliers of the class. Mailing settings specified here will be used as default values for mailings configured for particular suppliers. You can select mailings for the supplier class from the list of predefined mailings defined in the [Supplier ledger preferences (AP101000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) window and the [Purchase order preferences (PO101000)](/visma-net-erp/help/purchases/purchases-windows/purchase-order-preferences-po101000/) window. The current version of Visma Net provides only the **PURCHASE ORDER** predefined mailing for suppliers. The **Mailing settings** tab provides default values for mailings to be configured for particular suppliers. Emails for active mailings will be generated and sent to supplier contacts and company employees when a user invokes the action specific to the mailing on an appropriate processing window. Such emails can contain purchase orders in any of the available formats or a personalised email text based on a template. The tab includes the **Mailings** table, with the list of mailings, and the **Recipients** table, which has the list of recipients. In the **Recipients** table, you can specify default types of supplier contacts, not particular contacts. Only employees of your company can be specified as email recipients at the supplier class level. ### The Mailings table By using this table you can view and modify the list of mailings to be available by default for the suppliers in this class. The settings here are used as follows: + To provide default values for mailing settings for the suppliers in this class + To specify the mailings to be used to inform employees of your company, if needed, about changes in the documents of the suppliers in this class

Column	Description
Mailing ID	The unique ID of the mailing.
Branch	The branch for which this mailing is used.
Email account	The system email account to be used by default for sending emails for this mailing to the suppliers of the class. If no account is specified, the system account specified in the Supplier ledger preferences (AP101000) window will be used.
Report	The purchase order or supplier ledger report to be used by default as the email’s body, if a report is used for this mailing. For the mailing, either a report or a template can be specified.
Notification template	The email template to be used by default to generate personalised emails for this mailing.
Format	The format in which the document (formatted according to the selected report if applicable) will be sent by default if a recipient has no preferences. Select one of the following options: HTML, Excel, or PDF.
Active	When this check box is selected, this mailing is active (switched on). Emails will be sent only for active mailings.

### The Recipients table Use the **Recipients** table to view and modify the list of default recipients for mailings. This list is primarily used to provide default contact types for the supplier class; if necessary, you can also specify an employee of your company to receive electronic copies of documents of the suppliers in this class.

Column	Description
Contact type	The type of contact to receive mailings: Primary The contact specified as the supplier’s primary contact Remittance The contact specified as the supplier’s remittance contact Shipping The contact specified as the supplier’s shipping contact Employee The employee of your organisation who handles the documents of the suppliers in this class or is otherwise associated with the supplier class
Contact ID	The mailing recipient. A particular recipient can be selected only if Employee is specified as the Contact type. This employee, if one has been selected, will receive emails with documents of all the suppliers in this class.
Format	The format in which the report (if applicable) will be sent for recipients of this type by default. Select one of the following options: HTML, Excel, or PDF.
Active	When this check box is selected, this recipient is active. Only active recipients can receive emails.
Bcc	When this check box is selected, the recipient will receive a blind carbon copy (Bcc) of the emails.

Supplier details (AP402000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-details-ap402000 page This window is intended for quick inquiries about a specific supplier's outstanding balance. 2026-02-19T17:09:06+01:00 # Supplier details (AP402000) This window is intended for quick inquiries about a specific supplier's outstanding balance. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + You can view the balance by financial period and by currency. + If no currency is selected, all amounts are displayed in the base currency. ## The window toolbar

Actions

Provides the following menu commands, which you can click to invoke actions:

Enter new purchase invoice: Navigates to the Purchase invoices (AP301000) window where you can enter a new invoice.
Enter new payment: Navigates to the Supplier payments (AP302000) window where you can enter a new payment.
Pay invoice: Navigates to the Supplier payments (AP302000) window where you can create a payment for the invoice.

Reports

Provides the following menu commands, which you can click for quick access to reports:

Balance by supplier: Navigates to the Balance by supplier (AP63250S) report.
Supplier history: Navigates to the Supplier history (AP652000) report.
Aged past due: Navigates to the Aged past due (AP631000) report.
Aged outstanding: Navigates to the Aged outstanding (AP631500) report.
Supplier register: Navigates to the Supplier documents register (AP621500) report.

## The top part You use these elements to narrow the information to be displayed.

Element	Description
Company	The company of the transactions to be viewed. By default, it is the current company.
Branch	The branch of the transactions to be viewed. By default, it is the current branch.
Supplier	The supplier of the transactions to be viewed, by its ID.
Period	The financial period for which supplier documents will be displayed.
Supplier account	The supplier ledger account used in operations with the supplier.
Supplier subaccount	The corresponding subaccount.
Currency	The currency of the documents to be included in the list. Leave the field empty to display all documents that meet the other criteria you have selected.
From period	The financial period from which closed/voided documents will be displayed.
To period	The financial period to which closed/voided documents will be displayed.
Show more details	When this check box is selected, there are more columns available in the table part.
Include unreleased documents	When this check box is selected, unreleased documents (with the On hold and Balanced statuses) are included in the list.
By financial period	When this check box is selected, balances are shown by the financial period of the document transactions. Clear the check box to show balances by documents’ dates. The check box is displayed if a financial period is selected in the Period field.
Balance by documents	A read-only field showing the balance calculated for all documents that match the selected criteria, except the closed ones.
Current balance	A read-only field indicating the balance for the documents, as retrieved from the supplier ledger account history records stored in the database.
Prepayment balance	A read-only field showing the current balance of prepayments made to the supplier or the balance at the end of the selected period.
Balance discrepancy	This read-only field displays any discrepancies in the balance. It shows the difference between the balance calculated by documents and the customer’s current balance. If Unreleased documents are included, the value may be non-zero. If the value is non-zero in other cases, there may be errors in the database.
Retained balance	The total amount of unreleased retainage withheld from the supplier documents in the selected branch at the end of the period (if specified) or at the end of the last activity period (if the period is not specified). This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.

## The table This table displays the documents that match the criteria you specified in the top part.

Column	Description
Branch	The branch of the transactions displayed.
Type	The type of the document or payment.
Ref. no.	The reference number of the document.
Date	The date of the document.
Due date	The due date of the document.
Post period	The financial period for posting the document transactions.
Status	The status of the document.
Currency	The currency used in relations with the supplier.
Original amount (currency)	The original amount of the document, before cash discount, in the currency used in relations with the supplier.
Balance (currency)	The amount of the document after the cash discount is taken, in the currency used in relations with the supplier.
Cash discount taken (currency)	The amount of cash discount taken due to prompt payment, in the currency used in relations with the supplier.
VAT withheld (currency)	The amount on VAT withheld on behalf of the supplier, in the currency used in relations with the supplier.
Orig. amount	The original amount of the document, before cash discount, in the base currency.
Balance	The balance of the document before the cash discount is taken, in the base currency.
Cash discount taken	The amount of cash discount taken due to prompt payment, in the base currency.
VAT withheld	The amount of VAT withheld on behalf of the supplier, in the base currency.
RGOL amount	The total amount of realised gain or loss (RGOL) incurred as the result of currency conversions.
Payment method	The payment method used if the document is a payment.
Supplier invoice no./payment no.	The reference number of the supplier’s original invoice or the payment issued.
Description	The description of the document.
Pre-booked	This shows if the document has been pre-booked.
Pre-book period	The period to which the document is pre-booked.
Pre-releasing batch no.	The number of the pre-releasing batch to which the document belongs.
Last batch payment	The number of the last batch payment document with a link to it.
Last payment date	The date for the last entered payment.
Last payment	The number of the last payment document with a link to it.
Currency original retainage	The retained amount in the currency of the document. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Unreleased retainage currency	The amount of unreleased retainage in the currency of the document. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Original retainage	The reference number of the invoice with retainage to which this retainage invoice is related. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Retainage invoice	A check box that indicates (if selected) that the document is a retainage invoice. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.

Windows

Supplier list (AP40101S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-list-ap40101s page This window lists suppliers by their supplier class and status. 2026-02-19T17:09:06+01:00 # Supplier list (AP40101S) This window lists suppliers by their supplier class and status. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## The window toolbar

View supplier

(button)

Click View supplier to open the Suppliers (AP303000) window and to take a closer look at the selected supplier.

## The top part

Supplier class

Select a supplier class if you want to list suppliers of a specific class.

Status

In the Status field, you can filter suppliers according to the status they have in Visma Net:

Active - Lists all active suppliers.

On hold - Lists all suppliers that have the status On hold.

Hold payments - Lists all suppliers that have the status Hold payments.

Inactive - Lists all suppliers that have the status Inactive.

One time - Lists all suppliers that are one-time suppliers.

Credit hold - Lists all suppliers that have the status Credit hold.

## The table columns

Column	Description
Supplier	The supplier’s ID in the system. To view the details of the supplier, click the referenced ID to open the Suppliers (AP303000) window.
Supplier name	The supplier’s name.
Address	The address of the supplier.
Postcode	The postcode of the supplier’s address.
City	The city that the supplier’s address belongs to.
Country	The country that the supplier’s address belongs to.
Corporate ID	The corporate ID of the supplier.
Attention	The person in the supplier’s company that you should address correspondence or deliveries to.
Phone 1	The supplier’s telephone number.
Email	The supplier’s email address.
Last purchase	The last purchase date from this supplier.
Status	The supplier’s status. For a description of possible statuses, see the Status field description in the top part.
Supplier class	The supplier class that the supplier belongs to (if any).

Suppliers (AP303000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000 page This window enables you to add new suppliers and view the existing ones. 2026-02-19T17:09:06+01:00 # Suppliers (AP303000) This window enables you to add new suppliers and view the existing ones. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + To create a new supplier, start by selecting a supplier class. This selection automatically applies the default values from the chosen class to various elements. However, you can modify these default settings as required. + If a supplier has only one location, that location will automatically be set as the default. However, if the supplier has multiple locations, you must manually set one as the default location. The settings of the default location will then be used as default values in data entry windows. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## What to do from this window + [Create a supplier](/visma-net-erp/help/supplier-ledger/suppliers/create-a-supplier/) + [Create a customer from a supplier](/visma-net-erp/help/supplier-ledger/suppliers/create-a-customer-from-a-supplier/) + [Add general information for a supplier](/visma-net-erp/help/supplier-ledger/suppliers/add-general-information-for-a-supplier/) + [Add payment settings for a supplier](/visma-net-erp/help/supplier-ledger/suppliers/add-payment-settings-for-a-supplier/) + [Override Send to Approval as the default action for one supplier](/visma-net-erp/help/supplier-ledger/suppliers/override-send-to-approval-as-the-default-action-for-one-supplier/) + [Enable supplementary VAT reports](/visma-net-erp/help/supplier-ledger/suppliers/enable-supplementary-vat-reports/) + [Set the financial period end date for the VAT period](/visma-net-erp/help/supplier-ledger/suppliers/set-the-financial-period-end-date-for-the-vat-period/) + [Over ‘Gegevens aanvullen en controleren’](/visma-net-erp/to-be-deleted/online-help/o2c/ar-ap303000-complete-and-verify-data/) + [About ‘Complete and verify data’](/visma-net-erp/to-be-deleted/online-help/o2c/ar-ap303000-complete-and-verify-data-uk/) ## The window toolbar

Actions

Includes the following menu commands you can click to invoke actions:

View customer: Navigates to the Customers (AR303000) window where you can view the customer account of the supplier if the supplier is a customer too.
Enter purchase invoice: Navigates to the Purchase invoices (AP301000) window where you can create a new invoice for the supplier.
Create payment: Navigates to the Supplier payments (AP302000) window where you can create a new payment for the supplier.
Extend to customer: Navigates to the Customers (AR303000) window with appropriate elements filled in, where you can also define this supplier as a customer.
View restriction groups: Navigates to the Restriction groups by supplier (AP102010) window.
Change ID: Displays the Specify new ID dialog box where you can change the ID of the currently selected supplier.

Inquiries

Provides the following menu commands, which you can click for quick access to inquiry windows:

Supplier details: Navigates to the Supplier details (AP402000) window.
Approve purchase invoices for payment: Navigates to the Approve invoices (Approval) (AP50200S) window.
Pay invoices: Navigates to the Process payments (AP50301S) window, depending on which version of the payment processing functionality you are using.
Supplier prices: Navigates to the Supplier prices (AP202100) window, where you can view or edit prices for the selected supplier.

Reports

Provides the following menu commands, which you can click for fast access to reports:

Balance by supplier: Navigates to the Balance by supplier (AP63250S) report.
Supplier history: Navigates to the Supplier history (AP652000) report.
Aged past due: Navigates to the Aged past due (AP631000) report.
Aged outstanding: Navigates to the Aged outstanding (AP631500) report.
Document register: Navigates to the Supplier documents register (AP621500) report.
Supplier details: Navigates to the Supplier profile (AP655500) report.

