In the table, select the incoming payment you want to view.

Click the View document button.

In the AutoPay inbox details (CA40300S) window that opens, view your incoming payment.

In the table, select the check boxes for the incoming payments you will process.

Click the Process button. In the Status column, the status changes to Validated and is displayed. The incoming payment is updated in the general ledger.

• Get payment info AutoPay
• Incoming payments process
• Bank transactions process

In the drop-down list you have the following options:

• Add Once a schedule is added to this window, the following options are also available:

This opens the Automation schedules (SM205020) window as a pop-up. Here you can create and add automation schedules. For more information, see: Schedule processing.

• History
• Delete
• Delete all
• View

In the Message type field, select one of the following options in the drop-down list:

• View all
• Outgoing payment status
• Incoming payments
• Account statements

In the Inbox status field, select one of the following options in the drop-down list:

• New
• Validated
• Manually validated
• Error
• Import in progress
• Ready for processing

The following options are available:

Import from AutoPay

the transactions are imported.

Import from AutoPay and match

the transactions are imported and matched when a match is found.

Import from AutoPay and process

the transactions are imported and the payments are processed when a match is found.

Exclude from AutoPay

the transactions are not imported.

The status of the payment:

• New
• Validated
• Manually validated
• Error
• Ignored
• Import in progress

A number indicating part of file.

A payment file can be split into several files to ensure faster handling of automatic scheduling. Each file will have the same File ID and a sequential Split no added to it.

To initiate this feature, go to window Cash management preferences (CA101000).

The reason why the processed message ends up with an error status. Some of the possible status reasons are:

No cash account was found with this IBAN, check cash accounts against AutoPay agreements.

the messages cannot be processed due to the fact that the bank account number could not be found as bank account set on the existing cash accounts.

The file is either missing data or containing incorrect data, and cannot be read. Contact Visma for more support.

the file format can contain an error, please contact support for further investigation.

The file {fileID} was already downloaded on {lastDownloadedOn}

the message was already imported to this window, please check based on the file ID.

The received status of the message:

• Approved
• Sending to bank
• Error sending to bank
• Completed
• Received by bank
• Cancelled

Select one of the following options in the drop-down list:

• View all
• Exported
• Not exported
• Export error
• Pending signing
• New
• Cancelled
• Approved
• Sending to bank
• Error sending to bank
• Sent to bank
• Received by bank
• Pending in bank
• Accepted by bank
• Cancelled in bank
• Rejected in bank
• Paid
• Completed
• Error
• Unknown response
• Handled manually
• Manually created

Select one of the following options in the drop-down list:

• View all
• Exported
• Not exported
• Export error
• Pending signing
• New
• Cancelled
• Approved
• Sending to bank
• Error sending to bank
• Sent to bank
• Received by bank
• Pending in bank
• Accepted by bank
• Cancelled in bank
• Rejected in bank
• Paid
• Completed
• Error
• Unknown response
• Handled manually
• Manually created

In the Message type field, select one of the following options in the drop-down list:

• View all
• Outgoing payment status
• Incoming payments
• Account statements

The status of the batch, selected in the top part:

• View all
• Exported
• Not exported
• Export error
• Pending signing
• New
• Cancelled
• Approved
• Sending to bank
• Error sending to bank
• Sent to bank
• Received by bank
• Pending in bank
• Accepted by bank
• Cancelled in bank
• Rejected in bank
• Paid
• Completed
• Error
• Unknown response
• Handled manually
• Manually created

The status of the payment, selected in the top part:

• View all
• Exported
• Not exported
• Export error
• Pending signing
• New
• Cancelled
• Approved
• Sending to bank
• Error sending to bank
• Sent to bank
• Received by bank
• Pending in bank
• Accepted by bank
• Cancelled in bank
• Rejected in bank
• Paid
• Completed
• Error
• Unknown response
• Handled manually
• Manually created

Includes the following menu command, which you can click for quick access to the report:

Print deposit slip: Navigates to the Deposit slip (CA656500) report.

The description of the transaction. The application of this criterion depends on the value of the Use wild cards check box:

Cleared

The criterion is met if the description of a transaction contains a string you have typed in the Description field.

Selected

The criterion is met if the description of a transaction equals a string you have typed in the Description field.

The field is filled with a transaction description when you have been navigated here from the Process bank transactions (CA306000) window. If you do not want to use a description as the criterion, make sure the field is cleared.

The mode of the transaction amount matching. The following options are available:

None

The amount criterion is not used. This is the default.

Equal

The transaction amount must be equal to the number specified in the Amount field.

Between

The transaction amount must be in the range of the numbers specified in the Amount and the Max. amount fields.

The number used to compare a transaction amount.

Note: This field is only available if you have selected the options Between or Equal in the Amount matching mode field.

The maximum number used to compare a transaction amount.

Note: This field is only available if you have selected the option Between in the Amount matching mode field.

The action that is performed by the system when the rule is appslied. The following options are available:

• Create document: The system creates a new document to match the imported bank transaction (that meets the specified criteria) for which a match was not found in the system (by using the entry type specified in the Resulting entry type field).

• Hide: The system hides the imported bank transaction (that meets the specified criteria) from the list and marks it as processed.

  Note

  You can then clear the Processed and Hidden check boxes for the transaction by clicking the Unhide transaction button in the Import bank transactions (CA306500) window to be able to view and process the transaction again.

The identifier of the entry type that the system will use as a template to create a cash transaction to match the imported bank transaction (that meets the specified criteria) for which a match was not found in the system.

You can create entry types by using the Entry types (CA203000) window. The field is displayed if the Create document option is selected in the Action field.

The account that is used as the offset account for transactions being created.

The account is copied from the selected entry type. You can override this account on the bank transaction rule.

The bank transaction being made will inherit the account from the rule. If no account is set on the rule, the transaction will inherit the account from the entry type.

The corresponding subaccount.

The subaccount is copied from the selected entry type. You can override this subaccount on the bank transaction rule.

