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Set up import settings for statements and incoming payments |
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View statuses and process payments |
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Do this step only if you have selected the Import from AutoPay setting. |
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Process matched payments |
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Validate manually payments and statements with errors |
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Handle errors in AutoPay payments |
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Create outgoing payments |
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Send outgoing payments to AutoPay |
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Approve payments in AutoPay |
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Process outgoing payments manually via the AutoPay inbox |
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Get payment info from AutoPay |
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Configure import settings for statements and incoming payments |
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Process statements manually via the AutoPay inbox |
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Do this step only if you have selected the Import from AutoPay setting. |
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Process unmatched account statements |
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Process matched account statements |
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Validate manually incoming payments and statements with error |
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Get payment info from AutoPay |
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Settings in AutoInvoice settings |
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Settings in Customer ledger preferences |
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Settings in Customers |
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Check agreements |
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Send invoice to AutoInvoice |
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Poll the invoice status |
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Enable or disable overdue charges |
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Create an account |
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Add a text for dunning letters and reminders |
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Configure an overdue charge code |
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Make overdue and dunning settings in the Customer ledger preferences |
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Enable or disable customer discounts |
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Define customer discount codes |
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Create discount series |
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Enable batch payments |
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Add a payment method and a bank account to a customer |
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Add a payment message prefix |
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Process a customer refund |
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Send outgoing refunds to AutoPay |
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Add a creditor identifier to a branch |
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Optional: Create a clearing account for direct debit |
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Configure a cash account for direct debit |
| Button | Description |
|---|---|
| Process | Click this button to process the selected documents. |
| Process all | Click this button to process all documents in the list. |
| Inquiries | Direct debit batches: Opens the Bank deposits window in a pop up window. |
| Element | Description |
|---|---|
| Payment method | The payment method to be used. |
| Cash account | The system suggests the default cash account used for customers, based on the selected payment method. |
| Clearing account | The clearing account is automatically selected when there is a clearing account connected to the cash account. |
| Customer class | Select a customer class to display invoices connected to this customer class. |
| Customer | Select a customer to display invoices for only this customer. |
| Up to due date | Filters the documents up to the selected due date. |
| No. of documents selected | Shows the number of documents you have selected from the list. |
| Total balance | The total balance of the selected invoices. |
| Element | Description |
|---|---|
| Type | The document type. |
| Invoice no. | The unique ID of the document. You can click the link to view the details of the selected document. |
| Date | The date when the document was created. |
| Post period | The financial period of the document. |
| Customer | The customer (by ID) referred to on this document. |
| Customer name | The name of the customer as it appears on the documents. |
| Invoice text | The user-provided description for the document. |
| Mandate ID | The unique ID for the direct debit mandate. |
| Mandate description | The description of the direct debit mandate. |
| Due date | The due date of the invoice. |
| Balance | The balance of the document. |
| Amount | The amount of the document. |
| Cash discount | The cash discount amount available for the document. |
| Currency | The currency of the document. |
| Emailed | A check box that indicates (if selected) that the document was emailed. |
| Printed | A check box that indicates (if selected) that the document was printed. |
| Sent to AutoInvoice | A check box that indicates (if selected) that the document was sent to AutoInvoice. |
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Create a customer |
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Create and release sales documents |
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Send sales documents |
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Dunning process |
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Set up invoice mailing in the Customer ledger preferences |
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Set up the reply email address |
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Send invoices by email |
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Import bank transactions |
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Create a reconciliation statement |
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Reconcile a reconciliation statement |
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Release a reconciliation statement |
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Void a reconciliation statement |
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Enable or disable supplier discounts |
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Define supplier discount codes |
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Create discount series (AP205000) |
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Enter your contact information |
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Activate reporting and enter date filters |
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Prepare the report |
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Important: If you have cross-year purchase credit notes |
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Release the report |
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Create a new financial year |
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Close the last VAT period |
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Close the last financial period |