## The top part By using the elements in this part, you can create a new supplier account or select an existing account for editing.

Element	Description
Supplier no.	The ID of the supplier is defined by the BIZACCT segmented key (or by the SUPPLIER segmented key, which inherits its structure from the BIZACCT key). At a later time, you can change the supplier number by clicking Change ID in the Actions menu in the window toolbar.
Status	The status of the supplier. Select one of the following options: Active The supplier is in use and appears on all selection lists. On hold The supplier is temporarily on hold and cannot be used. Hold payments Payments cannot be issued for this supplier. Inactive The supplier is not available for selection. One time This is a one-time supplier, and the supplier becomes inactive when the payments are issued.
Balance	A read-only field, which appears if you select an existing supplier, that displays the total balance of all open documents of the supplier excluding the total balance of prepayments.
Supplier name	The name of the supplier to appear in the system.
Prepayment balance	A read-only field showing the balance of prepayments in the base currency. This field is available if you select an existing supplier.
Retained balance	A read-only field showing the balance of retainages in the base currency. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Locale	The locale that defines the language in which this supplier prefers to receive documents. This field is available if there are multiple active locales in the system.

## The General information tab This tab contains the supplier's main address, contact information, and account settings, such as currency and rates used in relations with the supplier. If you are creating a new supplier, first select its supplier class on this tab; once you do, many of the elements are populated with the class settings. ### The Main address section

Element	Description
Address 1	The first line of the supplier address.
Address 2	The second line of the supplier address.
Address 3	The third line of the supplier address.
Postcode	The postcode of the supplier. You can set up an input validation rule for the country’s postcodes in the Countries/counties/postcodes (CS20400S) window.
City	The city of the supplier.
Country	The country of the supplier.
County	The county or province of the supplier.
View on map	A button you can click to view the supplier’s location on the map.

### The Main contact section

Element	Description
Company name	The legal company name of the supplier.
Attention	The attention line as it is used in your company’s business letters. This line will be used to direct the letter to the proper person or department.
Email	The default email address of the supplier.
Web	The website address of the supplier (if any).
Phone 1	The preferred phone number of the supplier organisation.
Phone 2	An additional phone number of the supplier organisation.
Fax	The fax number of the supplier.
Account ref.	An optional text field that can contain a reference to your company’s account number in the supplier’s system.
Parent account	The parent supplier’s account, which you can select from the list of existing suppliers. For an independent supplier, make no selection. The value is used solely for informational purposes.

### The Approval settings section

Check box	Description
Approval required before release	When this check box is selected, purchase orders from this supplier have to be approved before they can be released.

### The Financial settings section This section contains finance-related settings and the **Supplier class** field. When you select a supplier class, many of the window elements are filled in with the default values of the class.

Element	Description
Supplier class	The class of the supplier. When you select a supplier class (which is required), the system fills in various values in this window automatically in accordance with the specified class. You can overwrite these values if needed.
Terms	The terms of payment used with the supplier.
Document language	The language of the documents to be printed to the suppliers of the class.
Currency ID	The currency that is used in operations with the supplier.
Currency rate type	The currency rate type used for the supplier.
Enable currency override	If you select this check box, you can override the standard currency for the supplier when you register an invoice. If this is not selected, you cannot change the currency on the invoice.
Enable rate override	When this check box is selected for the supplier, you can override the standard currency rate type when you register an invoice for the supplier. If it is not selected, you cannot change the currency rate type on the invoice.
Auto load documents	To override the setting for the automatic loading of documents that is set in the Cash management preferences (CA101000) window, you can select here how they will be loaded for this supplier in the Process bank transactions (CA306000) window. You can also decide to use the setting that is set in the Cash management preferences (CA101000) window. Use Cash management settings To use the setting for automatic loading of documents that is set in the Cash management preferences (CA101000) window on the Bank statement settings tab. First exact doc. amount, then all documents All documents will be automatically loaded after the ones with exact matching document amount have been loaded. Document with exact amount The system searches the documents that have the exact matching amount with the transactions and loads only them. Disabled Automatic loading is not in use.

### The Supplier properties section The elements in this section cover special supplier properties, such as whether the supplier is a landed cost supplier or a tax agency.

Landed cost supplier

When this check box is selected, the supplier is a landed cost supplier, which is a supplier, such as a freight company or a customs duties office, who provides the services associated with a landed cost.

Supplier is tax agency

When this check box is selected, the supplier is a tax agency.

The settings for a tax agency are configured on the Tax agency settings tab, which appears once the check box is selected.

For details, see: About tax agency account setup.

Webhook notification

When this check box is selected, you will be notified on changes connected with the supplier. The Webhook notifications tab appears when you select the supplier.

### The Invoice import settings section

Element	Description
Ignore validation during import of invoices	When this check box is selected, the system will not validate invoices during import.
Match item during import of invoices	When this check box is selected and invoices arrive in the Invoice Inbox (AP50604S), Visma Net you can match items during invoice import. To make this work, you also have to first set the supplier item ID in the Non-stock items (IN202000) window (or, in the Stock items (IN202500) window) and then on the Supplier details tab.
Create invoices with one line for each VAT rate	When this check box is selected, the purchase invoice that is created will have only one line per VAT rate. The expected VAT amount is calculated based on the net amount and the VAT code applied to the invoice. When this setting is selected, the line level Invoice Inbox rules will not apply.
Import header amounts by VAT code	When this check box is selected and you process an invoice from this supplier in the Invoice Inbox (AP50604S), the lines will be disregarded and only the invoice header amounts will be used for creating lines on the purchase invoice. One line will still be created for each VAT category on the invoice. When this setting is selected, the line level Invoice Inbox rules will not apply.
Default action for Inbox invoice	When you get invoices to the Invoice Inbox (AP50604S), you can select here the default action that will be performed for the invoices in the inbox: Hold Release Send to Approval Pre-book Pre-book and send to Approval Exclude from processing

### The Rounding rule settings section

Enter rounding amount manually

When this check box is selected, you can enter rounding amounts manually.

Rounding rule for invoices

Select the rounding rule you want to use for the purchase invoices of the supplier. Values:

Use currency precision: This is the default value if you have selected Enter rounding amount manually.

Nearest: Rounds to the nearest value defined in the Rounding precision field.

Up: Rounds up to the nearest value defined in the Rounding precision field.

Down: Rounds down to the nearest value defined in the Rounding precision field.

Rounding precision

The value you want sums to be rounded closest to, if you are using rounding.

## The Payment settings tab This tab contains the default information for creating payments to the supplier. If the supplier has multiple locations, the information displayed is for the default location. Any modifications made in this tab will update the settings for the default location. > [!NOTE] > When the **Four eyes principle bank details** option is selected in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window, new and changed bank details must be approved by another user. ### The Remittance address section

Element	Description
Same as main	When this check box is selected, the remittance address is the same as the main address and the elements below are populated with the main address information, specified on the General settings tab.
Address 1	The first line of the remittance address.
Address 2	The second line of the remittance address.
Address 3	The third line of the remittance address.
Postcode	The location’s postcode. You can set up an input validation rule for the country’s postcodes the Countries/counties/postcodes (CS20400S) window.
City	The city of the remittance address.
Country	The country of the remittance address.
County	The county or province of the remittance address.
View on map	Click this to view the remittance location on the map.

### The Remittance contact section

Element	Description
Same as main	When this check box is selected, the remittance contact information is the same as the main contact information and the elements below display the main contact information.
Company name	The name of the supplier’s department (to receive the payments), if it is different from the supplier name.
Attention	The attention line, if one is used in your company’s business letters.
Web	The remittance contact person’s website address (if any).
Email	The remittance contact person’s email address.
Phone 1	The remittance contact person’s primary phone number.
Phone 2	The remittance contact person’s additional phone number.
Fax	The remittance contact person’s fax number.

### The Payment settings section

Element	Description
Payment method	The default payment method to be used for the supplier. The payment methods available for selection are those associated with the cash account and marked for use in Supplier ledger. The Payment instructions table (with user-defined columns) appears below if these details were specified for the payment method. An example on the use of payment methods: To pay an invoice issued in EUR using SEK, use the payment method 04. Utlandsbetalningar.
Cash account	The cash account to be used for operations with the supplier.
Charge bearer	The party that will pay possible expenses connected with the payment: Payer Beneficiary: Shared Service level
Account used for payment	The bank account to be used for payments to the supplier: IBAN Bank account Plusgiro Giro FIK
Payment by	An option that defines how to calculate the date by which the supplier should get their payments. You can select one of the following options: Due date Select this option to pay a purchase invoice so that its payment can reach the supplier before the invoice due date. The payment’s pay date is defined as the difference between the document due date and the number of days specified in the Payment lead time field. Discount date Select this option to pay a purchase invoice so that its payment can reach the supplier when a cash discount is still available. The payment’s pay date is defined as the difference between the document discount date and the number of days specified in the Payment lead time field.
Payment lead time (days)	The number of days required for the payment to be delivered to the supplier. The specified number is used in calculation of pay date for the supplier ledger documents in the Purchase invoices (AP301000) window.
Payment ref. display mask	This is a rule (mask) for how the payment reference number will be displayed. The rule makes sure that the required format is used in data entry windows.
Default payment ref. no.	Allows you to register a default payment reference number to be used on all purchase invoices from this supplier (for example, for recurring invoices).
Pay separately	When this check box is selected, each document should be paid by a separate payment. If this check box is not selected, documents for this supplier may be paid jointly. This option appears only if the Activate Pay separately from Purchase invoices and Suppliers check box is selected in the Supplier ledger preferences (AP101000) window.

The **Payment instructions** table provides the instruction details for the payment method used by the supplier, if these details have been configured in the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window. ## The Purchase settings tab This tab provides the default information required for the processing of purchases, such as the shipping terms, the FOB point, the expense account (to record shipping expenses), and the address and contact information. If the supplier has more than one location, this information is the same as that specified for the default location, and changes on this tab update the appropriate settings of the default location. ### The Shipping address section

Element	Description
Same as main	When this check box is selected, the shipper’s address is the same as the main address and the elements below are populated with the main address information specified on the General info tab.
Address 1	The first line of the shipper’s address.
Address 2	The second line of the shipper’s address.
Address 3	The third line of the shipper’s address.
Postcode	The location’s postcode. You can set up an input validation rule for the country’s postcodes in the Countries/counties/postcodes (CS20400S) window.
City	The shipper’s city.
Country	The shipper’s country (by ID).
County	The county or province of the shipper’s address.
View on map	Click this view the shipper’s location on a map.

### The Shipping contact information section

Element	Description
Same as main	When this check box is selected, the shipper’s information is the same as the main company information, and the elements below display the main company information.
Company name	The supplier’s shipping department name, if it is different from the supplier’s business name.
Attention	The attention line as it is used in your company’s business letters. This line will be used to direct the letter to the proper person or department.
Email	The contact person’s email address.
Web	The contact person’s website address (if any).
Phone 1	The primary phone number of the shipper’s contact person.
Phone 2	An additional phone number for the contact person.
Fax	The fax number for the contact person.

### The Default location settings section

Element	Description
Location name	The location selected (on the Locations tab) as the default one for the supplier.
Receiving branch	The branch of your company that receives goods from this supplier.
VAT zone	The VAT zone of the supplier’s default location. If the supplier has been converted from a prospect account or extended from a customer account, the supplier’s VAT zone is by default set to the VAT zone of the original account. You can override the default value. If you change the VAT zone for the supplier, the VAT zone of the corresponding business account with the supplier type is automatically set to the VAT zone of the supplier.
Corporate ID	The supplier’s VAT registration ID associated with the location. You can set a rule for this ID in the VAT zones (TX206000) window.
National insurance no.	The supplier’s national insurance number associated with the location.
VAT calculation mode	The VAT calculation mode, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document for a selected supplier in the Purchase invoices (AP301000) window: Select one of the following options: VAT settings The VAT amount for the document is calculated according to the settings of the applicable VAT. Gross The amount in the document detail line includes VAT. Net The amount in the document detail line does not include VAT. You can override this mode at the supplier location, or on document level.
VAT registration ID	The supplier’s VAT registration ID associated with the location. You can set a rule for this ID in the VAT zones (TX206000) window.
Print orders	When this check box is selected, an order from the supplier should be printed once the Hold check box has been cleared (if no approval is required) or once the order has been approved.
Send orders by email	When this check box is selected, an order from the supplier should be emailed once the Hold check box has been cleared (if no approval is required) or once the order has been approved. Emailing the order can be required along with printing it; in this case, printing is done first.