The bank transaction being made will inherit the subaccount from the rule. If no subaccount is set on the rule, the transaction will inherit the subaccount from the entry type.

This field has a read-only value that always shows Gross.

Gross: The amount in the document detail line includes a tax or taxes.

The status of the bank transaction, which can be one of the following:

Matched

The bank transaction was matched to a payment that exists in the system.

Matched to invoice

The bank transaction was matched to an invoice or, a payment was automatically created and applied to the matching invoice.

Created

A new document was created to match the bank transaction.

Hidden

A user hid the bank transaction by using the Hide button in the Process bank transactions (CA306000) window.

Provides the Change ID menu command, which gives you the ability to change the ID of the currently selected cash account.

When you invoke this menu command, the Specify new ID dialogue box opens, where you specify the new cash account identifier in the Cash account field and click OK.

The cash account identifier.

To create a new cash account, type its code in accordance with the Segment keys (CS202000) window.

The branch to which this cash account belongs.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The currency used for the selected account.

The field is filled automatically by the system as follows:

• If the Multi-currency accounting is disabled in the Enable/disable functionalities (CS100000) window, the system uses the base currency.
• If the Multi-currency accounting functionality is enabled, the system uses the currency of the account on the chart of accounts to which the cash account is linked.

A check box that indicates (if selected) that this cash account is visible only to a user signed in to the branch that is associated with this cash account.

This field is available only if the Inter-branch transactions check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The supplier number of the bank associated with this cash account.

Note: In Visma Net, banks are defined as suppliers.

Click this to upload files manually.

When you select this account in the Import incoming payments (AR305500), Payment info from AutoPay (AP50550S) and the Import bank transactions (CA306500) windows, the Upload file button will be active.

For AutoPay inbox (CA50400S), you can choose an action for import of bank statements. You can set the default action here.

Import from AutoPay

the transactions are imported.

Import from AutoPay and match

the transactions are imported and matched when a match is found.

Import from AutoPay and process

the transactions are imported and the payments are processed when a match is found.

Exclude from AutoPay

the transactions are not imported.

For AutoPay inbox (CA50400S), you can choose an action for import of incoming payments. You can set the default action here.

Import from AutoPay

the transactions are imported.

Import from AutoPay and match

the transactions are imported and matched when a match is found.

Import from AutoPay and process

the transactions are imported and the payments are processed when a match is found.

Exclude from AutoPay

the transactions are not imported.

The date from the AutoPay that will be the transaction date for the imported transactions.

In the AutoPay file there are two dates:

• Booking date (default)
• Value date

Here you can choose which date should be the transaction date, determining the general ledger period.

A check box that means (if selected) that the system automatically generates the next number (as the last number incremented by 1) in the Payment ref. field in the Supplier payments (AP302000) window when a user creates a new payment of this payment method using this cash account.

If this option is not selected, the user can enter the next reference number manually; the system will not allow the user to save the payment if the entered reference number has been used before.

A check box that means (if selected) that the system automatically assigns the next number (as the last number incremented by 1) in the Payment ref. field in the Supplier payments (AP302000) window when a user enters a new payment of this payment method using this cash account.

If this option is not selected,you can enter the next reference number manually; the system will not allow the user to save the payment if the entered reference number has been used before.

The payment method of the deposited payment to which this charge rate should be applied.

If the field is empty, the charge rate is applied to deposited payments, regardless of their payment method.

The way the entry type is used in the system.

For entry types used as charges for outgoing and incoming payments, select CA.

The branch to which the default offset account belongs.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The cash account that is used to temporary hold payments that came to the bank account but cannot be entered as valid payments because the customer or supplier is unknown.

The parameter is used together with the Use for payments reclassification check box.

The branch to which the overriding offset account belongs.

This field is available only if the Multi-branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The account that should be used as the offset account for this entry type with this cash account instead of the default offset account specified in the Entry types (CA203000) window.

We recommend that for the Disbursement type of transaction, you specify an expense account. For the Receipt type of transaction, specify an asset account.

The VAT calculation mode to be used by default with this entry type: Select one of the following options:

VAT settings

The VAT amount for the document is calculated according to the settings of the applicable VAT.

Gross

The amount in the document detail line includes a tax or taxes.

Net

The amount in the document detail line does not include taxes.

A payment method that is linked to the cash account and has the Require remittance information for cash account check box selected in the of the Payment methods (CA204000) window.

Select a payment method to update remittance information for it.

The file name of the selected image to be uploaded.

The file name only appears after you have browsed for the file.

Marks selected transactions in the table as cleared.

If you click this button, in the table below, the Cleared check box will be selected and the Clear date field will be filled with the current date. You can clear a transaction regardless of its status.

The clearing step is optional in cash transaction processing, and whether you use it depends on your company policy.

The start date of the date range for which you want to view information.

By default, the start date is the first date of the current month, week, or financial period, depending on the option specified as the Default date range in the Cash management preferences (CA101000) window. You can select any date that is earlier than the End date.

The end date of the date range for Default date range which you want to view information.

By default, it’s the last date of the current week, month, or financial period, also depending in the in the Cash management preferences (CA101000) window.

A check box that you select if you want the system to group transactions in the list as receipts and disbursements as well as by day.

If it is not selected, you will see the detailed view of the transactions listed.

Opens the Quick transaction dialog box. Here you can create a supplier ledger, customer ledger, or cash management transaction, depending on the selected entry type.

The transaction gets its ID in accordance with the number series used in the appropriate workspace for documents.

For the documents with amounts in foreign currency, the Currency toggle button switches the currency of the amounts between the base currency and the selected foreign currency.

The label on the Currency toggle button depends on the currently selected currency of the amount:

View Base

The amount is displayed in the foreign currency; click the button to view the amount in the base currency.

View Currency

The amount is displayed in the base currency; click the button to view the amount in the foreign currency.

The Currency toggle button does not affect the documents with amounts in the base currency only.

A detailed description of the transaction.

The field is filled by default with the description of the selected entry type.

