A check box that indicates (if selected) that customer ledger documents will be posted to the General ledger workspace with summarised row amounts if particular criteria are met. That is, if multiple rows in a customer ledger document specify the same account (and subaccount, if any) and branch (if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window), then in the general ledger batch, these rows will be combined into one row with the summarised amount. Note: The summarised transaction amounts can be posted to an account (and subaccount, if any) only if both the Post summary when updating the general ledger check box is selected in this window and the Summary option is specified for an account in the Post option column in the Chart of accounts (GL202500) window.

A check box that indicates (if selected) that the user can release documents in Customer ledger and Supplier ledger (both invoices and payments) without creating a General ledger batch in the General ledger.The balance will still be added to the customer or supplier.

Stock items can also be selected.

The Sales and Purchases workspaces cannot be used.

The subaccount mask that defines the rule of selecting segment values for the sales subaccount to be used in data entry windows in the Customer ledger workspace. To set up the rule, select a segment, press F3, and select the source of the segment value, which is one of the following options:

C

Subaccount associated with the branch

E

Subaccount associated with the employee

I

Subaccount associated with the item

L

Subaccount associated with the customer location

S

Subaccount associated with the salesperson

For a segment, the characters designating each option are repeated as many times there are characters in the segment. See: About combined subaccounts for more information.

The rule to be used for invoice total amount rounding, which is one of the following:

Use currency precision

To round the amounts to the precision supported for the currency of the document

Nearest

To round each invoice total to the nearest multiple of the smallest unit (specified in the Rounding precision field)

Up

To round up each invoice total to the next multiple of the smallest unit

Down

To round down each invoice total to the previous multiple of the smallest unit

This field is available only if the Invoice rounding functionality is enabled in the Enable/disable functionalities (CS100000) window.

The smallest unit for invoice amount rounding; this list is not available if the Use currency precision option is selected in the Rounding rule field. Select one of the following options:

0.05

To round each total to a multiple of 0.05

0.10

To round each total to a multiple of 0.1

0.50

To round each total to a multiple of 0.5

1.00

To round each total to a multiple of 1

10.00

To round each total to a multiple of 10

100.00

To round each total to a multiple of 100

This field is available only if the Invoice roundingfunctionality is enabled in the Enable/disable functionalities (CS100000) window.

The way commissions for all salespersons are calculated:

Invoice

On the invoices associated with a salesperson, whether the invoices are paid or not

Payment

On only the paid invoices

The description to be used for the credit note, which is generated for a document that was paid early and that adjusts the VAT and taxable amounts.

> [!NOTE] > This field supports the multi-language functionality, where you can translate the entered text to multiple languages. For more information, see: About multi-language support

A check box that indicates (if selected) that if a document uses a non-base currency, then the item price (sales or default) is converted to a price in the currency of the document, based on the item price expressed in the base currency. Thus, when you add an item to a document (an order or invoice) that uses a non-base currency, the system suggests the price of the item based the value of this check box:

Cleared

The system looks for a sales price of the item in the document currency, and if a sales price is found, the system suggests this item price for the document. If a sales price is not found, the system converts the default price of the item to the document currency and suggests the converted default price.

Selected

The system looks for a sales price of the item in the base currency, and if the sales price is found, the system converts this price to the document currency and suggests this item price for the document. If a sales price is not found, the system converts the default price of the item to the document currency and suggests it.

The way the history of prices, which is defined by using the Sales price worksheets (AR202010) window, will be retained. Select one of the following options:

Last price

The last defined price is kept.

Fixed number of months

The history of price changes is kept for the number of months specified in the Number of months field. The period is calculated back from the effective date of a worksheet that contains respective price record.

The way the line discount will be applied. Select one of the following options:

Manual amount

The discount will be applied to the line amount.

Unit price

The discount will be applied to the item’s unit price.

The way the system applies the discounts defined by quantity. Select one of the following options:

The UoM on the document line

The system applies the discount to the quantity in the document line’s unit of measure (UoM).

The base UoM

The system converts the quantity in the document line’s UoM to the quantity in the base UoM and applies discounts based on the calculated base quantity.

The way the system groups overdue documents when prepares dunning letters. Select one of the following options:

By customer

The system prepares dunning letters by grouping overdue documents by customer account. With this option selected, the system selects the Automatically release dunning letters check box and sets it as read-only.

By document

The system prepares dunning letters by grouping overdue documents by customer and by document dunning level.

A check box that indicates, if selected, that the dunning letter will contain credit notes.

This is the default value for the Include credit note documents check box in the Prepare dunning letters (AR521000) window that you can change any time you prepare dunning letters.

The unique ID of the mailing. The mailings available in the Customer ledger workspace are listed below:

INVOICE

To send invoices by email

DUNNINGLETTER

To inform users and customers about customers’ outstanding balances.

STATEMENT

To inform users and customers about customers’ outstanding balances (in the base currency)

STATEMENTMC

To inform users and customers about customers’ outstanding balances (in multi-currency format)

The email template to be used by default to generate personalised emails for this mailing, if a template is selected for this mailing.

The system inserts this template by default in the Notification template column on the Mailing settings tab in the Customer classes (AR201000) window when you add a mailing in the Mailings table.

The type of contact to receive mailings. You select one of the following options:

Primary

A primary contact of the customer

Remittance

A remittance contact of the customer

Shipping

A shipping contact of the customer

Employee

An employee of your company who handles documents of specific customer classes or specific customers, or is otherwise associated with the classes or customers