### The Shipping instructions section

Element	Description
Warehouse	The warehouse to store the goods from the supplier. This field appears only if the Warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window.
Shipping terms	The shipping terms used by the supplier.
Ship via	The carrier used by the supplier.
FOB point	The location where respective obligations, costs, and risk involved in the delivery of goods shift from the seller to the buyer.
Lead time (days)	The number of days needed for the shipment to reach the specified receiving branch when sent from the supplier.

### The Receipt actions section

Element	Description
Min. receipt (%)	The minimum quantity of the items, expressed as a percentage of the ordered quantity, required for the items to be accepted at the warehouse. If a smaller quantity arrives, the items will not be accepted. Larger quantities are accepted as long as their percentage (of the ordered quantity) is less than the percentage specified as the Max. receipt (%).
Max. receipt (%)	The maximum quantity of the items, expressed as a percentage of the ordered quantity, required for the items to be accepted at the warehouse. If a larger quantity arrives, the items will not be accepted. Smaller quantities are accepted as long as their percentage (of the ordered quantity) is greater than the percentage specified as the Min. receipt (%).
Receipt threshold (%)	The minimum percentage of the total purchased items that should be received to complete the purchase order. This setting is used if maximum or minimum percentages are not specified.
Receipt action	The action to be performed on receipt of the purchased goods if the minimum, maximum, or threshold receipt conditions are not satisfied. Select one of the following options: Reject Receipt of the applicable items will be rejected. Accept but warn Receipt of the applicable items will be accepted, but the system will generate a warning for the line. Accept Receipt of the applicable items will be accepted.

### The Intrastat section

Mode of transportation

0 - Unknown

1 - Transport by sea

2 - Transport by rail

3 - Transport by road

4 - Transport by aeroplane

5 - Consignments by posts

7 - Fixed transport installations

8 - Transport by inland waterway

## The Locations tab This tab is available only if the **Business account locations** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window. The **MAIN** location is always automatically created for the supplier when you enter the supplier's main address. You can set a location as inactive or add a new location. Also, you can set a particular location as the supplier's default location. ### Tab buttons

Button	Description
Add location	Navigates to the Supplier locations (AP303010) window where you can add a new location.
Set as default	Sets the selected location as the supplier’s default location. You can select only one location as the default one.

### Tab columns

Column	Description
Active	When this check box is selected, the location is active. If the check box is cleared, the location will not be available for selection when users create supplier ledger documents.
Default	When this check box is selected, this has been set as the supplier’s default location. You cannot directly select or clear this check box; when you change the default by selecting a location and using the Set as default action, the appropriate locations’ check boxes are selected or cleared.
Location ID	The ID of the location.
Location name	A detailed description of the location.
City	The city of the supplier location.
Country	The country of the supplier location.
County	The county or province of the supplier location.
VAT zone	The VAT zone associated with the shipping location.
Expense account	The expense account to be used to record expenses incurred by the supplier.
Expense sub.	The corresponding subaccount to be used to record expenses incurred by the supplier.
Expense EU account	The EU expense account used to record expenses made to the suppliers of this class.
Expense account, import	The import expense account used to record expenses made to the suppliers of this class.
Expense account, non-taxable	The non-taxable expense account to be used to record expenses incurred by the supplier.
EDI code	An ID for the entire electronic data exchange used by AutoInvoice
GLN	The global location number. This is an internationally standardised location ID used in electronic data interchange, used by AutoInvoice

## The Contacts tab This tab displays a table showing the supplier's contact persons and their information. To add a new contact, click **Add contact**. To change any of the details of a particular contact, double-click in its row, which opens the [Contacts (CR302000)](/visma-net-erp/help/common-settings/common-settings-windows/contacts-cr302000/) window. ### The table columns

Button	Description
Add contact	Opens the Contacts (CR302000) window as a pop-up where you can enter a new contact.

Column	Description
Active	When this check box is selected, this person is an active business contact.
Position	The position the contact person has in his or her company.
Name	The name of the contact person.
City	The city of the contact person.
Email	The email address of the contact person.
Phone 1	The phone number of the contact person.

## The Invoice Inbox rules tab

Column	Description
Priority	The priority of the rule among the rules of the supplier.
Rule ID	The ID of the rule.
Description	The description of the rule.
Active	When this check box is selected, the rule is active.
Source field on invoice	The field on the invoice that is used as the source detail when searching for matching invoices for the rule.
Condition	The condition that is used on the value of the source field.
Value	The value that is searched from the source field of the invoice and interpreted according to the selected condition.
Account	The account to which the rule applies.
Subaccount	The subaccount to which the rule applies.
Project	The project to which the rule applies.
Project task	The project task to which the rule applies.
Initial approver (document level)	The initial approver of the invoice on the document level. If an approver is defined for the rule, the invoice has to be imported with an attachment to the Inbox.
Initial approver (line level)	The initial approver of the invoice on the line level. If an approver is defined for the rule, the invoice has to be imported with an attachment to the Inbox.
Deferral code	The deferral code based on value in the xml file.
Location	The location to which the rule applies.
Branch	The branch to which the rule applies.

## The Attributes tab This tab contains the list of supplier attributes defined in the associated supplier class. You specify the value of the attributes from the list, if required.

Column	Description
Attribute	The description of the attribute.
Required	When this check box is selected, specifying the attribute value is required.
Value	The value of the attribute.

## The Activities tab This tab has a table with the list of activities associated with the supplier. You use this tab to associate particular tasks, events, and other activities with the supplier. ### Tab buttons

Button	Description
Add task	Opens the Task (CR306020) window where you can create a new task.
Add event	Opens the Task (CR306020) window where you can create a new event.
Add email	Opens the Send (CR306015) window where you can send an email to the supplier.
Add activity	Contains a menu with options that correspond to the list of available activity types. By clicking on a menu option, you open the Activity (CR306010) window where you can create an activity of the corresponding type.

### Tab columns

Column	Description
Type	The type of the activity.
Summary	The description provided for the activity.
Status	The status of the activity.
Mail status	The status of the associated email message (if applicable).
Start date	The start date and time of the activity.
Created at	The date and time when the activity was created.
Time spent	The total time spent on the activity.
Work group	The work group the activity is assigned to (if any).
Owner	The user name of the user to whom the activity is assigned.
Related entity description	The entity that this activity is associated with.
Project	The project code connected with the activity.
Project task	The project task connected with the activity.
Released	When check box is selected, the activity has been released.

## The General ledger accounts tab This tab shows the default general ledger accounts for this supplier. For a new supplier, the accounts and subaccounts displayed on this tab are by default those specified for the supplier class that you have selected on the **General settings** tab; however, you can select other accounts and subaccounts. If the supplier has more than one location, some of these accounts are associated with the default location, and changes on this tab update the appropriate settings of the default location.

Column	Description
Supplier account	The liability account used to record the balance of supplier ledger transactions related to the supplier.
Supplier ledger sub.	The corresponding subaccount used with the account to record the balance of supplier ledger transactions related to the supplier.
Expense account	The expense account used to record expenses incurred for the supplier.
Expense acct, non-taxable	The non-taxable expense account used to record expenses made to the suppliers of this class.
Expense EU account	The EU expense account used to record expenses made to the suppliers of this class.
Expense account, import	The import expense account used to record expenses made to the suppliers of this class.
Expense sub.	The corresponding subaccount used to record expenses incurred for the supplier.
Discount account	The account used to record the discount amounts for discounts received from the supplier. The field is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Discount sub.	The corresponding subaccount used to record the discount amounts for discounts received from the supplier. The field is available only if the Customer and supplier discounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Cash discount account	The account used to record the cash discount amounts received from the supplier due to payment terms.
Cash discount sub.	The corresponding subaccount used to record the cash discount amounts received from the supplier due to payment terms.
Prepayment account	The account used to record the prepayments paid to the supplier.
Prepayment sub.	The corresponding subaccount used to record the prepayments paid to the supplier.
Purchase accrual account	The liability account to be used to accrue purchase order item amounts for items received from this supplier, if the option Supplier is selected in the Use purchase accrual account from field in the posting class(es) (the Posting classes (IN206000) window) for the items.
Purchase accrual sub.	Depending on the rule in the Combine purchase accrual sub. from field in the posting class(es) (the Posting classes (IN206000) window) for the purchase order items received from this supplier, this subaccount can be used as the source for one or more of the segment values of the purchase accrual subaccount to be used with the purchase accrual account.
Reclassification account	The account to temporarily record expenses that require reclassification.
Reclassification sub.	The corresponding subaccount to temporarily record expenses that require reclassification.

## The Tax agency settings tab This tab only appears if a tax agency is selected as a **Supplier no.** You use this tab to provide tax agency settings. ### The VAT report settings

Element	Description
Default VAT period type	The type of VAT period that defines the frequency of reporting VAT to a tax agency. The following options are available: Half-months A VAT report is filed twice a month, on the 15th calendar day and the last day of the month (regardless of the number of days in the month). Month A VAT report is filed once a month. 2 months A VAT report is filed once in two months. Quarter A VAT report is filed once a quarter (that is, every three calendar months). 6 months A VAT report is filed twice a year (that is, every six calendar months). Year A VAT report is filed once in a calendar year. Financial period A VAT report is filed once a financial period.
Use the financial period’s end date as VAT period, not the document date	If this check box is not selected, it is the document date that is used for calculation of VAT. Note that the VAT periods and the financial periods configured in the system can differ. If you select the check box, it is the end date of the period on the document that is used for calculation of VAT. Then the VAT will always follow the posted period end date, and the document date will not affect the VAT reporting period. Example The periods: 04-2022 - starts on 01 April and ends 30 April 2022 05-2022 - starts on 01 May and ends 31 May 2022 If the document date is 30 April 2022, but the period is set to May. Then the VAT will use the last date in period 5 for the document, which is 31 May. The date used for the VAT calculation will then be 31.05.2022 - and not 30.04.2021. For the monthly-based VAT report, the system will report it for the VAT period 05-2021. Select the check box if you want the VAT to always follow the posted period end date.
Update closed VAT periods	When this check box is selected, closed VAT periods will be updated with data from new documents associated with the VAT period.
Generate the VAT invoice automatically	When this check box is selected, VAT invoiced will be created automatically.
VAT report rounding	The rounding rules to be used to calculate the VAT amount on VAT reports to this tax agency. You can select one of the following options: Mathematical Ceiling Floor
VAT report precision	The decimal precision to be used to calculate the amounts on VAT reports for this tax agency.
Use currency precision	When this check box is selected, the decimal precision of the currency selected as this tax agencies’ default currency, will be used for reports.
Supplementary VAT amount	The limit when a supplementary report should be sent to the government.

### The EC sales list settings

Element	Description
Reporting period EC sales list	The default EC sales list reporting period that will be suggested on the first VAT periods created. None No EC sales list is filed. Monthly The EC sales list is filed once a month. Quarterly The EC sales list is filed once a quarter (that is, every three calendar months). Monthly and quarterly The EC sales list is filed both monthly and quarterly. Yearly The EC sales list is filed once in a calendar year.
Enable correction for previous months	When this check box is selected, transactions will be split from the previous report periods into separate lines in the report. If a customer has lines from another report period, they will be reported as correction lines.
EC sales list rounding	The rounding rules to be used to calculate the tax amount on EC sales list reports to this tax agency. You can select one of the following options: Mathematical Ceiling Floor
EC sales list precision	The decimal to be used to calculate the sales amounts on EC sales list reports for this tax agency.
Use currency precision	When this check box is selected, the decimal precision of the currency selected as the basis currency will be used for the EC sales report. The check box will automatically be selected when the precision is equal to the company precision. A message appears to notify you when this happens.

### The Default VAT accounts

Element	Description
VAT payable account	The account to be used as the default VAT payable account for a new VAT created for the selected tax agency in the VAT (TX205000) window. You can overwrite this account on the General ledger accounts tab of the VAT (TX205000) window, if needed.
VAT payable sub.	The subaccount to be used as the default VAT payable subaccount when a new VAT is created for the selected tax agency in the VAT (TX205000) window.
VAT claimable account	The account to be used as the default VAT claimable account for a new VAT created for the selected tax agency in the VAT (TX205000) window. You can overwrite this account on the General ledger accounts tab of the VAT (TX205000) window, if needed.
VAT claimable sub.	The subaccount to be used as the default VAT claimable subaccount when a new VAT is created for the selected tax agency in the VAT (TX205000) window.
VAT expense account	The account to be used as the default tax expense account for a new VAT created for the selected tax agency in the VAT (TX205000) window. You can overwrite this account on the General ledger accounts tab of the VAT (TX205000) window, if needed.
VAT expense sub.	The subaccount to be used as the default tax expense subaccount when you create a VAT for the selected tax agency in the VAT (TX205000) window.