The general ledger account that is used by default as the offset account for transactions.

The field is visible if the Entry type ID is set to Cash management on the Create payment tab in the Process bank transactions (CA306000) window.

The offset subaccount used with the account selected.

The field is visible if the Entry type ID is set to Cash management on the Create payment tab in the Process bank transactions (CA306000) window.

The cash-related document type, which can be any of the following:

From the Supplier ledger workspace

Supplier refunds, prepayments, and checks

From the Customer ledger workspace

Payments and memos

From the Cash management workspace

Cash adjustments, transfers, and transfer expenses

The reference number of the batch (generated for the transaction).

Click the link to navigate to the Journal transactions (GL301000) ../../accounting/gl301000-ref.html window so you can view batch details.

Marks selected transactions in the table as cleared.

If you click this button, the Cleared check box will be selected and the Clear date box will be filled with the current date.

You can clear a transaction regardless of its status. The clearing step is optional in cash transaction processing, and whether you use it depends on your company policy.

A check box that you select to include in the forecast calculation the documents with no cash account specified.

The system attempts to assign a cash account to each such document based on supplier or customer default settings, and for the specified cash account, the system shows the document only if the assigned default account matches the selected account.

If no account was assigned, the document is shown on the selected cash account. If you have selected no cash account, specify the Default cash account to include all the documents with no cash account specified.

The type of cash forecast detail shown in the row.

Select one of the following options:

Cash on hand

For the start date, shows the beginning balance of a specific cash account, and for other days of the 30-day forecast, shows the anticipated balance of the account.

Cash paid out

Shows the total amount to be paid out for the cash account to a specific supplier on each day of the 30-day period.

Cash receipts

Shows the total amount to be received to the cash account from a specific customer as payments on each day of the 30-day period.

Cash paid not applied

Shows the total paid amount which is not applied to any document.

Unapplied receipts

Shows the total receipt amount which is not applied to any document.

The entry type (configured for processing unrecognised payments and for payment reclassification) to be used by default in the Reclassify payments (CA506500) window.

For more information on processing unrecognised cash transactions, see About the reclassification of unknown payments

The options are implemented for the Customer payments (AR302000), Supplier payments (AP302000), and Transactions (CA304000) windows.

In the drop-down field you can select between the following options:

Disabled

Nothing is changed when reversing a cash transaction, it works as before.

Copy original or create new bank transaction

When reversing a cash transaction, you will be redirected to the Process bank transactions (CA306000), the Process incoming payments (AR305000), or the Transactions (CA304000) window, depending on where the original line was created, and the original cash transaction is reversed. A new row is created in the Process bank transactions (CA306000) or the Process incoming payments (AR305000) window with date, amount and description.

Unmatch original or create new bank transaction

When reversing a cash transaction, you will be redirected to the Process bank transactions (CA306000), Process incoming payments (AR305000) or Transactions (CA304000) window, depending on where the original line was created, and the original cash transaction is reversed. A new row is created in the Process bank transactions (CA306000) or Process incoming payments (AR305000) window with date, amount, and description, if the transaction was created manually. Or unmatched, if the cash transaction was created from the Process bank transactions (CA306000) or the Process incoming payments (AR305000) window.

Copy only original bank transaction

You will be redirected to the Process bank transactions (CA306000) or Process incoming payments (AR305000), depending on where the original line was created, and the original cash transaction is reversed. A new row is created in the Process bank transactions (CA306000) or Process incoming payments (AR305000) with date, amount and description. If the payment is created manually, it will not create a new row in the Process bank transactions (CA306000) or Process incoming payments (AR305000) window.

Unmatch only original bank transaction

You will be redirected to the Process bank transactions (CA306000) or Process incoming payments (AR305000) window, depending on where the original line was created, the original cash transaction is reversed and the original bank transaction is unmatched. If the payment is created manually, it will not create a new row in the Process bank transactions (CA306000) or Process incoming payments (AR305000).

When a new row is created, the new line will get a prefix Re-opened or Unmatched + Ref. no + Original description, depending on the setting.

Now, you can match this to another customer, supplier, or cash transaction.

Note! We recommend you to use the Copy original or create new bank transaction option, else you will lose the connection to the voided payment in the Import bank transactions (CA306500) and Import incoming payments (AR305500) windows.

If a payment is created by the Direct debit function, it will not create any new, or unmatch existing bank transaction at all.

A check box that you select to make the system skip voided transactions during the reconciliation process if both the original and the voided transactions are registered in the same financial period.

For more information, see: About the reconciliation process

By default, this field is empty.

The Payment method field is empty in windows in the Cash management, Supplier ledger, and Customer ledger, and you must manually select which cash account you want to view or use.

If you select a payment method in this field, this will be the default payment method for payments and bank transactions.

By default, this field is empty.

If you do not select a default cash account, the Cash account field in other windows will be empty. This means all your cash accounts will be shown in the table of that window, unless you manually select a default account.

If you select a cash account in this field, this will be the default cash account for the incoming payments and bank transactions.

The Cash account field is used in the following windows:

• Process payments (AP50301S)
• Bank transactions history (CA402000)
• Reconciliation statements (CA302000)
• Process bank transactions (CA306000)
• Import bank transactions (CA306500)
• Import incoming payments (AR305500)
• Process incoming payments (AR305000)
• Incoming payments history (AR407000)

A check box that indicates (if selected) that the system ignores the currency check when you import bank statements.

Select the check box, if you want to import statements that use a currency ID or code that does not match the currency ID associated with the cash account for which you perform import.

A check box that indicates (if selected) that importing a bank statement from a file should be performed to only a specific cash account.

You can import the data only after you have selected the cash account in the Import bank transactions (CA306500) window.

A check box that indicates (if selected) that unreleased batch payments are available for matching to bank transactions in the Process bank transactions (CA306000) window.

When you initiate processing of the matched transactions (by clicking Process on the mentioned above window), the system releases matched batches.

For more information, see: Batch payment matching

A check box that (if selected) handles the splitting of a batch payment from several customers into payments per customer.

When selected, the system will create the payment with all multiple invoices applied before processing the payment (clicking the Process button). When clicking the Process button, the application will be done.

The service to be used for importing bank statements if the Import bank statements to single cash account check box is cleared.

The available option is PX.Objects.CA.OFXStatementReader.

The service supports importing bank statements in the following formats: OFX (Open Financial Exchange), QBO (QuickBooks Online), and QFX (Quicken File eXchange).

Select how or if documents will be automatically loaded in the Process bank transactions (CA306000) window for matching:

• First exact doc. amount, then all documents: First loads the documents with the exact document amount for the customer/supplier with credit notes first, then all other invoices until the payment amount is used. This is the default.
• Documents with exact amount: The system searches the documents that have the exact matching amount with the transactions and loads only them.
• Disabled: Automatic loading is not in use.

A check box that (if selected) specifies that a bank transaction with an empty reference number is automatically matched to a cash transaction with an empty reference number.

If this check box is cleared (the default value), the transactions with empty reference numbers are not considered as matching.

A check box that (if selected) handles the splitting of a batch payment from several customers into payments per customer.

When selected, the system will create the payment with all multiple invoices applied before processing the payment (clicking the Process button). When clicking the Process button, the application will be done.

A check box that (if selected) splits the payment XML file from AutoPay into a set of smaller files for faster handling of automatic scheduling.

When selected, the system will split, import and display the XML file into separate files in the window AutoPay inbox (CA50400S). The File ID will be the same for each split file and each file will have a Split no displayed in a separate column numbered sequentially.

Example: A payment file with File ID 4021 and with 6000 payments will be split into 3 files with 2000 payments each. The files will have the same File ID and the Split no will show 1 to 3.

The amount corresponding to the Currency field, and the name of the field is only visible if you hover over the field.

By clicking the field, the Rate selection dialog box opens. See description below.

When you click View base the following happens:

• In the Balance (original currency) column, the amounts will be converted to your base currency.
• In the Currency column, the text will be displayed as your base currency.

Click View currency again to return to the original view.

The user-defined transaction type.

Select the appropriate type from the list of entry types defined for the selected cash account.

The basic type of the transaction:

• Receipt
• Disbursement

The document total that is subjected to VAT.

The VAT taxable amount will be displayed in this field only if the Include in VAT taxable total check box is selected for the applicable tax in the VAT (TX205000) window. If the check box is cleared, this field will be empty.

If the document contains multiple transactions with different taxes applied and each of the applied taxes has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT taxable total field of the document.

This field is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window.

The total amount of tax paid in the document.

If a used VAT has been applied to the document, the used VAT amount is not included in the VAT total amount. You can view the used VAT details on the VAT details tab of the current window.

OK

(button)

The account to be updated by the transaction.

By default, it is an offset account defined with the entry type selected for the cash account, but you can change this account.

The account to be updated by the transaction.

By default, it is an offset account defined with the entry type selected for the cash account, but you can change this account.

The project with which this transaction is associated, or the code indicating that this transaction is not associated with any project; the non-project code is specified in the Project accounting preferences (PM101000) ) window.

This column appears only if the Projects workspace has been enabled in your system and integrated with the Cash management workspace.

The project with which the item is associated. Or, the non-project code, if the item is not intended for any project. The non-project code is specified in the Project accounting preferences (PM101000) ) window.

This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The particular task of the project with which this transaction is associated.

This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

A check box that indicates (if selected) that this transaction is non-invoiceable in the project.

This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The percent of deduction that applies to the VAT amount paid to the supplier for specific purchases.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The percentage that is deducted from the VAT amount paid to the supplier for specific purchases.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

A Pending VAT (sometimes called a suspended VAT) is applied to those documents whose VAT amounts should be recognised later than the document has been released.

Once a document to the pending VAT is released, the system records its VAT amount to an intermediate account (such as the Pending VAT payable account or the Pending VAT claimable subaccount, where the VAT amount is kept until you initiate the process of recognising the VAT).

Suspended VAT information is not added to the VAT report until the taxes are recognised.

A check box that indicates (if selected) that this value-added VAT has a zero rate, and is used to calculate a document subtotal that is actually exempt from VAT.

The calculated amount will be displayed in the VAT exempt total field in the documents (such as invoices).

Only available for VAT type VAT.

A check box that indicates (if selected) that the VAT on documents will be calculated only for statistical purposes. Or, will be reported only, but not actually paid.

Only available for VAT type VAT.

A check box that indicates (if selected) that this is a reverse VAT.

A reverse VAT is a type of VAT used in some countries of the European Union (EU).

When this type of VAT is applied to a company that supplies goods or services to other EU countries, the liability of the reporting VAT is reversed and goes to the customer rather than to the supplier.

Only available for VAT type VAT.

The types of VAT:

• Sales
• Use
• VAT
• Withholding

The number of the batch generated to implement the cash transaction. It appears automatically after the transaction is released.

Click the number to view the batch details.

The VAT calculation mode, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document.

One of the following options can be selected:

VAT settings

The VAT amount for the document is calculated according to the settings of the applicable VAT.

Gross

The amount in the document detail line includes VAT.

Net

The amount in the document detail line does not include VAT.

The workspace, which defines whether the system creates a document that affects the balance of a customer or a supplier as a result of the transaction or whether balances of general ledger accounts affected only:

Cash management

The entry type is used for creating cash entry transactions (receipts and disbursements) in the Cash management workspace or recording bank service charges in the Cash management, Customer ledger and Supplier ledger workspaces. Such transactions affect the balances of general ledger accounts only.

Supplier ledger

The entry type is used for creating transactions in the Cash management workspace that result in prepayments (if the transaction is a disbursement) or supplier refunds (if the transaction is a receipt) in the Supplier ledger workspace. Supplier ledger entry types are used only in the Cash management workspace.