### The Pending VAT settings This section is available only if the **VAT reporting** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window.

Element	Description
VAT recognition method	The method that determines the way the pending VAT associated with the agency are recognised. The following options are available: On payments When this option is selected, VAT is recognised based on payments applied to documents. On documents (default): When this option is selected, VAT is recognised based on taxable documents. Payments are not considered in this case.
Input VAT entry ref. no.	An option that determines how the system assigns reference numbers to pending VAT entries generated by the VAT recognition process in the Recognise input VAT (TX503500) window. The following options are available: Document ref. no. The system uses the reference number of the original document as the reference number of the VAT entry. Payment ref. no. The system uses the reference number of the payment as the reference number of the VAT entry. Manually entered (default): You enter a number manually.
Output VAT entry ref. no.	An option that determines how the system assigns reference numbers to pending VAT entries generated by the VAT recognition process in the Recognise output VAT window. The following options are available: Document ref. no. The system uses the reference number of the original document as the reference number of the VAT entry. Payment ref. no. The system uses the reference number of the payment as the reference number of the VAT entry. VAT invoice no. The system generates a new number for an entry once the VAT recognition process has completed. The system uses the number series specified in the VAT invoice numbering field in this window. Manually entered (default): You enter a number manually.
VAT invoice numbering	The number series that the system uses for reference numbers of the VAT recognition entries. These numbers are shown in the VAT doc. no. column in the Recognise output VAT window. This field is available only if the VAT invoice no. option is selected in the Output VAT entry ref. no. field.

## The Mailing settings tab The **Mailing settings** tab displays the mailings that are set up for the supplier. Mailings are used to set up sending electronic versions of specific documents to supplier contacts and company employees specified as recipients for the suppliers. By default, mailings selected for the supplier class are listed, but you can select other mailings from the list of mailings defined in the [Purchase order preferences](/visma-net-erp/help/purchases/purchases-windows/purchase-order-preferences-po101000/) and [Supplier ledger preferences](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-ledger-preferences-ap101000/) windows. For details on setting up mailings for suppliers, see: [Set up mailings for suppliers.](/visma-net-erp/help/supplier-ledger/suppliers/set-up-mailings-for-suppliers/) The tab includes the **Mailings** table, which has the list of mailings, and the **Recipients** table, with the list of recipients. ### The Mailings table

Column	Description
Mailing ID	The ID of this mailing.
Branch	The branch of the organisation on behalf of which the emails will be sent for this mailing.
Email account	The system email account to be used by default for sending this mailing’s emails to the supplier. If no account is specified, the system account specified for the supplier class will be used.
Report	The Purchase order or Supplier ledger report to be used as the email’s body for this mailing, if the mailing uses a report rather than an email template (notification template).
Notification template	The notification template to be used to generate personalised emails for the mailing. For each mailing, either a report or a template can be specified.
Format	The format in which the document based on the report (if applicable) will be sent by default if no other preferences have been specified for recipients. Select one of the following options: Text, HTML, Excel, or PDF.
Active	A check box that, if selected, indicates that this mailing is active for this supplier.
Overridden	When this check box is not selected, the supplier class mailing will be used as it is.

### The Recipients table

Column	Description
Contact type	The type of contact to receive emails for the selected mailing. Specify one of the following options: Primary The contact specified as the supplier’s primary contact Remittance The contact specified as the supplier’s remittance contact Shipping The contact specified as the supplier’s shipping contact Employee The employee of your company who handles the supplier’s documents or is otherwise associated with the supplier Contact Any additional contact of the supplier
Contact ID	The recipient of the selected type.
Email	The email address of this recipient.
Format	The format in which the document (if applicable) will be sent to this recipient. Select one of the following options: Text, HTML, Excel, or PDF.
Active	When this check box is selected, this contact is active. Only active recipients receive the emails.
Bcc	When this check box is selected, this contact will receive blind carbon copies (Bcc) of the emails.

### The Webhook notifications tab This tab is visible for a supplier, if the **Webhook notifications** check box on the **General information** tab is selected and saved for that specific supplier. {{< vismanet-table >}} {{< vismanet-header-row >}} {{< vismanet-cell header="true" >}}Button{{< /vismanet-cell >}} {{< vismanet-cell header="true" >}}Description{{< /vismanet-cell >}} {{< /vismanet-header-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}View notification feedback{{< /vismanet-cell >}} {{< vismanet-cell >}}Opens the **Webhook notification feedback** window where the message from the third-party integrator is visible.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Resend notification{{< /vismanet-cell >}} {{< vismanet-cell >}}Resends the notification.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< /vismanet-table >}} {{< vismanet-table >}} {{< vismanet-header-row >}} {{< vismanet-cell header="true" >}}Column{{< /vismanet-cell >}} {{< vismanet-cell header="true" >}}Description{{< /vismanet-cell >}} {{< /vismanet-header-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Success{{< /vismanet-cell >}} {{< vismanet-cell >}} If the message has been sent successfully, the value in the column is **True**. If it failed, the value is **False**. {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Event{{< /vismanet-cell >}} {{< vismanet-cell >}} Represents the event category indicating if an entity has been created or updated. One of the following statuses will appear: + **Entity created** + **Entity updated** + **Entity deleted** - only available for accounts + **Document status changed** + **External action triggered** {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Status{{< /vismanet-cell >}} {{< vismanet-cell >}} Indicates the status of the message: + **Sent** + **Resent** + **Available** + **Consumed** {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Source{{< /vismanet-cell >}} {{< vismanet-cell >}} Indicates the source of the event: Visma Net : If the source is this, the status can be **Sent** or **Resent** APIs : If the source is this, the status is **Available**. It is ready to be sent to third party-integrators. External integrator : If the source is this, the status is **Consumed**. The customer confirms receiving the message. {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Document status{{< /vismanet-cell >}} {{< vismanet-cell >}} Indicates that a document has a new status. For example, when a sales order is changed from status **On hold** to **Open**. {{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}User{{< /vismanet-cell >}} {{< vismanet-cell >}}Indicates which user made a change to the entity.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Date{{< /vismanet-cell >}} {{< vismanet-cell >}}Indicates the date when the change was made.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< vismanet-row >}} {{< vismanet-cell >}}Message{{< /vismanet-cell >}} {{< vismanet-cell >}}Indicates the detailed message identifier that has been sent.{{< /vismanet-cell >}} {{< /vismanet-row >}} {{< /vismanet-table >}}

Concepts

About supplier defaults and overrides

Tasks

Windows

Supplier discount codes (AP204000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-discount-codes-ap204000 page You can use this window to add, edit, view, and delete supplier discount codes defined in your company. 2026-02-19T17:09:06+01:00 # Supplier discount codes (AP204000) You can use this window to add, edit, view, and delete supplier discount codes defined in your company. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction You can use this window to add, edit, view, and delete supplier discount codes defined in your company. To complete the configuration of supplier discounts, specify discount series for each discount code in the [Supplier discounts (AP205000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-discounts-ap205000/) window. This window is available only if the **Customer and supplier discounts** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window. ## What to do from this window + [Define supplier discount codes](/visma-net-erp/help/supplier-ledger/supplier-discounts/about-supplier-discount-codes/define-supplier-discount-codes/) + [Apply discounts to extended cost or unit cost](/visma-net-erp/help/supplier-ledger/supplier-discounts/about-supplier-discount-codes/apply-discounts-to-extended-cost-or-unit-cost/) ## The top part In the top part, you can select a supplier whose discounts you want to configure.

Element	Description
Supplier	The supplier associated with the discount codes displayed in the window.

## The Discount codes tab This table lists all the discount codes defined in the system for supplier discounts and you can use them to create new discount code series.

Column	Description
Discount code	The unique code for the supplier discount. Max. 10 characters, both numbers and letters.
Description	A brief description of the supplier discount. Max. 50 characters, both numbers and letters.
Discount type	The type of the supplier discount, which can be one of the following options: Line The discount applies to a document line. Group The discount applies to multiple lines in the same document. Document The discount applies to the document amount.
Applicable to	The entity to which the discount may be applied. For a Line or Group discount, you can select one of the following options: Item The discount is applied if the document includes specific items. Item price class The discount is applied if the document includes items from a specific item price class. Location The discount is applied if the document is associated with specific supplier location. Item and location The discount is applied if the document includes specific items purchased from specific supplier location. Unconditional The discount is applied to all documents unconditionally. For a document-level discount, only one option is available: Unconditional The discount is applied to all documents unconditionally.
Manual	When this check box is selected, this supplier discount is excluded from automatic searches for the best available discount. You can, however, add manual discounts to a document line or to a document.
Exclude from discountable amount	When this check box is selected, the line amount is excluded from the amount that is the base for any applicable Group or Document discount. This option is available for only line-level discounts.
Skip document discounts	A check box that indicates (if selected) that after this supplier discount has been applied, no other applicable discounts should be applied. This option is available to only Group discounts.
Auto numbering	When this check box is selected, automatic numbering is used for generating IDs for series based on this discount code. By default, the discount code will be used as a prefix for generating series IDs, but in the Last number column you can instead specify a string to be used as a template for automatic numbering.
Last number	The last series ID used for a series, if series IDs are auto-numbered. If you enter a string here before any series is created, the string will be used as a template for automatic numbering. The string may contain up to 10 characters with numbers at the end. The last letter used divides the string into a prefix and the integer to be auto-incremented. If no value is specified, the discount code will be used as a prefix.

## The Calculation tab This tab provides settings that are used for all discounts of this supplier.

Apply line discount to

The way the line discount will be applied. Select one of the following options:

Extended cost: The discount will be applied to the line amount (that is, to the item’s extended cost).
Unit cost: The discount will be applied to the item’s unit cost.

Supplier discounts (AP205000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-discounts-ap205000 page You use this window to define the series for supplier discount codes. 2026-02-19T17:09:06+01:00 # Supplier discounts (AP205000) You use this window to define the series for supplier discount codes. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + A discount series specifies exactly how the supplier discount is calculated, based on the amount or quantity of the line item or on the amount of the document. + A series for a discount includes a list of break points, with each break point specifying the range of line amounts, line quantities, or document amounts that are qualified for the specific discount amount or percentage. This window is available only if the **Customer and supplier discounts** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window. The tabs and options in the window depend on the type of the discount code. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## What to do from this window + [Create discount series (AP205000)](/visma-net-erp/help/supplier-ledger/supplier-discounts/supplier-discount-series/create-discount-series-ap205000/) ## The window toolbar

Button	Description
Update discounts	Opens the Update discounts dialog box, where you can select pending discount series to update them by their start date (pending date). As a result of update, the current discount amount (or percent) becomes the last discount amount (or percent) and the pending discount amount (or percent) becomes the current discount.

### The Update discounts dialog box You use this dialog box to select discounts by pending date and to process them.

Element	Description
Filter date	The latest pending date to select discount series for updating.
OK (button)	Updates the selected (by date) discounts.
Cancel (button)	Cancels your selection and closes the dialog box.

## The top part In the top part, you can select the supplier whose discount you want to configure and the supplier discount code, and then create series for this discount.

Element	Description
Supplier	The supplier whose discounts are displayed in the window.
Discount code	The code of the supplier discount for which you want to create a new series or view an existing one.
Series	The ID of the series defined for the supplier discount code. Max. 10 characters, both numbers and letters. An ID will be generated by the system if automatic numbering is selected for the discount in the Supplier discount codes (AP204000) window.
Active	When this check box is selected, the series is active. The active series for the same discount should not have overlapping time intervals or, if they do, they should apply to different entities.
Promotional	When this check box is selected, the series is the supplier’s promotional discount. For promotional discount series, specify the effective date and the expiration date ( End date ).
Effective date	The date when the series becomes effective; this field appears for promotional discount series only (that is, those for which the Promotional check box is selected).
Expiration date	The date when the promotional discount expires. Expiration date is visible for the series if the Promotional check box is selected.
Description	A brief description of the series. Max. 30 characters, both numbers and letters.
Discount by	The way the discount is specified for this discount series. You can select one of the following options: Percent The supplier discount is specified by a percentage. Amount The supplier discount is specified by a fixed amount. Free item The supplier discount is defined by a specific quantity of certain free item added to an order. This option is available only for group-level discounts (selected discount code is of the Group type).
Break by	The way the break points for this discount series are specified. Select one of the following options: Quantity The ranges for the series are formed by the specified quantities. Amount The ranges for the series are formed by the specified amounts.
Prorate discount	When this check box is selected, the discount can be prorated. With prorated discounts, the amount of the discount is calculated as if the order is split into multiple orders, so that you can get the largest possible discount. To determine the amount of the discount for a discountable quantity larger than one break point but less than the next break point, the system treats the discountable quantity as a combination of break point quantities, using the largest possible break point quantities. It then calculates the discount amount according to the break points used.
Last update date	A read-only field that shows the date when the discount series was last updated. Last update date is visible for only a non-promotional discount series; the system inserts a value if the series has been updated at least once.

## The Discount breakpoints tab You use the **Discount breakpoints** tab to define for a new series the discount tiers according to the options selected in the top part, or to view the details of an existing series. The columns in this table generally depend on the options selected in the **Discount by** and **Break by** fields. ### With Quantity as the break by option If **Quantity** is selected as the **Break by** option, the table has the following columns.

Column	Description
Break quantity	The quantity of items (break quantity) that starts a new range for a discount level for the currently effective series. Any break quantity should be specified in the base units.
Discount percent	The discount percent to be currently used for the quantities that exceed this break quantity if the Percent option is selected as Discount by.
Discount amount	The discount amount to be used for the quantities that exceed this break quantity if the Amount option is selected as Discount by.
Pending break quantity	The quantity of items (break point) that starts a new range for the pending (not yet effective) series.
Pending discount percent	The discount percent to be used with the pending break point for the pending series if the Percent option is selected as Discount by.
Pending discount amount	The amount to be used as the discount for the pending series if the Amount option is selected as Discount by.
Pending date	The start date for the pending series.
Last break quantity	The quantity of item (break point) that started the range for the discount series used before the effective date.
Last discount percent	The discount percent used for the break point for the discount series that was in effect before the effective date.
Last discount amount	The amount used as the discount for the discount series that was in effect before the effective date.
Effective date	The date when the current series became effective.

### With Amount as break by option If **Amount** is selected as the **Break by** option, the table has the following columns.

Column	Description
Break amount	The line or document amount (break point) that starts the new range for the currently effective series.
Discount amount	The discount percent to be used for the amounts that exceed this break amount for the currently effective series if the Amount option is selected as Discount by.
Discount percent	The discount percent to be currently used for the quantities that exceed this break quantity if the Percent option is selected as Discount by.
Pending break amount	The amount (break point) that starts the new range for the pending series (one that is not yet in effect).
Pending discount percent	The discount percent to be used for amounts in this range of the pending series if the Percent option is selected as Discount by.
Pending discount amount	The discount amount to be used for the amounts in this range of the pending series if the Amount option is selected as Discount by.
Pending date	The start date for the pending series.
Last break amount	The amount (break point) that started the new range for the previously effective series (the one that was used before the effective date).
Last discount percent	The percentage used for the break point in the previously effective series. This column appears if the Percent option is selected in the Discount by field.
Last discount amount	The amount used as the discount for the amounts in this range in the previously effective series. This column appears if the Amount option is selected in the Discount by field.
Effective date	The date when the current series has became effective.

### With the Promotional check box selected

Column	Description
Break amount	The line amount (break point) that starts the new amount range for the promotional series if Amount is selected as the Break by option.
Break quantity	The quantity (break point) that starts the new quantity range for the promotional series if Quantity is selected as the Break by option.
Discount amount	The amount of the discount for this range for the promotional series. This column appears if Amount is selected in the Discount by field.
Discount percent	The percent of the discount for this range for the promotional series. This column appears if Percent is selected in the Discount by field.
Free item qty.	The quantity of free items to be used as the discount in this amount (quantity) range for this promotional series. This column appears if Free item is selected in the Discount by field.

## The Free items tab The **Free items** tab of the window has a table showing the free items to be added as the discount. This tab appears only if **Free item** is selected in the **Discount by** field.

Element	Description
Free item	The free item (by its item ID) that is added to orders as the discount for this series.
Pending free item	The free item (by its item ID) that will be added to orders as the discount for this series, starting on the date specified in the Pending date column on the Discount breakpoints tab.
Last free item	The free item (by its item ID) that had been added to orders as the discount for this series before the date shown in the Last date column on the Discount breakpoints tab.
Last update	A read-only field that shows the date when this discount series has been updated last.

## The Items tab The **Items** tab of the window has a table showing the items to which the discount series is applicable. This tab appears only if one of the options that includes **Item** (**Item** or **Location and item**) is selected in the **Applicable to** column in the [Supplier discount codes (AP204000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-discount-codes-ap204000/) window for this discount code.

Column	Description
Item ID	The item to which the series can be applied.
Description	The description of the item.

## The Locations tab The **Locations** tab of the window has a table showing the locations to which the discount series is applicable. This tab appears only if one of the options that includes **Location** (**Location** or **Location and item**) is selected in the **Applicable to** column in the [Supplier discount codes (AP204000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-discount-codes-ap204000/) window for this discount code.

Column	Description
Location	The location to which the series can be applied.
Description	The description of the location.

Supplier history summary (AP406000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-history-summary-ap406000 page You use this window for quick inquiries about suppliers' outstanding balances. 2026-02-19T17:09:06+01:00 # Supplier history summary (AP406000) You use this window for quick inquiries about suppliers' outstanding balances. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + You can view current balances or balances by a past period. ## The top part You use these elements to select suppliers that meet particular criteria, such as supplier class or currency of supplier transactions.

Element	Description
Company	The company whose details you want to view. The default is the current company.
Branch	The branch whose details you want to view. By default, it is the current branch.
From period	The first financial period for inquiry.
To period	The last financial period for inquiry.
Include prepayments into YTD balance	When this check box is selected, the balance of prepayments will be included in a supplier’s year-to-date balance.
Show suppliers with no changes	When this check box is selected, supplier accounts with no changes will be included in the balance history for the selected period.
Company beg. balance	The beginning balance of the selected company.
Company purchases total	The purchases total of the selected company.
Company payments total	The payments total of the selected company.
Company adjustments and discounts total	The adjustments and discounts total of the selected company.
Company YTD balance	The year-to-date balance of the selected company.

## The table This table lists all the suppliers whose details match the criteria you have specified in the top part.

Column	Description
Supplier	The ID of the supplier.
Supplier account name	The supplier name as it appears on the documents.
Branch	The branch of the supplier.
Beg. balance	The beginning balance of the supplier.
Purchases	The balance of the supplier’s purchases.
Payments + prepayments	The balance of the supplier’s payments and prepayments.
Adj. and discounts	The balance of the supplier’s adjustments and discounts.
Year to date balance	The year-to-date balance of the supplier.

Supplier locations (AP303010) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-locations-ap303010 page In this window, you can add a new location for a particular supplier or view the details of an existing location. 2026-02-19T17:09:06+01:00 # Supplier locations (AP303010) In this window, you can add a new location for a particular supplier or view the details of an existing location. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + You can open this window directly by navigating to it, or as a pop-up window from the [Suppliers (AP303000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/suppliers-ap303000/) window. + This window is available if the **Business account locations** functionality is enabled in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## The top part By using the elements in this area, you can select a supplier and create a new location for it, or select an existing location for editing.

Element	Description
Supplier	The supplier whose locations you want to view or add new ones.
Location ID	The supplier’s location ID, which you can type. Max. 6 characters, both numbers and letters.
Active	When this check box is selected, the location is active and in use. For auditing purposes, locations cannot be removed; if a location is not used, clear the check box to mark the location as inactive.
Location name	A name that describes the supplier location. Max. 30 characters, both numbers and letters.

## The General information tab By using the elements on this tab, you can specify the location's contact and address information. ### The Location address section

Element	Description
Same as main	When this check box is selected, the location address is the same as the company’s main address, and the elements below are populated with the company’s address.
Address 1	The first line of the address.
Address 2	The second line of the address.
Address 3	The third line of the address.
Postcode	The supplier location’s postcode. If an input mask has been set for postcodes in the Countries/counties/postcodes (CS20400S) window, type the code to fit this mask.
City	The city of the location.
Country	The country of the location.
County	The county or province of the location.
View on map	Click this to view the supplier location on the map.

### The Location contact section

Element	Description
Same as main	When this check box is selected, the information for this group of elements is the same as the supplier’s main information, and the elements below it are populated with this information.
Company name	The legal business name of the supplier at this location.
Attention	The attention line as it is used in your company’s business letters. This line will be used to direct the letter to the proper person or department.
Email	The default email address of the contact at this location.
Web	The website address (if any) of the supplier at this location.
Phone 1	The primary phone number of the location.
Phone 2	An additional phone number of the location.
Fax	The default fax number of the location.

### The Location details section

Element	Description
VAT zone	The VAT zone of the supplier location.
Corporate ID	The corporate ID connected with the supplier location.
VAT calculation mode	The VAT calculation mode, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document for a selected supplier location in the Purchase invoices (AP301000) window. Select one of the following options: VAT settings The VAT amount for the document is calculated according to the settings of the applicable VAT. Gross The amount on the document detail line includes VAT. Net The amount on the document detail line does not include VAT. You can override this mode at the document level.
VAT registration ID	The supplier’s VAT registration ID associated with the location. You can set an input mask for this ID in the VAT zones (TX206000) window.
Receiving branch	The branch of your company that receives goods from this supplier location.
EDI code	An ID for the electronic data exchange used by AutoInvoice.
GLN	The global location number. This is an internationally standardised location ID used in electronic data exchange, used by AutoInvoice.
Print order	When this check box is selected, orders from the supplier at this location will be printed once the Hold check box has been cleared (if no approval is required) or once the order has been approved.
Email order	When this check box is selected, orders from the supplier at this location will be emailed once the Hold check box has been cleared (if no approval is required) or once the order has been approved. Emailing the order can be required along with printing it; in this case, printing is performed first.

### The Shipping instructions section

Element	Description
Warehouse	The warehouse to store the goods from the supplier at this location. This field appears if the Warehouses functionality is enabled in the Enable/disable functionalities (CS100000) window.
Shipping terms	The shipping terms used by the supplier at this location.
Ship via	The carrier used by the supplier at this location.
FOB point	The location where title for the shipment passes from the supplier to your company.
Lead time (days)	The number of days needed for the shipment to reach the specified receiving branch when sent from the supplier.

### The Receipt actions section

Element	Description
Min. receipt (%)	The minimum quantity of the items, expressed as a percentage of the ordered quantity required for the items to be accepted at the warehouse. If a smaller quantity arrives, the items will not be accepted. Larger quantities are accepted as long as their percentage (of the ordered quantity) is less than the percentage specified as the Max. receipt (%).
Max. receipt (%)	The maximum quantity of the items, expressed as a percentage of the ordered quantity required for the items to be accepted at the warehouse. If a larger quantity arrives, the items will not be accepted. Smaller quantities are accepted as long as their percentage (of the ordered quantity) is greater than the percentage specified as the Min. receipt (%).
Receipt threshold (%)	The minimum percentage of the total purchased items that should be received to complete the purchase order. This setting is used if maximum or minimum percentages are not specified.
Receipt action	The action to be performed on receipt of the purchased goods if the minimum, maximum, or threshold receipt conditions are not satisfied. Select one of the following options: Reject Receipt of the applicable items will be rejected. Accept but warn Receipt of the applicable items will be accepted, but the system will generate a warning for the line. Accept Receipt of the applicable items will be accepted.

## The Payment settings tab On this tab, you specify the payment settings to be used by default for this supplier location.

Same as default location

When this check box is selected, the payment settings to be used for this location are the same as the payment settings used for the default location of this supplier.

If it is not selected, you can specify other payment settings.

### The Remittance address section

Element	Description
Same as main	When this check box is selected, the remittance address is the same as the main address. If this check box is selected, the elements below are populated with the main address information, specified on the General settings tab.
Address 1	The first line of the remittance address.
Address 2	The second line of the remittance address.
Address 3	The third line of the remittance address.
Postcode	The location’s postcode. If a rule for postcodes has been set, provide a valid postcode that matches the rule.
City	The city of the remittance address.
Country	The country of the remittance address.
County	The county or province of the remittance address.
View on map	Click this to view the supplier’s remittance location on the map.

### The Remittance information section

Element	Description
Same as main	When this check box is selected, the remittance information for this location is the same as the supplier’s main business information (specified on the General settings tab of the Suppliers (AP303000) window). If this check box is not selected, you can specify different remittance information.
Company name	The name of the supplier’s department (which would receive the payments on behalf of this location), if it is different from the supplier name.
Attention	The attention line, if used in your company’s business letters.
Email	The remittance contact person’s email address.
Web	The remittance contact person’s website address (if any).
Phone 1	The remittance contact person’s primary phone number.
Phone 2	An additional phone number for the remittance contact person.
Fax	Another phone number for the remittance contact person.