Customer ledger

The entry type is used for creating transactions in the Cash management workspace that result in payments (if the transaction is a receipt) or customer refunds (if the transaction is a disbursement) in the Customer ledger workspace. Customer ledger entry types are used only in the Cash management workspace.

For the charges that a bank may apply to outgoing and incoming payments, select Cash management.

The supplier account ID, if the entry type is used to record transactions that affect balances of suppliers (Supplier ledger), or the customer account ID, if the entry type is used to record transactions that affect balances of customers (Customer ledger).

The value is used by default when you create a transaction on the fly.

The general ledger account that is used by default as the offset account for transactions of this entry type. If this entry type is based on the Disbursement type of transaction, specify an Expense account. If this type is based on the Receipt type of transaction, select an Asset account.

You need to specify default offset account for entry types that affect balances of general ledger accounts ( workspace set to Cash management ) only. You can override this account when you enter a transaction in the Cash management workspace.

Do not specify the offset account or subaccount if you use this entry type for recording unknown payments.

The cash account that is used to temporary hold payments that came to the bank account but cannot be entered as valid payments because the customer or supplier is unknown.

The parameter is used together with the Use for payments reclassification check box.

The check box that indicates (if selected) that the entry type is to be used as bank charges whose amounts are deducted from customer payments on the cash account (and on the bank statements). Clear this check box if the bank records charges as separate transactions on its bank statements.

For details on using entry types as bank charges, see: About the registration of finance charges.

The transfer number, as assigned by a numbering series.

The numbering series for transfers is defined in the Cash management preferences (CA101000) window.

The status of the transfer, which is one of the following options:

On hold

The transfer is a draft only; the actual transfer of goods has not been initiated.

Balanced

The transfer is balanced and can be released.

Released

The transfer has been released.

A detailed description of the transaction.

The field is filled by default with the description of selected entry type.

The general ledger account that is used by default as the offset account for transactions.

The field is displayed if the entry type is set to Cash management.

Does the following for the selected bank transaction: Clears the check boxes in the and Processed columns, and removes the link to a matched document. The selected bank transaction becomes available for further processing in the Process bank transactions (CA306000) window.

Clears the following for the matched document: The Cleared check box and the Clear date field on the Financial details tab in the Customer payments (AR302000) window for the document.

If a document was created to match the transaction, this document should be handled (for instance, voided or matched) manually.

Navigates to the respective window where you can view details of the matched document or batch for the selected transaction.

The button is available only for the matched transactions (for which a check box is selected in the column).

A check box that indicates to the system (if selected) that this bank transaction has been hidden from the statement on the Process bank transactions (CA306000) window.

To make the transaction available for further processing, click Unhide transaction.

The ID of an entry type that is used as a template for a new cash transaction to be created to match the selected bank transaction.

This field is displayed if you in the Process bank transactions (CA306000) window click Create and then select Cash management in the Module field.

The location of the supplier or customer.

This field is displayed if you in the Process bank transactions (CA306000) window click Create and then select Supplier ledger or Customer ledger in the Module field.

One of the system’s built-in payment templates. The following options are available:

• Credit card (not yet implemented and not used)
• Cash
• Direct deposit (not yet implemented and not used)

The selection for setting the type of payment method, that will determine if the sender’s (the company sending the e-invoice) bank account should be collected from the Payment method details table on the Settings for Customer ledger tab.

If this field is empty, it will collect the bank accounts from the Payment settings tab in the Organisations (CS101500) window.

The following options are available in the drop-down list:

Factoring payment method

With this selection the fields under the sections Payment settings and Factoring settings on the Settings for Customer ledger tab are available.

Accounts from payment method

With this selection the fields under the Payment settings section on the Settings for Customer ledger tab are available.

A description of the payment method. Use an alphanumeric string of up to 30 characters.

> [!NOTE] > This field supports the multi-language functionality, where you can translate the entered text to multiple languages. For more information, see: About multi-language support

A check box that indicates to the system whether the cash account requires remittance information for the payment method.

Note: When the Payment method ID and this check box are selected and linked to a cash account, the Remittance settings tab appears in the Cash accounts (CA202000) window.

The branch to which the cash account belongs.

This field is available only if the Multi-branch support check box is selected in the Enable/disable functionalities (CS100000) window.

The number used for the last payment associated with this cash account in Supplier ledger.

Initially, this number incremented by 1 will be used for the first payment associated with this cash account if the Supplier ledger - Suggest next number check box is selected.

The number used for the last batch of payments generated for this method in Supplier ledger.

Initially, this number incremented by 1 will be used for the first batch generated for a payment made by this method in Supplier ledger. This value is used only for batch payments in Supplier ledger.

A check box that, if selected, means that the system automatically assigns the next number (as the last number incremented by 1) in the Payment ref. field in the Supplier payments (AP302000) window when a user enters a new payment of this payment method using this cash account.

If this option is not selected, the user can enter the next reference number manually; the system will not allow the user to save the payment if the entered reference number has been used before.

The number used for the last payment associated with this cash account in Customer ledger.

Initially, this number incremented by 1 will be used for the first payment made by the method associated with this cash account if the Suggest next customer no. check box is selected.

A check box that indicates (if selected) that the payment method requires processing through a processing centre.

If this check box is selected for the method, the Processing centres tab appears.

A check box that indicates, if selected, that this payment method requires a card number or other unique identifier each time the method is used.

Such methods as cash or checks do not require any identifiers, while a credit card method requires card numbers as identifiers and a wire transfer method requires bank account numbers.

A check box that indicates, if selected, that a payment voided after the appropriate deposit (the one that contains the payment) has been released should be voided on the respective clearing account instead of on the bank account.

For more information about using the options, see: About the preparation of deposits

A check box that indicates, if selected, that customer remittance information is required for this payment method.

If this check box is selected, the Invoicing information tab will appear in the Customer payment methods (AR303010) window.

A check box that indicates, if selected, that the date of document voiding is to be set to the origin document date by default. Otherwise, the date of document voiding is set to the current business date if the business date is later than the document date.