### The Payment settings section

Element	Description
Payment method	The default payment method to be used for the supplier at this location. Payment methods available for selection are marked as Use for suppliers. The Payment instructions area (with user-defined columns) appears below if such details were specified for the payment method.
Cash account	The cash account associated with the payment method to be used for operations with the supplier at this location.
Charge bearer	“Charge bearer” is a term used by the banks, to determine who will bear the cost of the bank charges. The available values are also determined by the bank. This is used only if you use AutoPay. If you leave this field blank, the system selects Shared as default. The options are: Payer Beneficiary Shared Service level
Account used for payment	The bank account to be used for payments to the supplier.
Payment by	An option that defines when this supplier at this location should get their payments. You can select one of the following options: Due day Select this option to pay a supplier invoice so that the payment can reach the supplier before the due date of the invoice. The payment proper date is defined based on the number of days specified as the payment lead time. Discount day Select this option to pay a supplier invoice so that the payment can reach the supplier when a cash discount is still available.
Payment lead time (days)	The number of days required for the payment to be delivered to the supplier location. If the value is non zero, the payment will be issued the specified number of days earlier than the due date or the cash discount date.
Pay separately	When this check box is selected, each supplier document should be paid by a separate payment. If this check box is not selected, documents for this supplier may be paid jointly.

The Payment instructions area provides the details for the payment method used by the supplier, if these details have been configured in the [Payment methods (CA204000)](/visma-net-erp/help/cash-management/cash-management-windows/payment-methods-ca204000/) window. ## The General ledger accounts tab By using this tab, you can specify the General ledger accounts to be used by default for this location. By selecting the **Same as default location** check box, you can choose to use for this location the same accounts as were specified for the default supplier location.

Element	Description
Same as default location	When this check box is selected, the general ledger accounts to be used for this location are the same as the accounts used for the default location of this supplier. If it is not selected, you can select other accounts and subaccounts.
Supplier account	The liability account used to record the supplier balance associated with the location.
Supplier ledger sub.	The corresponding subaccount used to record supplier balance associated with the location.
Expense account	The expense account used to record expenses incurred for the supplier at this location.
Expense acct, non-taxable	The non-taxable expense account used to record expenses.
Expense EU account	The EU expense account used to record expenses.
Expense account, import	The import expense account used to record expenses.
Expense sub.	The corresponding subaccount used to record expenses incurred for the supplier.
Discount account	The account used to record discounts.
Discount sub.	The corresponding subaccount used to record discounts.
Retainage payable account	The account used to record the retained amounts on invoices for the supplier location. This column appears in the table if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window
Retainage payable sub.	The subaccount used to record the retained amounts on invoices for the supplier location. This column appears in the table if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window

Supplier payments (AP302000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-payments-ap302000 page In this window, you can create various payment documents, view and edit the details of existing payment documents, and add finance charges applied by the bank for payment processing. 2026-02-19T17:09:06+01:00 # Supplier payments (AP302000) In this window, you can create various payment documents, view and edit the details of existing payment documents, and add finance charges applied by the bank for payment processing. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction Furthermore, you can apply a payment document to purchase invoices and adjustments, as well as release the payment document. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## What to do from this window + [Create a supplier ledger payment](/visma-net-erp/help/supplier-ledger/process-payments/create-a-supplier-ledger-payment/) + [Process one payment](/visma-net-erp/help/supplier-ledger/process-payments/process-one-payment/) + [Void a payment](/visma-net-erp/help/supplier-ledger/process-payments/void-a-payment/) + [Match a credit note before payment with AutoPay](/visma-net-erp/help/supplier-ledger/process-payments/match-a-credit-note-before-payment-with-autopay/) + [Apply a prepayment to invoices](/visma-net-erp/help/supplier-ledger/process-prepayments/apply-a-prepayment-to-invoices/) + [Unapply a prepayment](/visma-net-erp/help/supplier-ledger/process-prepayments/unapply-a-prepayment/) + [Enter a refund for a prepayment](/visma-net-erp/help/supplier-ledger/process-prepayments/enter-a-refund-for-a-prepayment/) + [Void a prepayment](/visma-net-erp/help/supplier-ledger/process-prepayments/void-a-prepayment/) ## The window toolbar

Button	Description
Release	Releases the payment.
Void	Voids or cancels the payment.
Fix general ledger link	This button appears when a link between the payment and the general ledger transaction is missing, and the payment with an incorrect status cannot be modified or deleted. Use this button to fix the missing connection between the payment and the general ledger transaction. Note: If the payment has an unapplied balance, additional steps are necessary to ensure accurate data: When the general ledger transaction is unposted, go to the Post transactions (GL502000) to post the general ledger transaction Use the Validate supplier balances (AP509900) window to run a validation for the supplier and the period of the payment.
Get balance from bank	Gets the balance of the payments from the bank.
Inquiries	Provides the following menu option: Supplier details Navigates to the Supplier details (AP402000) window with the details of the supplier selected for the payment.
Reports	Provides the following menu options: Unreleased transactions (detailed Navigates to the Unreleased transactions (detailed) (AP610500) report. Document register (detailed) Navigates to the Supplier documents register (detailed) (AP622000) report. Payment register Navigates to the Payment register (AP622500) report.

## The top part You use this area to specify summary information on a new payment or other document, or to select an existing document.

Element	Description
Type	The type of supplier ledger payment document. The following types are available: Payment This type designates payments for purchase invoices with the Open status. One payment may be applied to one or multiple invoices. Purchase credit note A document of this type may be applied as a payment for purchase invoices and credit notes. Prepayment A document of this type represents amounts paid in advance for future purchases or services. Supplier refund A payment of this type can directly adjust the cash account, and may be applied to purchase credit notes. Voided refund: This type represents a cancelled refund. Voided payment This type represents a cancelled payment. Supplier write-off A document of this type represents a supplier write-off.
Ref. no.	The unique identifier of the supplier ledger document, which is assigned by the system in accordance with the number series specified in the Supplier ledger preferences (AP101000) window.
Status	The status of the document, which can be one of the following: On hold This status typically applies to draft documents. It is the default status for new documents when the Hold documents on entry option is enabled in the Supplier ledger preferences (AP101000) window. A payment with the On hold status cannot have any applied invoices or adjustments. If the payment method requires printing and the payment has not been printed, you cannot remove the hold status from the payment. Printed After editing is completed and the payment, if required, has been printed, the status of the payment is changed to Printed. A document with this status can be released. Open Indicates that the document is released, but the application amount is less than the payment amount. Reserved Indicates that the document was released and then put on hold. A user selected the Hold status for the document with the Open status and the system changed the document status from Open to Reserved. Reserved documents could not be applied to outstanding documents. Clear the Hold check box to release the document from hold. Closed Indicates that the document is released and closed (application amount is equal to the payment amount). Voided The document has been voided. Write-off The document originates from a write-off.
Hold	When this check box is selected, the status of the document is On hold. This check box is disabled for purchase credit notes.
Date	The date when the payment is applied. The default value is the current business date, but you can change the date. This field is disabled for purchase credit notes.
Financial period	The financial period of the payment application.
Payment ref.	A payment reference number, which can be a system-generated number or an external reference number entered manually. The system requires and validates the uniqueness of the entered payment reference number, if all the following conditions are met: The Hold check box of the document is cleared. Otherwise, entering a payment reference number is not required. The Require unique payment ref. check box is selected for the supplier’s payment method in the Payment methods (CA204000) window. Otherwise, the system does not validate the uniqueness of the entered payment reference number. This field is not available for purchase credit notes.
Supplier	The supplier to receive the payment.
Location	The supplier’s location. Once the supplier is selected, the supplier’s main location is specified here by default.
Payment method	The payment method associated with the supplier. This field is not available for purchase credit notes.
Cash account	The cash account associated with the payment method. The value may be changed, but the currency of the cash account should be the same as the one specified in the Currency field. This field is not available for purchase credit notes.
Currency	The currency of the payment; by default, it is the currency associated with the cash account. It can be a currency other than the supplier’s default currency if currency overriding is allowed for the supplier account.
Description	A description for the payment. You may use up to 50 alphanumeric characters. For write-off documents, the description is taken from the reason code.
Payment amount	The total payment amount that should be applied to the documents.
Unapplied bal.	The balance that has not been applied. This will be a non-zero value if the payment amount is not equal to a document’s total amount.
Application amt.	The amount to be applied on the application date.
Finance charges	The total on all finance charges applied to this document.
Bank balance	The balance of the payment in the bank.

## The Documents to apply tab By using this tab, you can create a list of documents to which the payment should be applied. If you click **Load documents** in the table toolbar, the system adds open purchase credit notes (if any) at the top of the list in addition to invoices and credit adjustments. Documents can also be applied first at a later stage. After the release of the payment document, the details are updated and moved to the **Application history** tab.

Load documents

Loads appropriate invoices and adjustments of the supplier.

Any open purchase credit notes will be loaded too and will appear at the top of the list.

Column	Description
Document type	The type of the document to which the payment should be applied.
Ref. no.	The reference number of the supplier ledger document to which the payment should be applied.
Amount paid	The amount to be paid which is displayed in the currency of the document that is selected in the window.
Cash discount taken	The actual amount of cash discount taken.
With. tax	The amount of tax withheld (if withholding taxes are applicable).
Date	Either the date when the supplier ledger document was created or the date of the supplier’s original document.
Due date	The due date of the document.
Cash discount date	The date when a cash discount from the supplier is available.
Cross rate	A cross rate that you can optionally specify between the currency of the payment and currency of the original document.
Balance	The amount before the discount is taken.
Cash discount balance	The difference between the cash discount that was available and the actual amount of cash discount taken.
With. tax balance	The difference between the amount of the tax to be withheld and the actual withheld amount (if any withholding taxes are applicable).
Description	A description of the document.
Currency	The currency of the document.
Post period	The period to which the document should be posted.
Supplier ref.	The original reference number of the document or the ID assigned to it by a supplier (for informational purposes).
Reason code	A reason code that defines an account, subaccount and description to be used for writing off balances for supplier invoices.

## The Application history tab On this tab, you can view the history of the payment application. The table on the tab is blank until the document is released.

Button	Description
Reverse application	Reverses the application of payments to invoices or credit adjustments. If the original application involved transactions and changes of statuses and balances of documents, then the reversing generates a reversing batch and changes the statuses and balances of the involved documents.

Column	Description
Batch number	The ID of the batch that has adjusted the appropriate account balances. When you click this number, the Journal transactions (GL301000) window open, in which you can view the details of the batch.
Doc. type	The type of the document to which the payment was applied.
Invoice no.	The number of the supplier ledger document to which the payment was applied. By clicking this number, the document details window opens.
Amount paid	The amount that was actually paid which is displayed in the currency of the document that is selected on the window.
Cash discount taken	The discount taken during the application on the specified date.
With. tax	The amount of tax withheld (if applicable).
Financial period	The financial period of payment application.
Date	The date when the supplier ledger document was created.
Due date	The due date of the purchase invoice.
Cash discount date	The day when a discount from the supplier was available.
Balance	The amount after the discount was taken.
Cash discount balance	The amount of the discount taken.
Description	A description of the payment.
Currency	The currency of the document.
Post period	The period to which the document was posted.
Supplier ref.	The original reference number of the document or the ID assigned by the supplier (for informational purposes).
VAT adjustment	This check box is selected if there is a VAT adjustment connected with the payment.
VAT doc. no	Opens the window from which the VAT document connected with the payment originates.
VAT purchase credit note	Opens the window from which the VAT purchase credit note connected with the payment originates.

## The Financial details tab This tab contains information about the supplier ledger account and subaccount used in the payment. For a released supplier ledger payment document, the tab also contains a reference to the batch that implements transactions.

Element	Description
Batch no.	The ID of the batch that adjusts the appropriate account balances when the document is released.
Branch	The branch of origin for this payment.
Supplier account/Write-off account	Supplier account: The liability account specified as the default account for the supplier. Write-off account: The general ledger account to be updated by the transaction amount for transactions marked by the reason code. If the write-off reason code set in the Supplier ledger preferences has a cash account assigned, you will get an error message when posting write-off transactions. You need to change the account for this reason code to another account.
Supplier ledger sub./Write-off sub.	Supplier ledger subaccount: The default subaccount for the supplier. Write-off subaccount: The corresponding subaccount to be used with the reason code.
Payment date	The date of the supplier ledger payment document.
Period	The financial period corresponding to the payment date.
Cleared	When this check box is selected, the payment was cleared in the process of reconciliation. If a cash account does not require reconciliation (the Requires reconciliation check box is cleared for the account in the Cash accounts (CA202000) window), this check box is selected by default.
Clear date	The date when the payment was cleared.
Batch deposit	When this check box is selected, the supplier refund should be added to a deposit.
Deposited	When this check box is selected, the supplier refund is deposited.
Batch deposit date	The date when the batch is deposited.
Batch deposit no.	The number of deposited batch.