If the current business date or the date that you specify in the Application date field (that is, the date when the document is supposed to be voided) is earlier than the date of the origin document, then the system uses the origin document date as the date of document voiding.

A check box that indicates (if selected) that this method involves printing payments.

The system requires and validates the uniqueness of each payment reference number entered (manually or automatically) for printed documents.

An option that indicates (if selected) that this method involves creating batch payments.

The system requires and validates the uniqueness of each batch reference number.

An option that, if selected, indicates that payment documents created with this payment method does not require additional processing.

With this option selected, you can additionally specify whether the system must require and validate the uniqueness of each payment reference number, by selecting or clearing the Require unique payment ref. check box in the Payment settings section.

Initiates the process of matching transactions from the bank statement to Cash management transactions by using settings you have specified in the Settings for matching dialog box (which opens when you click Settings for matching on the window toolbar).

If you have not opened this dialog box and specified settings, the system applies the default settings specified on the Bank statement settings tab of the Cash management preferences (CA101000) window.

If you have configured rules for document creation in the Bank transaction rules (CA204500) window, the process will try to apply all the active rules to the transactions for which a match was not found.

The process ignores any filters set on the table columns.

To avoid a match on a different bank account to happen, go to the Cash management preferences (CA101000) window and select the Match only documents with the same bank account number check box on the Bank statement settings tab. You enable the customer and supplier recognition for bank transaction by the same bank account number.

Initiates the processing of transactions with the Ready to process check box selected. The processing takes place on all lines that are ready for processing, regardless of any filters set on the table.

After processing, in the first column, a or is displayed for each processed line to indicate if the processing was successful or not. You can hover over the icon to read the line-specific message. Successfully processed lines do not show up again for the selected cash account.

Initiates the re-processing of the invoice and payment recognition (with prefix) on all open transactions that are not yet matched.

For more information, see: Extract invoice numbers

Initiates the processing of rejected direct debit payments.

The processing takes place on all lines, despite any filters set on the table.

The maximum number of days allowed between the date of a cash management transaction (disbursement) and the date of the selected transaction on the bank statement.

The system considers the disbursement a matching one if the difference falls within the specified date range.

The maximum number of days allowed between the date of the selected transaction on the bank statement and the date of a receipt.

The system considers the disbursement a matching one if the difference falls within the specified date range.

A check box that (if selected) indicates that the system will automatically match the receipt bank transactions to credit notes by the reference number prior to matching them to the purchase invoices.

If the check box is cleared (the default value), the receipt bank transactions are always matched to the purchase invoices.

The maximum number of days allowed between the date of cash management transaction (receipt) and the date of the selected transaction on the bank statement.

The system considers the receipt a matching one if the difference falls within the specified date range.

The maximum number of days allowed between the date of the selected transaction on the bank statement and the date of a receipt.

The system considers the receipt a matching one if the difference falls within the specified date range.

A check box that (if selected) specifies that a bank transaction with an empty reference number is considered as matching to a cash transaction with an empty reference number.

If this check box is cleared (the default value), transactions with empty reference numbers are not considered as matching.

Rolls back all changes to the selected bank transaction, hides it from the list, and marks it as processed (to confirm the action, click Save on the window toolbar).

To be able to hide multiple transactions, you should first add the Hide column to your column view by clicking the icon. Then you select the respective transactions in the Hide column and click the Hide selected button.

You can then clear the Processed and Hidden check boxes for the transaction by clicking Unhide transaction in the Import bank transactions (CA306500) window to be able to view and process the transaction again.

Click this to undo the splitting of the selected split line.

If you have processed one or more of the split lines, you will not be able to undo the split on the not processed lines.

Shows the error code for the select bank transaction.

There are 5 type of errors codes displayed:

NDS

No documents applied to the selected transaction.

RB

Remaining balance available from the total transaction amount.

NB

No business account (Customer or Supplier) selected.

NE

No entry type selected.

NL

No location selected.

The name of the customer or the supplier associated with the document.

The name is created in the Customers (AR303000) or the Suppliers (AP303000) window.

The available match types are:

• Matched to payment
• Matched to invoice
• Created
• Hidden

The name of the customer or the supplier, associated with the document.

The name is created in the Customers (AR303000) or the Suppliers (AP303000) window.

You can update the IBAN/BBAN from the imported bank payment line.

In the Cash management preferences (CA101000) window under Bank statement settings, select the check box Update bank account on customer/supplier from Process bank transactions. When the payment line contains a bank account from the bank and you select a customer/supplier, a lookup against the default IBAN/BBAN will be done.

If the customer’s/supplier’s bank account is empty or different, the button Update bank account will appear. If you click the button the customer/supplier is updated with the account from the bank.

The name of the customer or the supplier, associated with the document.

The name is created in the Customers (AR303000) or the Suppliers (AP303000) window.

The branch on which the document is created.

This column is only available if the Multi-Branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

By clicking the button it navigates to the Create rule dialog box, where you enter the ID of the new rule.

Click Create to navigate to the Bank transaction rules (CA204500) window, where you can view and modify the details of the rule and save it for future use.

Click this button to open the cash account, supplier ledger or customer ledger window as a pop-up to see the details of the selected document.

The name of the button changes depending on the selected workspace. In the Cash management preferences (CA101000) window you can define which window will be opened for the different workspaces.

If no window has been selected, the following windows will be opened:

• Cash management opens the Cash account details (CA303000) window with the active cash account selected.
• Supplier ledger opens the Supplier details (AP402000) window with the selected supplier selected. If the supplier number is empty, the window opens without a supplier selected.
• Customer ledger opens the Customer details (AR402000) window with the selected customer selected. If the customer number is empty, the window opens without a customer selected.

The workspace where the document originated.

Select one of the following workspaces:

• Supplier ledger
• Customer ledger
• Cash management

The ID of an entry type that is used as a template for a new cash transaction to be created to match the selected bank transaction.

The field is displayed if the Cash management option is selected in the Module field.

To create a new entry type, click the Edit button next to the field to open the Entry types (CA203000) window.

Change or specify the VAT Zone or VAT category that applies to the transaction if necessary.

The VAT calculation mode is set to Gross by the system, and the VAT category field is updated with the default value when the VAT zone is selected.

The name of the customer or the supplier, associated with the document. The name is created in the Customers (AR303000) or the Suppliers (AP303000) window.

This field is visible if the Supplier ledger or Customer ledger option is selected in the Workspace field.

The location of the supplier or customer.

This field is visible if the Supplier ledger or Customer ledger option is selected in the Workspace field.

The payment method used by a customer or supplier for the document.

This field is visible if the Supplier ledger or Customer ledger option is selected in the Workspace field.

The internal reference number for the invoice/credit note that has been paid.

The system uses this column to make a lookup against the reference number on the purchase invoice if it is a disbursement and on the sales invoice if it is a receipt.

This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.

The total amount of the document.

This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.

The amount of the transaction for which the documents (to match the bank transaction) are added.

This field is displayed if the Cash management option is selected in the Workspace field.

The balance of the transaction for which you can add the documents.

This field is displayed if the Cash management option is selected in the Workspace field.

The amount of the application for this payment.

This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.

The unapplied balance of the document.

This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.

The total amount of write-offs specified for documents to be applied.

This field is displayed if the Customer ledger option is selected in the Workspace field.

Split

(button)

Click this button to split the selected line in the left table into different lines. The button only appears when there is a remaining amount to match. To read more about this functionality, go to Match a bank transaction or incoming payment line to different documents.

If the Automatic split of batch payment from customers into payments per customer check box is selected, on the Bank statements settings tab in the Cash management preferences (CA101000) window, payments will be automatically split on bank statements import.

You can update the IBAN/BBAN from the imported bank payment line.

In the Cash management preferences (CA101000) window on the Bank statement settings tab, select the check box Update bank account on customer/supplier from Process bank transactions window.

When the payment line contains a bank account from the bank and you select a customer/supplier, a lookup against the default IBAN/BBAN will be done. If the customer’s/supplier’s bank account is empty or different, the Update bank account button will appear. Clicking the button will update the customer/supplier with the account from the bank.

The branch that created the document.

This column is only available if the Multi-Branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The cash account to be updated by the document.

By default, it is an offset cash account defined with the entry type selected in the Entry type ID field, but you can change this account.

The field is displayed if the selected entry type is used for payments reclassification.

The account to be updated by the document.

By default, it is an offset account defined with the entry type selected in the Entry type ID field, but you can change this account.

A check box that indicates (if selected) that this document line is non-invoiceable in the project.

This column appears only if the Projects module has been enabled and integrated with this workspace

The project with which this document is associated, or the non-project code indicating that this document is not associated with any project.

The Non-project code is specified in the Project accounting preferences (PM101000) window.

The Project accounting check box is enabled in the Enable/disable functionalities (CS100000) window.

That is, the Cash management check box must be selected in the Visibility settings section on the General information tab in the Project accounting preferences (PM101000) window.

The column is hidden by default.

The particular task of the project with which this document is associated.

The column is available if the Project accounting check box is enabled in the Enable/disable functionalities (CS100000) window.

That is, the Cash management check box must be selected in the Visibility settings section on the General information tab in the Project accounting preferences (PM101000) window.

The column is hidden by default.

By clicking the button, the Select documents pop-up window appears. Here you can select multiple documents using the date and branch filters on the top and the Select all documents option.

You need to select a Customer/Supplier no. in the top part of this tab for documents to be displayed in this pop-up window.

If you click the button and there is no conversion rate between the cash account’s currency and none of the documents’ currencies of the selected Customer/Supplier no., a message appears. It notifies that you need to define the exchange rate for the currency of this cash account in the Currency rates (CM301000) window.

By clicking the button, the customer or the supplier documents will load in the table, until the sum of their amounts reach the Total amount in the top part, starting with the oldest documents.

If you click the button and there is no conversion rate between the cash account’s currency and none of the documents’ currencies of the selected Customer/Supplier no., a message appears. It notifies that you need to define the exchange rate for the currency of this cash account in the Currency rates (CM301000) window.

The branch on which you want to select the documents.

By default the cash account’s branch is selected.

The total value of the selected documents.

This amount is always less than or equal to the Total amount.

The branch on which you want to select the documents.

By default the cash account’s branch is selected.

The parent or child customer associated with the document, by its customer number.

The Parent-child customer relationship can be enabled in the Enable/disable functionalities (CS100000) window

For more information about parent-child relationship, see: Manage parent-child relationships - overview

The branch on which the document is created.

This column is only available if the Multi-Branch support check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

A cross rate that you can optionally modify between the currency of the payment and currency of the original document.

The column is hidden by default and available if the Multi-currency accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

Releases the reconciliation statement you are viewing.

The status of the reconciliation statement changes to Closed. The documents with the Reconciled check box selected are included in the reconciliation statement.

The current status of the statement, which the system sets to one of the following values:

On hold

Indicates that you can edit the statement but cannot release it. Clear the Hold check box when you finish editing, and the document status changes to Balanced.

Balanced

Indicates that the balance of the statement is equal to the reconciled balance and it can be released or saved. To change the status of the document to Balanced, clear the Hold check box.

Closed

Indicates that the statement is released and closed.

Voided

Indicates that the statement is voided.

A check box that indicates the value of the Skip voided transactions check box in the Cash management preferences (CA101000) window at the moment when a user saved this reconciliation statement for the first time.

The element is displayed only if the value of the setting has been changed since the reconciliation statement was first saved.

A check box that indicates the value of the Match bank transactions to batch payments check box of the cash account (in the Cash accounts (CA202000) window) at the moment when a user saved this reconciliation statement for the first time.

The check box is displayed if the value of the setting has been changed since the reconciliation statement was first saved.

Toggles the value of the Reconciled check box for all displayed records in the table.