## The Remittance information tab This tab holds the remittance information used for the payment to the supplier. By default, the elements are populated with location-related information, but they can be overridden if needed. ### The Remittance contact section

Element	Description
Override contact	When this check box is not selected, the remittance contact information is the same as the contact information specified on the Payment settings tab of the supplier location. If the check box is selected, you can enter other contact information.
Business name	The name of the supplier’s department to receive the payment.
Attention	The attention line, if used in your company’s business letters
Phone 1	The remittance contact person’s primary phone number.
Email	The remittance contact person’s email address.

### Remittance address section

Element	Description
Override address	When this check box is selected, the remittance address is the same as the location’s remittance address. If it is selected, the elements may be used to enter another address.
Address 1	The first line of the remittance address.
Address 2	The second line of the remittance address.
City	The supplier’s city.
Country	The supplier’s country.
County	The county of the remittance address.
Postcode	The location’s postal code.

## The Finance charges tab This tab displays a list of finance charges applied by the bank for payment processing. Finance charges cannot be specified for refunds and purchase credit notes. To add finance charges to a prepayment, specify them on the payment that pays the prepayment request. The table toolbar includes only standard buttons.

Column	Description
Entry type	The charge, selected by its entry type ID. You can select the entry type from the list of entry types associated with the cash account.
Description	A detailed description of the entry type to be used as a finance charge.
Offset account	The account that is used for this finance charge.
Offset subaccount	The corresponding subaccount for this finance charge.
Amount	The amount of the finance charge.

Supplier prices (AP202000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-prices-ap202000 page This window allows you to add, view, and edit the prices of stock and non-stock items for each supplier. 2026-02-19T17:09:06+01:00 # Supplier prices (AP202000) This window allows you to add, view, and edit the prices of stock and non-stock items for each supplier. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + Any changes made will take effect immediately. + Different suppliers may offer different prices for the same item. + You can create a price worksheet that includes all prices for items matching the selected criteria. ## What to do from this window + [Maintain and review supplier prices](/visma-net-erp/help/supplier-ledger/supplier-price-lists/maintain-and-review-supplier-prices/) ## The window toolbar

Create price worksheet

Navigate to the Supplier price worksheets (AP202010) window to create a price worksheet with all prices that match the selected criteria in the current window. A new worksheet is created by default, with the On hold status and the current business date.

If there are multiple records for the same item with different effective dates in the selection, you must enter a specific date in the Effective as of field to remove duplicates. All records in the worksheet will have the same effective date.

## The top part In the top part, you can choose purchase prices to view and potentially modify based on their supplier, specific item, effective date, and item class. You have the option to display prices for items assigned to your work group (or another specific work group), or only display prices for items assigned to you.

Element	Description
Supplier	The supplier for which you want to review purchase price information.
Item ID	The ID of the item for which you want to review purchase price information.
Item class	The item class of the prices of items for which you want to review purchase price information. You can leave the field blank to view information on item prices in all item classes.
Warehouse	The warehouse in which the price of the item is valid.
Effective as of	A date that you select to view or edit prices effective on or after this date.
Product manager	A field and the Me check box, which you can use to select the product manager as follows: Select the Me check box to view the prices of items assigned to you. The field will contain your user name. Clear the Me check box and select another user name to view the prices of items assigned to the user. Leave the check boxes blank to view the prices of the items assigned to all users of the selected product work group or all groups.
Work group	A field and the My check box, which you use as follows to select the product work group of the product manager of the prices of the items you want to view: Select the My check box to view the prices of the items assigned to your product work group (or to a selected user in the group). Clear the My check box and select a work group to display the prices of items assigned to the product work group (or to a particular product manager). Leave the field blank and clear the check box to view the prices of items assigned to all product work groups.

## The table This table shows the prices of items based on your specified criteria. You can view and edit existing items, and add new records.

Column	Description
Supplier	The ID of the supplier for which you want to review prices.
Supplier name	The name of the supplier for which you want to review prices.
Item ID	The stock or non-stock item, by its item ID, for which price information is listed.
Description	The description of the item.
UoM	The unit of measure (UoM) used for the item. You can select any of the units defined for this item and set a separate price for it.
Warehouse	The warehouse in which the prices apply.
Promotional	When this check box is selected, the item’s price is considered promotional. Promotional prices should have expiration dates, after which they are no longer valid, and may overlap with regular prices.
Break quantity	The quantity to define a lower bound for a quantity tier with a specific price. This column appears if the Volume pricing functionality is enabled in the Enable/disable functionalities (CS100000) window.
Price	The price for the item. You can set any price here and it becomes effective immediately after you have saved.
Currency	The currency in which this supplier’s price is specified.
Effective date	The date when the price became effective.
Expiration date	The date when the price expires.
Alt. item ID	The alternative ID of the item.

Supplier price worksheets (AP202010) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-price-worksheets-ap202010 page You can use this window to create supplier-specific price worksheets. 2026-02-19T17:09:06+01:00 # Supplier price worksheets (AP202010) You can use this window to create supplier-specific price worksheets. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + By using a worksheet, you can make changes to prices in bulk. + Prices defined in a worksheet become effective when you release the worksheet; before you release it, you can make edits and save your changes. + You can create a worksheet with promotional prices and set an expiration date for the promotion. You can use also a worksheet to calculate the pending prices for multiple items by using the price basis you specify. + You can populate a worksheet by manually adding new rows, uploading prices from an Excel file, using Visma Net import scenarios, and clicking the **Add item** and **Copy prices** buttons. ## Search line in list window If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view. There are two types of search fields: + White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or **%** and get different results: + space: the result contains the words in any order, + **%**: the result contains the words in the specific order, and the **%** functions as a wildcard as well. + Grey: you can click this to open the column filter pop-up window where you can filter the results for this column. ## What to do from this window + [Create a supplier price worksheet](/visma-net-erp/help/supplier-ledger/supplier-price-lists/create-a-supplier-price-worksheet/) + [Calculate pending supplier prices for items](/visma-net-erp/help/supplier-ledger/supplier-price-lists/calculate-pending-supplier-prices-for-items/) ## The window toolbar The window toolbar includes standard and window-specific buttons.

Release

Makes the prices defined in the worksheet effective.

The release process validates records, ensuring that the following criteria are met:

Pending prices should be set for all records.

If you do not want to update a price, delete the row from the table.

Regular prices for the same combination of price type, price code, item ID, unit of measure (UoM), and currency may not overlap in time.
Promotional prices for the same combination of price type, price code, item ID, UoM, and currency may not overlap in time.

Promotional and regular prices for the same combination of price type, price code, item ID, unit of measure, and currency may overlap each other in time.

## The top part In this part, you can select a price worksheet by its reference number to view its information, or you can create a worksheet.

Element	Description
Ref. no.	The reference number of the worksheet in the system; for a new document, the NEW string is displayed, indicating that a new number will be generated when you save the document. The number series to be used is defined in the Supplier ledger preferences (AP101000) window.
Status	The status of the worksheet, which is one of the following: On hold Indicates that a user can edit the worksheet but cannot release it. The Hold check box is selected, and you should clear the check box when you are ready to release the worksheet. Open Indicates that the worksheet is ready to be released and cannot be edited. The Hold check box is cleared. Released Indicates that the prices defined in the worksheet have become effective.
Hold	A check box that indicates (if selected) that the worksheet is a draft. A worksheet with the Hold status may be edited and cannot be released.
Description	A brief description of the worksheet.
Effective date	The date when the prices defined in the worksheet become effective.
Promotional	A check box that indicates (if selected) that the prices defined in the worksheet are promotional and an expiration date must be specified.
Expiration date	The date when the promotional prices expire. This field becomes available if the Promotional check box is selected.
Overwrite overlapping prices	When this check box is selected, the prices whose effective dates overlap with the effective date of the worksheet will be overwritten by the prices defined in the worksheet.

## The table This table displays the prices for items in the selected worksheet. You can view the existing items, upload the listed items with their pricing information, add items from inventory, or copy the existing list to another currency. For all the listed items, you can manually define new pending prices for all units used for the item, or you can direct the system to perform calculation of new pending prices. ### The table buttons

Button	Description
Add item	Opens the Add item to worksheet dialog box so that you can load the list of items from the Inventory workspace.
Copy prices	Opens the Copy prices dialog box so that you can copy prices from the selection you specify to a new price worksheet for another supplier.
Calculate pending prices	Opens the Calculate pending prices dialog box so that you can calculate new pending prices or recalculate (update) pending prices by using the selected price basis.

### The table columns

Column	Description
Supplier	The supplier, by its ID, for which you want to review the price.
Item ID	The ID of the item for which price information is listed.
Description	The description of the item.
UoM	The unit of measure used for the item. You can select any of the units defined for this item and set a separate price for it.
Warehouse	The warehouse in which the price is applied for the item.
Break qty.	The quantity to define a lower bound for a quantity tier with a specific price. This column appears if the Volume pricing functionality is enabled in the Enable/disable functionalities (CS100000) window.
Source price	The currently effective price. When you add a new record, the value corresponds to the price effective on the date set in the Effective date field of the worksheet. However, when you are adding records by using the Copy prices dialog box, the value depends on the selected source. If there are no prices defined, the base price of the item is displayed.
Pending price	The pending price for the item. You can set any price here and it becomes effective immediately after you release the worksheet.
Currency	The currency in which this price is specified.
VAT	The VAT whose amount is included in the price.

## The Add item to worksheet dialog box This dialog box opens when you click the **Add item** button. By using the dialog box, which includes the following elements, you can upload the list of items that match the criteria you have selected, with their current price information from the Inventory workspace. To each added item is assigned the supplier and currency you specify in the dialog box. ### The top part

Column	Description
Item	The ID of the item.
Item class ID	The ID of the class of the items.
Price class ID	The ID of the item price class.
Product manager	The product manager assigned to this item.
Me	When this check box is selected, you use only your own products.
Work group	The ID of the product work group.
My	When this check box is selected, you use only your own work groups.
Supplier	The supplier for whom the item is used.
Currency	The currency to be used on the item.
Warehouse	The warehouse in which the price is applied for the item.

### The table buttons

Add

Adds the selected items to the currently selected worksheet.

The dialog box stays open so that you can change selection criteria and add more items. The Pending price column is blank for all added items.

Add and close

Adds the selected items to the currently selected worksheet and closes the dialog box.

The Pending sales price column is blank for all added items.

Cancel

Closes the dialog box without adding items to the worksheet.

### The table columns

Column	Description
Item ID	The ID of the item.
Item class ID	The ID of the class of the items.
Description	The description of the item.
Price class ID	The ID of the item price class.
Price manager	The price manager responsible for the pricing policy.
Work group	The ID of the product work group.
Item ID	The ID of the item.
Item class description	The description of the item class of the item.
Price class description	The description of the price class of the item.

## The Copy prices dialog box This dialog box opens when you click the **Copy prices** button. By using the dialog box, which includes the following elements, you can add records to the currently selected worksheet by copying items that match the selection criteria and assigning the specified supplier and currency to the copied records. If the source and destination currencies are different, you specify the type and date of the rate to be used for currency conversion. ### The dialog box elements

Element	Description
Source supplier	The supplier whose items you want to copy.
Source currency	The currency of the items you want to copy.
Warehouse	The warehouse from which the item prices will be copied.
Effective as of	The date that the effective date of the item prices should match.
Promotional price	When this check box is selected, the items with promotional prices will be copied.
Destination supplier	The supplier to which you want to copy items.
Destination currency	The currency to which you want to copy prices. If the source and destination currencies are different, you should specify the conversion details in the Currency conversion section.
Warehouse	The warehouse to which the item prices will be copied.
Rate type	The rate type to be used for currency conversion.
Currency effective date	The date when the exchange rate for the destination currency becomes effective.

### The dialog box buttons

Button	Description
Copy	Copies the selected items, adds the copied items to the currently selected worksheet, and closes the dialog box. The Pending price column is blank for all added items.
Cancel	Closes the dialog box without adding items to the worksheet.

## The Calculate pending prices dialog box This dialog box opens when you click the **Calculate pending prices** button. There you can calculate the new pending prices in the worksheet by using the selected price basis. ### The Price adjustment section In this area, you specify an increase or decrease as a percentage of the basis.

Element	Description
% of original price	The percentage at which the new pending prices will be calculated by using the selected price basis. By default, this is 100%, which reflects no change. If you specified 98%, the new prices would be 98% of the price selected as basis.
Decimal places	The number of places after the decimal point to be shown for prices expressed in the destination currency.
Update with zero price when basis is zero	When this check box is selected, the pending price parameter of the price record will be updated with the zero value if the selected price basis for this record is zero.