If the records are filtered, the check box value is toggled for only displayed records.

The process takes the check box value from the first displayed row, inverts it, and changes the check box value to the new one for all displayed records.

Toggles the value of the Cleared check box for all records displayed in the table that have the Cleared check box available for editing.

If the records are filtered, the check box value is toggled for only displayed records. The process takes the check box value from the first displayed row, inverts it, and changes the check box value to the new one for all displayed records.

A check box that you select to indicate that the document was cleared with the reconciliation source, generally based on preliminary information.

If you perform reconciliation of the bank account, a selected check box may indicate that the document was matched to the transaction on the imported bank statement.

Provides the following menu commands:

• Release: Releases the selected transaction and creates a batch.

• Reverse: Generates a reversing transaction for the currently open transaction and displays its details in the window.

  Note

  Transactions of the Cash entry type only can be reversed.

Provides the following menu command, which you can click for quick access to a pop-up window:

Activities

Opens the Activities maintenance pop-up window

Clicking this option will open the Send (CR306015)

window where you can add and view the emails connected with the selected transaction.

The status of the activity. The options are:

• Open
• Draft
• Processing
• Cancelled
• Completed

The status of the transaction, which is automatically assigned by the system:

On hold

The transaction is on hold and can be edited. Deselect the Hold check box when you finish editing, and the transaction status changes to Balanced.

Balanced

The transaction is balanced and ready to be released. To change the status of a transaction to Balanced, deselect the Hold check box when you finish editing it.

Released

The transaction has been released and the respective batch has been created. Note: The Automatically post to the general ledger on release check box in the Cash management preferences (CA101000) window determines whether the batch will automatically be posted to the general ledger.

A check box that, if selected, indicates that the transaction is on hold, which means it may be edited but cannot be released. You can deselect the Hold check box if the transaction is balanced.

If this check box is deselected, the transaction status changes to Balanced.

The amount corresponding to the Currency field, and the name of the field is only visible if you hover over the field.

By clicking the field, the Rate selection dialog box opens. See description below.

When you click View base the following happens:

• In the Balance (original currency) column, the amounts will be converted to your base currency.
• In the Currency column, the text will be displayed as your base currency.

Click View currency again to return to the original view.

The user-defined transaction type.

Select the appropriate type from the list of entry types defined for the selected cash account.

The basic type of the transaction:

• Receipt
• Disbursement

The number of cash entries which are created by reversing the current cash entry.

This field is visible when the cash transaction is reversed on the original entry.

The field shows the ID of the cash entry that was reversed by the current cash entry.

This field is visible when the cash transaction is reversed on the reversed entry.

The document total that is subjected to VAT.

The VAT taxable amount will be displayed in this field only if the Include in VAT taxable total check box is selected for the applicable tax in the VAT (TX205000) window. If the check box is deselected, this field will be empty.

If the document contains multiple transactions with different taxes applied and each of the applied taxes has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT taxable total field of the document.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The document total that is exempt from VAT.

This total is calculated as the taxable amount for the VAT with the Include in VAT exempt total check box selected in the VAT (TX205000) window.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The total amount of VAT paid in the document.

If a used VAT has been applied to the document, the used VAT amount is not included in the VAT total amount.

You can view the used VAT details on the VAT details tab of the current window.

The control total of the transaction.

A user enters this amount manually.

This amount should be equal to the sum of amounts of all detail lines of the transaction.

This field is available only if the Validate control totals on entry check box is selected in the Cash management preferences (CA101000) window.

The VAT amount to be paid for the document. A user enters this amount manually.

This field is available only if the Validate VAT totals on entry check box is selected in the Cash management preferences (CA101000) window.

To use the validation function, you must have the Net/gross entry mode check box selected and enabled in the Enable/disable functionalities (CS100000) window.

The project with which the item is associated. Or, the non-project code, if the item is not intended for any project. The non-project code is specified in the Project accounting preferences (PM101000) ) window.

This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The particular task of the project with which this transaction is associated.

This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

A check box that indicates (if selected) that this transaction is non-invoiceable in the project.

This column is available only if the Project accounting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The percent of deduction that applies to the VAT amount paid to the supplier for specific purchases.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

The percentage that is deducted from the VAT amount paid to the supplier for specific purchases.

This field is available only if the VAT reporting check box is selected and enabled in the Enable/disable functionalities (CS100000) window.

A Pending VAT (sometimes called a suspended VAT) is applied to those documents whose VAT amounts should be recognized later than the document has been released.

Once a document to the pending VAT is released, the system records its VAT amount to an intermediate account (such as the Pending VAT payable account or the Pending VAT claimable subaccount, where the VAT amount is kept until you initiate the process of recognizing the VAT).

Suspended VAT information is not added to the VAT report until the taxes are recognised.

A check box that indicates (if selected) that this value-added VAT has a zero rate, and is used to calculate a document subtotal that is actually exempt from VAT.

The calculated amount will be displayed in the VAT exempt total field in the documents (such as invoices).

Only available for VAT type VAT.

A check box that indicates (if selected) that the VAT on documents will be calculated only for statistical purposes. Or, will be reported only, but not actually paid.

Only available for VAT type VAT.

A check box that indicates (if selected) that this is a reverse VAT.

A reverse VAT is a type of VAT used in some countries of the European Union (EU).

When this type of VAT is applied to a company that supplies goods or services to other EU countries, the liability of the reporting VAT is reversed and goes to the customer rather than to the supplier.

Only available for VAT type VAT.

The types of VAT:

• Sales
• Use
• VAT
• Withholding

The number of the batch generated to implement the cash transaction.

The number appears automatically after the transaction is released.

Click the number to view the batch details.

The VAT calculation mode, which defines which amounts (VAT-inclusive or VAT-exclusive) should be entered in the detail lines of a document.

One of the following options can be selected:

VAT settings

The VAT amount for the document is calculated according to the settings of the applicable VAT.

Gross

The amount in the document detail line includes VAT.

Net

The amount in the document detail line does not include VAT.