### The Price basis section

Column	Description
Last cost	An option that you select to calculate prices based on the items’ last costs.
Average/standard cost	An option that you select to calculate prices based on the items’ average/standard costs.
MSRP	An option that you select to calculate prices based on the manufacturer’s suggested retail price.
Source price	An option that you select to calculate prices based on the values specified in the Source price column.
Pending price	An option that you select to recalculate pending prices based on currently pending prices.
Update (button)	Updates all pending prices in the currently selected worksheet with the new values.
Cancel (button)	Closes the dialog box without updating prices.

Concepts

About supplier catalogues

Tasks

Supplier summary (AP401000) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-summary-ap401000 page You use this window for quick inquiries about suppliers' outstanding balances. 2026-02-19T17:09:06+01:00 # Supplier summary (AP401000) You use this window for quick inquiries about suppliers' outstanding balances. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction + You can view current balances or balances by a past period. + If no currency is selected, the system displays information on all documents in the base currency. ## What to do from this window + [Track prepayments to suppliers](/visma-net-erp/help/supplier-ledger/process-prepayments/track-prepayments-to-suppliers/) ## The window toolbar

Reports

Provides the following options for fast access to reports:

Balance by supplier: Navigates to the Balance by supplier (AP63250S) report.
Supplier history: Navigates to the Supplier history (AP652000) report.
Aged past due: Navigates to the Aged past due (AP631000) window.
Aged outstanding: Navigates to the Aged outstanding (AP631500) window.

## The top part You use these elements to select suppliers that meet particular criteria, such as supplier class or currency of supplier transactions.

Element	Description
Company	The company whose information you want to view. The default is the current company.
Branch	The branch whose information you want to view. By default, it is the current branch.
Period	The financial period for inquiry. If you make no selection, information about all open periods will be displayed.
Supplier class	The supplier class for inquiry. If you make no selection, information on all suppliers will be displayed.
Supplier account	The supplier account for inquiry. If you make no selection, information on all accounts will be displayed.
Supplier subaccount	The corresponding subaccount.
Currency	The currency of transactions for inquiry. If you make no selection, all data will be displayed in the base currency.
Split by currency	When this check box is selected, the supplier totals will be displayed by currency.
Suppliers with balance only	When this check box is selected, information is displayed only for suppliers with non-zero balances. Clear the check box to display all the suppliers.
By financial period	When this check box is selected, balances are shown by the financial period of the document transactions. Clear the check box to show balances by documents’ dates.
Total balance	A read-only field showing the total balance of outstanding invoices.
Total prepayments	A read-only field showing the total amount of prepayments released to suppliers.
Total retained balance	A read-only field showing the total retained balance. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.

## The table This table lists all the suppliers whose details match the criteria you have specified in the top part.

Column	Description
Supplier no.	The ID of the supplier.
Supplier name	The supplier name as it appears on the documents.
Last activity period	The most recent period with operations connected with the supplier.
Currency ID	The currency that is used in operations with the supplier, by its ID.
Beginning balance (currency)	The outstanding balance at the start of the selected period, in the currency that is used in operations with the supplier. If no period is selected, it is the beginning balance at the start of the last activity period.
Ending balance	The outstanding balance at the end of the selected period, in the currency that is used in operations with the supplier. If no period is selected, it is the ending balance of the last activity period or the currency balance.
Prepayments balance (currency)	The balance of prepayments at the end of the specified period, in the currency that is used in operations with the supplier. If no period is selected, it is the current prepayments balance.
Purchases PTD (currency)	The period-to-date amount of purchases, in the currency that is used in operations with the supplier. If no period is selected, it is the purchase amount during the last activity period.
Payments PTD (currency)	The period-to-date amount of payments to the supplier, in the currency that is used in operations with the supplier. If no period is selected, it is the payment amount during the last activity period.
Cash discount taken PTD (currency)	The period-to-date amount of cash discounts taken, in the currency that is used in operations with the supplier. If no period is selected, it is the total amount of cash discount taken during the last activity period.
VAT withheld PTD (currency)	The period-to-date amount of withholding VAT, in the currency that is used in operations with the supplier. If no period is selected, it is the total VAT withheld on behalf of the supplier during the last activity period.
Credit adjustments PTD (currency)	The period-to-date amount of credit adjustments, in the currency that is used in operations with the supplier. If no period is selected, it is the total on credit adjustments during the last activity period.
Purchase credit notes PTD (currency)	The period-to-date amount of purchase credit notes, in the currency that is used in operations with the supplier. If no period is selected, it is the total on purchase credit notes during the last activity period.
Prepayments PTD (currency)	The period-to-date amount of prepayments released to the supplier, in the currency that is used in operations with the supplier. If no period is selected, it is the total on prepayments during the last activity period.
Beginning balance	The beginning balance of the supplier (all currencies).
Ending balance	The ending balance of the supplier (all currencies).
Prepayments balance	The balance on prepayments.
Purchases PTD	The period-to-date amount of purchases, in the base currency. If no period is selected, it is the purchase amount during the last activity period.
Payments PTD	The period-to-date amount of payments to the supplier, in the base currency. If no period is selected, it is the payment amount during the last activity period.
Cash discount taken PTD	The period-to-date amount of cash discounts taken, in the base currency. If no period is selected, it is the total amount of cash discount taken during the last activity period.
VAT withheld PTD	The period-to-date amount of withholding VAT, in the base currency. If no period is selected, it is the total VAT withheld on behalf of the supplier during the last activity period.
Realised gain/loss PTD	The period-to-date amount of realised gains or losses on foreign currency transactions with suppliers, in the base currency. If no period is selected, it is the realised gain or loss (RGOL) total during the last activity period.
Credit adjustments PTD	The period-to-date amount of credit adjustments, in the base currency. If no period is selected, it is the total on credit adjustments during the last activity period.
Debit adjustments PTD	The period-to-date amount of debit adjustments, in the base currency. If no period is selected, it is the total on purchase credit notes during the last activity period.
Prepayments PTD	The period-to-date amount of prepayments released to the supplier, in the base currency. If no period is selected, it is the total on prepayments during the last activity period.
Currency beginning retained balance	The total amount of unreleased retainage in the currency that is used in the operation with the vendor at the start of the selected period. If no period is selected, it is the balance at the start of the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Currency ending retained balance	The total amount of unreleased retainage in the currency that is used in the operation with the vendor at the end of the selected period. If no period is selected, it is the balance at the end of the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Currency retainage withheld PTD	The period-to-date retainage withheld on the documents in the selected currency. If no period is selected, it is the retainage withheld during the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Currency retainage released PTD	The period-to-date retainage amount released on the documents in the selected currency. If no period is selected, it is the retainage released during the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Beginning retained balance	The total amount of unreleased retainage (in the base currency) at the start of the selected period. If no period is selected, it is the balance at the start of the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Ending retained balance	The total amount of unreleased retainage (in the base currency) at the end of the selected period. If no period is selected, it is the balance at the end of the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Retainage withheld PTD	The retainage amount (in the base currency) withheld in the specified period. If no period is selected, it is the retainage withheld during the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Retainage released PTD	The retainage amount (in the base currency) released in the specified period. If no period is selected, it is the retainage released during the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.

Supplier VAT zone deviation (AP40102S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-vat-zone-deviation-ap40102s page Use this window to track purchase invoices where the VAT zone assigned to the supplier differs from the VAT zone assigned to the supplier's invoices and other purchase documents. 2026-02-19T17:09:06+01:00 # Supplier VAT zone deviation (AP40102S) Use this window to track purchase invoices where the VAT zone assigned to the supplier differs from the VAT zone assigned to the supplier's invoices and other purchase documents. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction ## The window toolbar

Button	Description
View batch	Opens the Journal transactions (GL301000) window where you can view the batch on the invoice with possible deviations.
View document	Opens the Purchase invoices (AP301000) window where you can view the purchase document with possible deviations.
View supplier	Opens the Suppliers (AP303000) window where you can view the details of the supplier with possible deviations.

## The top part

Element	Description
From period	The from financial period for the inquiry. If you leave the field blank, information related to all periods will be displayed, depending on the period selected in the To period field.
To period	The to financial period for the inquiry. If you leave the field blank, information related to all periods will be displayed depending on the period selected in From period field.
Document type	The document type. The following types are available: Purchase invoice For an invoice issued by the supplier (or service provider) for goods sold or services provided Credit adjustment For a supplier document that adjusts the credit amount in one or several previous documents. Purchase credit note For a supplier document that adjusts the debit amount in one or several previous documents Prepayment For a supplier request for prepayment.
Ref. no.	The unique identifier of the document.
Include unreleased	Select this check box to also show unreleased documents.

## The table

Column	Description
Batch no.	The number of the batch that updates the appropriate account balances with the amounts of the document transactions on posting. Only released documents have a batch number.
Ref. no	The unique identifier of the document.
Type	The type of the document: Purchase invoice Credit adjustment Purchase credit note Prepayment
Supplier	The supplier associated with the document.
Supplier name	The name of the supplier as it appears on the documents.
Supplier account	The liability account specified as the default account for the supplier.
Supplier subaccount	The corresponding subaccount used for the supplier.
Description	The description of the batch.
Currency	The currency of the document.
Amount	The amount to be paid on the document.
Document VAT zone	The description of the document VAT zone.
Supplier VAT zone	The description of the supplier’s VAT zone.
VAT total	The total VAT amount of the document

Validate supplier balances (AP509900) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/validate-supplier-balances-ap509900 page This window allows you to verify the accuracy of the balances for specific suppliers. 2026-02-19T17:09:06+01:00 # Validate supplier balances (AP509900) This window allows you to verify the accuracy of the balances for specific suppliers. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction This validation process involves recalculating the balances using historical records and comparing them with the balances stored in the database. You should run this process only if there has been a system error resulting in incorrect supplier account balances. You can use the [Supplier details (AP402000)](/visma-net-erp/help/supplier-ledger/supplier-ledger-windows/supplier-details-ap402000/) window to see if there is any discrepancy between the supplier balance and the total amount of all the released supplier documents. ## The window toolbar

Button	Description
Process	Recalculates balances for the suppliers you have selected in the list.
Process all	Recalculates balances for all the suppliers in the list.

## The top part You use the elements in this part to select the financial period (and, optionally, the supplier class) for which you want to validate supplier balances.

Element	Description
Period	The financial period for which you want to start validating supplier balances. By default, it is the earliest financial period that is open in Supplier ledger.
Supplier class	The supplier class for which you want to validate balances. If you select no supplier class, suppliers of all classes will be displayed.

## The table This table contains the list of suppliers of the selected class (if selected) or of all classes for the selected financial period.

Column	Description
Supplier	The ID of the supplier. Click the ID to navigate to the Suppliers (AP303000) window to see the details of the selected supplier.
Supplier class	The class to which the supplier belongs.
Supplier name	The name of the supplier.

Windows

Approve supplier payment details (AP50950S) /visma-net-erp/help/supplier-ledger/supplier-ledger-windows/approve-supplier-payment-details-ap50950s page You can use this window to approve the supplier payment details or bank accounts, BIC/Swift accounts, and G-accounts of the suppliers on payments. 2026-02-19T17:09:06+01:00 # Approve supplier payment details (AP50950S) You can use this window to approve the supplier payment details or bank accounts, BIC/Swift accounts, and G-accounts of the suppliers on payments. This topic provides information about the elements in this window in Visma Net, such as fields, field values, buttons, and check boxes. ## Introduction > [!NOTE] > There is a yellow exclamation mark sign next to the accounts that need approval. This window is available only when the **Four eyes principle bank details** option is selected in the [Enable/disable functionalities (CS100000)](/visma-net-erp/help/common-settings/enable-or-disable-functionalites/enable-disable-functionalities-cs100000/) window. ## The window toolbar

Button	Description
Approve	Click this to approve the selected bank account(s) in the table.
Approve all	Click this to approve all bank accounts in the table.

## The table This table displays all bank accounts on payments, which are not approved and payments that have no bank account information at all.

Column	Description
Files	You can view and access attachments available in the Suppliers (AP303000) window for each supplier. By clicking the View link next to the supplier’s name, the attachment will open in a new tab.
Supplier no./Employee no.	The identifier of the supplier/employee on the payment.
Supplier name	The name of the supplier (employee).
Location ID	The location of the supplier.
Country	The country of the supplier.
Account used for payment	The account that is used on this payment.
IBAN	The IBAN account that needs approval.
Bank account	The bank account that needs approval.
Giro	The giro account that needs approval.
Plusgiro	The Plusgiro account that needs approval.
Bankgiro	The Bankgiro account that needs approval.
FIK	The FIK account that needs approval.
Swift/BIC	The Swift/BIC account that needs approval.
G-account	The G-account that needs approval.
Comments	Any comments regarding the change in the details.
Last modified by	The user who has last modified the supplier bank details.

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